## THE KEPIER TRUST ## TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 Charity Number 527348 ## THE KEPIER TRUST ## CONTENTS ## FOR THE YEAR ENDED 31 DECEMBER 2020 ||Page| |---|---| |Reference and administrative details of the charity, it's trustees and ad|1| |Trustees Report|2 - 4| |Independent examiner's report|5| |Statement of fnacial activities|6| |Statement of assets|7| 1 ## **THE KEPIER TRUST** ## **CE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND A** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** ## **Trustees** Mrs J Henderson (Acting Chair) Mr R Young Mrs A M Goodman Mrs J Heron ## **Charity Registered Number** 527348 ## **Principal Office** Kepier Hall Church Street Houghton-le-Spring DH4 4DN ## **Independent Examiner** Peter Brown 42 Coptleigh Houghton-le-Spring DH5 8JE ## **Bankers** Lloyds Bank 33 Newbottle Street Houghton-le-Spring DH4 4AP 2 ## **THE KEPIER TRUST** ## **TRUSTEE'S REPORT** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** The Trustees submit their annual report and the financial statements of The Kepier Trust (the charity) for the year ended 31 December 2020. The Trustees confirm the the annual report and financial statements of the charity comply with current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" issued in March 2005. The Statement of Financial Activities has been prepared on a cash basis. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **a. Constitution** The Kepier Trust is constituted by a scheme made by the Charity Commissioners on 26 October 1993 as amended by resolution on 24 August 2012. It is registered charity number 527348. ## **b. Organisational Structure and Decision Making** The Charity Trustees during the year ended 31 December 2020 can be seen on page 1. The trustees must meet at least three times per year and no business may be transacted unless there are a minimum of three members in attendance. The management committee must meet at least six times a year. The Trust has been without a Chair during 2020. The new Rector of St. Michael and All Angels, The Rev'd John Barron was appointed in March and has not been able to engage with the Kepier Trust because of other committments. He receives the Minutes of all meetings and it is understood he will be fulfilling the position of Chair of the Trust when appropriate. We no longer have a trustee from the Kepier School as for many years the appointed nominee from the School failed to attend meetings. ## **c. Risk Management** The Trustees have reviewed the major risks to which the charity is exposed and continue to monitor the arrangements and systems in place to mitigate those risks. ## **OBJECTIVES AND ACTIVITIES** To provide and maintain a building to be used for the following purposes: (A) to further the religious and other charitable work of the Church of England in the area of the ancient parish of St. Michael and All Angels, Houghton-le-Spring: and (B) as a village hall to be used by the inhabitants of the area without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the objective of improving the conditions of life for the said inhabitants. 3 ## **THE KEPIER TRUST** ## **TRUSTEE'S REPORT (continued) FOR THE YEAR ENDED 31 DECEMBER 2020** ## **ACHIEVEMENTS AND PERFORMANCE** The Kepier Hall is being well used by a wide range of groups and members of the community and the Charity looks to continue and improve its links with community groups. The commercial tenancies work well within the building and income supports the Charity's work in the community During 2020 due to Covid 19 all activities were suspended in the Hall apart from a small group of vulnerable people who were able to enter under strict social distancing guidelines. St Michael & All Angels Church's outreach project called Space 4 acquired two rooms from the Kepier under Licence and operated a Food Bank plus food storage facility. This has proved very successful. As you will see, there is an unusually large increase in income. This is due to a number of Grants that were awarded to the Kepier. Some Covid Resilient grants as well as Charitable Trust grants for a major plumbing and roofing job that was carried out during 2020 when the building was mostly empty. These grants totalled £33,600. The Charity continues to work closely with St. Michael and All Angels Church and its parishoners to strengthen and promote the charitable work of the Church in the community. The charity also continues to work closely with schools to strngthen educational ties with the Kepier Hall, its grounds and the important history of the Kepier Hall. ## **GOING CONCERN** After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing their financial statements. ## **RESERVE POLICY** The Trustees' reserve policy is to accumulate reserves sufficient to maIntain the hall in good order. ## **TRUSTEES' RESPONSIBILITIES** The Trustees are responsible for preparing the Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice applicable to smaller charities. 4 ## **THE KEPIER TRUST** ## **TRUSTEE'S REPORT (continued)** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** Law applicable to charities in England and Wales requires the Trustees to prepare finacial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period. In preparing those financial statement the Trustees have: - **a)** Selected suitable accounting policies and applied them consistently - **b)** made judgements and estimates that are reasonable and prudent - **c)** prepared the financial statements on the going concern basis (unless it is inappropriate to presume that the charity will continue in operation). The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable then to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the detection and prevention of fraud and other irregularities. This report was approved by the Trustees on 21 September 2021 and signed on its behalf by: Mrs J Henderson Acting Chair 5 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF** ## **THE KEPIER HALL TRUST** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** I report to the Trustees on my examination of the accounts of The Kepier Trust for the year ended 31 December 2020. As stated in the trustee's report, the Statement of Financial Activities on page 5 has been prepared on a cash basis. ## **Responsibilities and basis of report** y , y p preparation of the accounts in accordance with the requirements of the Charities Act 2011 (''The Act''). I report in respect of my examination of the Trust s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act ; or - 2 the accounts do not accord with those records. Peter Brown DD MMM YYYY 42 Coptleigh Houghton-le-Spring DH5 8JE 6 ## **THE KEPIER TRUST** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 31 DECEMBER 2020** |**2020**
**Unrestricted**
**U**
**Incoming Resources**
**£**
Room hire
7470
Bar sales
Rent receivable
24865
Donations and Grants
33600
Interest received
631
**Total incoming resources**
66566
**Resources Expended**
Bar expenses
1934
Travel
Wages
8526
Maintenance, renewals and cleaning materials
26454
Security
215
Book keeping
584
Music licence
124
Sundry expenses
Telephone
1317
Gas, electric, water, rates and waste
11566
Insurance
4201
**Total resources expended**
54921
Net incoming / (outgoing) resources
11645
Cash at bank and in hand brought forward
22820
34465|**2019**
**nrestricte**
**£**
15169
8485
25275
100
688
49717
6438
8761
13304
49
569
725
505
1146
13457
4201
49155
562
22258
22820| |---|---| The Financial Statements were approved by the trustees on 21 September 2021 and signed on their behalf by Mrs J Henderson Acting Chair 7 ## **THE KEPIER TRUST** STATEMENT OF ASSETS AND LIABILITIES ## **AS AT 31 DECEMBER 2020** |**Assets**
**Investments**
COIF Charities Investment Fund
COIF Charities Deposit Fund
Bank Balances
Lloyds current account
Petty cash
**Other Assets**
Prepayments and debtors
Bar stock
Liabilities|**2020**
**£**
16146
15000
34465
159
4143
175
70088
70088|**2019**
**£**
16146
15000
22796
24
4143
420| |---|---|---| |||58529| |||58529| The Land Registry shows that the Kepier Hall is registered as being owned by The Official Custodian For Charities on behalf of the trustees of The Kepier Hall Trust. The building is insured for £2,337,649 and the contents for £23,939