. BIRMINGHAM BOTANICAL '. GARDENS BIRMINGHAM BOTANICAL AND HORTICULTURAL soaETY LTD ANNUAL REPORT AND ACCOUt*lTS 2024 Registered Office Birmingharn Botanical Gardens'& Glasshouses Westboume Road Edgbaston Birmin8harn BIS 3TR Telephone,. Email., +44{01121454 186Q admin@birminghambotsnicalgardens.org.uk MISSION STATEMENr A diverse botonicol world thot enhonces all Dur lives. Our thi55ion is to SUPPOrt plant biodiversity and an under5¢an41ing of its importance'to the nutural environment through conservation, educotioffj engagement, and enloyment. Help us to protect the rlch sclenttft herltoge ofBlrmlngham'5 Botanical Gardens und share in our discovery of the botonlcal world.. THE BOTANICAL GARDENS, STAFF AT 31 MARCH 2024 Senior Leadetshlp Team Chlef Execufjiie Officer Head of Finance Development Dlrector Head of Operation5 & Commercial Head of Learning & Engagement Head of Horticulture & Curation S.. Blalr-manning M. Pur￿11 E. Frothck C. Maher J. Ridding E. Hazell Managemeht Team Learnin8 Mar)a8er Maintenance Manager. Marketlng Manager HR Manager Retail & Welcome Supervisor J. JaNis D. Hu5selbee J, Talat C. Haines C, Wells Finance S. Bell HortTculture L. Belcher . Taylor R. Davis L Lehmann A. Trinco D. Reed A. Green B. Collerton S. Dalby M. Luke S. Gowèr L. Civolanl Malntenance T. Chambers P. Ensell Operatlons A. Humphries A. Begum E. Savage M. Turner L. Neate H. Bird F. Begum M. Mlller V. Heath A. Gayden A. P'ound H. Pernell Learnlng & Engagement R. Carless L. Langston S. Chlebowska S. Bolat R. Gillies Fundralsing V. Heath BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY UMITED Report of the Trustees for the year ended 31 Marth 2024 The Trustees are pleased to present their Report together with the financial statements of the Charlty for the year ended 31 March 2024. Reference and administrative details Charlty number- Company number.. Registered office: Birmingham Botanical & Horttcultural Society Ltd Westbourne Road Edgbaston Birmlngham B15 3TR 528981 248827 General Commlttee {Trustees of the So¢lety} S. Beardsmore D. Share J. Brown 'C. Clutton-Brock F. Taylor R. Macpherson D. Wardle F. Lawal_Fatukasi P. Smith J. Bland .R. McLean D. Murphy L. Rutter A. Bryan A. Jackson C. Klng (Chairl (Resigned 27 November 2023) Ivice Chair) Isecretsry) (Resigned 315t July.2024) IResigned 23 October 20231 ITreasurerl IApFiointed 25 March 20241 (Appointed 24 March.20241 (Appointed 24 March 20241 (Appointed 11 September 2023, Resigned 25 March 20241 (Appolnted 25 March 20241 In accordance.with the ATticles of A550ciation,:and being eligible, D. Murphy, L. Rutter. C King and A. Bryan. are being elected. F, Taylor, P. Smlth and S. Beardsmore retireand offer themselve5 for re-electlon. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIfvIITED Report of the Trustees for the year ended 31 March 2024 Other Committee5 and their thairs at 31 March 2024 Steeringconlmlttee.. Learning Committee- Finance Committee: Horticultural Committee:" S. Beardsmore C. King J. Bland P. smith R. Macpherso.n R. McLean M.O.R.E Committee.. ScruOny Commlttee Bimiingham 8otanical Gardens (Enterprises) Ltd Chair: F. Knowles (Appointed 24 June Audltor Forvls Mazars LLP First Fl¢X)r Two ch3mber.lain Square Birmin8ham B3 3AX Banker5 National Westminster Bank 36, Harborne Road, Edgbaston B15 3BS BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees forthe yeaT ended 31 March 2024 Structure Governance and Management Governlng Document Birmingham Botanlcal and Horticultural Soclety Llmlted" (also referred to as the Blrmlhgham Botanical Gardens) is a company limited by guarantee governed by its Memorandum and Articles of Association. It is a Charity reglstered wlth the Charlty Commlssion. The Trustees have had regard to the Charlty Commlsslon's guldance on publlc beneflt. Trustees and organlsailon Trustees are appolnted following a recruitment and selection process and are chosen based on the contributlon they can rnake to the Charity with the skills they possess. Trustees receive an induction programme on appointment with periodic update5 Ori Trustee responsibilitie5. The Board of Trustees, whlch can have up to 14 members, admlnlsters the Charlty. The Board rneets not less than 4 times a year and there are sub-committees covering development/steerin& learningi finance, horticulture and marketing. operations, retail and events IM.O.R.El, which meet regularly. Related partie5 The Charity has a wholly owned subsldlary, Blrmlngham Botanical Gardens (Enterprisesl L_imited which was estsblished to operate the retail and other commerclal actlvlttes of the .Soc.iety and distribute5 Its profits to the Charity. Publ1¢ benefft The Trustees have considered the Charity Commission's requirement In respect of Publlc Benefit. In their view the Charity meets, in full, the criteria to satisfy the test. R"Isk management The Trustees havea risk management strategy which comprises: The annual review of risks the Chority rnight face, Supported by quarterly dlscussions as part of the Finance Subcommittee. The establlshment of systems and proeedureg to mltEgate such rlsks. The implementstion of prfxedures de5isned to minimize any potential impact on the Charity should those rlsks materiallse. The Rlskmanagement Pollryls contained wlthln the Charttls Corporate Govemance Document. BIRMINGHAM BOTANICAL ANIJ HORTICULTURAL SOCIETY UMITED Report of the Trustees for the year ended 31 March 2023 Trustees have Identified the followlng maln rlsks to the Charlty: Maintenance of property.. The Gardens employ professional advisors to carry out annual inspectlons. Fraud.. The Gardens have In place effectlve controls and protedures with. regards to payments of Involces and hahdllng of cash. A Fraud Policy. 15 also contained within our employee handbook. Cosh Flow.. The Gardens operate light budgetary controls internally. Management accounts and calh fflow proJeetfohs are revlewed regularly during. the Trustees board meetings. A reserves policy of 3 months normal operating cost5 is a150 in" place, Reduced incothe.. The Gardens are frequently monitorlng tash flows and proJect1ons and adjusting budgets accordingly. Applications for grants have been successful and are onEoing, Covld-19Staffing Impart&.' The Gardens have sultable Covid-19 polities in ￿lace in relation to.Co.vid-19 testing and remote working. CyberAttack.. The Garden5 e.mploy professional IT support to e.nsure the security of our IT systems and the information stored within these systems is kept In accordance wlth the requirements of GDPR. Fxtreme Weather.. The Gardens have policlE's and rlsk assessments in place to safeguard vlsltors and stsff durSng extreme weather events. Cupitcl Project.. The Gardens Is currently dellvering a National Lottery Herltage Fund Stage I Development phase for capital Investment. The projert aims to restore the histori¢ glasshouses and terrace suite, and deliver improved visitor experience, aoc.es5, leaming and horticultural standards. The Gardens has engaged Greenwoods Projects to support the project management function of the capltal Investment project. Greenwood projerts operate a clear and transparent risk management process, 5UPPOrted by a capital project risk reBi5terJ which 15 seen on a qvarterly basts. by The Gardens Scrutiny Panel. BIRMIryGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for theyear ended 31 March 2024 Trustees Meetings The Trustees, record of.attendance at meeilngs of the General.Committee is stated below: Attendanc05 Eligible to Attend S. Beardsmore. D. Share J..Brown C. Clutton-Brock F. Tay.lor R. Macpherson D, Wardle F. Lawal-Fatukasl P. Smith J. Bland R. McLean A. Jackson D. Murphy C. King L. Rlttter Remuneration Trustees of the Charlty wor.k on a voluntary basis and do not recelve remuneration. Pay and remuneration of the Charity's key manaBeinent personnel Is revlewed and Set annually in line with market norm5 where the Charity's resources permit. From April 2022 the Charlty ha5 commltted to paying at least the Real Uvlng Wage to all employees. Insura'nce The Charlty holds all InSUran￿S requlred by law. including Trustees Liability Insurance. BIRMINGHAM BOTANICAL AND HORTICULTURAL socIErY LIMITED Report of the Trustees for the year ended 31 March 2024 Aims and objectives The aim5 Of the Charity are.. To further publlc education in botany, horticulture and zoology'and provide facilities for research, To malntaln and operate the Birmingham Botanical Gardens and Glasghouses for the above purpose and for the recreation of the public. The Charitls objectives continue.to be to maintain the Gardens at Westboume Road, Edgbaston to an outstanding quallty and to contSnue to develop them by lrttroduclng new and innovative feature5 for education and recreation. The Charit¢s educational programmes Include educatlon for schools, hlgher educatlon provlslon wlth 8lrmlngharn Metropolitan College from Our purpose built Study Centre, horticultural training and leisure learning courses. The Charity'5 horticultural activities con￿ntrate on maintaining and developing the Gardens and Glasshouses and encompass both conservation and interpretaticn for the pleasure of the public and for educational purposes. In setting our objectives and planninB our activitie5, the Charity. has given careful conslderation to the Charity Commlssioners, general guidance on public benefit. The Charity has. a policy that acce55 to our facilities and education should be available to those who annot afford to be members or pay the full admission price. Children are also given a redU￿d admission price. Th'e Charity, Its cornmertial 5ubsiJJiary and 5ub-contractor5 operate commercial artivlties such as banquetin8 and"¢onferencing from pU￿Ose-bu11t suites within the Gorden5. These activities make a significlnt financial'contribution to the Society annually.. Volunteer5 ate vital to th.e succe55ful operation of the Charity. The.Charlty recelves a substsntial input of volunteer assiltance in all aspects of running thè Garden5 for which we are extremely grateful. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIEfY LIMITED Report of the Trustees for the yeèr ended 31 Mar¢h 2024 STRATEGIC REPORT Overview otthe Year Aprll 2023- March 2024 Change, Challenge and hard work- pretty much covers theyear. Nothing stood 5ti11 and by March 2024 there was plentyto show forthe hard work of 5taff,.v.olunteer5 and trustees during the prevlous 12 months - and plenty more to do. The amount of work Sara Blair- Manning and her team completedwas outstandlng as everyone concentrated on both the Gardens as theyare today- And fortornorrow. One of the main preoccupatians Dfthe year was the development of 'Growlng our Green Hentage, major project in readines5 for submission to the National Lottery Heritage Fynd in November 2024. A hugelycomplex projectwith a relatively short tirne frameto put everything in place. As the Garden5 prepare for the major project, the significant changes in staffing and operations continLted, We thank everyone for their hard worK fl¢xibility and patience as thinBS developed. Thanks to the developmef)t funding from the Her(tage Fund. we were able to appolnt our first Head of Engagement and Learnin& Jen Ridding, who expanded work with communities, groups and visitols and led on an Activity Plan to 5upporl the major prujeth. We also began the serious work of planning the design and programme to're5tore the gla55 houses and improve facilitie5 for visitors. staff and students; and develop, ¢rytcially, fundraising. Our school's Programme was enthusiastr"¢ally 5UPPQrted again, with over19,000 students and adults takinff part- over a thousand more than18st year. The teem 3150 gained the 5andford Award, which recognises excellence In learning prDgrdmrnes on heritage site5. congratulations to them, Another new appolntment and a new role- Dlrertorof Horknculture and"Curatlon, Emily Hazell joined us in February, and with the restructure of the Horticulture Team, signlficant work in the gla55hDuse5 and gardens wént ahead, with a key foctls working toward5 BCGI IBotanic.Gardens conse￿ation Internationall acrreditation.. A new Head of Commercial and Visitorservices. Chris Maher. Joined us In May and unrlertook a revlew and revlslon of commerclal acuvltieswith new activlties and events planned: a revStallsed shop. and an ongolng review of the cateringAnd h05Pitality provision. io BIRMINGHAM BOTANICAL AND HORTICULTURAL Soa￿ UMITED Report of the Trustees for the year ended 31 MaKh 2024 We said goodbye to Head Gardener, Wayne Williams who had been wlth the Garden5for26 years. He started hls horticultural eareer at the Garden5 and made, a significant contribution. We thank him, and wish'him well In hls néw role as Head Gardener of Ventnor Botsnical Gardens on the Isle of Wight. Yvonne McLaren, a familiar faoe in the shop for 18 years, took well deseryed retirement. We wish them, and all our other ex-colleagues well. As well as new staff members we welcomed new volunteer5, new members and new trustees- and every single one of them is.crucial to. the suc￿SS and the future of.the Gardens. We managed to increase gift aid contributions and the visitor welcome team. under new Welcome and Retall Supervlsor, Courtney Wells, worked hard to engage with our vi5itor5 50 that they understand the crucial difference signing up to Bift aid can make to thE Gardens. Visitor number5 held up well against a backdrop of inflation and pressures on the cost of living Felt byeveryone in the sector. There were alm05t 202,000 visitors to the Gardens over the year. At the end of the financial year there were 4.604 members- over a 1000 rnore than at the Same point the year before. Evènts BBG really did offer somethlng for everyoné. From the hugely popular winter 'Luminate' and the appearance of the dinosaur5, to music, drama, and special horhcultural displays such as the Cyclamen Celebr8tion in February Supported by the Cyclamen Society. The development of well-being walks and yogasessionswere also welcomed. rhè NatlonGI Bonscfl Collertlons held at the Gardens, supported by the Nationt713onst71 Soclety contlnued tD attmrt regular visltors os well a5 V151tors to their speciGI events on'd we thank the Soclety ond all ourpartnersfor their work with the Gurdens. Sustalnabllftv During 2023-24 BBG conunued to work with Dr Breno Nunes, Senlor Lecturer in Sustainable Operations Management at Aston Universityand Deputy Director of CEAS (Centre for Circular E¢onorny & Advanced Sustainabilitvl and established a.Su5t.ainability Policy - a. 5 point plan to guide operations and the Capital Project. The Gardens Is commltted to the West Midlands Combined Authority Net Zero Pledge and Is. belng supported in th15 work by Sustalnablllty West Midlahds, 11 BIRMINGHAM BOTANICALAND HORTICULTU114LSOClm LIMITED Report of the Trustees'for the year ended 31 Marcb 2024 Birmingham Botanlcal Gardens recogni5e5 the urgency and Importance of belng sustainable. We are committed to reducing our environmental impacts to tackle climate chènge and the biodiversity cri515. l. As a member pf Botanic Garden5 Conservation International and as a plant conseNation charity, wecommit to con5iderinB o.ur impact on the environment in every decision we make. 2. In our rolè as a West Mldlands environmental educational.charity. we cotiimit to meeting UK environmental legislation, promoting good environmental practice and encouraging behavioural change to all who engage with the Gardens. 3. In our role as a safe ¢ivic space within Birminghom, we commit to promoting the benefits of nature on people's health and wellbein.g. 4. As the guardian ofthe Gardens, we commlt tothe responslble management of our built and natural assets. 5. Birmingharn Botanical Gardens commits to adopting circular economy principle5 and maintaining an Environrmental Management System IEMS), covering the areas of Biodlverslty, Proc(Jrement, Waste, Travel and Energy Management. We commltto reducing our negatlve impact on the environment through a contlnuous audlt and Improvement process In all areas of the CharEty. Money/Cost5 Fillances came under increasing pressure due to inflation, cost of livin8 increase5 and BBGS commitment to paying the Real Living Wage. as well as a read5ustment by ourthird party caterers Aramark which meant a reduced catering income. Desplte the ¢hallenges. and 'thanks to Careful budgeting and huge flexibility on the part of staff some progress wa5 made toaddre5S the gaps. Volunteers The work of volunteers is noted throughout our reports - for example, in Horticulture, vis1.tor Welcome, Finance. Engagement and Learnin& and Trustees. Theyfulfil many role5 and without volunteers, quite simply, the Gardens would not be able to function -we are grateful to those past¢ present- and we hope futurel Governan¢e Trustee5 contlnued to work in committees and as a Board. With the increased activity for the Capital Project there was increased workload, and we are grateful to each of them for their skills, their commitment and their huge support of the Gardens. 81RMINGHAM BOTANICAL AND HORTICULTURAL SOCIEfY UMITED Report of the TNstee5 for the year ended 31 March 2024 Two trustees left during the year, Lanre Lawal-Fatukasi due to the pressures of work In a new role further f rom Birmingham, and Darren share, our Chalr of Horticulture took up new role as Director of p.arks for the Royal Parks In London and also felt further commitments made his role with the Gardens unrealistic. We thank thom both enormously and wlsh them well for the future. We were pleased to welcome AndrewJack5on as Operations Trustee in September, but hls work took him from Birmin8ham to Southampton within months and he had to leave. but he made a valuable tohtrlbutioh while he was with us. We thank hlm. Four new trustees lolned us, Carol Klng, Direttor of Content at the Black Country Llvlng Museum and a specialist in public engagement, agreed to be Chair of the new Engagement and Learning Commlttee. Lynsey Rutter, Head of Learning and PartiCiP3tion at the Midlands Art5 Centre a150 joined that committee. Dan Murphy with over 2Syear5 experience in Retsil Operations, and cUr￿nt Destination Director at Birminghom Bullring & Grand Central took over from Andrew Jackson as OperationsTrustee, and Tony Bryan, Director of the Alplne Soclety wlth over 40years worklnE In Hort1culture, Jolned as a Horticulture Trustee. A huge welcome to them all. They have great skllls and eXperIen￿ to SUPPQrt the Gardens both In their dav to day operations, and in the Development of the Capital Project. Future Nothing stays the same. Thls tlme next year we will know more clearly what we have to do to secure the Gardensfor the next 200years. There are many challenges faclng us, and we are determined to overcome them. All we can Say with certainty 15 that'there will be more changes to report next year, Some known. some unknown. The constant5 are the joy in the Garden5, the Importan￿ of this green and treasured space to the people of Birmingham, and our thanks to all our supporters, staff, volunteers, membersi partners and the wider communlty- We relyon your help and commitment, and we will do our best to make everyone's hard work count ovet the next twefve months. We areolways ready to welcome new volunteets-ther.e are many"foles where people (an get Fnvolved, and hopefully 8et somethinB of value out of workin8 With the Gardens. If you have skills you think we need, and are Interested in joining us in any capacity, please do get in ttsuch through our website; www.blrminghambotanicalgardens.org.uk DEVELOPMENT AND FUNDRAISING The focu5 of almost all fundraising and development in 2023-24.has been the Development Stage of the malor capital project, Growin8 Our Green. Heritage. All rnajor Heritage Fund funded project5 operate a 2-stage proce55 inclusive of a 24-mont Development Stage to prepare the xheme, 4uringwhich the Lottery and grantee work closely togethe'r in partnership. 13 BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY UMITED Report of the Truslee$ for the year ended 31 March 2024 The finali5ed and fully ¢05ted scheme wlll be submltted as a Stage 2 Application ro release the total Heritage Fund grant funding in November 2024 with an outcome expected In Aprll 2025. We are immensely grateful.to the National Lottery Heritage Fund for this unique opportunity to restore an important part of Bimiingham's herttage, champion biodiversity and the environment, and reconnect people with nature, finding another £8 rnillion pounds In..fundlng. Work on thi5 continued alongside the day to daywork of running a visitor attrartlon and tendingthe Gardens. ,Cupltsl FvDdrdl$lng - Growiry Our Green Herilage To deliver the project, in addition to funding from Herf(age Fund, BBG must raSse a further £8-9m, which requires Significant multi-funding from across the board, Thls Is a major undertaking for the charity and source5 of funding were articulated in BBG'S Fundraising 5trate8y, 2023-2025. A realistic funding plan and evidence of funding support is critical to sècurlng the Heritage Fund Stage 2 grant. As well as contributing to the project from its own reserves, BBG is in discussions with WMCA, major trusts and founda￿OnS. Govemment Community Ownership Fund. environmental trustsi philanthropy and major donors, and w511 run a public campaign and appeal to sponsors and partners. And also our Landlord5, the Calthorpe Estate, who have confirmed their support for the re-negotiation of our lease. Adopted by trustees in September 2023 and the subject of regular scrutiny by both Finance and Project Scrutiny Commlttees, thls cont1nues to evolve to reflect changlng cir¢umstances. BBG ha5 made significant progress in its fundralslng campaign. BBG h35 Secured positivÉ feedback, invitatiorv5 to apply in 2024-25, and 5UPPOrt In principle from some of the biggest foundations in the UK. There is a clear appetite for the prolec.t, and this Is very encouraging, and we remain confidentthat we can secure the campalgn target by the end of the proJett. A programme of major appllcations is underway throu8hout 2024and WÈ look forward to sharin8 dÈtsils of the project and how individua15 can get involved Ih the project shortly. We also sovght an in¢rea5e from Herltage Fund to gupport the development phase to reflecr Increased cosrs wlthln the Development Stage. from £590,814 to £825,528, which wa5 grinted. The linal scheme, appr03ch and leiiel of Herita8e Fund grant will be agreed with the Heritage Fund in suminer'2024. Durlng the past year the external context for fundraislng has become more challenging. Trust funtlraising has become more competitive as public Sources are redufjed, The City Council's financial position 15 having an impact across the region which have wider implication5 on donations from individua15 and busin"es5es, as well.as competition for fund¥ within the Clty. Audlences com￿nUe to show slgns of reduc11otts In dlscretionary spend wlth Individual .donation5 declinin8 and corporate donations to charitiE5 have declined by 26% wythin the BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY UMITED Report af the Trustees for the year ended 31 March 2024 last year ICAFI. It Is therefore encoura8lng that many of our approaches have, nonetheless been positively recelved. Operallonal Fundralsing ahd Campaigns 2023-24 A"5 well as the capltal fundralslng requlrement, the Development team continue to raise funds to support the bottom line to maintain financial 5tsbility, both during and afterthe cap,ital campaign. It is v.ital to continue to steward existing funder5 and donors to high st.andards and we will utilise the existing sUPPOrter base to build fundraising incorne further. We are pleased to report a v.oluntary income total from trusts, indivlduals and legacles of £460,026. Campaigns during 2023-24 Included tomposting Project. The appeal to raise £85,000 funds forthe Comp05ting Project was successful, and work on the £IOI,000 projett was_completed In November 2023. BBG now has afully environmentally Sustainable composting process at the Gardens. We are especlally grateful to Veolia Envlronmental Trust, vla the Landflll CommunltiesTrust, and everyone who has supported thls project. Wewish to acknowledge generous support from The Banister Trust, Roger & Douglas TurnerTrust, 29th May 1961 Charity, LoppyluEs & Barbara Morrison Trust, Open Gate Trust, HDH Wlls Wlldllfe Trust and CB & HH Taylor Trust. We wish also to acknowledge our very sp'ecial thanks to all those mpmbers.and individuals who have donated to the prolect, whether by rheque oron-llne or in our donation boxes. The Cy¢lamen Soeiety Tralnee Combining interests and resources to care for an promote the National Collection of Cyclamen. BBG and the Cyclamen Society created the unique position of a Cyclamen Trainee at Birmingham Botanical Gardens. We are hugely 8rateful to the Cyclamen Society who provlded generous fundingof E24,500towards the salary costs of the trainee and this hugely Important hortitultural Inltfattve. WRAGS Tralnee For many years BB'G ha5Work'e'd In partnership with WRAGS as a placement Garden. We are very grateftjl to the WRAGS tharity for provlding £5,000 towards a 12-month trainee in horticulture at BBG. This has given a unlque opportunity'for ayoung person tc gain trainee experlence, grow. skills, confidence and undersianding of care for a variety of plants and facllltadng a successful career In horttculture. Medlterranean. House Project An appeal for £14,725 to support our Mediterranean House Projectwas successful, The project sought to redesi8n the displays of the GlasshDuse, looated in the high-prolile central 15 BIRfvIINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2024 p.osition Nvithin the listed Western Terrace range, restoring th.e living.¢ollections to health and engage the public in discussions about conservation of plant blodivèrsity, cllmate change adaptation and habltat10ss, We are especially grateful to the Stanley Smlth UK Horttcultural Trust, The Grimmitt Trust, CB & HH TaylorTrust, Llmoges Trust,.and the Loppylugs & Barbara Morrlson Trust who madethls posslble. 8utterflies- and Money Doesn't Gr(w4 on Tree51 We are immensely grateful.to all those mernbers and individuols.who donated generousWto our on-line Butterfly and T.ree appea15. ThE Butterfly House'is open from May until September, is of great interest to visitors and play5 a central role in the learning programme at BBG. We are very grateful to all those individuals and members who helped u5 raise £5,339 to support this activity. BBG'S 500 magnificent indigenous and non-native trees cr.eate a unique, biodiverse 'urban lund and green canopy right in the heart of Birmingham and BBG is now part of the International Conifer Conservation Programme. We have begun a longer-tern) appeal to raise fund5 to 5afe8uard the trees into the future. We wish to thank all members and indivlduals who contributed to the start ofthe appeal in 2023-24 and raised £2,298. Propagation We wish to thank The Finnis Scott Foundatfon for £3,OOOtowards the vital Propagation in Actlon project which has allowed u5 to create a new designated propagation facility in our Subtroplcal House, provlding a controlled environment to propagate, grow and safeguard plants and the Ilvlng collections. Legacies BBG is very grateful to have rèceived some important legacy gifts this yearto the value of £162,171. We will be developlng opportunities through the tapltal campaign to hlghllghtthe im"portance BBG a5 a valued institution that is here 'in perpetulty, to help grow and encourage individual and legacy glvlng. Development & Fund¥alslng at BBG (Our Approathl BBG Is reglstered with the Fundraising Regulator, makes the voluntary levy and meets all the requirements of the Code of Fundraising Practice. Fundralslng Is undertaken by the Development Dlrettor, Development Support Officerand BBG team. and the capital fundraisihg is.belnE supported by speclallst fundralsing consultants Cause4, managed by BBG. All fundraislng Is revlewed regularly by the Board of Trustees who understand their responsibilities for fundraising. The Dlrector of Development is a qualified professlonal and rnember of the Chartered Ins￿tute.0f Fundralslng. Staff Involved in fundralslng receive training and no volunteers currently undertake fundralslng on behalf of the charlty. There were no fundralslng co.mplalnts In the year. BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2024 In March 2022 the Board set out how It BBG manages ethical issues and Social responsibility within fundraising to make sure that BBG can demonstrate its obligations in term5 Qf charitsble reporting to the Charity Commission. The ethical fundraising policy is reviewed annually and 15 to ensure fundraisin8 relationships do not dirertly Dr indirectly support activitie5 counter to,the.charitable mission and objeotS of Blrrnlngham Botanical Garden5. All fundralslng at BBG Is legal, honest, open. and respecttul to the publlc. BBG does not undertake fundralslng In a manner that prod uces unreasonable intrusions into individua1 rivacy, unreasonable persistent approaches for money or placing any pressure on a person to give money and takes serlously its responsibility to protect vulnerable people and other members of the public. BBG always treats people fairly and with respect, explalning the cause In a way which does not mislead and is sensitive to people in vulnerable tlrcumstances. BBG will nèver take a donation if it is known or there is good reason to believe that a person lacks capaclty t make a decision to donate or is in vulnerable circumstances. Thank you We are 8rateful to the 8ener05ity of the Heritage Fund, trusts and all our fijnders, members and individuals who continue to support the Garden5 and without which it would not be P055ible to deliver the charitable impatt of B8G. As a registered and independent charity, BBG receives no regular publlc fundinE. The charity relies on income we can generate from visitors, membershlps, grants we can secure, and generous donationsfrom trusts and people who share our vlsion to nurtu￿ and rryake the Gardensaccessible for everyone now, and ft)r future generations. HORTICULTURE It has been onother busy year for the Hortlcultural Team, who have been delSverSng across 4 main work5treams: Vlsltor benetit Maintalnln8 and enhanclng the day to day hortlcuifural presentation across the garden. Flndin8 efflciencles In ways of workin& looklng at capacltyfor change- to enhance aesthetlcs set agalnst sustalnablllty and resourc'e.. For example: changing the terrace beds to perennial planting and displaylng the Natlonal Plant Collection of Cyclamen to the public. BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees.for the year ended 31 March 2024 Compliance and best practice Carrying out a review of existing compliance'processes from pesticide use to tree safety policy. Where needed, compliHnce proce55e5 have been updated and stsfftraining implemented. Capltal projert support Assessing and costlhg decant needs forthe 8la5shouse r.efurbishment. Supporting internal and external project team5. Garden and Plant collectlons management Perhaps the most Important pieces of work acr055 the year. BBG is one of the most signlflcant Botanlc Gardens in the UK, as a sole survivor of the 19thC fashion for urban botanlcal trusts and botanlc gardens. A draft garden management plan reviewed all character areas of the 88rdeD and proves to be a valuable tool to help prioritise resource and actlons. The Plant Records Officer 's INHLF supported post) gjasshouse audit resulted in an 80% downgrad ing of the collections. This will help prioritise plants for deaccessioning and ensure the retained collection to be accommodated elsewhere on site during the gla55house build will be based on their value to the garden. Staff"review Deliverin8 a step change in staffing across the ¥arden with a major staff restructure, investment on staff sUPPOrt and Subsequent restructure. Appointment of four trainees- WRAGS (Work and Retrain As a Gardener Scheme), one Glasshouse Trainee and one Cyclamen Collection Trainee- funded by the Cyclamen Soclety. The Tralnee handbook was also rewritten. During the year, Alberto Trinco Jolned as Senlor Hortlculturlst (Dlsplay Glass Houses) and also Bethan Collerton as-senlor Hortlculturlst (Alplne and Woodland}. Over the year, the Head of.Horticulture, Emily Hazell, has been an immense benefit to the garden.The Senior Hort staff have been able to work at pace, prioritising work, and making difficult. timely and focu55ed decisions across all the above four workstream5. Their influence on where we are now as a garden. horticultural team and sub-committee cannot be underestlmated. Emlly's work has been supported bythe CEO, the incoming Horticultural Team and the Development Dlrector. We look forward to another busy year. but one continuing to make big declslons and embedding best prattice, ambltlon and sustaSnabillty into the,.Gardens, helpin8 to ensure Its longevity and statu5. We a150 thank formerchair of Hortlcultural Trustees, Darren Sharewho stepped down. in early 2024. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIEfY LIMITED Report ot Ihe Trustees for the year ended 31 Marrh 2024 MARKETING, OPERATIONS, RETAIL EVENTS {M.O.R.E) The sub-commlttee for Marketih& Opetations, Retail, and Evenis IMOREI met quarterly. During tho year the newly appointed role5 of Head of Engagement & Learning and Head of" Commercial & Visitor SeNices ensured that even more strategic progress can be'made across these core areas, w.ith some restructuring of the teams. Reports fron) the marketin8J retsil and visitor service5 teams have kept the committee Informed of'progress along with regular updates from learning. The Engagement.&. Learnlng team have slnce started reportlngto another board sub-commlttee as planned-though close ties remain between the team5 for maxlmum relevance to all vlsltors, Over the year we have tracked vi51tor number5,'admission5 income, new and renewed membÈrshiPs, retail Sales, and conference and event5 income both from catering and from special events. Whilst there Is always more to be done In term5 of tralnlng and confidence In reporting mechanisms, progre55 ha5 been made with IT system5 including better understanding of Spektrix and implementation of YesPlan for event and resource management. Ther.e have been Improvements in securing Gift Aid pledges through the year, a more targeted revlew of email newsletters, and Phone tall chasing of membership renewals. Press and media coverage ha5 a150 increased with detsiled reporting of likely regional impact and exposure. We also participated on a tourism trade visit to India with West Midlands Growth Company raising our profile internationally.. Muth needed investment In the wlder brand of the gardens has been progressed through" the year based on vlsltor and market research and a perception revlew (overlapping in some instances with useful engagement and Interpretatlon researth specifically for the capltal development project). Thi5 ha5 ensured that the webslte and overall brandlng ol the garden5 will be significantly improved from the summer of.2024, New partnershlps have been developed thi5 yearwth more publlc tlcketed event5 attracting a wlder range of currenr and new visitors beyond daytlme garden vlslts alone. Highlights inclL5ded the return of both Luminate and of the Dinosaurs attraction, more comedy and Music events with Fever artd other promoters, family events managed by outdoor festlval speclalists OPUS, and events with Swlngamajlg dance. FlatP2ck fllms, and "Sampad. plus more pop-up caterlng suppllers In the gardens. New corporate links were started including introductions to the Bullrlng and Mailbox to a¢￿5$ local staff and ustomer5 through their networks. Work wa5 also progressed on.the shop with new layouts and 3.review of stock lines, Includlng a new branded sin for the 8arden5. The new archivist role was also appointed tLT care for the enormous an)ount of materials and ensure approprlate Interpretatlon. l9 BIRMINGHAM BOTANICAL AND HORTICULnJRALSOCIEfY LIMITED Report of theTrusteesfor thoyear ended 31 March 2024 Other notable mornents during the year particularly for this team, requirihg a stronB public relations response, included an issue with the gas supply in December,, the move of the Kol Carp from the Tropical Glasshouse pond to a new bespoke covered and heated pond near the play arei lin readine55 for the lily house plans),. and the r.ehoming of bird5 project. These were well managed with positive PR impact. LEARNING Schools, Pro8ramme The Learning department have had a very successful year, surpassing our previou5 record5 for both vlsltor number5 an'd income.. The number of students and adults who came to the"Gardens for educational'visit5 in the reporting period. wa5 19,173, compared with our previous best of 18,010 in 2022-23. The total number of visitlng groups was 371, compared wlth 370 in 2022-23. 65% of the visits were. repeat bookings, while 35% were new visitors to us. 95% of s¢hools were state schools, while the remalnlng 5% were Independent schools, 42.kn of visits came from Blrmingham Schools and 58Yo of vlslts came from areas further afield including Derbyshire, Leicestershire, Northamptonsh1￿, Nottinghamshire, 5taffordshire, Gloucestershire, 5hropshire and Herefordshire. This led to a tDtal EdutatioTh income for the year lexcludinE Bmet Study centre rental) of E136,321. cOmpa￿d wlth our prevlous best of £123,618 in 2022-23 {all figures exclude VATI. We offered all educational group5 the two teaching session5 for £12 special offer lone session is £81 for our off-peak season IAugust-Februaryl, as a way of enhancing groups, experience and generating additional incorne. This was very. popular and many schools opted for this option, In total, this offer generated us additional income of £20,510 from educatlonal group5 who We￿ visitlng the Gardens anyway. Educational visit feedbark continued to be extremely positive. During the ￿porting period 121 responses receivedl, 100% of educational groups stated that they thought an educational vlsit to the Gardens "rep￿Sented good value for money and that they would recommend us to others. Recent positive comments from teacher5, evaluation5 include- The {Rainforest Fun with Liife Animals). teaching session is brilliant because the children get to hold artefacts from the rainforest and actually meet some of the animals that live there - something that we cannot do in school. I would definitely recommend an educational visit. to others, a5 It is such good value for money and we cannot repllcate the experience at home.. 'Great)ialue for money, very knowledgeable and lovely staff member dellvering. 20 BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trystees tor the year ended 31 fvlar£h 2024 She was very patlent wlth some of our SEND students, who can be quite challenglng at time5.. and 'Good knowledge to be able'to teach thildren about the rainforest topic, and answer all the questions the children came up with. The children came away with a good understarbding of rainforests and their location: The children understand some of the different plant 5pecie5 found in the rainforests and were able to discuss them and the importance of the trees when we returned to school, The children developed a good geographical knowledge relating to the location of the rainforest5 and wert able to talk about the weather of a rainforest in relation to the equator and tropÉcs. The len8th of the session was sPOt on and pitched at.the right level for the age of the children. The children were really engaged with the teaching sesslon and have nol stopped talking about it on our return- we are currently writing a recount of thi5 se55ion 6nd the children are 5howca5ing a fantastic retention of knowledge from this session and all children are talkirtg very posttive about their experience. I've had some parent5 Passing on positive comment5 about our visit tool Thank you so much for our visit - it was everything we expected and morel. LearnlnE Staff, Volunteers and Work Expeyience Students Tbe Learning departmeDt staffing remained constant over the past year, wtth the same" Learning Manager, Coryordinator. and Officer in post. We currently have three"volunteers who make an important contribution to our educational" activitie5. T.hey are a valuable r.esource, and their time and effort is greatly appreciated. We have welcomed 14 school work experience students during the prevlous twelve months and one longer university student teaching-experience placement. Animals The Learning animal collectlon has changed a1Sttle durlng the reporting period. Our Yemen Chameleon, Mojo, unfortunately passed away, but ha5 been 'replaced" with a baby Panther Ch4meleon, Spectrum. A150. both our Giant Millipedes unfortunately passed away, and our Stlck Insect 8nd Hissing Cockroach numbers neturally f lurtuated. All animal care plans and risk assessments are revlewed and updated regularly. lelsure Learnlng Our Photography course programme ha5 continued thi5 year, with course5 5ucces5fully runnlng In May, July. September, o.ctober and March, wlth future.co.ur5es booked for May, July. September and October. Participant feedback has been very.positive, with £4,115 income derived from these course5 during the reporting period. Addltlonal Weekendlsthool Holiday Income The Treetops classroom and marquee& are rented to private user5 when vacant, to garner extra income to the Charity. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIEfY LIMITED Report of the Trustees forthe year ended 31 March 2024 Furthermore, we still offer weekend and school holiday teaching session5 to school holiday dubs and uniformed groups le.g. 5COUts). which produces extra income at time5 when we otherwise would not be generating any. Accreditations In November, the Leamlng departmen.t was.5uccessful in being accredlted wlt.h the flve-year 5andford Award, whlch recogni5es. excellence In herltage sltelearning prosrammes. Our Council for Leaming Outside the Classroom QualSty Badge was also re-8warded in March, for another two years. Blrmlngham Metropolitan College (Bmet) The Gardens still has an agreement with Bmet, where they rent the Study Centre to offer a range of full-time, part-timÈandshort course programmes and apprenticeshlps based atthe Gardens including hortlculture. consÈfvation and floristry. This 3rran8ement is planned to end in summer 2024, where the Learning department will take overthe Study Centre full- time. ENGAGEMENT Thls year ha5 beeri a milestone for engagement at Biminghath Botanical Gardens IB8GI. Following the successful Heritsge Fund Stage I submission, the Gardens are now able.to formally develop engagement in a way that wa5 previously impossible. The grant has enabled dedicated engagement staffing and budget, and the development of anAGtivity Plan. We have.begun to create a oJlture and a vocabulary of engagement at BBG and begun the work of implementtng the operatlonal framework for engagement work to lake pla Safely, efficiently and effectively. Iys important to note that BBG are at the beginning. of an en8a8ement journey. There is a great amount of work to do to progress this journey- work not only for those worklng In .engagemenL but for all teams and stakeholders at BBG. This report outlines the huge progress that has been made to initiate and progress the engagement journey at BBG. 2024-25 will see further swift and significant progre55 a5 we complete extensive community consultation, leliver pilDt projects, and create the Stage 2 Aetivity Plan. To be developin8 and delivering thi5 critical wprk at such a pivotsl time for the Gardens, and for the clty, Is a prlvilege, a responsiblllty, and the most excltlng and meaningful opportunlty for us all. 22 BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees lor the year ended 31 March 2024 Head of Engagement & LearninE The most slgnlflcant development during this period was the introduction of the Head of Engagement ahd Learnlng IHOELI role In 2023. Thls Post Is funded by the Heritage Fund .sta8e l grant. Si8nifican'tly, this is the first dedicated en8a8ement role at BBG. The post was advertised on a fixed-term 18 month contract The recrultment campaign ran through the first half of 2023. Jen Ridding {previously Deputy Dlrector.. Engagement and Operafjons at The Barbèr Instttute of Flne Arts, Unlverslty of Birmingham) wa5 appointed and took up the post on 31.$t July. Jen picked up existing engagement-focussed relationships with current and potential external partners and collaborators, whilst also forBlng and nurturing new connettions across HE, clty-wide cultural organisations and communlty organisatlons. Jen has led on the delivery of the Heritage Fund stage l Activity Plan, which was created.by Julia Holberry Associates. Bulldlng the engagement team The most significant barrier to developing engagement at BBG, and ensuring successful delivery of the Heritage Fund stage l Activity Plan. has been staff resource. With no additional posts or funding available, we were required to think creatively to find a solutlon. When the exi5ttng Anlmal Handler postholder ￿sIgned, the role was reframed - consldering the forthcoming raged bird rehominE project. A hybrid Con5ervatton Ranger rolé was created, working across Horticulture, Engagement and animal caie. After a recruit.ment campaign, sila Bolat joined the team in November, working closely with Jen to develop engagem'ent praetlce foeussed on con5eNation, biodiversity and native flora. fauna and wildllfe. In Spring/Summer BBG rao.a ￿¢ruitMent campalgn forthe Staga l Herltage Fuhd- funde post of Archive Development Officer, no appointment was made. Followlng a successful recruitrnent campaign in Winter 23, Salomea Chlebowska joined as.Arrhive Development Offi￿r In January 2024, the role is 24 hours p/w, until October 2024. With permission from Heritage Fund, activity funds were used to fund a flxed-term Engagement and Learnlng Coordinator. 28 hour5 p/w, until November 24, to deliverthe stage l Activity Plan, Rachel Glllies (previously Partnershlps and Parttclpation Qevelopment Officer at Moseley Road Bath51 will join BBG in April 2024.. Volunteerlng BBG'S 2023 total volunteering hour.s were 3013 hour5. 23 BIRMINGHAM BOTANICAL AND HORncuLTUBAL soaEfY LIMITED Report of the Trustees for tho year ended 31 March 2024 Atthe start of 2024 Carol Ann Fletcherbegan volunteerlng one day per weekas a Volunteer Coordinator. Staff capacity to manage, $row an'd develop volunteering at BBG Is ourbigge5t challenge. Carol Ann's one day per week Is provlrig to be extremely valuable, providing dedicated time to focus on volunteering admin and development. ID Spring" 2024 it'was agreed that the Frlends of BBG will be transferred over to our volunteer cohorti pending their individual agreement. They will become Volunteer Gardens Ambassado￿ and will be a valuable resource to as5i5t' us.with bespoke visitor. interactions such as memberships, surveying and events. New volunteer roles be comihg onstream in 2024-24 including Visitor Experience Volunteers, Archive Volunteers and Conservation Ranger Volunteers. Communlty engagement Since joining 88G Jen has built c.ommunity connections with organisatiDns in our hyperfocal area. and atr055 the city. Between August 2023 and March 2024 JeNhas facilitated c.25 new communlty connection5lactive conversations. Conversatton5 wlth ¢ommunlty partners h3ve been wholly posltlve. Communlty organi5ation5 a￿ pleased to hear that our doors are open and that we can actively support them to utilise the Gardens to enhance the work they're doing. Current BBG staffing resources.dictate that initial partnershlps are small scale actlons and commltments such as facllltatEng vlsits, providing a warm welcome and subsidising/removing the pay barrler when needed, Conversations naturally focu5 on futur.e working andthere is much potential to grow and deepen our community engagement as we progre59 into Heritage Fund delivery stage. Particular areas of focu5 that have emerged In thls perlod Include the poienilal for engagement in Ladywood; worklng to support sanctuary seekers/recent arriva15 to the city- worklng with organisation5 who sUPPOrt individuals experiencing homele55ne55. Community organisations who continue to regularly access the Garden5 Include Edgbaston Archery & Lawn Tennis Soclety soclal prescrlblng groups x4 p/week,, Karls Medlcal Centre Wellbeing Walks every Wednesday; Sense Sensory Walk5 termly. Archives Slnce joining the team in January Salornea ha5., Created inv¢ntory lists of archive record5 held in the Committee Room5. Library Office, and the Learning Room. Organised the Archive record5. into 8 collections (also called fondsl, and these collections into.series arid.files. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY UMITED Report of thè Trustees for the year ended 31 Marth 2024 Organi￿￿ 6 out of 8 collections into series- these are the most import'ant level of arrangernent of archive records within the collection since they categorise together .the record5 related by creation, activities, use, for.m etc. Planned a cataloguing schedule for each collecllon. .Wrltten the first newsletter entry about the Archive at BBG, Developed contacts, atross the archlves sector clt.y-wlde and natlonally, and connected with people who informed the development of the BBG archlve Applled for ARCHON code at the National Archivès, a unlque reposltory number which is used for General International Standard Archival Description compliant catalo8uing. CoftseNatlon Ranger Engagement Between December 2023-February 2024 Slla led on work to resèarch and or8anise the rehoming of the caged blrds. Thls work was exemplary, ￿SU[tiftg in the swfft completlon of the project ahead of anticipated timelines. In S"prlng 2024 Sila delivered the followin8 engagement activities, and there is further strategic Ranger engagement activity planned for 2024-25: 2*h January- RSPB Blrdwatch walks x2 February half-term- Family Den Building workshops x2 6th & 8th March- Walk & Talk for Social Prescribing group5 x2 Hlgher Educatton and Further Edu of expenditure relating to the Charity. These financial statements were approved and authorised for issue by theTrustees and signed on their behalf by Director Signature.. Director SignaturE.' Print: S.12. 6EAQr)s￿G£￿ Date: Prlnt£N QoLINli C￿￿'T1￿￿- 6IoLk Date: BlrmlnEham Botanical and Hortitultural Society Limited Note5 to the Flnanclal Statements For the year ended 31 fElarch 2D"24 Consolidated Cash flow Statement Total Funds Prlor Year Funds Cash flows from oporatlng actlvftles Net cash provided by (used in) operatin8 activities Cash flow5from Investlng artlvltles: Dividends, intere5t.and rent5 from investments Proceeds from the sale of property, plant and equipment Purchase of property, plant and equlpment Pro￿edS from sales of investments Purchase of Investments Net cash pro¥lded by (used Inl Investlnz actlvltles Cash flow5 from financing actlvltles: Repayments of borrowing Cash inflows from borrowlng Receiptof endowment Net Cash provided by (used in) financlng activities 70A02 20,1]93 14.769 5,032 445,278 -57,754 Change in cash and cash equivalonts in the reporting perfod Cash and cash equivalents at the beginning of the reporting period Ch2nEe In cash and cash equlvalents due to exchange rate movements Cash and cash equlvalents at the end of the reportlng period -374A76 1,010,282 -37,661 1,047,942 635A06 1.010,281 RECC>NCILIATION OF Nrf INCOMEI(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIE5 Cu¥rent Year Prlor Year Cash flows from operatlng actfvltles Net incomellexpenditure) lor the reportinB"period las per.the statement of flnaft¢l41 a¢fjvitie$) Adjustments for: Depreciation charges Dividends. Interes1 and rents from investments {increasel/decrease in str>cks {Increase)/decrease debtors Increa5el{decreasel in creditOf5 Net cash provlded by (Ilsed Inl operatlng actliiltles 49,744 708,756 105,235 134,642 -5,032 -3,118 -790,822 -24,334 20,092 -1,979 -86,956 19,127 70AQZ 38 BlrmlnEham Botanlc81 and Hortlcultural 5oclety Llmlted Notes to the Flnanclal Statemenrs Fot the year ended 31 March 2024 Charltable Company Inlo'rn)allon Blrnilngham 8otanical and Hortioultural society LSmited.Ilncorporaied In England and Walesl. registered number 248827, a company limited'by guarantee, aim5 to fvrther public education in botany, horhculture and zoology ènd prcivide facllities for research and to mhlntaln anti operate the Blrmin£ham Yotahical GardÈn> and Glasshousos forthè above p.urpose and for the recreatibn of the publlc. Th'e company ￿ELste￿d offi￿ Is: Birmlngham Botanlcal and Horttcultural Soclety Llmltsd, Westbourne Road, Ed8ba5ton, Bimiin8ham, B15 3TR Thè actounts ère presÈrtted in Sterlin& with whole number roundin8". A¢counting poliues .Accounting Conventton The financlal 5tatementsare p￿pare{l under the h15torlcal c05t conventton and In accordance wlth the Flnanclal Repoittng Standard 102 and thestatement of r.ecommended Practfce IAccountfngand Reportlng by Charltles'150RP 20191. The preparation of the financial statements in compliance with FRS 102 requires the use of certain criticJl accounting estimale5..It atso requlres management to exerdse}udgement In applying the Charltable Companws accounting pollcles (see note 31. Basis of preparativii Bimiingham Botanical and Horticultural Society Limited meets the definition of a publi¢ beneftt entity under FRS IL12. Assets and liabilitse5 are initially reco8ni5ed at historical cos* or transaction value unless Otherwise stated in the relevant accountins policy notes, Group Flnanclal Statements These financial statements con501idatethe resutts of the Charlty and Its wholly owned trading subsldlary, Blrmlngham Botanical Gardèns (Enterprlsesl Llmlted. on a Ilne by Ilne basls. A separate Slaiement of Financial Actfvlttesfor the Charlty Itself is noi presented because the Charlty h8s tsken advantage.of the exemptions afforded by the Companles Act 2006. The het incoming resources of the parent entlty for the year are £88,ZOO12023: £489,7281. 39 Bimilngham Botanl¢al and Hortlcultural So¢lety Ljmlted Notes to the Flnanclal statements For the year ended 31 Ma￿h 2024 Golng Koncein The Trusteps and Directors considerthatthére are no material unortalnties about tPte Charit¢s abllity to continue as a golns ¢On￿rn.nOr4nY sl8nificant arRas of uncertalnty that arfect the carrylng value of assets held by the Charfty. The account5 are prepared on a golns concern basls on the foundation that all avallable Informatlon regarding the foreseeable fvture of one yearfrom the date of approval of thesè financial statements show ihe company lo besolvenL The Company has 5ufficient"resources"to meet Its debts as they fall.due and io odlust tts expendlture to brlng ft Into Ilne wlth income. Incomlng Resour￿5 All incomlng resources are recogn15ed In the Statement of Flnanciai Arttvlttes when Yecelvable. Donatlon5 Donations and legacies are ?¢counted for as incoFne on an accrual basis, Where donations are paid under gift ald, tax recoverable is Sncluded at the fjme the Income Is rerognlsed. Fixed A55ets and Depre£iation Net tangible tixed assets are capitalised and are stated in the balance sheet at cost less depreciation, whlch ts provlded in equal Instalment5 over the estimated useful I￿e$ of the assets. Short leasehold improvements are depreciated over 5 to 32 years. 22 years is to the lease expiry. For marhtnery and fixturo5 and fittln8S. the charge Is 4 to 10 years qs approprlate. All Issets are for charltable use. c.osts incurred. on the Development Project (note 151 zre currently tapitalised as incurred. %iiith depreciatfon'to be evaluated once fundlng for ihe.whole project 55 In place. Investment Investment in subsidiary is valued at cost le$5 impairment. Basis Otapportionment of'overheads Dlrect 'expendlture for Learnlng and generating voluntary income is allocated fulty to these categories. All other expenditure.and overheads are allocated a5 follow5.' 2024 2023 12% 12% 88% 88%. Chiritable aclivitse5-" LEarnin8 Charitable activities- Garden5 Space related costs forthe Banqueting Suites and the Garden Centr,e ar.o apporttoned throughout the year vsa mana8ement charBes. 40 Blrrnlngham BotaDlcal and HortEcultural So¢lety Llmited Notes to the Financial Statements" For the year ended 31 Marth 2024 Stock stock is valued at the lower of cost.and estimated selling pr1￿ less costs to complete sale. Operatin8 Leases Rentals appllcable to operating leases are charged to the 5tatemeni of Flnancial Actlvlties over the perEod In whlch the cost is ineurred. 'RestriLted funds These are funds that can only be used for particular purposes within the oblectfves of the Charfty. Restrlcifon5 arlse when specified by the donor or whèn fltnds arè .ralsed for particular restrided purposes. Depreciation 15 charged against the relevant fund In resp¢ct of fixed a55ets acqulred wlth restrlcted funds. Penslon 5theme The Charty conlrlbutes to a defined conrributlon scheme. Flnanclal Instruments Flnanclal Ilabilitie5 and equlty Instruments are dagsilled accordlng" to ihe substance of the contra'ctual arrangements entered Into. An equlty Instrument 15 any Gontiact that evidence5 a resldual Interest In the assets of thE enttty after deducting all of its financial liabilitie5. Judgement5 in applying accountlng pollcies and key50urces ot estlmatlon uncertalnty In preparing the'financlal statements, managemenl is required to make estimates and a55umptions whlch affett reported in¢ome, expenses, assets, Ilabllities and disclosure of contingent assets and liabilities. Use of available informadon and appllcatlDn of Judgement are inherent In the formatfon of estimates, together wSth expertations of future events that are b?Ileved to be reasot)able un'derthe clrcumstances. Actual result5 In the future could differfrom such esttmates. Tangible fixed assets are depreciated over their useful Ilves iaklng Into account.restdual values. whore appropriate. The actual lives of the asset5 and residual values are estimates and are assessed y the Tru5tee5 taking into account asset lrfe cycles and maintenance programmes. Residual value sse5sment5 take Into account.future market conditions, the remaininglSfe of the asset and any projected disposal values. Distribution from Tradlng Subsldlary Bsrmin8ham Botanical Garden5 (Enterprise51 Limited operates the Garden Centre, selling plants and glftware and slnce l July 2013 operates the confe￿nCIng and caterin8 facilities. Proftts, are transferred under Gift Aid when the amount is pald to Blrmlngham Botanlcal and Hortlcultural Soclety Llmlted. 41 Binningharn Bolanichl and Horticultural Soclety Llmlted Notes to the Nnanclal Statemems For the year ended 31 March 2024 A summary Df the Sub5idiary'5 tradlng results forthe year Is as follows 2024 2023 Turnover Cost of Sales 568,988 1137,233 Gross ILossllProfft Dlrect Costs Adminislrative Charges Bank Interest Received 413,730 1128.C651 1241.0381 1,748 660,407 1135,6441 12EO.2531 515 ProfrfllLossl 265,025 Dtstribution. 184,8311 {45,9961 Resenfes Profit/lLossl Sustained 94,831 Analysls of Expenditure stsff Costs 2024 support Costs 2024 2023 Depreclatlon 2024 2023 Tt)tal 2024 2023 2023 RaTsing Funds Fund Rais5ng BanquetSng Sultes Garden Cent 60,392 55.951 21,815 97,869 -50,133 1.225 165,228 IEO,942 39,598 $6,684 I￿,474 176,085 4,891 7,Wl 10,259 226,307 293,482 239A41 280.955 98,118 Charitable Artivities.. Gardens Education 'Profes51onal and related fees 622,018 423,848 157,507 118,145 582,255 444.071 54,621 63,180 1,258,895 931,099 74,947 70,402 6,125 238,579 196,324. 40,273 76,400 76,400 959,516 717,6Z8 I,Q03,043 929.125 105,235 134,641 IQ67,795 1,781,395 42 BIrmI￿aM Botanlcal and Hortlcultural Soclety Llmlted NotE5 to the Flnanclal Statements For the year ended 31 March.2024 Stall ¢osts 2024 2023 Wages and Salaries Soclal Securlty Costs Pen5ton5 Less Development Salaries. Caplta115ed 899,982 75A64 28A45 (44,3751 959,516 642,152 55,077 20,398 717,627 The averaBe number of employee5 was: Number io Number Hortlculture Maintenance Learning Administration &.Wetcome Fundraising Garden Centre Development 12 io 37.5 35 The average number of full-time eqLiivalent employÈes was: 2912023- 26.51 Int.luded in the talculattons are 11 employee5 on zero hours contracts12023- 51. Duringthe year, pension costs are all related to defined cOntrIbu￿On plans and are all pald from unrestricted funds. At the yeor vnd £4,997 {2023.' £0) was still outstanding. No Trustee received remuneration. No Trustee5 were reimbursèd expensès durinB the year. One employee received remuneration in excess of £60,00012023- 01 During the year. key managemEnt personnel l.full-fjme equlv.alent employees 612023: 9.5, restated to 4.51) receivRd emoluments of £346,61012023: £386,522- restated lo £237,483). During the yèar there were Y redundancles following a restructure12023 - QI. Payments of £32,122 were for statutory payment5 onlv. 43 BlnnI￿haM Botanical and Horti¢ultural Sotiety Limited Notes to the Ananelal Statsments For the year ended 31 March 2024 .suP￿rt C05t5 2024, 2023 Ptr50nnel Admini5tratKJn costs Garden nJnnlngc05ts Purchase of Retail Stock Events and fund rai51nE cost Rent and rates Insurance utilities Bank & credlt charges Educatlon wsts Repairs and maintenance.. Publicity and marketlng Audit & professional fee5 Sundries Projett Costs Alpine Project Research & Development Interpretstion Commonwealth Bad Debt 31,645 64,310 5S.709 155,510 106,632 39,621 51,683 35,782 137.209 48,458 4,225 66.784 165,309 23.701 16,736 152,560 32,566 76,400 27.333 74,959 176,995 163,163 28,826 40,273 30,789 8,636 16.293 9,980 15,849 29,192 Ll)03,043 929,125 Nèt Outsoins Resources Net Income Resour￿ E5 ststed after rhargiDg', 2024 2023 Operatin8 L'ease Renla15 -Plant and Machlnery Auditors Rémuneratson ' for audit serylce5 -for non audit services Depreciation'of Tanglble Flxed Assets 4,237 14,IMKI 15,650 10030 7,230 105 235 134,642 Interest Receivèble 2024 2023 Bank Interest Recetvable 14,769 5.032 44 Blmilngham Botanlcal and HortScultural Sodety Llmlted r+Jotes to the Financial Statements For the year ended 31 March 2024 io. Flxed A55ets Group and company Short Machinery FSxtures & Leasehold & Others Fittin8s Development Total Tangujle Assets COST At l Aprll 2023 Addltlons 3,896,027 1,294.451 111,143 992,476 20,605 2,931 6,185,885 328,3Q3 460,051 Dlsposals At31 March 2024 -801.282 604,312 -926,563 1,727,845 33¥234 4,918x191 3W6.027 Depreclallon At l April 2023 .Charge for the year 3,549,447 1,031,970 19,087 55,168 94B,916 30.980 5,530,334 105,235 Dlsposats- Awumulated Depreclatlon At 31 Mar¢h2024 -801,282 285.856 1,727,845 0 3,907,724 3,568,534 53,333 Net Book Value At 31 March 2024 327,493 346,580 318.456 262,481 33,185 43,560 331.234 1.010.368 2,931 655,554 At 31 March 2023 ii. Investments T.he Company own5 100% of the £2 ordinary Share capital. of Birmingham Botanical Gardens IEnierprisesl Ljmited, incorporated In England and Wale5 (company number 018467141, The company regisleréd office is=. BirminBham Botanical and Horticultural Society Limitel, Wesibourne Road, EdEbaston. Birmlngham. B15 3TR T.he net asgets of the subsidiary are £56,37612023.' E94.8321. The subsldlary's 1ncome.for the year was £568,987 {2023: £79.7.64(Jl and expenditure was £524.36112023: £553,1301. 12. Group 2024 2023 .Company 2024 2023 44,134 42,155 45 Birmingharn BotJni¢al and Horticittural Society Limited N￿eS to the Flnan¢Sal Statefftents For the year ¢rt¢led 31 Marth 2024 Debtor5 Group 2024 Company 2024 2023 2023 Trade debtor5 and commissions due Intercompany balance P.repayments Accrved Income 150.431 237,433 59,3rJ) 96,297 52,603 83,935 '611,617 844.452 94,126 775,4D9 1,019,966 83,960 611,617 933.010 93,681 775,368 1.050.193 Credlter.s Falling due wlthln onè year Group 20Z4 Company 2024 2023 2023 Trade Creditor5 Deferred Income Other Taxes and Social Se¢urlty Accruat5 198.555 112,656 39,882 39,343 171,086 106,950 39,296 53,977 183.288 112,656 25,350 3Y,196 15L221 81,951 14,695 49,303 390,436 371.309 358,490 297,170 Blrmingham BDtanical aftd Hortiiultural Society Limited Noies to the Flnandal 5tatement5 For the year ended 31 March 2024 15. Re¢￿tillatIOn of Movèrnents In Restrlcted Resen￿$ Brou8ht Incoming Resources Expended Carrled Forward Forwèrd Resourees Flxed As$ets- Buildings S'ponsorship Friends Adventure Play8round Education Corporate Volunteers Alpine Project Interpretatlon & Masterplannlng Development Butterflles Tralnlng GOGH Sert5ational Science. Med House Propogation in Aclictn 226,602 14,61)0 867 12,009 118 19,7(KJl (16,9271 12,3481 13,8771 12,0691 12601 217,020 2,322 2,265 784 8,132 806 260 200 9,790 59),814 200 15,5781 150,000} 15,112} 117,2741 1183) 15,7501 16,012) 12,044} {127,134) 284.714 5,127 17,274 600 5.750 14,725 3,(￿0 336.701 825,528 15 417 956 1,065.972 856,400 Restritted funds, referred to a5 'DeveloprrienV were received in the prior.year from the Heritage Lottery Fund to commente.lhe 'Growlng our Green Herttsge Project,, and wlll be Spent by Oclober 2024. Included is an uplift in ihe DEvelopment Grant of £234.714 which was.recognlsed in thls yearfs. accounts. The 'Friends' ore an ?sso¢iation of the Gardens, run by volunteers, who raise funds for the Charity and are involved in d.eclding w.here those funds can be 5peni. The remalnder of the Adventure Playgrouod funds wlll be spent In the next financial year on maintainingtheplayground. Interp￿tatiOn and Masterplannlng funds wl11 be spent ihe next financlal v.ear on professlonal fees relating to the Development Project The remainder of the Med House 'funds will be spent In the next floanclal year on planttng and improvements in the Mediterranean House. GOGH rep.re5ents the Growins ourQreen Herita8e Campaign'and supports the Capital Project. 47 The Propagation in Action Fund hès allowed to develop a deslgnated propagafjon faclllty In our Subtropical House. The remlnder of the f unds.will be spent in the next financial year. BIrMi￿aM Botanlcal and Hortlcultural 5o¢lety Llmlted Notes to the Flnantlal statements For the year ended 31 Marth 2024 Analys15 of Total Reserv6$ .Unre5tricted Funds Restrs¢*ed Fun(ts Designated Funds Total Represented by: Tangible Flxed Assets Cuyrent Assets Current Llabllltles 793,348 635,948 139C),4361 1,038,860 217,020 848,952 1,010,368 1,699,506 1390,436 2,319A38 214,606 1.06S,972 214 606 Unrestrltted furtd5 total £L253.466. of whith £214,606 has been transferred to a designated fund, representing the m￿tched fvndlng required forthe Development Stage of the Capital Project. This. fund was reduced from £253,206 In the prevkous year in agreement with the Heritage Fund as part of the Development stage grant upllft.. Share of the CoM￿nY The company is limited.by Buarantee, nDt having a share capitsl divided into shares. Taxallon Status As a reglstered Charlty, the Company15 not Ilable to corporation tax on Ils normal actlvtttes and b entitled to recover the tax paid by membets whose subsc.riptions are gift aided. 19. Capitsl Commltments 2024 2023 Capltal Expendlture COb)tracted for but not provlded for In the ftnanclal statements Capitsl Expendlture authorlsed but not contracted for 708,9)0 844,020 48 Blrmlngham Botanlcal and Hortlcvltural 5oclety Llmlted ' Not'es tvthe Financial Statemènts For the y￿r ended 31 Mirth 2024 20. Lease commltthénts Total lease commitments atthe year-end are as follows: xpITe5 Within l Year Expires more thBn than 5 Years 13,250 2-5 Years Tthal 16,5Q8 19,013 Land and Bulldlngs Other 4,946 14,066 21. Related Parry Transactlons Mo Trustee declared any interest in companles which entered into transathon5 Wlth thè Charity. The Spouse"of the Head of Finance 15 employed by the Gardens In the Maintenance Department and Is pakl at coinmerclal rate5. The Head of Finan￿ did not tske part in salary di5CU55ions and normal hiring prO￿d￿re5 were lollowed and imptemented by the HR Manager. ThÈ employment wa* supported by the Board of Trustees. 22. Flnancial Instruments Group 2024 Company 2024 DEBTORS 20Z3 2023 Trade debtors and commls51on5 due Intercompany balance Prepayments .Accrued Income 150,431 237,433 59,300 96,298 121,844 52,603 94.126 83,960 93,681 83,935 775,409 611,617 775,368 611,617 1.019.966 933,010 1,050,193 844,453 Group 2024 Company 2024 CREDITORS 2023 2023 Trade Credftors Deferred Income Other Taxos and Soclal ￿CurItY Accruals 198,555 171,086 112,656 106,950 39,882 39,296 39343 53,977 390,436 371,309 183,288 151,221 112,656 81,950 25,350 14,695 37,196 49,303 358,490 297,169 Financial assets measured at amortised cost comp'rise trade debtors, amounts owed to group undertakings, accrued ihcome and cash at bank and in harEd. Financial liabilities measured at amorlised cost, comprlse trade credltors. creditors o.ver l year, monies owed to HMRC and accruals. 49 Birniingham Botanl¢al and Hortlcultural SocÉèty Umlted Notes to the Flnanclal Statemems For"the year ended 31 March 2024 2.3, Statement of finenual Activities- Parent Company Total Funds 2023 Unrestrl¢ted Restylcted D.e51gnated Total Funds Fund "Fund Fund 2024 Total Incoming Resources 1,210,102 336,701 1546,803 1,69L996 Total Resources Expended 11,416,3051 1127,1291 11,543,434) 11,248,264) Distributlon from Enterprises 84.a31 84,831 45.996 Net Incomlng Resourte5 1121,3721 209572 BB,200 489.728 Fund Bèlancos brought tonvard. 1,065,255 856,400 253,.206 1174,861 1.685.135 TTrnsfer ol Funds Followin8 Herltage Fund Upllft 38,6tpJ 138,6001 Fund Balances carrled forword 982A83 1,065,972 214.606 2,263,061 2,174,861 50 24. Prlur Year Consolldated Statement of Aclvltles CONSOLIDATED STA7EMENT OF FINANCIAL ACTIVITIES IlncorporadnR an Income and expendlture a¢¢ouml For theyeareJ)ded 31 March 2022 Total Funds 2023 T"otal Funds 2022 Unrestricted Rèstricted Fund Fun Notes Income and endowmentsfrom: DoDadons and legacles 705,311 730,023 113,408 other tra'ding a¢tivities". Banquetln8'Sultes Income from Garden.Centre Other Income 497.788 280.623 19.229 497,788 280,623 19,229 414,717 288,801 50.032 Ihve5tments 5.032 5,032 ID4 Charftable actlvltles: Gardens Learning 772,255 169,195 772,255 169,195 731,a16 99,759 Other Income 16,005 503 Total 1,784,839 705AII W,150 1,698,640 ExpendItU￿ on: Ralslng funds Fund ralsin6 Banquetlngsultes Gardèn Centre 57,176 239,441 280,955 51,592 303,822 332,622 239,441 280,955 Charltable a¢tlvltles .Garden5 LearninÈ Professional and relatsd fees 856,230 184.977 76,41f) 74,870 931,100 19'6'323 76,400 826,043 169.754 53847 Totsl 1,695,179 86.216 L781.395 1.737fi80 Net incomin8 resources 89,660 619,095 708,755 139,0401 Fund balances brou8httorward 1,323,632 237,305 I￿60,93? 1,599P77 Fund balances carried forward 1.413.292 856.400 2269,692 L560,937 sl