BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCI￿ LTD ANNUAL REPORT ANL) ACCOUNTS 2023 Registered Office Birmingham 8otanical Gardens & Gla55hgU5es Westbourne Road Edgbaston Birmingha'm Telephone,. Email.. +44101121454 1860 admin@.birmin8hambotanical8ardens.org.uk MISSION STATEMEKr A dwerse botvniml world thot enhunces all our lives. Our mission is to 5UPPOrt plant biodiversity ond an understanding of Its Importunce to the natural environment through ronKrvation, education, engagemen¢ and enloymenL Help us to protect the rich s¢ientift¢ heritoge of Blrmingham's Botanleul Gardens and shure In our discovery of the botunical world. THE BOTANICAL GARDENS, STAFF AT 31 MARCH 2023 Management Team Chief Executive Officer Head of Finance Development Director Dlrector of Horticulture & Curation Head Gardener Education Manager Malntenance Manager Marketing Manager Office & Information Manager Retail Supervisor Welcome Desk Supervisor S: Blair-manning M. Purcell E. Frostick E. Nazell W. Williams J.Jarvis D, Husselbee J. Talat L. Gwllt Y. McLaren V. Heath Finance Horticulture L, Belcher E. Adams .B. Taylor R. Holland C. Howell J. Knock K. Kang A. Matthew5 Maintenance J. Harris S. Husselbee H. Blalr P. Ensell Education R. Carless D. Winston L. Langston Retail, Receptton and Events A. Humphries A. Begum E. Savage M. Turner L. Neate H. Bird F. Begum G. Williams M. Miller S. Meese BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2023. The Tru5tee5 are pleased to present their Rep"ort toge.ther with the linancial statements of the Charlty for the year ended 31 March 2023. Reference artd admlnlstratlve detalls Charlty number: Company number: Registered office: Birmlngham Botanlcal & HOrticult.ural Society Ltd Westbourne Road Edgbaston Birmingham B15 3TR .528981 248827 General Committee {Trustee$ of the Society} S. Beardsmore P, Whlte J. Taylor D. Share J. Brown C. Clutton-Brock A, Vam)a F. Taylor R. Macpherson D. Wardle F. Lawal-FatLtkasl R, McAllister P. Smlth S. Leung J. Bland (Chairl (Retired 26 September 2022) (Retired 26 September 2022) IRe5i8ned 6June 20221 {Secretary) {Re518ned 4July2022) (Resigned 25 september 20221 (Tre.asurerl (Appolnted 24 October 2022) {Appointed 27 March 20231 R. McLeall In accordance wlth the Articles of ￿50¢latiOn, and being eligible. J. Bland and R. M¢Lean, are beingelected. C. Clutton-"Brock, R. M3cpherson and L. Lawal-Fatukasl retire and offer themselves for re-election. BIRMINGHAM BOTANICAL AND HORTICULTURALSOCIETY LIMITED Report of theTrusteesfor theyear ended 31 March 2023 Other Commfttees and thelr Chalrs at 31 March 2023 Steering Committee- Education Committee. Finance Committee,. Horticultural Committee.. M.O.R.E Committee; S, Beard5more Vacant J. Bland (Appointed 24 October 20221 D. Share R, Macpherson Blrmlngham Botanlcal Gardens (Enterprises) Ltd Chalr: 5. Beardsmore The Friends of BirmÈngham Botanical Gardens Chair: C. Clutton-8rock Auditor Mazars LLP First Floor Two Chamberlain Square Blrmingham B3 3AX Bankers National Westmlnster Bank 36, Harbume Road, Ed8ba5ton B.15 3BS BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCI￿ LIMITED Report of the Trustees for the Year ended 31 March 2023 Structure GovernanrE and Management Governing Document Birmingham BDtsnical ?nd Horticultural Society Limited la150 referred to as the Birmingharri Botanical Gardens) is a company lirnited by guarantee govemed by its Memor8ndum and Articles of A550cSation. It 15 a Charity registered with the Charity Commlsslon, TheTrustees have had regard to the Charity Commissbon's guldance on publlc. beneflt. Trustees and organlsation Trustees are appointed following a recruitmehi and seiectlon process and are chosen based on the contribution they can make to the Charity with the skills they possess. Trustees receive an induction programme on appointment with periodic updates on Trustee responslbllittes. The Board of Trustees, which can have up to 14 member5, administers the Charity. The Board meets not less than 4 times a year and there are sub-committees coverlng development/steering, educaoon, finance. horticulture and marketing, operation5, retail and events (M.O.R.El, whlch meet regularly. Relate"d parties The Charity has a wholly owned subsidiary, Birmingham Botanical Garden5 (Enterprises) Llmlted which was established to operate the retèll and other commercial activlties of the Society. and distributes its profits to the Charity. Public benefft The Trustee5 have.considered.the Charity Commi55ion's requirement In respect.of Public Benefit. In thelr view the.Charlty meets, In full. the criteria tp satisfy.the test. Risk rnanaEement The Trustees have a risk management strategy which comprises: The annual review of risks the Charity might face, supported by quarterly dis¢tsssions as part Df the Finance Subcommlttee. The establishment of systems and procedures to mttigate such risks. The implementation of procedures designed to minim12e any potential impact on the Charity should those risks materlalise. The Risk Management Policy is contsined within the Charity s Corporate Governance Document. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report Df the T.rustees tor the year ended 31 March 2023 Trustees have identtffed the following main risks.to the Charlty: Mulntenance of property.. The Gardens employ professional advisors to carry out onnual ' inspection5. Fraud.. The Gardens haye in place effective controls. and procedure5 Wlth regards to payments of invoices and handling of cash. A Fraud Policy is also contalned within our employee handbook. Cosh Flow.. The Gardens operate tight budgetary controls Internally. Management attounts and cash flow projections are reviewed regularly during the Trustees board meetings. A reserves policy of 3 months normal oporat'ng costs is also in place. Reduced Income," The Gardens are Frequently monitoring cash flows and projectlons an'd adjusting budgets accordingly. Applicatlons for grants have been suciessful and are ongolng. Covid-19 Staffing Imparts... The Gardens have suitable Covid-19 policies in place in relation. to Covld-19 testlng and rerhote working_ Cyber'Attack.' The Gardens employ professional IT support to ensure the securlty of our IT systems and the information stored within these systems is .kept in accordance with the requirements ofGDPR. Extreme Wettther.. The Gardens have policie5 and risk assessments in place to safeguard visitors and staff during extreme weather events. BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees forthe year ended 31 March 2023 Trustees Meetlngs The Trustees, record of attendance at mee￿nES of the Geheral c.ommittee is stated.below: Attendances Eliglble to Attend 5, Beardsmore P. White J. Taylor D. Share J Brown C. Clutton-Brock A. Varma F. Taylor R. Macpherson D. Wardle F. Lawal-Fatukasi R. McAllister P, Smith S. Leung J. Bland R. McLean Remuneration Trustees of Ihe CNartty work on a voluntary b35is.and do not re￿1ve remuneration, Pay and remuneratlon of the Charitvs key management personnel 15 reviewed and set annually in line with market nomis where the Charity'5 resources permlt. From Aprll .2022. the Charity ha5 committed to paying at least the Real Livin8 Wa8e to all employees. Insurance The Charity holds all insurances required by law. including Trustees Liabllity Insurance. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY UMITED Report of the Trustees for the year ended 31 March 2023 Aims and obie¢tives The aims of the Charity are.. To further public education in botanyi facllltles for research. To maintain and operote the Birmingham Botanical Garden5 and Glasshouses for the above purpose and forthe recreation of the public. horticulture and zoology and provide The Charitvs objectives continue to be to maintain the Gardens at Westbburne Road, Edgba5ton to an outstanding quality and to continue to develop them by introducing new and innovative features for education and recreation. The Charity's'educational programmes Include educatlon for schools, hlgher educatlon provlslon wlth Birmlngham Metropolitan College from our purpose built Study Centre, hoitieultural apprenticeships and leisure learning courses. The Charit¢s horticuliural activities concentrate on maintai'ning and developing the Gardens and Gla55houses and encomp3ss both conservation and interpretatlon for the pleasure of the publlc and for educatlonal purposes. In 5ettins our objectives and plannin8 our activities, the Charity has siven careful consideration to the Charity Commissloner5' genergl guldance on publlc beneflt. The Charlty has a policy that access to our facilities and education should b&3vailable to those who cannot afford to be member5 or pay the full adrni551on prl¢e. Chlldren are also glven a reduced admission price. The Charity, its commerclal.subsldlary"and sub-contractors operate commercial activities such as.banqueting and conferencing from purpose-built suites within the Gardens. These activities make.a 5ignificant.*inancial contribution to the Soclety annually. Volunteers are'vital.to the successful operation of the Charity.. The Charlty recelves.a substsntial input of volunteer assistsnce in all aspects of running the Gardens for which we are extremely grateful. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Tru5tee5 for the year Ènded 31 March 2023 STRATEGIC REPORT Qvervlew ol the Year Aprfl 2022- March 2023 It was another year Df signif icant change and hard work at the Gardens. Staff and Trustees have worked to develop every aspect of the Garden5 to make then7 the best they can be. now, and to put them in a p051tion to 5ecur.e their future: Sue Beardsmore, became Chair of Trustees in April 20"2Z, and the first" Important task was to appoint a new Chief Executive. Following a rigomus recruitment process. we were delighted that Sara Blair-mannlng wa5 able to join u5 in June. She had signiflcant experience with the National Trust, V15itor attractions. capital projects, and garden5. She immediately started work to develop her senior leadership team- review stsffing and engaging with a wide range of partners - bringing fresh eyes to the visitor experience at the Garden5, As she started to build her team, she workèd in tandem with Developrhent Director, L12 Frostick to make sure our application to the National Heritage Lottery Fund tQ 5UPPOrt our future plans had every chance of success. In July the Queen's Baton relay came to the Gardens, carried by Dr Sarb Clare MBE, In the run up to Birmingham 2022 Commonwealth Game5. We welcomed over 200 guests In¢lvding Leader of the Council, Cllr lan Ward,. Deputy Leader. Cllr Brigid Jones, Cllr Jayne Francis Cobinet member for Digital Heritage Culture and Tourism, and our local ward 'councillors Cllr Deirdre Alden and Cllr Matt Bennett as the baton arrived in the city. Our winter 'LUmlnate event which ettracted more than 32,000 visitors Includlng the Lord Mayor of Birmlngham, Cllr Maureen Cornish, and in Septem&er our involvement in the Pollination5 fe5tival- which included a huge pop'_up garden in the centre of Birmingham, which we Supported, There were almost 206,CKK) vlsltors to the Gardens over the year. .At the end vf the f inancial year t.hère were 3,54'9 members, a si8nificaDt fall on the previou5 year in part caused by a chan8e of systerns.at thÈt point which 'dereglstered' Some member5 which was fru5tratin& but we began to rectlfy thls posltlon.Immedlately and even though this is the report for the year 2022 - 23 It Is Important to note that numbers have started to recover. New systems arid ways of working were developed from. a new car.park system and ticketing system 'Spektrix', to the visitor and retail team operation. As with all thange there was the odd teething trouble. but these were sorted out and we're grateful to all the slaff for thelr hard work and flexlbillty. 10 BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees forthe year ended 31 March 2023 Aramark, our catering partn'ers, business continued to rec05Jer des'plte the challenges lacing the hospitality industry. After endinE the previous year wit'h. a deficit of £.39,000 it wa5 encouraginE to finish thi5 financial.year with net incoming resources of £709,OC(I, of which £90,000 re3ulted from Unrestricted Funds. Ri5inB costs continue to put pressure on the Garden's operations 50 the improved results are welcome. Donations received totalled £730,0001£113,OC(s. prior yearl, with £705.000 of these being for restricted purposes. including the NLHF grant. Capital expendlture amounted to £63.000. This year saw investment in-additional staffing, and healthy reserves were earmarked for match funding for the major projeci, Group bank balances decreased by £38,000 during the year to £l,010,QQQ. We havÈ a refreshed business plan which is under regular review. Vlsltor experlen¢e The overarching visitor experience at The Gardens has been improved over the last 12 months and now putsthe visitor atthe heart of the Garden's offer. The Garden's operations are nnw safe and supported bya daily Duty Manager process. We have cleaner premlses and improved interp￿tatIOn acr05S the site. The cafe menu has been updated and offers a wider range, Vvhich i5 more affordable. The retail offer is more appropriate for a garden attraction. The programme of"events' is more inclusive and extensive and evidences partnership worknng with a wide range. of cultural, heritage and educ.ational pa'rtners in the City and beyond. The Gardens are working in collaboratiun with Edgbaston High School and City university to offer increased car parkin8 availability for the majority of Garden's event5. Thls has also benefltted our c195est nelghbours. The worklng envlronment for staff has been Improved, leading to better collaboratlon between teams and ImprDvlng the visltor experience,. from improved marketlngto our education teams now DfferinE.public faclng programmes. Su51ainability Durin8 2022-23 BBG continued to work with Dr Breno Nunes,.Senior Lecturer in Sustainable Operatlons Management at Aston University and Deputy Director of CEA5 (Ceritre for Circular Economy & Advanted Su5tainabillty} to finalise a Sustalnability Policy for the Gardens. This is a 5 point plan that. wlll gulde operations and the Capital Project. The"Gardens'has also pledged Its commitment to the West Midlartds.Combined Autharity Net Zero Pledge and is being 5UPPOrted in this work by Sustainability West Midland5. li BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Roport ol the Trustees for the year ended 31 March 2023 Blrrnlngham Botanical Gardens re¢ognises the urgency and importance of belng sustainable. We are committed to reduclng our envlyonmental Impactsto tsckle cllmate change and the biodiversity cri5iS. l. As a member of Botanic Gardens Conservation International and as a plant conservation charity, we commit to considering our impact on the environment in every decision we make. 2. In our role as 2 West Mid13nds envlronmental edutational charity, we commit to meeting UK environmental leg151atlon, promotlng good environmental practice an¢J encouragirtg behavioural change to all who engage with the Gardens. .3. In our role as a safe clvlc space withln BirmSngham, we commlt.to 'promoting the benefit5 of nature on people's health and wellbein£, 4. A5 the guardian of the Gardens, we commit to the responslble management of our built and natural assets. 5. BirminEham Botanical Gardens commitsto adopting circular economy principles and maintaining an Environmental Management System (EM51, covering thp areas of Biodiversity, Procurement, Waste, Travel and Energy Management. We commit to reducing our negative impact ort the environment through a Gontinuous audit and improvement process in all"areas of the Charity. D.evelopment One of the most important events thls year was the success of our application to the Natlonal Lottery Herltage Fund for development funding for our 'Growing our Green Heritage, project. Llz Frostick. Development Director with the. support of the Development Commlttee and a number of speclallst consultants, completed g really Strong application, whlch was submitted in May, We were awarded over half a million pound5 toward5 developing the plans to restore the glasshouses, and develop acLivities an.d the'sustainablllty of the Gardens. Th15 15 just the first step, there is a long way to go to fulfil t'he vision of 'Growing Dur Green Heritage,, not least. finding another £8 million pounds in funding. Work on this continued alongside the day to day work of running a visitor attraction and tending the Gardens, 12 BIRMINGHAM BOTANICAL AND HORnCULTURAL SOCIEfY LIMITED Report of the Trustees for the year ended 31 March 2023 Governance Work continued to imple ment the recomrnendations of the governance review. Articles and Tem15' of Referen￿ were r.eviewed and the cornmittee.str.ucture began to work in eqrnest. Horticulture, Finance and General Purposes, Education, Ma"rketing, Operations, Events and Retail. The Development Committee which had overseen the early stages of the Capital Project, will be suspended as the project board for the Major capital project overseesthe next stagÈ of the development. Several trustees left following a change in circumstance p05t-covid-the Pre￿Ure of work commitments for each of them meant they fe]t they had to resign, but we were gratef ul for their input and commitment while they were with us, and wish them all well for the future - Robyn McAllister, Aikta Varma .and Heidi Leung And, two long-serving trustees left as their terms of Dffice came to an end: Peterwhite, wa5 Deputy c.hair, he had been a trustee of the Gardenssince 2011 and had worked extremely hard to further the development plans. He was a huge support tothe previous Chair as they negotiated Covid and lockdowns. He was generous with his knowledge of both the Gardens and Heritage projects and hi5 experience and cotnmitment were appreciated. John Taylor had been a Trustee of the Gardens since 2013 and his experien￿ was invaluable to the committee when facing commercial and operational decisions. He was generous with his time and support, and his expertise will be hard to replace. A huge thank-you to all these retiring Trustees for their" contribution to the Ga'rdens. Two new Trustees were recruited.. NiBel B13nd joined u5 as the Ch'air of Finance ond General Purposes Committee. Nigel is qualified Chartered AccountanL the former Finance Oirector of a Black Country based Financial Servites, and he has held sehior Finance p051tions with two BirminEham based. Charities. We welcome him. Rita McLean joined as HeritageTru5tee. She 15 an independent mu.seums and heritage consultant who has worked acros5 the UK heritage and cultural sectors in strategic, advisory and operational roles. She was Director OF Birmingham Museums and Art Gallery IBMAGI from 2004 untll 2012 and prior to this Heaé of BMAG'S hlstorlc house museuma. She has .worked on major c3Pital development projerts and audience diversity Inltiatives and we know her skills will be Invaluable as we embark on our maSor proje¢t.. 13 BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIEfY LIM￿ED Report ot the Trustees for the year ended 31 March 2023 Staff5ng There were a number of staff changes, addltlons as the. team grew to face the challenge of a rnajor project, and some goo.dbves. Vicky Heath joined in Au8USt as Welcome Desk Supervisor and Development. Systern5 Support Officer. Debbie Beardall joined u5 in September as Head of Commercial and Visltor 5eryices. She worked hard to support the vi51tor welcome team and carried out a review of the retail, and events offer at the Garden5. Debbie agreed to work with us on an intèrim basis while the recruitment of new staff posltlons w95 carried out, Lauren Gwilt joined us in. Ortober as Office and Information Manager and wè are grateful to thern fortheir work In supportof Trustees. JJ Talat joined us in November a5 Marketing and Communications Manager. Emily Hazell lolned us in February in a new role as Director of Hortlcu￿ure and Curation. She had prevlously worked at the Royal Botanlc Garden, Kew and her experience and knowledge were quickly put to good use at the Gardens- supportlng our ambition to develop fully the otanic credentials of the Gardens. Rebecca Steen. who as Head of Operations had made some sisnrficant chan8es at the Gardens. left US to pursue a new career opportunity. We are grateful to. her for her work and commltment durlng a period of substantial change. Giulio Veronese, a Senior Horticultutist, retumed to his native Italy to pursue a Head Gardenèr role In a private Italian garden. Kam Kangi Finance A551Stant of 9 years, rnoved to mumbai.at the.end of March. Jonathan McFarlane, Maintenance Assistant and Animal Handler left at the beginning of the yearfor an Exclting oppottunity atTwycr055 Zoo. The chanBes in staffing and operation5 have been si£nificant this year, and we are gratef ul to Bll the staff for their hard ihforki good humour and flexibility iri dealing with them. HORTICUITURE The year 2022 to 2023 was one.of Celebration and consolidation. In the Summer oF2022 t"he.City hosted the Commonwealth Games and it was pleasing to have the Botanical Gardens play a part In this historical event. The Gardens was chosen as a 14 BIRMINGHAIVI BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2023 baton relay venue and the Horticultural Team put It on its own trail throughout the Blasshouses and gardens. The trail celebrated the national flowers and crops from all of the competing countries, the trail remalned a9 the theme throughout the summer. The Horticultural Committee continued to meet and focused on developing a robust malntenance'schedule. The Horiicultural Team were tasked to brea'k the. Garden. down into areas and maintenance and development plans were requested. Following thi5 priority was 'given ta continue with the Alplne Garden and a scheme Identlfled. Part of this review looked at the way green waste 15 managed and it was decided this.could be carried out more efficiently with a purposed built area. A successful bid was made t.o Veolla's Environmental Fund to build a new on site facility. Onee completed this will be big enough to hot only process all of Our waste but it will provide the Garderts with a good quality mulch. The Horticultural Team have been on the road vislting orgarfisations to incrè'ase their" knowledge. One successfvl vistt was to Wisley Gardens run by RHS. The team were treated to a tour of the gardens and areas b'oth open and c105ed to the public. The team were shown how a highly visited garden with a strong learning.and scientific centre is managed on a daily basis. The team also visited Chester Zoo to talk about our newly recognised National Byblis collection. Byblis is a welcomed addition31 to our carnivorous plant collection and will be a prize"exhibit in the display. The T"eam h'ave continued to work with specialist oryanisations such as the Bonsai Society and the Nerine Society to ensure our collections are maintained to the highest standard. Volunteering Is still a vltally Important part of malntalnlng the hortlcultural stsndar(Is of the Gardens. We are really lucky and our Hortlcultural Team are ably supported by on average 25 comrnitted volunteers on a monthly basis. They work across the Gardens and are involved in most tasks. The Hortlcultural Team and Trustees really value the benefits of not only this important labour but their knowledge and expertise of working with some specles Is really appreciated. In early 2023 the role of Dlrector of Hortlculture and Curatlon was appolnted. The introduction of this role has provided a greater horticultural resilience to the Gardens and a real focu5 on irnprovin8 hortieultural direction ac'ross the Gardens. Moving foNard focus will be on raislng horticultural standards across the Garden and Glasshouses and developing our living colle￿li0n. strategy. 15 BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2023 mARK￿ING, OPERATIONS, RETAIL, EVENTS The sub-committee for Marketin& Operations, Retail, and Events IMOREI was set up.in 2022 Icurrently also looklng at Education until that committee reconvenes under a new Education Trusteel. Terms of Reference have been agreed, with quarterly meettngs followed by update5 to rhe main Board. Progre55 hès been made, conslderlng the varlous key performance indicators necessary to ensure.'Trustees have adequate oversight ot plans,. resource5 and impacts. Several new team rftembers and supplier partnerships have started in the last nine months, and a relatively new database system is still bedding in (requiring staff training and detailed reporl set-upl. Tirne ha5 been taken to establish new ways of vorking whilst reviewin8 Ion8er-term needs. A5 part of the NLHF-funded redevelopment programme, recent strategic research has been very useful in understanding current and wlder audiences and opportunlties for deeper engagement, New brandingAnd website briefs have been issued looking at improved styling and positioning of the Gardens, visitor offer, ensuring it gets noticed by current, lapsed and new visitrjrs, Ticket"ed events outslde of normal visitor hours continue to attract large numbers of new visitors and provide a different perspecttve on the experience of the Gardens. With suitably attractive programming changing through the year to take advantage of the seasons, highlight5 have included the winter Luminate walk, half term dinosaurs, plus comedy and music performances. The Charitys subsidiary, Birmingham Botanical Gardens (Enterprises) Ltd, which comprises retail and catering activitie5, showed improved performance in both areas compared to last year and profits of £265k were generated (£46k prior year), whSch wlll be dlstrlbuted back to the Charity. .We are workingwith our partners Aramark on the food and beverage offer ensuring affordability is ba lanced with qualityi and reporting between the teams is'improving. The retail offer in the shop has been reviewed, wlth stock lines reassessed, new layout and increased vlslblli'ty,. there are Eood reasons to expand the appeal of the shop both for gifts and gardening supplies with local residents, separate from a vislt to rhe Gardens. EDUCATION .sChool￿ Programme The number of student5 and adults who came to the Gardens for educational visits recovered from the.Covid pandemic, with 18,345 visitinE in the repDrting period. compared with 8,670 in 2021-22 and 16.978 In 2019-20 Ipre-pandemic). The total number of vislting 16 BIRMINGHAM BOTANICALAND HORTICULTURAL soaETh LIMITED Report of the Trustees forthe year ended 31 March 2023 groups w85 370, compared with 184 in 2021-22 and 342 in 2019-20 (pre-pandemicl. 47Yo of visits came from Birmingham schools. 53Vo of visits carne from area5 further afield including Cheshlre, Herefordshire, Nottinghamshire, Derbyshlre, Lelcestershire, Northamptonshire, "Staffordshire and Shropshire. Thi5 led to a total Education income for the year (excluding Bmet Study Centre rental) of £121,0001£59,000 in 2021-22 and £102,000 in 2Q19-20 (pre- pandemic). We offered all educational,groups two teaching sessians for £11 as a special offer lone se551on Is £7.50) for our'off-peak séason IAugust-Februaryl, as a way of enhancing group experien￿ and generdtirig additional income. This was very popular and many schools opted for this option. In total, this offer generated us addltSonal income of £7,000 .from educational groups who were visitinB the Gardens anyway. Educational visit feedback Continued to be extremely posltlve. DL(ring the reportin8 period 173 responses receSvedl, 9556 of educatitsnal groups stated that they thought an educational visit to the Gardens represented good value for Money and that they would recommend us to others {the comments frorti the other 5% were that they had enjoyed thei r visit, but the rnlnlmvm charge made it an expenslve vlslt for a gmall groupi that the Gallery space was too hot, and that they were disappointed thè playground was closed while it was 're_barked'l, Recent Positive comments from teachers, evaluations indude ' (The teaching sessions werej excellent. Both 5e55ions were relevant to the Nationol Curriculum length of session, delivery of content ond enubling pupils to interJct WC15 excellent. Pupils, prior leaming wa5 checked wlth questlonlng to rnovp both sesslons forwrjrd, rothet than ju5tfollowing o script. Our chlldren definitely felt the wow furtor. ' and ' (rhe highlight of our wsit wus) definitety thE 5ensationol Science teaching se55ion. Our children loved donning the lob coots and glasses ond taking port In the hunds-on 5e55ion. Thelrfaces glowed. I would definitely odvlse other schools to come. Educatlon Staff. volunteers.and Work Experience Students Lisa Langsturt wa5 appointed to the newly created role of Education Co-or,dlnator in Mav. Thi5 role cornbines admlnistration and teachlng, allowing u5 to be more flexible with educational bookln8S. Amanda Braund left. her position as. Educatlon Officer in March, .for famlly 'reasons, af.ter alrnost elght years at thE Gardens. Future staffing and recruitment will be discussed with the new Head of Engagement an.d Learning when she takes UP POS.t in the summer. We currently have three volunteers, one of whom started in the previou5 year, who make valuable contribution to our edutational activitles. They are a valuable resour￿. and their time and effort is greatly appreciated. We have welcomed three school work experlence students during the previotss twelve BIRMINGHAM BOTANICAL AND HORTICULTURAL soaETY IIMITED Report ot the Trustees for the year ended 31 March 2023 months and f ive longer university. Student teaching-experience. plaeemenrs. Heldl Leung ha5 left. as the Trustee for Eduotion.. Anlmals The Education animal collection was increased with the addition of two new Giant Af rican Olive ivlillipedes. Also, both our Fire salamande￿ unfortLtnately passed away, but have been replaced" with two new babies. All animal care pl3n5 and risk assessments are reviewed and updated regularly. Leisure Learning Our Photogophy tourse programnle has recommenced following the Covid pandemic, with courses successful ly running in July, November and January, and with future cour5e3 booked for May, July, September and October. Participant feedback has been very positlve: wlth £1,290 income derived from these courses duringthe reportlhg perlod. Addltlonal Weekpnd/School Hollday Income The TreetOP5 classroom and new marquees are rented to private users when vacant, to garner extra income. Furthermore, we still offer weekend and School holi(lay teaching sessions to school holiday clubs and unlformed groups le.g. 5coutsI,.which produces extra income at times when we otherwise would not be generatlng any. Commonwealth'Games A5 part of the Gardens, commemoratlon of Blrmingham h05ting the 2022 Commonwealth Games, .Education created interpretatlon slgnage for the national flower. and crop of every countrycompeting at the games. These then formed part.of a free Commonwealth trail for .chlldr.en around the Gardens. Furthermore, four loc.al primary s¢hools1180 childrenl were invited for a free educational vlsit to the Gardens in the autumn term. whlch Included a teaching session delivered by Education staff, and plant p.acks"to take away that Included all of'the equipment needed for each child to plant their own edikile plant at school or home. 18 BIRMINGHAM BOTANICAL AND HORTICULTURAL socIErY LIMITED Report ot ihe Trustees for the year ended 31 March 2023 Birrnin8ham Ivletropolitan College (Bmet) The Gardens still has an agreement with Bmet, where they rent the Study Centre to offer a rango of full-time, part-time and short course programmes and apprenticeships at the Garden5 including horticulture, conservatiDn and floristry. FINANCE The Gardens finished the fiThancial year with net incoming resources of E709',000, of which E90,000 resulted from Unrestricted Funds. This compares to a total deficit of £39,000 last vear, and It Is pleaslng to see the recovery from Covld-19 In Improved results desplte rislng costs continlting to put pressure an the Garden's operations. Total income increase'd by 46Yo, Miith the majority of this increase relating to restricted donations and the NLHF grant of£590,OCQ, which ha5 been accrued for but not yet received, Totsl costs increased by 2%. Donations re￿IVed totalled £730.000 {£113,000 prior yearl, wlth £705,000 of thesè beinE for restricted purposes and includes the NLH F grant. Capital expenditL4re amounted to £63,000 and included spend on a new EP05 system, the composting project and an electric utility vehicle. Group bank balan￿$ dècreased by £38.000 during the year to £1,010,000. The Gardens have committed £253,C(K) of its unrestricteLI funds.a5 match funding towards the development sta8e of the Capital Projert and thi5 ha5 been placed into a de5ign3ted f und, This year has seEn much needed lrivestment into additlonal staffing and s"trengthenin8 of the Garden's Senlor Leadershlp Team, includinE welcoming our new CEO Sara Blair- Manning. This of course comes wlth Increased wa£e costs, whSch wlll be fully incurred In the next financial year. To ofFset such. costs we are continuously reviewing all of our 5upplier5 and purchases to ensure we are getting the best prices and value for money, along with explorin8 OPPOrtunitie5 fornew. revenuestreams and an improvedevents programme. Our Mea5urementof perfDrmance has been a focus on Imptovlng operatlons, along wlth new and updated IT systems that give u5 more visi bi lity of our actlvitle5. We have new KPI'S and. a ¥efreshed business plan that is being reviewed on a regular basis. Whilst the'Garden's will continue to See our unrestricted reserves and bank balances put under 5tres5 over the upcoming. year5 as we prD8re55 into the next sta8e5 of the Capital Project, we are confident that we now have the right Structure, experience and a motivated team to take it forward and secure the Garden's future. 19 BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report otthe Trusteesforthe year ended 31 March 2023 KPI'S 2023 2022 5.35 3.56 2.7Z 3.03 618.609 680,865 218.149 127,793 51% 46% Éroup Current Ratio 'Group Cash Ratio. Cash ReseNes varfan￿ Dn 3 Months Costs SurpluslDeficlt of Operatlons IEXC. Restricted) Retail GTOSS Proflt % MAJOk DÉVELOPMENT AND FUNDRAISING National Lottery Heritage Fund INLH This has been a positive year for fundraising, securing grants and donations totalling £700,000. Efforts have focused on the need to secure major capital investment to preserve the historic infrastructure of the Gardens and to Inerease charltable impact for public benefit. With a generations, backlog of repairs, condition surveys have identifled bulldlngs at risk ot closure, unviable facilities, and questionable access.for future generations. In Mav 2022 we submitted a Stage One NL"HF application for our planned capital development project, Growing Our Green Heritage. We are grateful to the Peter Sowerby Foundation for the generous donation of £54,000 to support the production of a full and comprehensive In[erp￿tallon strategy framework and architectural Vision Plan; part of the requirement for extensive Supporting documents relating to all aspects of the proposed development. We were thrilled to continm in September that the 8ppli¢ation was succes5Ful. The Gardens wa5 awarded a Development Grant of £590.000, wlth Potentlal to Increase thls by an add111onal £4.4 mjllion a5 the. project rJrogre55es1£5m in totall. This is transformational news for the Gardens.and provides a structured process for development over the neKt 3-5 years. The Development fundlng Is for 2 years- October 2022 to October 24- when a further .application for the £4.4m will be submitted. Thi5 funding will pay for specialist con5ultancje5, Staff, and equipment to enable BBG to produce a detailed, c05ted Scheme to restore the historic glasshouse estste, improve. visitor, learning, and Community enga8ement to create a place of horticultural excellence and outstandin8.green space for the whole of Blrmlngham. To deliver the proled the BBG charlty must ralse a further £8m nd needs support from across'the board to achieve thls. Addlttonal fundraising support In the Development phase will help deliver the fundraising,strategy. Discussions are ongoing iiith the City Cou ncil, West Midland5 Combined Authority, Arts Council England 3nd a range ot other partners, trusts and foundations, and philanthropic organisations. BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Report of the Trustees for the year ended 31 March 2023 Growlng Our Green Heritage - Our Transformative Project "Our uniquely biodiverse natural environment is one of the UK'S m05t significt7nt historic 8otanic Garden5 und port of Birmingham'5 richly diverse cultural history and way of life. This 50fe, peaceful space is part of the green he(Jrt of Birminghom ond a hugely treosured place to the city and its communitre5' Sue Beard5more The historic glasshouse estate is at risk. This is a critical moment as the Grade Il. nationally listed botanic gardens and historic glasshouses, designed by J C Loudon in 1829 needs urgent extensive repair5 to continue to provide the right environment for the important livin8 plant collection in Birmingham. Support from The National Lottery Heritage Fund will mean we can preserve this historic estate and iconic glasshouses for future generations. A place of sanctuary, learning and inspiration, bringing people and plant5 together for another 200 years. We know that a meaningful relationship with nature has signifi'cant benefits for health and well-being and we are immensely grateful to the Fund for this unique opportunity to restore an important part of Birmingham's heritage, champion biodiversity and the environment, and reconnect people with nature. Ii,, We will restore the core historic glasshouse estate, rationalize the configuration and operations, and improve engagement to create a fTr5t-class visitor destination, tommunity resource, place of horticultural excellence and outstanding green space. The global pandemic and climate change emergency underpin a revised clarity of purpose and unique role we have in reconnecting people with nature and the environment, locally and globally. BBG contributes to the Global Strategy for Plant Conservation which recognises the vital role botanic Eardens play as an interface for public engagement. Our plan is rooted in the importance of plant diversity to preserve the planet, contemporary needs, and the potential for public engagement with this 'miracle green space in Birmingham., 21 BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIETY LIMITED Report of the Trustees forthe year ended 31 March 2023 Growlng Our Green Heritage iyill radically reorgani5e the slte, to restore and revltallse the historic buildlngs, overcome the functional problems whlch have (leveloped over many decade5, enhance revenue generation, improve orientation and movement through the site, enhance visual impact within rhe wider settlng and mlnlmlse the Impact on the historic fabric. Endorsed by substantive audience consultation, the project wlll deliver a fundamental and step change in learning and engagement. .The Project Is all about engagement with people) promolng the value of nature/green spaces and how botanical gardens help in conserving plant biodiverslty and increasing public understanding of ènvironmental and 5UStainability 15sues. In summary we plan to: Qpen o central courtyord through demolition of insignificant odd-ons. Reveol ond restore the uniquely signiflcont glasshouse range, with originalfeotures, including restoroffon to iconic status of Polm and tsly House. Demollsh beor caoes and bulld n7ultipurp05e communltyfoclllty wlthln an Arld House extension. Restore the Terrace Suite os the stunnlng centre of bGnqueting/Èvents business. Reloc.t7te visltor entrance/retuil adjacent to exlstfng cufé, opening 5poce overlooking the gGrden5. ftefvrbish the Study Centre and o Horticulturol leamingfacillty to Increoseeducatfon copacity and ensure sofeguarding. Re-cloirn the Wilderne5sfor outdoor learning environment w.th volunteers & children with sp&iol need5. Strengthen the Leornirig team to deliver new programmes in STEfvI. science horticulture, arts, heritage, turgeting inner-city schools￿nd odults/familie5, ¢7nd Birmingham 5 diverse communities. Strengthen the h0￿CultUral tet7m L7nd plt7ntirig, upgrade plant collection monugement systems to achieve Intemab'onal BGCIA¢creditation ond improvements in the rare of the 7,000 Ilving collection of plonts. Strengthen the buslness model to develop a morefinonciolly.su5tainable orgonisatton. Increase fundrolslng copuclty, supporting other incame stream5 to 5ub5t(Jntively .increase the finonclal resilience of the whole orgunisotion, long term with a. 289S growth in visitors and"increase ir) turnover. The Commonwealth Project. We raised £30,000 towards a special programme to celebratethe Birmingham Commonwealth Games. 2 free Open Day.s durtng.the Game&encouraged athletes, resldents. nd tourists to come together and celebrate the clWs dlverse plants, and heritage. The project was kindly 5UPPOrted by the Birmingham City Council Celebrating Communltfes Fund, The Neighbourhood Development& Support Unit'lNDSU) George Henry Collins Char.ity• Grantham Yorke Trust, andS&D Lloyd Charity. Working with the Game5 Activation. Teanl the Garden's13unched the Queens Baton Relay Event in Birmingham. We showcased 22 BIRMINGHAM BOTANICALAND HORTICULTURALSOCIETY LIMrrED Report of the Trustee5 for the year ended 31 March 2023 National Plants and Flowers of the Commonwealth and their cultural significance and added D the permanent living collections in th8 Clty. creating a perminent legacy at the Gardens. Visitors and schools were taken to the Buttethy House to s.ee spectacular butterf]y species frorn acrossthe world-to reflect the Commonwealth. A tralnee In.horticulture placement was created to support the proSect, The tralnee worked on propagating, g.rowlng, and planting the displays, as well as developing interpretation materia15 for the Commonwealth Plant Trails. We are hugely grateful to the Stanley Smlth Hortlcultural Trusr for their support of £15,000 towards a full year's traineeship. It was a unique opportunity for a young person to gain trainee experience, grow 5ki11s, confidence and understanding of care.for a variety of plants and'facilitatinga successful career in horticulture. sp.read the Composting Project The appeal to raise £85,000 funds forthÈ Compostlng Project was successful, and workon the project is planned for early summer 2023. The project works will enable a purp95e- designed facility to be ton5tructed in the nursery area of the 5tte, costing £IOI,000. The Composting Project means.we can replace the existing 60-year-old structures With. new facilities to process green waste and establish a ￿lEY environmentally sustainable comp0511ng process at the'Gardens, from which our unlque collection of plants will tontinue to thrive. The use of compost leads to a mulfjtude of benefits for all green 5paces'. saving warer by helplng soll hold molsture,. addlng nutrlents to soll that helps plant growth, encouraging healthy root structure,. balancing soil pH {acidityl- and preventing erosion. An effective composting process is pivotal to our ability to sustsin a varied ecos¥5tem of plants, nd soil biodiversity 15 key to success. Following a formal tendering process, we are pleased to have awarded th'e contract.to Reynolds Conservation Ltd and the project will be man'aged with assistance from Conservation Archltects. Donald Insall A550ciates. We are especially grateful to Veolia Environmental Trust, via the Landfill Commvnities Trust, and evoryone who has supported this project. We wish to acknowledge generous support from The BanisterTrust. RoEer & DoL4glas Turner Trust. 29th May 1961 Charity, Lopp.ylugs & Barbara Morrisor) Trust, Open Gate Trust, HD'H Wills Wildlife Trust and CB & HH T.aylor Trust. We wish also to acknowledge our very special thanks to all those members and indtviduals who have donated to the project, whether by theque or on-llne or in our donation boxes. Ethlcal Fundralslng Pollcy & Complaints procedure In March 2022 the Board Set out how the Gardens manages ethical i55ues ond social responsibility within fundraisin8 to make sure that the Gardens can demonstrate its obligations in terms of charitable rep'orling to the Charty Cothmission. The policy Is to ensure fundraising relationships do not directly or indSreetly support activities counter to the charitable mission and objeds of Bimilngham Botanical Gardens. Fundraising across the charitable sector Is regulated by.the Fundralslng Regulato'r who set and malniain t'he BIRMINGHAM BOTANICAL AND HORTICULTURALsoaEfY LIMITED Report of the Trustees for the.year ended 31 March 2023 standards for charitable fundraising in the Cgde of Fundraising Practice to ensure'that fundralslng Is legal, honest, open, anrl respectful to the public. Thank you to all our Funders and Supporters We are grateful to the generosity of all.our funders. member5 arid individual supporter£ who have'made this. p.roject P'0551ble. As a registered and independent charity., Birmlngham Botanical Gardens, we receliie no regular public funding. The.charlty relles on income. we can generate from visitors. members, grants we can secure and generous donadons from people who share our visii)n to nurture and make the Gardens accessible for everyone now., and fo.r.future generations. Volunteer5 Volunteers are vital to the successful running of the Charity and we were fortunate to receive a substantial input of volunteer assistance in all aspects of the Gardens for whlch we are extremely grateful. Our blggest cohort of volunteers support the Horttculture team giving over 4000 hours of valuable time including malntalning the National Collections of Bonsai and Cyclamen. In addition to this we recelved over 1600 hours of volunteering across Plant Records. Education, Library Retail, Welcome Desk and Event5. We also enjoyed 154 hours of Corporate Volu nteering provided by Ofwat and HSBC. We would like to expre55 our Sincere thanks to all who volunteer their fjme so generously. Frlends In May 2022 the Gardens were delighted to host the AGM of Frlends of Botgfiic Gardens Forurn. Mernber5 attending in person were from Edinburgh, Bristol, Ne55, Treborth, Oxford, Sheffield and Birmingham with those attendingvia Zoom from Glasgow, Dundee, NBG Wales, Ventnor, Belfastand Westonbirt. The weather was very kind on the day showcasing the Gardens at their best. In Noiiember 2022 Friend5 were delighted to welcomed 30 visltors from the Calthorpe Residents Society to a coffee morning prior to guided walk and talk from the Head Gardener. This.proved to be very successful with a request to hold another. one in 2023. In December 2022 Friends repeated the successful Christmas wreath making event with Jane Edrnonds provld5ng her expertlse thereby.ensuring all were".deli8hted with their creations. Ourthanks EO to all the members of this committee. who volunteertheSr ttme and experttse SO Benerou51y. BIRMINGHAM BOTANICAL AND HORTICULTURALSOCIETY LIMITED Report of theTrustees for the year ended 31 March 2023 Reserves Policy Adequate reserves are required for unexpected costs and for future investment. The Charity has a pollcy of ensurlng that cash or borrowlng facllltles are avallable to cover three months .of normal operating expenditure. Liquid funds of £.910,474 will last for 6'months post year end. Normal operating expenditure exclvdes depreciation and restricted funds expenditure. At the year end. the group held reserves to the value of £2,269,69212022: £1,560.9371, of whlch £1,160,08512022'. £L323.6321 were unrestrlcted. It should be noted that although reserves currently appear slgnlflcant, Trustees are stlll mlndful of the following which may SiEnifi¢antly and detriment31Iyaffect financial reserve5. l. As noted in last year's Annual Report, the Garden'5 current historic infra5tructure.is worn out, fragile and in poor condition. The core heritage Inf rastrurtqre is at rlsk,. threatening Its suN-val and access for future generations. The historic glasshouses need extensliie repalr and are under consideration for the at risk registerf by Historic England. Trustees and the Director of Development are actively applying for significant grant fuE)din8 and donations.to addre55 the conservation repairs required Icirca £14m}, and although the first round NLHF wa5 5urce55ful, in order for The Gardens to achieve the Sevels of further investment required Significant amounts of the current reseNes are anticip.ated to be used 3s'seed funds, and 'matcTr) fundin<- It is theréfore expected that the current lèvels of reseryes will be diminished during the next 12-18 months.as par.t of the fundraising proce5s..Neverthele5S, the reserves policy will be adhered to. 2. The resurgence and impact of Covid-19 appear to be diminished, but if it wa5 to re- merge would Still pose a risk to the f inancial security and longevity of the Gardens at a vul nerable stage. In the case of havirig to close The Gardens, Trustees are mitigating this risk by adh'ering to the reserves policy. Trustees would also look to use additional resersjes to secure the future of the Gardens should we be forced to close for any reason. LOOKINÈ FO.RWARD A5 predicted last year, we are facing significant change. We are excited about the development of activities and engagement at the Gardens, and the work of the Horticulture team on our living plant strategy and our aim to become BGCI. accredited, as well as 'Growing OLtr Gree'n Heritsge,. We must submit detailed plans to the National Lottery Herltage Fund and work w511 carry on over the next 12 months. We want to offer more to our members an(1 visitors, and raise the funds we need to save the Gardens. BIRMINGHAM BOTANICALAND HORTICULTURAL SOCIEfY UMITED Report of the Trustees for the year ended 31 March 2023 We need.the support of members, visitors, neighbours, volunteers'and friend5 and the wider community. Please join.us one way or another in our.project tQ save the Garden5 for the nekt 200 years. We are a Charity that fundamentally only exists through the Eommitment ofour members, frSends and volunteers. Volunteers are at our hea rt-.and t.he￿ are many roles and opportunitie5 forthem to fill. If VOL4 are interested in getting involved - in any way- please do get in touch through our website: www.birminghambotanicalgardens.org.uk Botanic Gardens Conservation International Tru5tees' responslbllltles In relation to the-financial 5tstements Company14w require5 the Trustees to prepare financial statements which give"a true and. fair view of the stste of affalrs of the Charity at the end of the financlal year and of its surplus or deficit forthe financial'year. In doing so the.Trustees are required.to: select suitsble accounting policies'and then apply them consistently- Observe the methods and princlpals In the Charities SORP; Make sound judgments and estimatesthat are reasonable and prudent; 5tzte whether applicable UK accounting standard have been followed, subject to any material departures disclosed and explained in the linanclal statements- Prepare the financial statements on the golng concern basls unless It Is inappropriate to a55urne that the Charity will continue in bu5ine55. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any tlme the flnanclal posidon of the c.harity and enable Ehenl to ensure that the financial statements comply with the. Companies Act 2006. The Trustees are also responsible for safeguardinB the assets of the Charity and for taking steps for the. prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrit.y of the corporate and financial information Included on the Cha ritls webslte. Leelsladon in the Unlted Kingdom Boverning the preparation and dissemination of financial statements may differ trom legislation in other jurisdictions, Disclosure of'information to the auditor So far as each of the Trustees is aware, there is no relevant audit information as defined in the Companle5 Act 2006 of whlcb the company's audltor Is unaware, and each of the. Trustees has .taken all the steps that they ought to have taken as Trustees to make themselves aware of any relevant audit information as 'defined and to establish that the Company's audltorls aware ofthat informadon. S'mall Company Provision The Trustees, report has been prepared in accordance wSth the provlsions applicable to small companies underthe CornpaniesAct 2006. 27 BIRMINGHAM BOTANICAL AND HORTICULTURAL SOCIETY LIMITED Repurt of the Trustees for the year ended 31 Ivlarch 2023 Audltors A resolution to appoint the auditors, Mazars LLP, will be.proposed at. the Annual.Genefal Meeting.. On behalf of the Trustees. S. Bea"rdsmore Chair Date: IiTh 2078. Independent auditorf5 report to the members of Birmingham Botanlcal and Hortfcultural Sotiety Limited Opinion We have audltedthe.financial statements of Blrmlngham Botanlcal and Hortleultural Soclety Limited (the 'Parent Charity'l and its subsidiary Ithe'group'l for the yeir ended 31 March 2023 which comprise the Consolldated Statement of Flnanclal Activities, Consolldated and Charity Balance 5heets,.Consolldated Statement of Cash Flows and note5 to the flnanclal statements, including a 5ummdry of significant accounting policies. The financial reporting framework that has been applièd in their preparation is applicable law and United K"in8dom Accountlng Standard5, including FRS 102 'The Financial Reporting Standard applicable in the UK"and Republi¢ of Ireland" (United Kingdom. GenRrally.Accepted Accounting Practice). In our opinion, the Financial 5tatements'. elve a true and fair view of the state of the group's and of the Parent Charlt¢g afFgirs as at 31 March 2023 and of the group's income and expenditure for the year then ended. have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice,. and have been prepared in accordance with the requirements of the Companies Act 2006. Basis for opinion We conducted our audit in accordance wlth Internatlonal Standards on Auditing (UK) (ISAS IUKII and applicable law. Out responsibllitles under those standards are further described iri. the Auditorfs responsibilities for the audit of the financial statements section of our report. We are Independent of the Charlty in accordance wlth the ethical requirements that are relevant to our Budit of the financial 5tatement5 in the UK, including the FRC'5 Ethical standard and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtaihed is suffltient and appropriate to provide a basis for our opinior¥. Conclusion5 relating to going¢oncern In altditlng the financial statements. we have concluded that"the'.Tru5tees' use of the going con'cern basls of accounting in th.e preparation of the.financial statements is appropriate. Independent audltoi's report to the members of Blm)Ingham Botanlcal and Horticultural Society Limited Icontinuedl Based on the work we have perforrned, we have not identified any material uncertainties relating to events o.r condltlons that, Indlvldually or collectlvely, may cast slgnlflcant doubt on the corripariy's ability to continue as a going concern for a period of at least twelve months from when the flnanclal statéments are authorlsed for Issue. Our re5pon5ibilitie5 and the responsibilities of the. Tru5tee5 With rèspect to going concem are descrlbed In the relevant sections of thls report. Other information The other information comprises the information Included In the annual renort other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report, Our oplnlon on the financlal statements does not cover thp other information and, except .to the extent otherwise explicitly stated in our report, we do not express any fom) of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so. tonsider whether the other information is materiallv inconsistent with the financial statements or our knowledge obtained in the course of the audlt, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material mi55tatements, we are required to determine whether there 15 8 mater181 ml55tatement In the fingnclal statements or.a material misstatement of -the other information. If, based on.the work we have performed. we cbnclude that th.ere 15 a rnaterlal mlsstatement of this.other information, we are required to report that fact. We have nothin8 to"report in this resard, .Opinion5 on other matter5 prescribed by the Companie5 Act 2006 In our opinion, based on the work"undertaken In rhe course of ihe audit: the information given in the Trustees, Report which includes the Direttorg Report prepared for the purposes of Company law, for the financial year for which Ihe financi415tatements are prepared is conslstent wlth the ftnancial statements,. and the Trustees, Report has been prepared in .accordance with .applicable legal requirement5, 30 Independent auditorfs report to the member5 of Birmingham Botanlcal and Hordcultural Society Limited Icontlnuedl Matters on which we are required to TeF)Ort by exception In light of the knowledge and understanding of the group and the Parent 'Charity and" Its environment obtained in the course of the audit, we have not identified mlterial misstatements. in the Trustees. Report. We have nothing to report in respect o.f the following matters in relation to which the compa.nies Act 200.6 requires us to report to you if, in our opinion: dequate ahd proper accountlng records have not been kept, or returns adequate for our audit have not been received from branches not visited" by Th.e Parent Charlty flnanclal ststements are not in 4greement with the accounting records and returns; or certain disclosures of Trustees, remuneration specific by law.are not mado,. or we have not received all the information and explanations we require for our audlt; otr the Trustees were not entitled to prepare the financial statements in accordance with the small companies, reglme and take advantage of the Small companies, exemption in preparing the Tr.ustee5' RepDft and from the requirement tct prepare a Strate8ic Report. Responsibllltles of Trustees As explained more fully in .the Tru5tees' responsibilitie5 Statement set out on page 12, the Trustees Iwho are also the directors of the Parent Charity for the purposès of company lawl are responsible for the preparation of the finantlal statements and for beir)g satisfied that they give a t'rue and fair view, and for such internal control as the Trustee5 determine is necessary to enable the preparation of financi31 statements that are free from material mis5Litement, whether due to fraud or error. In preparing the financial s"tatement5. the Trustees are responsible for a5ses5ing the group's and the Parent Charitf 5 ability to continLre as a golng concern, dlsclosing, a5 applicable. matters related to going concern and using the golng concern basis of accounting.unless the Trustees either intend to liquidate the Charity or to cease operations: or have no realistic alternative bLrt.to do so. Independent auditorf5 report to the members of Blrmlngham Botanlcal and Horticuftural .Society Ltmited Icontinuedl Audltorfs responsibilities for the audit of the financial Statements" Our objectives are to obtaln"reasonable assurance about whether the financlal statements as a whole are free from material misstatement whether due to fraud or error, and tolssue an auditor's report that includes our opinion. Rea50nable assurance is a high level o.f assurance but is not a.gua'rantee that an audit eonducted in accordahce with ISA5 IUKI will always detect a material misstatement when it exists. Misstatements can arise from fraud or error ahd are .considered material rf. individually. or in the aggregate,. they could reasonably be expect,ed to influence the ec.onomic decisions of users taken on the basis of the flnancial statements. .Irregularities. includlng fraud, are instances of non-¢ompliance with laws and regulations. We design procedures In line wlth our responslbllltle5, Outllned above. to detect materlal mi5Staternents in respect of irregularities, including fraud. Based on our understanding of the Eroup and the sector, we identified that the principal risks of non-eompliance with laws and regulations related to the UK tax leg151atlon, pensions legislatlon, employment regulation and health and safety regulation, anti-briberyi corruption.and fraud, and money la'underin& and we considered the extent to which non-compllante might have a materlal effect on the financial statements. We also considered those laws and regulations that have direct impact on the preparation of the financial 5tatement.S, such as the Companies A"ct 2006. We.evaluated the Tru5tee5' and management's incentlves and opportunitie5 for fraudulent manlpulatlori of the financial ststements {including the risk of override of contro151 and determined that the prlnclpal rlsks were related to posting manual journal entries to manipulate financial performance, inappropriately Shifting the timing and basis of revenue recognitlDn, management" bias through judgements and assumptions in 518nificant accountin8 estimates, in particular in relation to fund acoountirig, and significant one-off or unusual transactiOhS. Our audlt procedures were designed to respond to those identified risks, including non- compliance wit.h laws and reEul3tions lirregularlties) and fraud that are materlal to the financial statements. Our audit procedures included but were ncjt limited to: DisCU5sing with the Trustees and mana8ement their policies and yrocedures regarding compliance with law.s and regulations:. Commun icating identified laws and regulations throughout our engagement team and remalnlng alert to any IndicatSons of non-compliance throughout our audit. and 32 Ihdependent auditorfs report to the methbets of Blrmihgham Botanlcal artd Hortfjcultural So¢iety Limited Icontihuedl Considering the risk of act5 by the.company which were co.ntrary to applicable laws and regulations, Includlng fraud. Our audit procedures in relation to fraud included but were not limited to: .Making enquiries of the'Trustees and management on whether they had knowledge tif any actual, 5U5pected or alleged fraud; Gaining an understanding of. the internal controls establlshed 'to mitlgate. rlsks related tofraud- Discu551 ng amongst the engagement team the risks of fraud'.and Addressing the risks of fraud through ma nagement overrlde of controls by performlng journal Èntry testing. There are inherent limitatiohs iri the audit procedures described abuve and the primary responsibility for the prevention and detection of irregularities including fraud rests with manaEement. As with any audit, there remained a rlsk of non-detertion of irregularities, as t.hese may involve collusion, forEery, intentional omissions, misrepresentations or the override of interhal controls. A further description of our responsibiltknes for the audlt of the financlal ststements Is located on the Financial Reporting Council's website at www.frc.or . auditorsres onsibilities. This description forms part of our auditor's report. use of the aud5t report This report is made solely to the compan¢s members as a body in accordance with Chapter 3 of Part 16 of the Companles Act 2006. Our audit work has been undertaken so that we might state to the companvs members those matters weare required to State to them in an auditorfs report and for no other purp05e. To the fullest extent permitted by law, we do. not accept or assume responslbllity to anyone other than the company and the company's members as a body for ourauditwork, forthis report, orfor the opinions we haveform"ed. Independent audftorf5 report to the membets ot Blrmlngham Botanlcal and Hortlcultuval Society Limited Icontinuedl D, Hoose {Senlor Statutory Auditor) for and on behalf of Mazars LLP Chartered Accountants and StatutoryAuditor First Floor Two.Chamberlain square Birmingham qu&te:2023 34 Birmingham Botanical and Horticultural Society Limited CONSOLIL)ATED STATEMENT OF FINANCIAL ACTIVITIES IIAcorpordting an Èn¢ome and expeTrdi￿re account) For thè yèarèndéd 31 Mar¢h 21)23 Total Funds 2023 Total Funds 2022 Unrestrlrted Restrlrtéd Fund Fund Notes Income and endowment$.from: Donations and legacle5 24.712 705,311 730,023 Other.tradlng activities:. Banqueting 5uite5 Income from Garden Centre Uther lficome 497.788 497,788 280.623 19.229 414,717 288,801 50.032 Investments 5,032 5.032 104 Charltable attlvltles: Gardens Education 772,255 169,195 731,316 99,759 169,195 Othér Income 16,005 503 Total 1,784,839 705311 2,490,15Q 1.698,640 Expendlture on: Ralslng funds Fund rlising Banquetlng sultes Garden Centrè 57,176 51,592 3Q3,822 332,622 239,441 280,955 280,955 Charitable Ottlvtties Gardens 856,230 184,977 76,400 74,870. 11,346 .931,100 IY6,323 76,409 826.043 169,754 53,847 Education Professlonal and related fees Total 1.695.179 86.216 1.781.395 .1,737,680 Net Incomln8 resour￿5 89,660 6.19,095 708,755 139,0401. Furtd balancès brought forward lJ23,632 237,305 1,560 937 1599 977 Fund.balantes carried forward L413,292 856,40Q 2,269,692 1,560,937 The Group's Income and expenditure all related to continuing operations". There were nD recognised gaÉns or losses other'thari the resukE forthe year. .15 BirmlTb8ham 8otanlcal and Hortlcultutal Soclety LSmlted Year Ended March 2023 B?lance Sheet at 31 March 2Q23 Company no.248827 Group Company 2023 2022 2023 2022 Notes FIXedA￿ets TanBible Assets Investment5 io li 6$5,554 727.407 655,554 727,407 655.554 65S.556 Current Assets Stock Debtors Cash at bank'and In hand 39,037 933,010 142,188 844,452 317,926 1,010,282 1,047,948 972,023 9CM),854 1,985,447 1,229.173 1,816,475 1,218,780 CYeditor5: amounts falliog due Vjithin one year 14 1371,3091 1345,6431 297,170 261,054} Net Current A5set5. 1,614,138 883,530 1,519,305 957,726 Creditors: amounts falling due after one year 150.0001 Net Assets 2,269,692 1,S60,937 2,174.861 X,685,135 Fin•n￿d By.. Restricted Funds Unrestricted Funds Designated Funds 15 856,400 237.305 856,400 237,305 1,160,086 1,323,632 1,065,255 1,¢M7,830 253,206 253,206 16 2,269,692 1,560,937 2.174.861 1,68S,135 The Charity hastaken advantage of Secfjon 408 of the Companies.Act.2006 and para8raph 397 of the SORP and has not included a Separate Statement of Flnantlal IAcdvltles in th'ese financial statements. The Slalement of Finahclal Activitie5 on page 35. Include £1,691,99612022: £995.1121 of income and £1,248,26412Q122: £1 C180,1491 of expenditure relating to the Char.5ty.. These financlal statemerbts were.approved and authori5ed for'issue by the Trusteès and signed on their behalf b 5. Beardsmore Dirertor Date.. J. Bland Director Date- Birmingham Botanical and Horticultural Society Limited Noles to the Flnancial Statemen15 For the year ended 31 March 2023 .Con501idated Cash flow Statement Total Funds Prlor Year Funds Note Cash flows from operating activities Net cash provlded by (used In) operailng Ottlvltles Cash"flow5 from InVe￿IThB a¢tlvities', Dfvldend5, interest and Yents from Investments Proceeds from the sale of property, plant and equipment Purchase of property, plant ond equipmeni Proceeds from sales of Investments Purchase of investments Net Cash provided by lused inl investing activities Cash Ilows from f4nancing activities: Repayments of borrowlng Cash Infiows from borrowing Receipl of endowment Net Cash provided by {u5ed financing activities 20,093 259,370 104 162,7861 19,3961 157,7541 19.2921 Ch4nge In cash and tash equlvalents In the rÈportlng period Cash aFKI cash equivalentsat the be8innin8 of thè reporting period Chahge in cash and cash equivalents due to exchange rate movements Cash and cash equivalents at the end of the reporting perl¢xl 137,661) L047,948 250.078 797.868 1,010,287 I,Q47,9.47 Cash flows from operatlng actlvltles Net incomellexpenditurel for the reporting perfod las per the xatement of financlal acrlvltles) Adjustments for., Depreciatlon charges Dividend5, in¢ere5t and rents from inve5tm2nts Ilncrease}Idecrease in,stock¥ Ilncreaselldecrease in debtors Increaselldecreasel in creditors Net cash provided by {used io) operating.activitie$' 708.756 (39,041) 134,642 15,D32} 13,118 1790,8221 124.3341 20,093 157,957 11041 14.5741 213,647 l68,5141 259,370 BlrmlnEham Botanical and Horticultural Society Limited Notes to the Flnan¢ial statements Forthe yèar ended 31 Marth 2023 Charitable Company Inforination Birmingham Botanical and Horhcultural Society Limited Ilncorporated in England and Wales), régistered nuh)ber 248817, a company limited by guarantee, aim5 to further public education in botany, horticulture and zoology and provide f8cilitie5 for research and to malntain and operate the Birminsham Botanlcal Gardens and Glasshouse5 for the above purpose and for the reC￿ation of the publie. The company resistered Offi￿ F5= 8irminBham Botanlcal and Horticultural Society Limlted, Westbourne Road, Edgbaston, Blrmingham, 515 3TR The accounts are presented In.Stéflin& wlth v4hole ntsmber rounding. A£Gountlng policiès Accounting Convention Thefinoncial statements are prepared under the hlstorlcal cost convention and In accordance wlth the F.inincial Reporting Standaid102 ènd thè.Statement of retommended Prathce IAccounting and Reportill8 by Charities, ISORP 20191. The preparatton of the financlal statements in compliance with FRS 102 requires the use of certaln critiol accounting estimates. It also requires management to exercise ludgemeni in applylngthe Charitable Company'5 accounting policies {5ee note 31. Basis of preparatlon Blmilngham Botanical and Horticuttural Soclety Lbmited meets the definition of a public benefit enfjty under FRS 102. Assets and liabilities are initially reco8nised.at historical cost or transacifon value unles5 Qtherwise stated. in the relevant accountin8'policy notes. .Group FIna￿la1 Statements These financial statements C0ri501idate th.e results of the Charity and its wholly owned tradit)g subsidiaryi Birmingham Botanical Gardens (Enterprisesl Llmlted. on a linè by line basi5. A Separate Statement of Financial Activltfes for the Charlty Itself ts. not PTesented because the Charity has taken advantage of the exemptions afforded by the Companies Act 2006. The net incoming Tesources of .the parent ent(ty for theyear are £¢M3,73112022: £85,0371- 38 Birmin8ham Botanical and Horticultural Society Limited Notes"to the Finan¢Éal Statements For the year ended 31 March 2023 Golnq concern The Trusieeg and Dlrectors conslder thatthere are no materlal uncertaintie5 about the Charity's .abllity to continue as 8.going concern nor any slsnifi'cant areas of ￿n￿rtaInty that affect the carryin'g value of a55ets held by the Charity, The accounts are prepared on a going con￿rn basi5 on the foundatfon'that all available Informatlon reBar.dlng the foreseeable fijt￿￿ of one year from the dJte of approval of th&e financial statements show the company. to be solvent, 'The Company'has sufficient resources to meet its debis as they fall due and to adjust its expenditure to bring it.into line with Income. Incomlfig Resource5 All IncomlnB re50urce5 are ￿COgnISed in the Statement of Financial Acdvlttes when tecelvable. Dorfatlons Donatfons and legacie5 are accounted for. as income on a cash recetvable basis. Where donations are paid under.gkft aid. tax recovèrable is included at the timÈthe income is recoenised. Fixed Assets and Depreclarfon Net tangible fixed as5et5 are capitalised and are stated in the balance sheet at cost les5.depreciatr"on, whlth is provlded in equal instalments over the esttmated useful lives of the assets. Short leasehold improvements are dep￿(lated over 5 to 32 years. 12 years is to the lease expiry. For machinery and" fi)rtures and titting5, the charge is.4 to 10 years as appropriate. All.assets are for charttablp use. Costs incurred on the Development Project (note 151 are currently capitalised a5 incurred, wilh depreciation to be evaluateKI.once funding for the whole projett Is in place. Investment Investment in subsidiary is valued at Cost less impalyment. Basis of apportionment of overheads tlirert expenditure for education and generating voluntary income is allocaled fully to these categories. All othEr'expe.nditure and overheads are allocated as follows: 2023 2022 12% 88% Charitable activitieg- Education Charitable activities- 6ardens' Space rèlated costs for the Banqueting Sulte5 8nd the Garden Centre are apportioned throughout the year via mat)agement charges. BSrmlngham Botsnlcal and Horticulturol Society Limited Notes to the Financial Statements Fortheyearended ?1 March 2023 Stock Stock Is Valued at the lower of cost and estimated selling price less cost5 to complete sale. Operating Leases Renta15 applitable to operattng leases are charBed to the Statement of Financial Activities over the potiod in whlch the cost is irtcurred. Restrlcted fund5 These are funds that can only be used for particular purposes within'the oblective5 of the Charity. Restriction5 arise when specified by the donor or when funds are raised for particular restricted purposes. Depreclatlon is charged against the relevant fund in respect of fixed assets acquired wlth restricted funds, Pension Stheme The Charitycontrlbuies to a defined contrlbutton Scheme. Financlal in5trumenrs Financial Ilabilitses and equity instrument5 arÈ ¢la55ified accordin8 tu the 5ubslance of rhe contractual arran8ements entered Into. An equity in5tntment is any contract that evidencès a Idual Interest in. the èssets of the entity after deducting all of its finaficial liabilitie5. Judgements in applyin8 accounting pDlicie5 and key sources of e#lmgtlon uncertalnlv In preparing the financial statements. management 15 requlred to make estimate5 and assumptions which affect reported Income, expense5, assets, liabilities and disclosu￿ ol cvntingent assets and Ilabili￿es. Llse of avallable infom)ation and application of jud8ement are inherent in the formation of. estimates, together with expectation5 of future events that are believed to be reasonable underthe circumstances. Actual results in the future could differ from su¢h estimates. Tangible fixed a55ets are depreciated over rheir useful Ilyes taking into account residual values, wher@ appropriate. The actual Ilves of the asséts and resitlual values are estimates and are'a55e5sed y the Truste￿ taklng Into account asset life cycles and maintenance programmes, Residual value assessments take into account fLTture market conditions, the remaining life of the asset and any projected disposal values. Distribution from Trading Sub51dlary BirminghaN' Bot'anical Gardens (Enterprlsesl Limited operate5 the Garden Centre, Selling plants and are and since l July 2013 operates the conferencing and catering facilities. Profit51 previously Iran5ferred under Gift Ald, are now transferred as a distribLttion to Birmingham Botanical and HOrtic¥Jttural Society Limited. Blrmlngham Botanlcal and Horticultural Society Limited NotBs to the Flnanclal Statements For the year ended 31 March 2023 "A summary of the Subsidiary's ts3ding results for the year is as follows 2023 2022 Turnover Cost of.Sale5 797,640 1137.2331 703,518 1155.5091 Gross Profft Dlrect Costs Adminislrative Charges Aank Interest Received 548,009 1128.8901 1373,1311 1135.6441 1260,2531 515 Profft 265,025 45,996 Dlstrlbutlon 145,9961 Reserves profttllLossl Sustalned 94,831 1124,1981 Analyslsof Expendfture Staff Costs 2023 2022 Support Costs 202a 2022 Depre¢latlon 2023 2022 Total 2023 2022 Ralslng Funds Fund. Raising Banqueting Suite5 Garden.Centre 55,951 50,045 1,547 57,176 72,854 160,942 164,531 56,684- 66,437 239,441 97.869 123,800 176.085 2CK).671 8.151 280,955 51,592 303,822 332,622 Charltable A￿[vItIeS. Gardens Educatlon Professional.and rElated fees 423,848 340,298 444,071 412,380 63,180 73,365 931.099 826,043 118,145 107,146 70.402 52,603 196,324 169,754 76,400 53,847 76,400 53,847 717,628 694,143 929,125 885,579 134,641 157,957 1,781,395 1,737,680 41 Birmin8ham Èotanical and Horticultural Soaety Limlted Notè$ to thé Flnan¢ial Statements For the year ended 3L March 2023 staff costs 2023 2022 Wages and Salaries 5oclal security Costs Penslons 642.152 55W77 20.39B 717.628 631,491 44,605 18,048 694,144 The average number of employees.was: Number Number Horticulture Maintenan Educational Admini5tration"& Welcome Fundraising Garden Centre io 35 33 The avera8e number of full-time equivalent employees was: 26.512022-"251 Included In the calculatlons.are.5 employees ofi zero hours contracts12022- 21. Durlng the year. pensioh ¢osts all related todelined coniribuiion plans and aye all pald from unrestricted funds. At the year end £0 {2022= £2,366) wa5 still outstanding. No Trustee received remuneration. No Trustees were reimbursed expense5 during the year. No employees received remuneraknon in exces5 of £60..000"12022- 11. Durin8 the year, key mana8ement personnel Ifull-time equivalent. employees 9.5 12022.. 8.511 received emoluments of £386.52,212022= £383,147). 42 Blrmlngham Botsnical and Horticulturdl So'ciety Limited Notes lo the Flnantlal Statemènts For the year ended 31 March 2023 Support tosts 2023 2022 Personnel Admini5tratiori'c05ts Garden running costs Purchase of Retail Stock Events and fufid raisinE Cost Rent and rate5 Insurance 39,620 51,683 35,782, 137,209 48,458 32,797 71,257 42,798 157,335 18,9gi 66,784 165,309 59.470 141,801 22,775 10,707 154,039 ank & credit charges Education costs Rèpairs and Maintenance Publlcity and marketlng Audit & professional fees Urban Prolett Sundrie5 Prolert Management Alpine Project Research & Development Interpretation ComMonwea￿h Project 152,560 53,847 595 13,772 s,ioo 33,144 14.970 801 885,581 16,293 9,980 15,849 929,125 Net Incomlng Resources Net Incomlng Resourc.es ts stated.after charglng: 2023 2022 Operatlng Lease Renta'ls -plant and Machlnery Audltors Remuneration -Foraudll selv5￿S -for non audit service5 Depreciation of Tangible Fixed Assets 4,237 4,237 15.650 13,375 2,738 134,642 157,y57 Interest Recelvable 2023 2022 Bank Interest. Receivable 5.032 Birmin8ham Botanical and Horticultural Society Limited Notes.to the Hnanclal Statemen15 For the yearended 31 March 2023 io. .Fured Asset5 Group and ¢ompany Fixture5 Short Machlnery Leasehold & Others Fittings. Development Total lal Tanglble COST At l April 2022 .Additic)ns Disposals Al 31 Mareh 2023 3,896,027 1,244,175 982,897 50,276 9,579 6,123,099 62,786 2,931 3,896,027 1,294 451 992,476 2,931 6,185.886 Depreciation At l Aprll 2022 Charge for thÈ year At 31 March 2023 3,530,360 19,087 3,549,447 1,031,970 948,916 981,722 883,609 5,395,691 134,642 5,530.334 Net Bookvalue At 31 March 2023 346,580 365.667 262,481 43,560 262,453 99,288 2,931 655,554 727,4D8 At 31 March 2022 IL Investments The Company owns 11)0% of ihe £2 ordlnary share capr(al of Blm)Ingham Botanlcal Gardens IEnterprlsesl Llmlted, Incorporated In England and Wales (company number 018467141. The company re8i5tered oflice is- 6irmin8ham Botanical and Horticultural Society Limited, Westbourne. Road, Edgbaston, Blrmlngham, B15 3TR The net assets of the subsidiary ate £94,832 12022: net Ilabill￿e$ of £123,196). The subsidlary's income for the v.ear'iiJas ,£797.640 12022.. £703,518) and expenditure was £533,130 12022,. £657,530). IL 5to¢k Group 2023 Company 2023 2022 2Q22 stock 42,155 39,03,7 Birmingham 8otani¢al and Horticultural Society Limited Notesto the Flnancial Statements Forthe year ended 31 March 2023 Debtors Group 2023 Company 2023 2022 2022 Trade debtors and comn)isglons due Intercompany balance Prepayments Accrued Income 237.433 96,297. 27,813 198,746 69,056 83,960 611,617 933,010 69.782. 83,935 611,617 844.452 142,188 317.928 Creditor5 a. Falllng due wlthln one year Group 2023 Company 202> 2022 2022 Trade Creditors Deferred Income Other Taxes and Soctal seCur￿V Accruals 148,298 110,639 34.695 151,221 117,932 85,639 12.337 45,146 106,950 39.296 53,977 14.695 49,303 Intercompany >71,309 345,643 297,170 261,054 b. Falling due after one year Group 2023 Conipany 2023 2022 2022 50,000 45 Bim)in8ham Bolant¢al and Horticultural Soclety Llmited Notès to thè Flnanclal Statements For the year ended 31 March 2023 15. Retonciliation of Movements in Restricted Reserves Brought FoNard Incorniny Resource5 Resources Carrted Forward E¥￿nded Flxed A￿et5 sponsorship Friend5 Adventure Playground Education Corporatevolunteers Alpine Project Tropical House Refurb Trainin8 Wildlife Garden Intèrpretatitin & M35terplanning Composting Commonwealth Development 147,705 16,1541 13,7651 .11501 141,551 14,605 866 201 12,009 12,354 815 250 260 5,336 111,3461 1,258 260 200 4,000 3,500 3,192 118,1921 500 30,837 3,500 2,199 500 5,288 .85.051 724 8L551 9,500 S90,814 705,312 126,2731 111.6991 590,814 856,400 237,3Q5 (86,2161 Restricted fvnds, referred to as 'DevetopmenV have been re￿iVed in the year from the Heritage Lottery Fund to £0mMen￿ the 'Growing our Green Heritage Projert., and will be spent by October 2Q24. Sponsorship funds wlll be.spent In the he)rt flnanclal year to purchase and malntaln benches and trees. AdvEnture Play8round funds will be spent in th'e next financial year on maintaining the playground. Comp05fjng fuDds. wlll be spent in the nèxt finanei81 year on the comp05ting project. which will be completed by OctDber 2023. Birmingham Botanical and Horticultural Society limited Notes to thÈ Flnancial Statements Fortheyear ended 31 Maich 2023 Analysis of Total Reserves Unrestricted Funds Restrirted Designated Funds Funds Total Represented by- Tangible Flxed A55etS Current Assets Current Liabilities 514,004 1,017,389 1371,3091 1,160,085 141,550 714,852 655,554 1,985,447 1371,3091 2269,692 253,206 856,4 253,206 Unrestricted funds tDtal £1',413,292, of which £253,206 has been iransferred to a de5i8nated fuhd, representing the m6tched fundin8 requlred for the Developmenl Stage of ihe Capital Projert. 17. Share ofthe Coh)pany The company is limited by. Buarantee, not having a share capitsl dlvided into shares, 18. Taxatlon Ststus As a registered Charity, the Comparty is not liable to corporation tax on it5 normal acttvities and Is entitled to recover the tax paid by members whose subscriptions ale gift aide(J. 19. Capital Commitments 2023 2022 Capital Expendlture contracted ftir but not provided for in the financial statements 100,233 Capital Expenditure authori5ed but nat contracted for 844,020 47 Blmilhgham Botanlcal and Hortt¢Lsltural Soclet¥ Llmlted Note5 to.the Flnanclal 5tatel))ents For thè year en'ded 31 March-2023 20,. Lease Commltsnents Total lease commitments.at,the year-end are as follow5.' Explres Wlthln I VÈ3r 600 Explre5 more than than 5 Years 13,950 2-5 Yèars Total 17,100 5,249 Land and Bulldlngs Other 2,550 21. Related Party rtan5actions No Tw5tee declared any interest in companies which entered into transactiun5 With the Charity. A relative of the CEO was ethployed by Ihe'Gardens un 8 casuèl contyart and was paid at commerclal rate5. The CEO did not take part in salary dsscussions and the relative is no longer employed by the Gardens as thls was a lemporary posltion only. The e'mployment wa5 5UPPOrted by the Board of Trusteès. 22. Flnan¢lal Instruments Group Company 2023 2022 2023 2022 Ftnandal asMts Financial assets that are debt instruments classified at amortised cost A55ets that are Financial Assets Measured at fair Value 849,050 72,406 760,517 248,872 1.010,282 1,047.948 972,023 900.853 Financtal liabilitie5 Financial liabilities measured at amortised ct)5t 264,359 285,W5 215,220 175,415 Flnanclal assets measured at amoitised cost comprlse trade debtors. amovnts o.wed to group undertakings, accrued inccsme and cash at bank and in hand.. Finaniial Irabilities measured at amorb5ed cost comprise trade rrèditors, crèditors over l yèar, monles owed to HMRC and accruals. 43 Birmingham Botsnical and HortÈcultural Society Limited No¥es to the Flnan¢lal Statements For the year ended 31 March 2023 23. Ststement of Finèncial AttÉvitles- Parent..Company fotal Funds 2023 Total Fund5 2022 Unrestricted. Re5trirted Designated Fund Fund Fund T.otal IncomlngResources 986,684 705.312 1,691,996 995,112 Total Resources Expended 11,162,048) IS6,2161 11.2d8.2641 {1.080,1491 Dlstrlbutlon from Enterprlse5 45,996 Net Incorning Resourtes 1129.368) 619,096 489.728 185.037) Fund Balan￿5 brought forward 1,447,830 237,305 1,685,135 1,770,172 Transfer to Oesignated Fund (253,206) 253,206 Fund Balances carrled forward 1.065,255 856,400 253,206 2,174,861 1,685,135 24. Prior Year Consolldated StatÉmÈnt of Activltles CONSOUDATED STATEMENT OF FINANCIAL A￿1VITIEs lin¢orpDrating an income znd expendlture acwuntl Forthe yearended 31 March2022 Totsl Funds Total Fund5 Unre5trirted Restricted Fund Fund 2022 2021 Nute5 Income and endowmentsfrom: Donatbons and legacles 10,693 102,515 113.408 904,219 Other tradlng actiwtie5: Banquetin# 5uite5 Income from Gèrden Centre Other Income 414,717 288,801 414,717 288,BOI 50,032 122,257 173,313 In%tstments 104 104 206 Charftable a¢tlvitl*s= Gardens EducatSon 7.31,316 99,759 731.516 99.759 415,736 other Income 500 500 6,000 Total L596.124 101515 1,698.639 1.573,552 Expenditure on: Ralslng fund5 Fund raising Banq￿etIng sultes Garden Centre 51,592 303,822 332,622 51592 303,822 332.622 24.493 192,992 Charitable activities Gardens EducatSon Professional and related fee5 708 497 169,754 53,847 117,547 826,043 169,754 53,847 986,385 155.169 32,333 Total L620,133 117,547 1,737,680 1,432,591 Net incoming resources 124,0091 115,0321 139.0411 Fund balances brought fornvard lJ47.639 252J37 1.599.977 1,459.015 Fund balances tarrled torward IA25,63Q 237,305 I,560￿36 1,599,977 50