THE KEPIER TRUST
TRUSTEES REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Charity Number 527348
THE KEPIER TRUST
CONTENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
| Page | |
|---|---|
| Reference and administrative details of the charity, it's trustees and advisors | 1 |
| Trustees Report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Statement of assets | 7 |
1
THE KEPIER TRUST
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISORS
FOR THE YEAR ENDED 31 DECEMBER 2023
Trustees
Rev'd J Barron Ex-officio August 2022 Mrs J Henderson Acting Chair Mrs J Heron Councillor Mrs A Young Co-opted September 2021
Charity Registered Number
527348
Principal Office
Kepier Hall Church Street Houghton-le-Spring DH4 4DN
Independent Examiner
Peter Brown 42 Coptleigh Houghton-le-Spring DH5 8JE
Bankers
Lloyds Bank 33 Newbottle Street Houghton-le-Spring DH4 4AP
2
THE KEPIER TRUST
TRUSTEE'S REPORT
FOR THE YEAR ENDED 31 DECEMBER 2023
The Trustees submit their annual report and the financial statements of The Kepier Trust (the charity) for the year ended 31 December 2023. The Trustees confirm the the annual report and financial statements of the charity comply with current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005. The Statement of Financial Activities has been prepared on a cash basis.
STRUCTURE, GOVERNANCE AND MANAGEMENT
a.
Constitution
The Kepier Trust is constituted by a scheme made by the Charity Commissioners on 26 October 1993 as amended by resolution on 24 August 2012. It is registered charity number 527348.
b. Organisational Structure and Decision Making
Over the lat year the Trust has benefitted from stability within the Trustees, and although the Trust remains without a Chairperson, the vice chair has been highly effective in undertaking the role in a temporary capacity. We endeavour to resolve the vacant Chairperson position in the coming year. Trustees have been ably supported by the Kepier Management Committee and the appointment of a Coordinator/caretaker who have ensured the day to day running of the building fulfils the charities objectives.
c. Risk Management
The Trustees have reviewed the major risks to which the charity is exposed and continue to monitor the arrangements and systems in place to mitigate those risks.
OBJECTIVES AND ACTIVITIES
To provide and maintain a building to be used for the following purposes: (A) to further the religious and other charitable work of the Church of England in the area of the ancient parish of St. Michael and All Angels, Houghton-le-Spring: and (B) as a village hall to be used by the inhabitants of the area without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the objective of improving the conditions of life for the said inhabitants.
3
THE KEPIER TRUST
TRUSTEE'S REPORT (continued)
FOR THE YEAR ENDED 31 DECEMBER 2023
ACHIEVEMENTS AND PERFORMANCE
The Kepier Hall is being well used by a wide range of groups and members of the community and the Charity looks to continue and improve its links with community groups. The tenancies support our charity objectives
During 2023 the Kepier building gradually returned to pre-covid days and the users of the Hall have been appreciative of the help to get them up and running again.
St Michael & All Angels Church's outreach project Space 4 is still operating their Food Bank and Community Store from the Kepier.
The Charity continues to work closely with St. Michael and All Angels Church and its parishioners to strengthen and promote the charitable work of the Church in the community.
GOING CONCERN
After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing their financial statements.
RESERVE POLICY
The Trustees' reserve policy is to accumulate reserves sufficient to maintain the hall in good order.
TRUSTEES' RESPONSIBILITIES
The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice applicable to smaller charities.
4
THE KEPIER TRUST
TRUSTEE'S REPORT (continued)
FOR THE YEAR ENDED 31 DECEMBER 2023
Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statement the Trustees have:
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a) Selected suitable accounting policies and applied them consistently
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b) made judgements and estimates that are reasonable and prudent
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c) prepared the financial statements on the going concern basis (unless it is inappropriate to presume that the charity will continue in operation).
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable then to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection and prevention of fraud and other irregularities.
This report was approved by the Trustees on 19th April 2023 and signed on its behalf by:
Mrs J Henderson Acting Chair
5
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
THE KEPIER HALL TRUST
FOR THE YEAR ENDED 31 DECEMBER 2023
I report to the Trustees on my examination of the accounts of The Kepier Trust for the year ended 31 December 2023. As stated in the trustee's report, the Statement of Financial Activities on page 5 has been prepared on a cash basis.
Responsibilities and basis of report
As the charity Trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (''The Act'').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Trust as required by section 130 of the Act ; or
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2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Peter Brown 21-May-24
42 Coptleigh Houghton-le-Spring DH5 8JE
6
THE KEPIER TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 DECEMBER 2023
| Incoming Resources Room hire Rent receivable Donations and Grants Interest received BT Refund Sundry income Total incoming resources Resources Expended Wages Cleaning Maintenance, renewals and cleaning materials Legal services Book keeping Music licence Sundry expenses Telephone Gas, electric, water, rates and waste Insurance Miscellaneous HR charges Total resources expended Net (outgoing)/incoming resources Cash at bank and in hand brought forward |
2023 Unrestricted £ 12,443 31,716 1,292 7,865 53,316 11,016 6,962 15,631 35 867 12,417 10,872 1,115 1,042 59,957 (6,641.00) 19,210 12,569 |
2022 Unrestricted £ 10,567 31,636 975 788 6,740 300 |
|---|---|---|
| 51,006 | ||
| 1,655 5,204 11,667 780 392 32 1,613 911 15,843 5,412 10,721 1,744 |
||
| 55,974 | ||
| (4,968.00) 24,178 |
||
| 19,210 |
The Financial Statements were approved by the trustees on 23 May 2024 and signed on their behalf by
Mrs J Henderson Acting Chair
7
THE KEPIER TRUST
STATEMENT OF ASSETS AND LIABILITIES
AS AT 31 DECEMBER 2023
| Assets Investments COIF Charities Investment Fund COIF Charities Deposit Fund Bank Balances Lloyds current account Petty cash Other Assets Prepayments and debtors Bar stock Liabilities |
2023 2022 £ £ 22,644 20,620 15,000 15,000 12,569 19,210 85 120 5,459 5,308 - 35 55,757 60,293 - - 55,757 60,293 |
|---|---|
The Land Registry shows that the Kepier Hall is registered as being owned by The Official Custodian For Charities on behalf of the trustees of The Kepier Hall Trust.
The building is insured for £3,027,125 and the contents for £30,881