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2023-08-31-accounts

Charity registration number 529540

Company registration number 1036833 (England and Wales)

CUNDALL MANOR LIMITED

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

CUNDALL MANOR LIMITED

CONTENTS

Page
Legal and administrative information 1
Trustees' report 2 - 5
Statement of Trustees' responsibilities 6
Independent auditor's report 7 - 9
Statement of financial activities 10 - 11
Statement of financial position 12 - 13
Statement of cash flows 14
Notes to the financial statements 15 - 27

CUNDALL MANOR LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr B Bigley (Resigned 23 August 2023)
Mrs C Burrows
Mr S J Kayll
Mr A P Mindenhall
Mrs R Powell
Mrs S Sadler
Mr J C D Turner (Resigned 2 August 2023)
Miss A Wheatcroft
Mr D M Willis
Mr M Hunt
Mrs F Cunliffe-Lister (Appointed 1 September 2022)
Mr R Little (Appointed 1 September 2023)
Mr C Pollitt (Appointed 1 September 2023)
Key Management Personnel Mr C James-Roll (Appointed September 2022)
Mrs A Kirby (Resigned September 2022)
Charity number 529540
Company number 1036833
Principal address and registered office Cundall Manor School
Cundall
York
YO61 2RW
Auditor N Clemit ACA, FCCA
JWPCreers LLP
Chartered Accountants
Genesis 5
Church Lane
York
YO10 5DQ
Bankers Barclays Bank Plc
PO Box 456
25 James Street
Harrogate
HG1 1ZT

CUNDALL MANOR LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees present their annual report and financial statements for the year ended 31 August 2023.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the School's governing document, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

The legal and administrative information page forms part of this report.

The terms Trustee and Governor are used interchangeably depending on the context and refer to the same individuals as are listed as Trustees in the legal and administrative information.

Objectives and activities

The School is a co-educational school. It is predominately a day school offering weekly and flexi boarding. The School comprises the following:

The Vision for the School

To embrace childhood in a safe and enjoyable environment that ensures pupils maximise their learning and achievements. Where children are nurtured and encouraged to develop confidence and resilience through outstanding learning experiences.

In addition to providing pupils with first class academic tuition, the School takes great pride in offering an exceptional character curriculum which encompasses a full array of non-academic activities including art, music, drama, DT, cricket, rugby, hockey, football, tennis, netball and outward bound activities.

All pupils will be encouraged to explore their creativity, be supported to take risks in their learning, develop resilience and become proud of their achievements and of each other. Cundall pupils will emerge as confident, caring, intelligent and independent young adults, ready to take on the challenges of the world.

Explanation of aims including changes in activities

CUNDALL MANOR LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Explanation of main objectives in the year and strategies for achieving them

To develop the growing reputation of the School so as to attract and retain high calibre recruits to the teaching staff and business support functions. To grow the school by the recruitment of new pupils and the retention of existing pupils through exposure to an excellent character curriculum and learning experiences that prepare our pupils for a successful future.

Objects

To provide a high-quality educational establishment for boys and girls.

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the School should undertake.

Details of significant activities for achieving objectives

Mr Chris James-Roll was appointed as Headmaster in September 2022 and since that time the School’s focus has been on ensuring excellent academic outcomes whilst developing the all-round engaging learning experiences. This includes the implementation of a robust character curriculum, designed to build children’s skills for the future supported by an enhanced enrichment program. A full review of the curriculum across the whole School has been implemented along with an improved assessment and reporting mechanism within the teaching and learning framework.

The School continues to focus on maintenance across the site so that the buildings and grounds provide an engaging and enriching environment for our pupils. The School has also continued to invest in the IT provision so that the classrooms are equipped for modern teaching and learning. This investment includes a new Management Information System (MIS) which has been successfully embedded to provide a parent and pupil portal for centralised communications, reporting and event management as well as streamlining internal administrative processes.

Public Benefit

In setting objectives and planning future activities, the Governors have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on education and fee charging.

In addition to the objectives and plans set out above, the Governors have undertaken to do the following:

To grant annually a number of scholarships to more able and talented children alongside means tested bursaries. The School offers academic, art, performing arts, music, sporting and all-rounder scholarships. Bursaries aid parents and members of staff in respect of the fees payable for their children based on policy and individual circumstances. The School's charitable activities are and will continue to be constantly reviewed in the light of national recommendations. At the same time, to recognise and accept children of mixed ability and to continue to assist children who require learning support.

To increase the provision of education and the sharing of facilities with the local community, the School makes its facilities available for use by other organisations where these can be accommodated around the School timetable. These have included the use of the Astro Turf by hockey clubs in North Yorkshire, and the sports fields, gymnastics and tennis facilities by members of the local community. Various local businesses, including Brightwater Swimming and Waterbabies, use the swimming pool outside of the School timetable. To improve links with and share facilities with local schools, the School invites children from other schools to partake in music and sports events held at the School such as Battle of the Bands. The School also offers parents free access to a baby sensory-play programme called 'Baby Explore’.

Mr James-Roll and his Senior Leadership Team will continue to grow and promote the provision and use of School facilities to local community groups and charities with a focus on social responsibility and the environment. The School has set aside an area within the grounds for nature to thrive, which will support objectives to allow rewilding and encourage environmental improvement.

Achievements and performance

Pupils take part in a number of charitable fundraising events through the year with the proceeds being donated to a variety of charities, including, but not limited to, HS4L in Harrogate, Red Nose Day, Earthquake Relief and the York Against Cancer. During the financial year ending 31 August 2023, the pupils raised £1,252 (2022: £2,173).

In 2023, 94% of Cundall Manor pupils gained 5 or more GCSEs at grade 9-4 compared with 67.8% nationally. 25.4% of all GCSE results were at grade 7 or above. One third of pupils achieved an average value added score of greater than 1. This means that they achieved, on average, a full grade higher than their predicted grade in all subjects. 9% of pupils achieved a value added grade of over 2.

Investment powers

Trustees may invest funds as they see fit, subject to any laws in place at the time.

Financial review

The results for the year are presented on pages 10 to 12 of the Financial Statements. The total income for the year is £4,985,848 (2022: £4,724,551) and total expenditure of £4,962,623 (2022: £4,630,685). The total surplus for the year is £23,255 (2022: £93,886).

CUNDALL MANOR LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Going Concern

The financial statements have been prepared on a going concern basis which assumes that the company will continue in operational existence for the foreseeable future. In order to prepare the financial statements on the going concern basis management have prepared detailed financial projections which take account of normal operating conditions and known variable factors which have affected the forecast in the past. Pupil numbers are the main determinant of the operating surplus and cash flow of the School. The governors have concluded that that there is sufficient working capital to continue operations.

Reserves policy

The Trustees have reviewed the reserves of the charity. This review encompassed the nature of income and expenditure streams, the need to match income with commitments and the nature of reserves. The Trustees have determined that the appropriate level of reserves which are not invested in tangible fixed assets should be in the range of 7% - 10% of fees and ideally 8.5% of fees (equivalent to about 4 weeks' expenditure, approximately £350,000). Our policy is therefore to seek to establish reserves at that level.

Risk Management

The Trustees actively review the major risks to which the School is exposed. The Trustees have examined operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks.

Individual committees are responsible for reviewing and monitoring the management of risk in their particular area. They are satisfied that the mitigation of the identified major risks detailed below have been or are being addressed as follows:

Failure to Govern Effectively - Governing Body
Failure to deliver Educational Objectives - Governing Body, Education Committee
Failure to Safeguard Pupils - Governing Body, Pastoral, Wellbeing and Safeguarding Committee
Regulatory Non Compliance - Governing Body
Impact of Economic Climate - Governing Body, Finance Committee
Major Fraud or Financial Mismanagement - Governing Body, Finance Committee
Reputational Risk - Governing Body
Changes in Regulation and Law - Governing Body, Finance Committee

Within the overall risk management framework, emphasis will continue to be placed on pupil development and resilience, curriculum development, staff development and robust management processes to achieve the School Development Plan. This will be further enhanced with Continuous Professional Development for staff.

Structure, governance and management

The School is a charitable company limited by guarantee incorporated on 3 January 1972. The Governing document is the Memorandum and Articles of Association of the same date as amended by special resolution registered at Companies House on 22 May 2017.

The School is a company limited by guarantee with no share capital (registration no. 1036833) and a registered charity (registration no. 529540). The charitable company’s Memorandum and Articles of Association are the primary governing documents of the School.

Recruitment, appointment, induction and training of new Trustees

Trustees can appoint any nominated person through the nominations committee.

Trustees are selected in accordance with the requirements of the School. As a collective unit the Trustees need relevant skills and experience to enable them to advise on the educational progression of the School, the wellbeing of the pupils and the development of the staff. The Trustees should also collectively have sound financial skills enabling them to monitor the current financial situation of the organisation and also advise on the financial impact of any strategic decisions. Individually a trustee should possess skills and experience enabling him/her to advise on management of people, financial matters, marketing and overall business management.

Our Trustees are drawn from a wide range of backgrounds and include experience from within the independent and state education sectors. The other Trustees include some existing and past parents, primarily selected for the range of skills and experience that they bring to the board. All of the Trustees are allocated areas of responsibility which may include finance, child safeguarding, personnel welfare and management, health and safety, site management and maintenance and educational matters. Given the personal commitment required to fulfil the role, careful consideration is given to those who volunteer their services providing they meet the criteria above. The School is open to anybody being a Trustee regardless of age, race, religion, disability or gender.

Given the calibre of recruits, induction and training is primarily gained by experience of filling the role. However, specific training in certain areas is provided for Trustees to ensure that the Governing Body collectively has the skills required for governance of the School. Training is given to all Trustees annually on Child Safeguarding with identified Trustees being given more in-depth training. Prospective Trustees are issued a briefing pack containing information about the School, the roles and responsibilities of a Trustee and the need to attend training courses and obtain the relevant safeguarding clearance before they can formally be appointed. Following their appointment, they follow a set induction procedure. All Trustees are encouraged to attend training courses and seminars organised by AGBIS and other independent school bodies, Local Authorities, and to visit other similar schools inside and outside the region.

CUNDALL MANOR LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Organisational structure

Ultimate responsibility for the operation of Cundall Manor Limited rests with the Trustees who meet on a regular basis and at least quarterly. In addition, the Governing Body's designated sub committees meet on a regular basis and at least quarterly to review in depth specific aspects of the School within the committee's remit.

The day-to-day management of the School is the responsibility of the Headmaster. The Headmaster is responsible for setting and maintaining the academic standards of the School, developing the School, staff recruitment and for ensuring adherence to financial budgets. The Headmaster also has responsibility for managing the finances and administration of the school in conjunction with the Senior Leadership Team and Trustees.

The Trustees' report was approved by the Board of Trustees.

Rachel Powell ..............................Signed on 26/03/24 @ 10:46 Mrs R Powell Trustee Date: .........................2024-03-26

CUNDALL MANOR LIMITED

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees, who are also the directors of Cundall Manor Limited for the purpose of company law, are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company, and of the income and expenditure of the charitable company for that year. In preparing the financial statements the Trustees are required to:

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included in the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

CUNDALL MANOR LIMITED

INDEPENDENT AUDITOR'S REPORT TO THE TRUSTEES OF CUNDALL MANOR LIMITED

Opinion

We have audited the financial statements of Cundall Manor Limited (the ‘School’) for the year ended 31 August 2023 which comprise the statement of financial activities, the statement of financial position, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the School in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the School’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees' with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the Trustees' report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the Trustees' report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

CUNDALL MANOR LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF CUNDALL MANOR LIMITED

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees' report.

We have nothing to report in respect of the following matters in relation to which Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the statement of Trustees' responsibilities in relation to the financial statements set out on page 5, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intends to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

CUNDALL MANOR LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE TRUSTEES OF CUNDALL MANOR LIMITED

The objectives of our audit, in respect to fraud are to identify and assess the risks of material misstatement of the financial statements due to fraud and obtain sufficient appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and implementing appropriate responses, and to respond appropriately to fraud or suspected fraud identified during the audit. However, the primary responsibility for the prevention and detection of fraud rests with both those charged with governance of the entity and management.

Our approach was as follows:

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/ auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the charitable company's Trustees, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s Trustees as a body, for our audit work, for this report, or for the opinions we have formed.

N P Clemit

N Clemit ACA, FCCA (Senior Statutory Auditor) .........................Signed on 26/03/24 @ 16:13 for and on behalf of JWPCreers LLP

Chartered Accountants Statutory Auditor

JWPCreers LLP Chartered Accountants Genesis 5 Church Lane York YO10 5DQ

CUNDALL MANOR LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2023

CURRENT FINANCIAL YEAR

Unrestricted
Restricted
funds
funds
2023
2023
Notes
£
£
Income
Donations and legacies
2
-
6,169
Charitable activities
3
4,979,677
-
Investments
4
2
-
Total income
4,979,679
6,169
Expenditure
Raising funds
5
30,859
-
Charitable activities
6
4,900,751
31,013
Total expenditure
4,931,610
31,013
Net income/(expenditure) before transfers
48,069
(24,844)
Gross transfers between funds
39
(39)
Net income/(expenditure) for the year
Net movement in funds
48,108
(24,883)
Fund balances at 1 September 2022
3,445,525
79,011
Fund balances at 31 August 2023
3,493,633
54,128		 Total
2023
£
6,169
4,979,677
2
4,985,848
30,859
4,931,764
4,962,623
23,225
-
23,225
3,524,536
3,547,761		 Total
2022
£
23,850
4,700,701
-
4,724,551
45,366
4,585,319
4,630,685
93,866
-
93,866
3,430,670
3,524,536

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

CUNDALL MANOR LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED)INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2023

PRIOR FINANCIAL YEAR

Unrestricted
Restricted
funds
funds
2022
2022
Notes
£
£
Income
Donations and legacies
2
-
23,850
Charitable activities
3
4,700,701
-
Total income
4,700,701
23,850
Expenditure
Raising funds
5
45,366
-
Charitable activities
6
4,577,240
8,079
Total expenditure
4,622,606
8,079
Net income/(expenditure) before transfers
78,095
15,771
Gross transfers between funds
(588)
588
Net income/(expenditure) for the year/
Net movement in funds
77,507
16,359
Fund balances at 1 September 2021
3,368,018
62,652
Fund balances at 31 August 2022
3,445,525
79,011		 Total
2022
£
23,850
4,700,701
4,724,551
45,366
4,585,319
4,630,685
93,866
-
93,866
3,430,670
3,524,536

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

CUNDALL MANOR LIMITED

STATEMENT OF FINANCIAL POSITION

AS AT 31 AUGUST 2023

2023 2022
Notes £ £ £ £
Fixed assets
Tangible assets 10 5,483,242 5,581,455
Current assets
Stocks 11 72,091 63,066
Debtors 12 194,603 191,231
Cash at bank and in hand 2,553 1,712
269,247 256,009
Creditors: amounts falling due within one year 13 (1,525,442) (1,554,288)
Net current liabilities (1,256,195) (1,298,279)
Total assets less current liabilities 4,227,047 4,283,176
Creditors: amounts falling due after more than
one year 14 (679,286) (758,640)
Net assets 3,547,761 3,524,536
Income funds
Restricted funds 18 54,128 79,011
Unrestricted funds - general
General unrestricted funds 2,055,590 2,007,482
Revaluation reserve 1,438,043 1,438,043
3,493,633 3,445,525
3,547,761 3,524,536

CUNDALL MANOR LIMITED

STATEMENT OF FINANCIAL POSITION (CONTINUED) AS AT 31 AUGUST 2023

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 August 2023, although an audit has been carried out under section 144 of the Charities Act 2011.

The Trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

2024-03-26

The financial statements were approved by the Trustees on .........................

Rachel Powell .............................. Simon Kayll Signed on 26/03/24 @ 15:16 ..............................Signed on 26/03/24 @ 10:46 Mr S J Kayll Mrs R Powell Trustee Trustee

Company registration number 1036833

CUNDALL MANOR LIMITED

STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 AUGUST 2023

2023 2022
Notes £ £ £ £
Cash flows from operating activities
Cash generated from operations 24 316,401 267,643
Investing activities
Purchase of tangible fixed assets (52,648) (133,933)
Investment income received 2 -
Net cash used in investing activities (52,646) (133,933)
Financing activities
Repayment of borrowings (15,000) (15,000)
Repayment of bank loans (208,039) (191,329)
Payment of obligations under finance leases (8,934) (15,862)
Increase in obligations under finance leases - 6,930
Net cash used in financing activities (231,973) (215,261)
Net increase/(decrease) in cash and cash equivalents 31,782 (81,551)
Cash and cash equivalents at beginning of year (420,428) (338,877)
Cash and cash equivalents at end of year (388,646) (420,428)
Relating to:
Cash at bank and in hand 2,553 1,712
Bank overdrafts included in creditors payable within
one year (391,199) (422,140)

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

Charity information

Cundall Manor Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Cundall Manor School, Cundall, York, YO61 2RW.

In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The charity’s registered office and the nature of the charity’s operations and principal activities are stated in the Trustees' Report.

1.1 Accounting convention

The financial statements have been prepared in accordance with the School's governing document, the Companies Act 2006, Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The School is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the School.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the governors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The governors therefore continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the funder or when funds are raised for a specific purpose.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

1.4 Income

School fees represent charges for the School for the year less bursaries and allowances given.

Donations are included in income when they are received. Other income is accounted for on a receivable basis.

Advanced fees

Where the School has received tuition fees in advance the amount is treated as deferred income.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

Expenditure are included in the Statement of Financial Activities on an accruals basis. Expenditure that can be directly attributed to charitable activities have been included under ‘direct costs’. Expenditure that cannot be directly attributed to charitable activities is included in ‘support costs’ and allocated on an appropriate basis.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Only fixed assets costing £400 or more are capitalised at cost.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life or, if held under a finance lease, over the lease term, whichever is the shorter.

Freehold property the classroom block which cost £2,297,334 is depreciated over 50 years, straight line Fixtures, fittings and equipment 15% on cost straight line/ Portacabins 10% on cost straight line Motor vehicles 25% on cost straight line

1.7 Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

1.8 Cash and cash equivalents

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.9 Financial instruments

The company has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are recognised at transaction value and recognised when the company becomes a party to the contractual provisions of the instrument.

Basic financial assets

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount net or any trade discounts due.

Basic financial liabilities

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

1.10 Employee benefits

Retirement benefits

The School participates in a defined benefit pension scheme but is unable to identify its share of the underlying assets and liabilities (see note 20 for more details). In accordance with the Charities SORP therefore, the scheme is accounted for as a defined contribution scheme. The School also contributes to a defined contribution pension scheme. The pension costs charged to the statement of financial activities are the total contributions payable to the schemes in respect of the accounting period.

1.11 Leases

Finance lease

Assets acquired under finance leases are capitalised and depreciated over the shorter of the lease term and the expected useful life of the asset. Minimum lease payments are apportioned between the finance charge and the reduction of the outstanding lease liability using the effective interest method. The related obligations, net of future finance charges, are included in creditors.

1.12 School trips

The School organises a number of trips for pupils to broaden their education and recharges the cost plus an administration fee as disbursements and includes the income as income from charitable activities.

1.13 Fundraising

Fundraising for the School is recognised in the accounts when the School is entitled to the money. Any fundraising for a particular purpose is recognised as a restricted donation. Fundraising for other organisations is excluded from the accounts as the School is not entitled to the income.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

2 Donations and legacies

Restricted
funds
2023
£
Friends of Cundall Manor 6,169
6,169
Restricted
funds
2022
£
Friends of Cundall Manor 20,622
Other 3,228
23,850

3 Charitable activities

Provision of
education
2023
£
Gross school fees
5,482,998
Less: Total bursaries,
grants and allowances
(594,822)
Uniform sales
-
Examination fees and
other income
-
After school club income
-
Rental income
-
Government grants
-
4,888,176		 Ancillary
income
2023
£
-
-
54,780
7,473
9,180
20,068
-
91,501		 Total
2023
Provision of
education
2022
£
£
5,482,998
5,172,160
(594,822)
(571,334)
54,780
-
7,473
-
9,180
-
20,068
-
-
1,500
4,979,677
4,602,326		 Ancillary
income
2022
£
-
-
59,642
5,203
15,056
18,474
-
98,375		 Total
2022
£
5,172,160
(571,334)
59,642
5,203
15,056
18,474
1,500
4,700,701

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

4
5		 Investments
Unrestricted
Total
funds
general
2023
2022
£
£
Interest receivable
2
-
Raising funds
Unrestricted
Unrestricted
funds
funds
general
general
2023
2022
£
£
Fundraising and publicity
Advertising
30,859
45,366
30,859
45,366		 Total
2022
£
-
45,366

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

6 Charitable activities

Charitable Charitable
Expenditure Expenditure
2023 2022
£ £
Tutorial staff costs 2,773,259 2,573,698
Domestic staff costs 272,940 235,115
Catering 332,781 315,322
Casual wages 36,156 11,513
Laundry and cleaning 57,306 54,252
Telephone and postage 14,636 16,035
Printing, stationery and advertising 58,269 64,775
Academic and school requisites 67,315 62,496
Music and sport 16,493 15,588
Classroom rental 1,528 3,180
Travelling and motor expenses 120,767 171,070
Uniforms 43,001 48,691
Examination expenditure 2,278 266
After school club expenditure 8,182 5,132
3,804,911 3,577,133
Share of support costs (see note 7) 1,117,630 998,667
Share of governance costs (see note 7) 9,223 9,519
4,931,764 4,585,319
Analysis by fund
Unrestricted funds - general 4,900,751 4,577,240
Restricted funds 31,013 8,079
4,931,764 4,585,319

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

7 Support costs

2023
Support costs
Governance
costs
£
£
Other costs
Administration staff costs
401,071
-
Depreciation
84,137
-
General expenses
43,597
-
Bad debts
-
-
Financial costs
64,765
-
Legal and professional fees
78,861
-
Premises costs
Rates and water
30,438
-
Insurance
33,679
-
Light and heat
125,304
-
Repairs and maintenance
149,966
-
Hire of equipment
26,807
-
Freehold property
depreciation
66,724
-
Swimming pool expenses
12,281
-
Audit fees
-
9,223
1,117,630
9,223
Analysed between
Charitable activities
1,117,630
9,223		 2022
2023
Support costs
Governance
costs
£
£
£
401,071
333,106
-
84,137
83,094
-
43,597
59,099
-
-
3,773
-
64,765
40,440
-
78,861
34,879
-
30,438
59,884
-
33,679
31,510
-
125,304
115,250
-
149,966
145,833
-
26,807
16,944
-
66,724
66,723
-
12,281
8,132
-
9,223
-
9,519
1,126,853
998,667
9,519
1,126,853
998,667
9,519		 2022
£
333,106
83,094
59,099
3,773
40,440
34,879
59,884
31,510
115,250
145,833
16,944
66,723
8,132
9,519
1,008,186
1,008,186

Included within legal and professional fees are the total of £10,066 of accountancy services (2022: £8,724). All costs are shown inclusive of VAT.

8 Employees

The average monthly number of employees during the year was:

Teaching
Domestic
Administration
Total		 2023
Number
64
12
12
88		 2022
Number
62
11
11
84

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

8
Employees
Employment costs
Wages and salaries
Social security costs
Other pension costs
Casual wages
The number of employees whose annual remuneration was £60,000 or more were:
£60,000 - £70,000
£80,000 - £90,000
£90,000 - £100,000		 (Continued)
2023
2022
£
£
2,671,975
2,412,878
261,859
240,385
513,436
488,656
36,156
11,513
3,483,426
3,153,432
2023
2022
Number
Number
1
-
-
1
1
-		 (Continued)
2023
2022
£
£
2,671,975
2,412,878
261,859
240,385
513,436
488,656
36,156
11,513
3,483,426
3,153,432
2023
2022
Number
Number
1
-
-
1
1
-
3,153,432
2022
Number
-
1
-

The total paid to key management personnel during the year was £118,860 (2022: £116,494).

9 Taxation

The charity is exempt from tax on income and gains falling within section 478 of the Corporation Tax Act 2010 or section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

10 Tangible fixed assets

Cost and valuation
At 1 September 2022
Additions
At 31 August 2023
Depreciation
At 1 September 2022
Depreciation charged in the year
At 31 August 2023
Carrying amount
At 31 August 2023
At 31 August 2022		 Freehold
property
Fixtures,
fittings and
equipment
Motor vehicles
£
£
£
5,883,741
1,481,603
233,494
-
52,648
-
5,883,741
1,534,251
233,494
571,560
1,250,875
194,948
66,724
60,824
23,313
638,284
1,311,699
218,261
5,245,457
222,552
15,233
5,312,181
230,728
38,546		 Total
£
7,598,838
52,648
7,651,486
2,017,383
150,861
2,168,244
5,483,242
5,581,455

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

10 Tangible fixed assets

(Continued)

The net carrying value of tangible fixed assets includes the following in respect of assets held under finance leases or hire purchase contracts. The depreciation charge in respect of such assets amounted to £11,348 (2022 - £11,348) for the year.

2023 2022
£ £
Motor vehicles 3,448 14,796

Freehold property was revalued on 6 November 2006 by Sanderson Weatherall, the original cost was £561,957 and the uplift was £1,438,043 which is recognised in the revaluation reserve. All additions after 2006 are shown at cost.

The Trustees have carefully considered the value of the freehold property and do not consider that the present value of the property is materially different from the accounts value. The trustees have reviewed several methods of valuing property and applied an income yield approach over several years.

11 Stocks

11
Stocks
Goods for resale
12
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income		 2023
£
72,091
2023
£
25,554
3,230
165,819
194,603		 2022
£
63,066
2022
£
21,528
1,487
168,216
191,231

13 Creditors: amounts falling due within one year

Notes
Bank loans and overdrafts
15
Other borrowings
15
Trade creditors
Deferred income
17
Accruals
Other taxation and social security
Obligations under finance leases
Other creditors		 2023
£
554,548
15,000
169,191
434,923
56,228
68,363
6,754
220,435
1,525,442		 2022
£
598,276
15,000
166,737
533,504
40,264
62,099
8,177
130,231
1,554,288

Obligations under finance leases relates to a finance lease which is secured over the asset held under the agreement.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

14 Creditors: amounts falling due after more than one year

Creditors: amounts falling due after more than one year
Notes
Bank loans
15
Other borrowings
15
Deferred income
17
Obligations under finance leases		 2023
£
524,160
55,000
99,602
524
679,286		 2022
£
667,626
70,000
13,735
7,279
758,640

Obligations under finance leases relates to a finance lease which is secured over the asset held under the agreement.

15 Loans and overdrafts

Loans and overdrafts
Bank overdrafts
Bank loans and mortgage
Other loans
Payable within one year
Payable after one year
Amounts included above which fall due after five years:
Payable by instalments		 2023
£
391,199
687,509
70,000
1,148,708
569,548
579,160
-		 2022
£
422,140
843,762
85,000
1,350,902
613,276
737,626
38,477

The mortgage is repayable over 10 years and had a year end balance of £314,594 (2022: £369,197). The interest rate is 2% over base rate. The bank loan is repayable over 10 years and had a year end balance of £372,915 (2022: £474,566). The interest rate is 2.3% over base rate.

16 Secured debts

Borrowings of £687,509 (2022: £843,762) are secured on the charitable company’s freehold land and buildings and a fixed and floating charge over all current and fixed assets of the company.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

17 Deferred income

2023 2022
£ £
Fees received in advance at 1 September 2022 547,239 539,610
Released to statement of financial activities (563,373) (505,132)
Deferred in the period 550,959 512,761
Balance at 31 August 2023 534,525 547,239
Deferred income is included in the financial statements as follows:
2023 2022
£ £
Current liabilities 434,923 533,504
Non-current liabilities 99,602 13,735
534,525 547,239
Deferred income comprises fees received in advance for future periods.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

18 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Income Expenditure Transfers Balance at
1 September 31 August
2022 2023
£ £ £ £ £
Capital donations 19,293 - (7,673) - 11,620
Summer ball donation 38,228 1,355 (20,595) - 18,988
Wellbeing unit donations 610 - (115) (39) 456
Swimming pool changing rooms 20,880 4,814 (2,630) - 23,064
79,011 6,169 (31,013) (39) 54,128
Movement in funds
Balance at Income Expenditure Transfers Balance at
1 September 31 August
2021 2022
£ £ £ £ £
Capital donations 26,966 - (7,673) - 19,293
Summer ball donation 35,000 3,228 - - 38,228
Wellbeing unit donations 686 - (76) - 610
Swimming pool changing rooms - 20,622 (330) 588 20,880
62,652 23,850 (8,079) 588 79,011

Capital donations – this relates to monies received for the purchase of capital items.

Summer ball donations – this relates to monies received for the summer ball.

Wellbeing unit donations - this relates to monies received for the well-being unit. The transfer represents a correction for underapplied depreciation on the fixed assets in previous years.

Swimming pool changing room donations - this relates to monies specifically restricted to the swimming pool changing room works. Transfer represent deficit between donation and works cost.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

19 Analysis of net assets between funds

Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
Fund balances at 31 August 2023 are represented by:
Tangible assets 5,455,728 27,514 5,483,242
Current assets/(liabilities) (1,282,809) 26,614 (1,256,195)
Long term liabilities (679,286) - (679,286)
3,493,633 54,128 3,547,761
Unrestricted Restricted Total
funds funds
2022 2022 2022
£ £ £
Fund balances at 31 August 2022 are represented by:
Tangible assets 5,548,672 32,783 5,581,455
Current assets/(liabilities) (1,336,507) 38,228 (1,298,279)
Long term liabilities (758,640) - (758,640)
3,453,525 71,011 3,524,536

20 Pension Schemes

The pension cost charge represents contributions payable by the School to the funds and amounted to £488,656 (2021: £463,454). There was £43,691 (2021: £51,425) outstanding to the pension scheme at the year end (including amounts collected from the employees).

21 Operating lease commitments

Lessee

At the reporting end date the School had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2023
£
31,929
92,330
124,259		 2022
£
10,733
29,517
40,250

22 Related party transactions

No Trustees (2022: none) received any payment in respect of their duties as Trustees.

Included in the staff costs of £3,483,426 are the salary costs of individuals who are family members' of governors. The salary and overall reward package has been approved by the governing body on an arms length basis in accordance with the governor’s policies on retention and reward. This employment is in accordance with all of the terms and conditions of the employment contract with the governing body. The sums involved comprise of basic salary and pension contributions paid monthly.

CUNDALL MANOR LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

23 Members

The charity is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member.

24 Cash generated from operations 2023 2022
£ £
Surplus for the year 23,225 93,866
Adjustments for:
Investment income recognised in statement of financial activities (2) -
Interest payable 52,542 30,237
Depreciation and impairment of tangible fixed assets 150,861 149,817
Movements in working capital:
(Increase)/decrease in stocks (9,025) 4,367
(Increase)/decrease in debtors (3,372) 187,329
Increase/(decrease) in creditors 114,886 (205,602)
(Decrease)/increase in deferred income (12,714) 7,629
Cash generated from operations 316,401 267,643
25 Analysis of changes in net (debt)/funds
At 1 September Cash flows At 31 August
2022 2023
£ £ £
Cash at bank and in hand 1,712 841 2,553
Bank overdrafts (422,140) 30,941 (391,199)
(420,428) 31,782 (388,646)
Loans falling due within one year (191,136) 12,787 (178,349)
Loans falling due after more than one year (737,626) 158,466 (579,160)
Obligations under finance leases (15,456) 8,178 (7,278)
(1,364,646) 211,213 (1,153,433)