**Charity No. 527184** ## **DAUGHTERS OF DIVINE CHARITY** **ST JOSEPH'S CONVENT CHESTERFIELD** **TRUSTEES' REPORT AND FINANCIAL STATEMENTS YEAR ENDED 31ST DECEMBER 2023** ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **Contents** **3 - 6** Report of the Trustees **7** Independent Examiner's Report **8** Statement of Financial Activities **9** Balance Sheet **10 - 16** Notes forming part of the Financial Statements **Trustees** Maria Cirko (Sr M Jacinta) Kathleen Muriel Prentice (Sr M Thomas More) Diana Judith Ridler (Sr M Francis) Anna Yeo Chai Luan (Sr M Anna) from 2nd September 2023 **Provincial Superior** Linda Pergega (Sr M Linda) **Head Office** St Josephs Convent 42 Newbold Road Chesterfield Derbyshire S41 7PL **Nursery Manager** Joanne Kehoe **Charity Registration Number** 527184 **Independent Examiner** Aaron Widdows ACA FCCA Price Bailey Anglia House 6 Central Avenue St Andrews Business Park Thorpe St Andrew Norwich NR7 0HR **Solicitors** Banner Jones 24 Glumangate Chesterfield Derbyshire S40 1UA **Principal Bankers** National Westminster Bank PLC PO Box 13 5 Market Place Chesterfield Derbyshire DE1 3PJ 2 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** The Trustees present their annual report for the year ended 31st December 2023 under the Charities Act 2011 together with the financial statements of the Charity for the year and confirm that the latter complies with the requirements of the Act, the Trust Deed and the Statement of Recommended Practice - Accounting and Reporting by Charities 2019. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** The Daughters of Divine Charity is an international religious congregation divided into seven separate Provinces and three Vice-Provinces. The English Vice-Province is administered by the Provincial Superior together with a Council consisting of three councillors. The Council is elected by the members of the Province for a term of two years. The financial statements accompanying this report are the financial statements of the charitable trust on which the assets of St Joseph's Convent, Chesterfield, being part of the English Province, are held. The trust is governed by a Trust Deed dated 6th July 1965 and is registered with the Charity Commission, Charity Registration No. 527184. **Trustees** Maria Cirko (Sr M Jacinta) Kathleen Muriel Prentice (Sr M Thomas More) Diana Judith Ridler (Sr M Francis) Anna Yeo Chai Luan (Sr M Anna) from 2nd September 2023 **Key Executives** The Provincial Superior Linda Pergega The Nursery Manager Joanne Kehoe ## **STRUCTURE GOVERNANCE AND MANAGEMENT** ## **Governing Document** The Charity is governed by the provisions of the Trust Deed dated 6th July 1965. ## **Governing Body** The Charity has four Trustees. The Provincial Superior and two Councillors constitute the Provincial Council. The power of appointing new Trustees rests with the Provincial Superior. ## **Organisational Management** The Provincial Council headed by the Provincial Superior determine the general policy of the Charity and review its overall management and control for which they are legally responsible. The day to day management of the School is delegated to the Nursery Manager. ## **Risk Assessment** The Trustees have appointed a working group to review the risks to which the Charity is exposed. To date they have reported that there are no major risks that have been identified that have not already been dealt with by the management controls that the Trustees already have in place. The working group will continue its work; meeting on a regular basis to ensure the Charity assess and controls the risk that it is exposed to. 3 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** ## **OBJECTIVES AND PRINCIPAL ACTIVITIES** The Charity's Trust Deed states that the Trust's principal objectives are the advancement of and support for the charitable work being carried on by the Congregation, the advancement of religious education or such charitable work as the Trustees think fit in support of the Roman Catholic Religion, with the approval of the Provincial Superior. ## **Policy** In fulfillment of the objectives of the Trust it is the policy of the Charity to undertake a range of charitable activities. There have been no material changes in policy during the last year however at the invitation of the Bishop of Salford the Charity has now established a House (Mother Most Admirable) in Rochdale in furtherance of its objectives. However during the year a former Convent in Middleton, Manchester was purchased by the Province and following refurbishment the Sisters based in Rochdale have relocated to there. ## 1. **Education** The Charity owns the Freehold Land and Buildings which comprise the St Joseph's Little Scholars Nursery School which it operates as an independent fee paying nursery. Members of the Congregation work in the School as unpaid welfare assistants. The English Vice-Province relies heavily on Members from Overseas Provinces (e.g. Croatia ) visiting to carry out these functions. ## 2. **Social and Pastoral Care** Members of the Congregation undertake work within the community and parish, by providing family support and giving religious and material support to those in need, in conjunction with the parish priest and Bishop. 3. **Missions** The English Province supports the establishment and running of overseas missions by the Congregation, with fundraising and social events. The objective, the advancement of the Roman Catholic Religion, permeates all the work of the members of the Congregation. ## **Public Benefit Statement** The trustees have had due regard to the Charity Commission guidance on public benefit. They confirm that the activities of the charity are in line with this guidance. The trustees feel that they have provided benefit to the public by providing pastoral care to those in need as well as facilities for use by the local community and residents. ## **Fundraising** The charity understands its duty to protect the public, including vulnerable people, from unreasonably intrusive or persistent fundraising approaches and undue pressure to donate, but does not currently fundraise from the public or use any internal fundraisers or external fundraising agencies for either telephone or face-to-face campaigns and received no fundraising complaints during the year. 4 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** ## **REVIEW OF ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR** ## **Operational Performance** During the year the Congregation was active in the areas detailed. A summary of major developments follows: 1. **Education** St Joseph's Little Scholars Nursery School has had another successful year. The average number of day pupils during the year was: |Nursery|2023
39|2022
42| |---|---|---| 2. **Social and Pastoral care** Support was provided to families, with religious and material support given to those in need. 3. **Missions** A jumble sale took place once a month in the Church Hall, to raise funds for the Congregation and the overseas missions. ## **FINANCIAL REVIEW AND RESULTS FOR THE YEAR** The Statement of Financial Activities set out on Page 8 shows that the net income/(expenditure) for the year was £(25,045) (2022: £6,234 ) At the end of the year the total funds of the Congregation were £877,128. Of this sum £599,153 represents fixed assets needed for the work of the Congregation. The remaining balance of £277,975 is considered by the Trustees to reflect the true 'free reserves' position of the Charity. Reserves are held for the following reasons: 1. To provide a sound financial base to support the future activities of the Congregation. A target of three months running costs has been set, which equates to £76,827 for the year ended 31 December 2023. 2. To provide for the future care and support of the older members of the Congregation. The Province currently has ten members and the average age of the congregation remains high. The Trustees consider the current level of reserves to be appropriate given the above policy. 5 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023** ## **Investment powers policy and objectives** Under the Order's Trust Deed there are no limitations in the Trustees' powers of investment. The Trustees have considered the most appropriate policy for investing funds and concluded that holding monies in bank deposit accounts and short term bonds meets the requirement to generate income whilst minimising risk and maintaining liquidity. Given the nature of these investment the Trustees consider the return to be satisfactory. ## **FUTURE PLANS** Our key objectives for the future remain the same as those reported above for this year. The ongoing development of St Joseph's Little Scholars Nursery School will continue to be the Trustees main objective in order to maximise the use of facilities and resources. The average age of members of the Congregation remains high with the consequential need to maintain pension provisions for future years. 27 Oct 2024 Approved by the Trustees on 2024 and signed as authorised on their behalf by: Sr Cirko (Sun, 27th Oct 2024 12:02:02 GMT) **Sr M Cirko Trustee** Sr Ridler (Sat, 26th Oct 2024 16:24:34 **Sr D J Ridler** BST) **Trustee** 6 ## **�����������������������������������������** ## **����������������������������� ������������������������������������������������������������** ���������������������������������������������������������������������������������������������� ���������������������������������������� ## **������������������������������������** ��������������������������������������������������������������������������������������������������������� ����������������������������������������������������� ���������������������������������������������������������������������������������������������������������������� ���������������������������������������������������������������������������������������������������������������� ����������������������������� ## **��������������������������������** �������������������������������������������������������������������������������������������������������������� ��������������������������������������������������������������������������������������������������������������������� �������������������������������������������������� ���������������������������������� ����������������������������������������������������������������������������������������������������������������� ������������������������������������������������������������������������� ������������������������������������������������������������������������������������������������������������� - ���������������������������������������������������������� �������������������������������������������������������������������������������������������������������������������� ����������������������������������������������������������������������������������������������������������������� ��������������������������������������������������������������������������������������������� ��������������������������������������������������������������������������������������������������������������� �������������������������������������������������������������������������������������������������������� ���������������������� ## **����������������** ��������������������� ������������ ���������������� ������������������������ ���������������� ������� ������� > ������ 28 October 2024 � ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023** |**INCOME**
**Note**
Donations and legacies
2
Income from charitable activities
3
Investment Income
4
**TOTAL INCOME**
Expenditure on charitable activities
5
**TOTAL EXPENDITURE**
**Net income/(expenditure) for the year**
**being net movement in funds**
**_Reconciliation of funds:_**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Funds**
**31 Dec 2023**
**£**
16,800
262,644
2,820
282,264
307,309
307,309
(25,045)
902,173
877,128|**Unrestricted**
**Funds**
**31 Dec 2022**
**£**
10,351
264,398
508| |---|---|---| |||275,257| |||269,023| |||269,023| |||6,234
895,939| |||902,173| All amounts relate to continuing activities of the charity. The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 10 to 16 form part of these financial statements. 8 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **BALANCE SHEET AS AT 31ST DECEMBER 2023** |Note
**FIXED ASSETS**
Tangible Fixed Assets
9
**CURRENT ASSETS**
Debtors & Prepayments
10
Cash at Bank & in Hand
**CREDITORS: AMOUNTS FALLING DUE**
**WITHIN ONE YEAR**
11
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**FUNDS**
Unrestricted Funds:
General|**2023**
**£**
**£**
**599,153**
**9,625**
**282,144**
**291,769**
**(13,794)**
**277,975**
**877,128**
**877,128**
**877,128**|**2022**
£
£
607,967
9,364
297,793
307,157
(12,951)
294,206
902,173
902,173
902,173|**2022**
£
£
607,967
9,364
297,793
307,157
(12,951)
294,206
902,173
902,173
902,173| |---|---|---|---| ||||| ||||902,173| ||||902,173| ||||902,173| The financial statements on pages 8 to 16 were approved by the Trustees and authorised for issue on 2024 and are signed on their behalf by:27 Oct 2024 ~~……………………………………..~~ Sr Cirko (Sun, 27th Oct 2024 12:02:02 ~~…………………………………….~~ Sr Ridler (Sat, 26th Oct 2024 16:24:34 . **Trustee Sr. M Cirko** GMT) **Trustee Sr. D J Ridler** BST) The notes on pages 10 to 16 form part of these financial statements. 9 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **1 ACCOUNTING POLICIES** The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: ## **1.1 BASIS OF ACCOUNTING** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. Daughters of Divine Charity, Chesterfield meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). The charity, being small in size, has used the exemption provided by Charities SORP (FRS 102) under which it is not required to include a cashflow statement as part of the financial statements. The accounts are prepared in pounds sterling and have been rounded to the nearest pound. ## **1.2 GOING CONCERN** The trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. With regard to the following year, the most significant areas of uncertainty of the charity are the level of donation income and numbers of pupils to the school which is needed to cover the cost of the charity. At 31 December 2023 net current assets amounted to £277,975. The Trustees have considered the period of 12 months from the balance sheet date and have concluded that the company will receive sufficient funds to continue for the foreseeable future. Based on the above the Trustees' consider it appropriate to prepare the financial statements on the going concern basis. ## **1.3 FUND ACCOUNTING** Unrestricted funds are available to spend on activities that further any of the purposes of charity. 10 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **1. ACCOUNTING POLICIES (continued)** ## **1.4 INCOME** Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. Nursery fees receivable are accounted for in the period in which the relevant services are provided and are stated net of any bursaries and allowances. Donations, grants and gifts are recognised when receivable. In the event that a donation is subject to fulfilling performance conditions before the charity is entitled to the funds, the income is deferred and not recognised until it is probable that those conditions will be fulfilled in the reporting period. Interest on deposit funds held is included when receivable and the amount can be measured reliably by the charity which is normally upon notification of the interest paid or payable by the bank. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable ## **1.5 DIRECT AND OVERHEAD EXPENDITURE** Direct charitable expenditure consists of all expenditure directly relating to the objects of the Charity. Certain central costs which cannot be directly apportioned are allocated between direct charitable expenditure and governance costs on the basis of the Trustees' estimate of the time spent on the relevant functions. Supplies of games equipment, books, stationery and sundry materials are written off to the Statement of Financial Activities as soon as the expenditure is incurred. Grants are made at the discretion of the Trustees. Governance costs comprise the costs of running the charity including audit, any legal or professional advice and all costs of complying with constitutional and statutory requirements such as the cost of preparing statutory accounts. Irrecoverable VAT is included with the category of expense to which it relates. ## **1.6 FINANCIAL INSTRUMENTS** The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. The financial assets of the charity include cash at bank and the school fees debtors. Prepayments are not considered a financial asset. The financial liabilities of the charity include accruals and other creditors. 11 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **1. ACCOUNTING POLICIES (continued)** ## **1.7 FIXED ASSETS** The freehold land and buildings remain in constant use in furtherance of the Congregations's charitable objectives and are properly maintained to standards that enable the Trustees to conclude that the residual value of the property exceeds the book value. Tangible Fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost fixed assets, less their estimated residual value, over their expected economic useful lives on the following basis: Land Nil Buildings 2% straight line Furniture & Fittings 10% reducing balance Motor Vehicles 25% reducing balance Assets donated for use by the charity are recognised as income when receivable and capitalised at their open market value. Items costing less than £250 are written off as an expense as acquired. ## **1.8 DEBTORS** Debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **1.9 CASH AT BANK AND IN HAND** Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **1.10 CREDITORS** Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due. ## **1.11 PENSIONS** Employees of the charity are entitled to join a defined contribution ‘money purchase’ scheme. The charity contribution is restricted to the contributions disclosed in note 13. The costs of the defined contribution scheme are included with the associated staff costs and allocated therefore to raising funds, charitable activities, support and governance costs and charged to the unrestricted funds of the charity. 12 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** |**2 INCOME FROM DONATIONS AND LEGACIES**
Donations
Salaries and pensions donated by the Sisters
**3 INCOME FROM CHARITABLE ACTIVITIES**
Fees
Nursery fees receivable
**4 INVESTMENT INCOME**
Bank interest
**5 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES**|**2023**
**£**
12,255
4,545
16,800
**2023**
**£**
44,300
218,344
262,644
**2023**
**£**
2,820|**2022**
**£**
898
9,453| |---|---|---| |||10,351| |||**2022**
**£**
26,300
238,098| |||264,398| |||**2022**
**£**
508| |||| |**2023 Expenditure**
Note
**Charitable Activities**
School
Direct Running Costs
Premises and Equipment
Support Costs
6
Province and Communities
Missions and Charitable Grants
6
**2022 Expenditure**
**Charitable Activities**
School
Direct Running Costs
Premises and Equipment
Support Costs
Province and Communities
Missions and Charitable Grants|Staff
**2023**
Costs
Other
Depreciation
**Total**
£
£
£
**£**
168,778
52,954
-
**221,732**
-
30,620
12,620
**43,240**
-
17,803
194
**17,997**| |---|---| ||168,778
101,377
12,814
**282,969**
-
23,376
-
**23,376**
-
964
-
**964**| ||168,778
125,717
12,814
**307,309**| ||Staff
**2022**
Costs
Other
Depreciation
**Total**
£
£
£
**£**
168,516
47,393
-
**215,909**
-
5,325
12,240
**17,565**
-
17,639
259
**17,898**| ||168,516
70,357
12,499
**251,372**
-
16,972
-
**16,972**
-
679
-
**679**| ||168,516
88,008
12,499
**269,023**| 13 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **6 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES (continued)** |Support costs comprise:
Printing, Postage & Stationary
Telephone
Motor & Travel
Bank Charges
Depreciation
Professional Fee
Independent examination fee
Missions and Charitable Grants comprise:
Grant to the Daughters of Divine Charity, Uganda
Sundry Grants|**2023**
**£**
129
720
13,169
435
194
890
2,460
17,997
**2023**
**£**
550
414
964|**2022**
**£**
1
1,148
12,623
312
259
1,155
2,400| |---|---|---| |||17,898| |||**2022**
**£**
380
299| |||679| ## **7 ANALYSIS OF STAFF COSTS AND KEY MANAGEMENT PERSONNEL** |Wages and salaries
Social security costs
Pension costs
The average number of employees in the year was:
- School teachers
- Other|**2023**
**£**
165,490
1,318
1,970
168,778
14
2
16|**2022**
**£**
164,183
2,172
2,161| |---|---|---| |||168,516| |||14
2| |||16| No employees received employee benefits excluding pension contributions over £60,000 (2022: £Nil). The charity considers that the key management personnel comprise the trustees and the senior management team. The total employee benefits of the key management personnel of the charity were £21,801 (2022: £27,675). As members of the Congregation, the four Trustees' living expenses during the year, amounting to £9,350 (2022: four trustees totalling £6,789) were borne by the charity. The Trustees received no remuneration or other benefits or reimbursement of expenses in connection with their duties as Trustees during the year (2022: £Nil). 14 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** |**8**
**NET EXPENDITURE**
Net expenditure is stated after charging:
Depreciation
Independent examiners fees
**9**
**TANGIBLE FIXED ASSETS**
**Cost**
At start of year
Additions during year
At end of year
**Depreciation**
At start of year
Charge for the year
**At end of year**
**Net book value at the end of the year**
Net book value at the start of the year|**2023**
**2022**
**£**
**£**
12,814
12,499
2,460
2,400
**Freehold**
**Furniture**
**Land and**
**and**
**Motor**
**Buildings**
**Equipment**
**Vehicles**
**Total**
**£**
**£**
**£**
**£**
901,585
54,785
13,788
970,158
-
4,000
-
4,000| |---|---| ||**901,585**
**58,785**
**13,788**
**974,158**| ||296,271
52,908
13,012
362,191
12,032
588
194
12,814| ||**308,303**
**53,496**
**13,206**
**375,005**| ||| ||**593,282**
**5,289**
**582**
**599,153**| ||| ||605,314
1,877
776
607,967| The cost of depreciable assets included in freehold land and buildings at 31 December 2023 is £601,585 (2022 - £601,585). ## **10 DEBTORS** |School Fees
Other
Prepayments|**2023**
**£**
836
2,563
6,226
9,625|**2022**
**£**
2,140
2,189
5,035| |---|---|---| |||9,364| 15 ## **DAUGHTERS OF DIVINE CHARITY, CHESTERFIELD** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023** ## **11 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR** |**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |---|---|---| |Accruals
Province
Pension Contributions
Taxation and social security|**2023**
**£**
7,273
3,648
352
2,521
13,794|**2022**
**£**
9,941
-
338
2,672| |||12,951| ## **12 RELATED PARTY TRANSACTIONS** Daughters of Divine Charity Swaffham and Daughters of Divine Charity Chesterfield are related parties as together, they constitute the English Province. The English Province is administered by the Provincial Superior together with a Council consisting of 3 councillors. These financial statements are also consolidated into the financial statements of Daughters of Divine Charity Swaffham as this charity controls Daughters of Divine Charity Chesterfield. ## **13 PENSIONS** The charity operates a defined contribution pension scheme. The total pension cost in the year was £1,970 (2022: £2,161). The amount due to the scheme at the year end was £352 (2022: £338). 16