## **Trustees' Annual Report for the period**
Period start date Period end date 1 Jan 2022 31 Dec 2022 **From To**
## Section A Reference and administration details
**Charity name** BARFORD ST PETER’S SCHOOL TRUST
DUGARD AND MILLS' SCHOOL ENDOWMENT (Old Name) BARFORD CHURCH OF ENGLAND SCHOOL TRUSTEES **Other names charity is known by** (Working Name) BARFORD SCHOOL TRUST (Working Name) **Registered charity number (if any)** 528671 **Charity's principal address** The Rectory
The Rectory Barford Warwick **Postcode** CV35 8ES
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Jenefer Heap|Chair|||
||Jonathan Partridge|Treasurer|||
||Helen Clay|Secretary|||
||Revd. Andrew
Larkin|Ex-officio|||
||Roger Braithwaite||||
||Janet Grewal||||
||David Woodcock||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**es and addresses of advisers (Optional information)**|**es and addresses of advisers (Optional information)**|**es and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
|**Independent**
**Examiner**|Mrs Alison Lusty|4 Wilkins Close, Barford, Warwick, CV35 8EX|
|**Legal Advisor**|Ms Jenny Dymond|Messrs Rotherham & Co.,8-9 The Quadrant,Coventry,
CV1 2EG|
|**Bankers**|Lloyds TSB|4Victoria Terrace,LeamingtonSpa, CV31 3AB|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
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March **2023**
1
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Will dated 30[th] May 1677, Conveyance and Trust Deed dated 6[th] July 1836 (e.g. trust deed, constitution) and a Scheme established and sealed on 22[nd] July 1997.
Type of governing document
The body of Trustees consists of one ex-officio trustee, the present incumbent of the Parish of St. Peter’s Barford, and six co-opted trustees as detailed in Section A.
How the charity is constituted
- (e.g. trust, association, company)
Trustee selection methods
When a vacancy occurs among the trustees, the remaining trustees appoint a suitable person to make up their number, as outlined above.
(e.g. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Structure**
Barford St Peter’s School Trust is a Charity established under the Charity Commissioners Scheme No 528671, sealed 22[nd] July 1997, and combines two former charities, the Dugard and Mills Endowment created in 1667, and the Barford School Trust created in 1836.
The Charity owns land and buildings for the purpose of furthering education for the children of the parish. The Trust is recognised as a Charity by HMRC. The registered address of the Charity is The Rectory, Barford, CV35 8ES, but for correspondence is The Cottage, Mill Lane, Barford, CV35 8EJ.
## **Trustees Membership and Term of Office**
The six co-opted trustees are appointed for a term of five years. The current expiry dates are as follows:
- Jenefer Heap (2027)
- Jonathan Partridge (2024)
- Helen Clay (2026)
- Roger Braithwaite (2026)
- Janet Grewal (2027)
- David Woodcock (2026)
There were no changes to the composition of the Trustee body in 2022. The three elected officers of the Trust (Chair, Secretary and Treasurer) continued in their roles unchanged. Jenefer Heap and Janet Grewal reached the end of their five year term in 2022 but both were willing to stand again and were duly re-elected.
## **Relations with other local Bodies**
The Trustees are separate from the School Governors but Dr Woodcock is also a Parent Governor at the school. Mrs Clay is a member of the Barford Memorial Hall committee. Mr Partridge is a member of the Parochial Church Council
## **Meetings and Financial Arrangements**
The Trustees meet twice a year usually in the spring and Autumn and additionally when necessary. The financial year follows the calendar year. All financial transactions need the signature of two trustees.
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March **2023**
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## **Section C Objectives and activities**
## **Objectives**
The Charity has the following objectives in terms of the distribution of its income as outlined in the Scheme dated 22[nd] July 1997:
- To maintain, insure and meet all other charges and outgoings in respect of the properties owned by the Charity.
- To assist the Governors for the time being of the School to discharge their obligations under the Education Acts 1944 to 1994 with respect to the maintenance of the School.
- To provide equipment and other items, services and facilities for, and thereby advance education at, the School.
**Summary of the objects of the charity set out in its governing document**
- To promote the education, including social and physical training, of pupils and former pupils of the School under the age of 25 years who are in need of financial assistance in one or both of the following ways or in such other ways as the Trustees think fit:
- (1) by awarding to such pupils and former pupils scholarships, exhibitions, bursaries, maintenance allowances or grants tenable at any school, university, college of education, or other institution of further education approved for the purpose by the Trustees;
- (2) by providing financial assistance, outfits, clothing, tools, instruments or books to assist such pupils and former pupils to pursue their education (including the study of music and other arts), to undertake travel in furtherance thereof, or to prepare for or enter a profession, trade occupation or service on leaving school, university, or other educational establishment.
- **Activities Report for 2022:** • Bright Horizons (the operators of the Beehive Nursery in the Old School building) continued to be good tenants. The current ten-year lease runs until May 2027 and is a full repairing lease. There was no significant expenditure on the building during the year.
- • The Trust continues to support the school. Early in the year, the Trust made a payment of £10,937 to cover a number of items from the Governors’ Infrastructure Plan from 2021 (new Wi-Fi access points, decoration and IT equipment lease costs).
- • In March the Governors approached the Trust with a request to support a major project to reconfigure the pre-school and reception class space
- **Summary of the main** to create a new ‘wrap-around’ before and after school care facility – the **activities undertaken for the** space also to be used by pre-school and reception children during the **public benefit in relation to** school day. The request was for a £120,000 loan to be paid back over **these objects (include within** six years but the Trustees agreed to fund this full amount up front in **this section the statutory** lieu of making its normal annual grants over the same period. **declaration that trustees have** • The work was completed during the summer holidays and the bulk of **had regard to the guidance** the money was paid in November (£116,897) – the small balance to be **issued by the Charity** paid in 2023. **Commission on public** • The Old School House continues to be a reliable source of income. It **benefit)** is therefore the aim of the Trust to ensure it is maintained to a good standard to obtain maximum rental income. Some roof repairs were carried out during the year and further work to insulate the house better is planned for 2023.
- • The current three-year tenancy agreement finishes in July 2023.
- • The Trust was pleased to fund two school pupils for residential trips and to assist one ex pupil with help for travelling expenses and uniform for a college course. It is expected that with the current financial situation, more requests may be made in the future for both current and ex pupils.
- • At the end of the year, the Trust was notified that the School was investigating academisation. The matter has been referred to the
**TAR**
March **2023**
3
Trust’s solicitors (Rotherham’s) to investigate any potential impact on the Trust and any implications for land registry.
- The Trustees are conscious of their obligations regarding public benefit and regularly refer to the charity’s objects when taking decisions on donations and expenditure.
## **Additional details of objectives and activities (Optional information)**
## **Policy on Insurance:**
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
- In 2012, the Trustees were advised to take out indemnity insurance and a policy was initiated with Ansvar Insurance providing trustees’ indemnity up to a value of £500,000 and legal expense cover up to £100,000. A further long-term undertaking for three years was made when the policy came up for renewal at the end of October 2022.
- The buildings insurance for the Old School House was renewed again in December, and continues to include up to £5,000 cover for fixtures and fittings covering such items as carpets, light and curtain fittings.
- Insurance for the Old School is the responsibility of the tenants, Bright Horizons, as part of their full repairing lease. This arrangement was incorporated into the new lease effective from May 2017.
## **Forward Planning:**
- With the £120,000 grant made for the major project in 2022, the need for regular meetings to discuss the school’s future needs in the near/medium term has reduced. However, informal communications continue on a number of smaller items where the Trust has an interest.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main achievements of the Charity during 2022 are detailed in the Activities Report in Section C. In summary these were:
- Providing significant financial support to enable the school to progress the project to create a new wrap-around care unit with enhanced facilities for pre-school and reception classes.
- Supporting the school by making financial contributions in line with the agreed infrastructure expenditure plans to support the school’s growth and continued excellent standard of education.
- Maintaining and improving the properties owned by the Charity to protect their asset value and maximise their realisable rental income.
- Providing grants to current and former pupils of the school facing financial hardship to support their continuing education.
## **Financial Performance**
As a result of the major funding outlined above, expenditure exceeded income for the year by £94,523. This necessitated taking almost all the funds out of the CCLA deposit account and also selling £40,000 worth of units in the CCLA equity fund. The latter action was kept to the minimum necessary to raise the required £120,000 because the equity account units fell in value by 9% during the year as a result of the global situation.
Income appears higher than 2021 but this was because the Q4 2021 rental payments for both properties of £7,322 were not received until January 2022. Without this, income would have been very similar.
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March **2023**
4
As a result of the major outlay on the new building project and other infrastructure items for the school, overall expenditure was just over £86,000 higher than in 2021.
Despite the significant expenditure during the year, the Charity continues to be in a strong financial position going into 2023 with total funds of nearly £110k and rental income of £32,200 p.a. from the two properties.
## **Section E Financial review**
The Trustees adhere to a reserves policy which:
- **Brief statement of the** • Maintains reserves at a level which ensures that the Charity’s core **charity’s policy on reserves** activity could continue during a period of unforeseen difficulty.
- Maintains a proportion of reserves in a readily realisable form.
- Builds up reserves over a period of time (typically 3 years) to support the Governors of the school in paying their 10% share of the capital costs of any new building projects being funded by the Diocese. _Note: this will no longer be required if the school joins an academy._
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The principal source of the Charity’s funds is the rental income derived from its two properties.
You **may choose** to include additional information, where relevant about:
All expenditure is aligned with the Charity’s objectives as outlined in Section C. The main focus in 2022 was directed towards supporting the School’s major project to create a new wrap-around care facility and covering some other exceptional expenditure items as outlined in sections C and D.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- of the charity; The investment policy pursued by the Trustees is one of balanced growth
- • investment policy and – with surplus income divided between a deposit account and an equity account both held with CCLA. The aim of this is to build up sufficient capital
- objectives including any to support the Governors of the school with additional resources and their
- ethical investment policy share of any major capital expenditure.
- adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** JENEFER HEAP JONATHAN PARTRIDGE **Position (e.g. Chair, Treasurer,** TREASURER **etc.)**[CHAIR ] **Date** 21/03/2023
**TAR**
March **2023**
5
|**Charity Name**||**No (if any)**||
|---|---|---|---|
|**BARFORD ST PETER'S SCHOOL TRUST**||**528671**||
|**Receipts andpayments accounts**|||**CC16a**|
|Period start date
**For the period**
**from**
**01/01/2022**|**To**|Period end date
**31/12/2022**||
|**Section A Receipts and payments**|**Section A Receipts and payments**|||||
|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**40,050**
**437**
**-**
**-**
**-**
**-**
**-**
**-**
**40,487**
**-**
**-**
**-**
**40,487**
**128,754**
**25**
**-**
**892**
**4,080**
**333**
**627**
**300**
**14,154**
**149,164**
**-**
**-**
**-**
**149,164**
**-108,677**
**-**
**218,181**
**109,504**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**40,050**
**437**
**-**
**-**
**-**
**-**
**-**
**-**
**40,487**
**-**
**-**
**-**
**40,487**
**128,754**
**25**
**-**
**892**
**4,080**
**333**
**627**
**300**
**14,154**
**149,164**
**-**
**-**
**-**
**149,164**
**-108,677**
**-**
**218,181**
**109,504**|**Last year**
**to the nearest £**|
|Rents|**40,050**||||**24,400**|
|Deposit Interest|**437**||||**28**|
|Investment Gains(unrealised)|**-**||||**22,558**|
|Return of unusedgrant(partpayment)|**-**||||**225**|
||**-**||||**-**|
||**-**||||**-**|
||**-**||||**-**|
||**-**
||||**-**|
|~~**_Sub total_**~~~~_(Gross income for AR)_~~|**40,487**||||**47,211**|
|||||||
|**A2 Asset and investment sales,**
**(see table).**||||||
||**-**||||**-**|
||**-**||||**-**|
|**_Sub total_**|**-**||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||
||||||**47,211**|
|||||||
|
Direct Charitable Expenditure|**128,754**||||**39,758**|
|||||||
|Other Expenditure||||||
|Expenses|**25**||||**123**|
|Old School & General Maint'ce|**-**||||**34**|
|School House Maint'ce|**892**||||**1,134**|
|Agent's Fees|**4,080**||||**2,471**|
|Grants|**333**||||**4,625**|
|School House Insurance|**627**||||**558**|
|Governors IndemnityInsurance|**300**||||**300**|
|Investment Losses(unrealised)|**14,154**||||**-**|
|**_Sub total_**|**149,164**||||**49,002**|
|||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||
||**-**|||||
||**-**|||||
|**_Sub total_ **|**-**||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||
||||||**49,002**|
|||||||
||**-108,677**|**-**|**-**|**-108,677**|**- 1,791**|
||**-**|**-**|**-**|**-**|**-**|
||**218,181**|**-**|**-**|**218,181**|**219,972**|
||**109,504**|**-**|**-**|**109,504**|**218,181**|
School Trust accounts cc16a 2022
21/03/2023
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
School House
Old School
New School (share funded by Trust)
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Lloyds Current Account (less u/c cheques)
CCLA Deposit Account (Property)
CCLA Equity Fund
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**11,069**
**-**
**-**
**870**
**-**
**-**
**97,565**
**-**
**-**
**109,504**
**- -**
OK
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**to nearest £**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional) (1)**
**General**
**-**
**(**
**General**
**-**
**(**
**General**
**-**
**503,000**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**_Cost (optional)_**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**When due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of
approval
21/03/2023
21/03/2023
(1) At Trustees' Valuation
Print Name
Jenefer Heap
Jonathan Partridge|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional) (1)**|
||||**(**|
||||**(**|
||||**503,000**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Jenefer Heap|21/03/2023|
|||Jonathan Partridge|21/03/2023|
School Trust accounts cc16a 2022
21/03/2023
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
BARFORD ST PETER'S SCHOOL TRUST
On accounts for the year
ended
3111212022
Charity no
(if any
528671
Set out on pages
ReIPtS and payments account I Statement of Assets and Liabilities at the
end of the Feriod
I report to the trustees on my examination of the accounts of the above
charity {'the Trusf) for the year ended 3111212022.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {'the Act.)
I report in respect of my examination of the Trust's accounts Cale out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b> of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention
in connection with
the examination which gives me cause to believe that in, any material
respect..
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examiner's statement
I have no concems and have come across no other matters in connection
wrth the examination to which attention should drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
20.OE.23
Name:
MRS ALISON LUSTY
Relevant professional
qualification(s) or body
(rf any):
Fellow Chartered Accountant (FCA)
Address."
4 WILKINS CLQSE
BARFORD
WARIMCK
CV35 8EX
IER
February 2023