President: Stephen Bailey (Comedian) Hyde Festival Theatre Corporation Street Hyde Cheshire SK14 1AB ## C H A I R M A N S R E P O R T Another year in a partial lockdown. The theatre was virtually closed until May this year, when Tameside Youth Drama Group were the first production in to tread the boards and followed in the footsteps of Hyde Little Theatre last year who filmed their production with an empty auditorium. Our first production with an audience was in June and was Hyde Little Theatre’s ‘Sleeping Beauty the Pantomime Movie’ incorporating the new cinema set up. We saw virtual recorded performances from HLT, TYDG, ShowStoppers and Artsync earlier in the year. Firstly, I would like to thank every member of the management committee, officers and those involved in the productions for their resilience and determination in getting back to the theatre with ever changing rules and regulations. I understand it was depressingly difficult to plan such productions not knowing if or when displays could be shown. We finally reopened for a live audience and live performance with Artsync’s theatre fundraiser, Artsync Live! in early September and since have had been delighted to reopen as ‘normal’ for Freedom Dancers, Bee-Amazed, LaVolta Events, Audio Addictz, Pinked Floyd, The Drama Department, Hyde Little Theatre, RBDA and currently Showstoppers. It is very pleasing to see amongst the list above a lot of new groups and societies. This year alone, we have seen the inaugural performances at the theatre from BeeAmazed, LaVolta Events, Audio Addictz and Pinked Floyd. All of these groups are returning to us or have shown an interest in a provisional booking. Eighteen months ago, we appealed to all of our constituent members to look at fundraising for the theatre and I have been overwhelmed by such support: |ShowStoppers|September 2020|£422| |---|---|---| |Sparks & Stephen Bailey|Your Theatre Needs You|£1212| |Sparks|Easter Merchandise|£185| |Sparks|Lockdown Zoom Quiz|£176| |Artsync|Artsync Live!|£614| |TYDG/ShowStoppers|Sponsored Karaoke|£1237| |RBDA|December 2021|£345| The support to the theatre from such fundraisers has been outstanding and I am so pleased groups have used their initiative and had a lot of fun along the way. To generate £4,191 in donations is outstanding! This is on top of the Just Giving Donations, Membership, Grants, Alexandra Picture House and other donations from groups. email: info@hydefestivaltheatre.co.uk website: www.hydefestivaltheatre.co.uk Registered Charity No. 525909 chairman@hydefestivaltheatre.co.uk secretary@hydefestivaltheatre.co.uk treasurer@hydefestivaltheatre.co.uk We spent most of this year addressing the policies and rules at the theatre and updating them where we could. I am particularly proud to have overhauled the paperwork at the theatre and bring in the additional Health and Safety Video. We recently had an inspection at the theatre from the local authority and they were extremely satisfied with the theatre’s documentation and the awareness of fire, health and safety and procedures we have put in place. The group involved in the inspection also passed with flying colours. In recent years, I believe the theatre hasn’t been as official as I would like and I am glad groups are seeing the importance of paperwork, safety and due diligence and the interest in some groups on learning more about the theatre is second to none. Another huge achievement for the theatre is bringing in its own bar for nonconstituents and constituent bodies that have surrendered their bars. This has generated the theatre thousands of pounds when we really needed it. The committee made the decision to put this in place to raise additional income and to have the bar under our own brand. I am extremely thankful to Martin Webber for setting this up and to Steven Oliver-Grant who has formally started our own HFT Volunteers programme which now sees dozens of volunteers helping the theatre. Last year, we fitted our new fire alarm system and have spent this season doing various upgrades on the system, following feedback from users, and replacing smoke detectors to heat detectors and implementing fire evacuation plans to which all societies must adhere to. We also this season had the opportunity to see the original stage’s condition and relay the protective hardboard after taking various photographs to assess the refurbishment needed in the future. Thank you to all those who were involved in this assessment and relaying. We also changed the cast bathrooms to make one unisex bathroom and created a new multipurpose ‘Room 4’ which can be a green room or as a small dressing room. The feedback has been positive and shows this investment was indeed required. We also have rebranded a lot of the theatre signage to incorporate a brand into the theatre and increase the theatres own brand and image around the building which has been noticed by thousands of patrons. Works are still ongoing on further signage. We also relaunched the ‘Sponsor a seat’ campaign and received further donations and plaques will be fitted in the new year. Further modernisation, cleaning and decorating was done in the early months of the season and I extend my thanks to everyone involved. Especially the ladies and gents from TYDG, ShowStoppers and Lee Wilde for their efforts. I was also pleased to help create some small items of theatre branded merchandise earlier this year and now have some on sale at the bar for patrons who wish to support us. I believe we never truly found our modern image in the community and by producing our own merchandise, it is another step forward for the theatre. email: info@hydefestivaltheatre.co.uk website: www.hydefestivaltheatre.co.uk Registered Charity No. 525909 chairman@hydefestivaltheatre.co.uk secretary@hydefestivaltheatre.co.uk treasurer@hydefestivaltheatre.co.uk This year, we have also seen a minor breakthrough in improving our relationship with our neighbours and are working on building a better relationship in terms of communication. I am particularly proud looking at the attendance record for the committee for this season seeing so many people regularly attending and feel a part of the theatre and have their say. Collectively, we have made so many changes for the future of the building. I would also like to formally recognise Hyde Little Theatre, Sparks Event Management, Roger and Steve for full 100% attendance. On a serious note, I would like to sincerely thank my fellow officers. It takes a lot of passion, dedication and commitment to be a theatre officer under my leadership as I plan to regenerate the theatre and the full committee doesn’t see the day-to-day running of the theatre and how much time it does actually take. We had our lowest point ever at the beginning of the season where we actually had to calculate outgoing costs, what we had in reserves and how many months we could operate even with cost cutting in place and when those months became weeks and days, we were truly facing the reality of permanent closure due to the pandemic and several months of zero income. To turn this round with ever changing legal restrictions was a monumental challenge and I hope you are as proud of the officers as I am. I would also like to thank and recognise the Sparks team and especially Kelly. The theatre is not an easy place to clean and maintain, especially daily between shows. The endless bruises she receives from the seat arm rests and sheer energy she puts into this building is second to none and her efforts are not going unnoticed by users, groups and public coming into our theatre. Vanessa Rothwell has also shown sheer determination for the theatre this year with her exceptional ongoing bid and grant writing skills. She has personally given her time outside of committee meetings to meet with me, write bids and find funders for items the committee needed funding for. I would also like to formally thank her for all of her efforts and assistance. To finalise, my initial five-year plan has been completed in under 2 years. If I am reelected, I now have further visions for the development and improvement of the theatre and its facilities to bring the theatre to a new further level. Seeing so many groups and individuals comment on the current condition of the theatre and its facilities is overwhelming at times as my previous visions became reality and I hope to serve another term as Chairman. email: info@hydefestivaltheatre.co.uk website: www.hydefestivaltheatre.co.uk Registered Charity No. 525909 chairman@hydefestivaltheatre.co.uk secretary@hydefestivaltheatre.co.uk treasurer@hydefestivaltheatre.co.uk ## President: Stephen Bailey (Comedian) Hyde Festival Theatre Corporation Street Hyde Cheshire SK14 1AB ## S E C R E T A R Y R E P O R T Steven Oliver-Grant, Hyde Festival Community Association Secretary 2020-2021 ## Statistics 104 Days (charged for) 4 Days (not charged for) Murder Mystery Night, Your theatre needs you, Showstoppers/TYDG fundraiser, Artsync Live. Total days used in 2021: 108 > 2022 155 days booked ## Historical Data Days open & used in 2020 122 (36 days charged for) Bookings in 2019 201 Bookings in 2018 164 Bookings in 2017 163 Lastly, I would like to point out that according to historical documents, the theatre celebrates its 70th year open as Hyde Festival Theatre next year and considerable preparations for a celebration should be made to recognise it. ## Point of Reference (Appendix 1) Note received from Julie Wilkinson explaining her situation and reasons for poor attendance this year, however, she would still like to be considered for the committee for the new season and will endeavour to attend every meeting. ## Resignations (Appendix 2) email: info@hydefestivaltheatre.co.uk website: www.hydefestivaltheatre.co.uk Registered Charity No. 525909 chairman@hydefestivaltheatre.co.uk secretary@hydefestivaltheatre.co.uk treasurer@hydefestivaltheatre.co.uk Dawn Healey - Healey School of Theatre Dance ## - Request to Join Constituent Members (Appendix 3) PAP Productions Ltd. ## - Request to Join Individual Members (Appendix 4) ## Sue Talbot ## APPENDIX 1: (Personal Information Hidden) I need to give my apologies now for the AGM as I'll be in the Caribbean! I know my attendance has been very hit & miss over the last 2 years due to my ill health, family life etc & I totally understand if this means I can't continue as an Individual member but as you know the Theatre holds a very special place in my heart.... especially "My Bar" lol. From January ... unless I'm poorly ... I will attend each monthly meeting. I understand this has to be address formally at a committee meeting as I have missed more than 3 but I hope that my previous commitment to the Theatre might stand for something. I'll await to hear the Committees decision in due course. See you soon, Love Jue xx ## APPENDIX 2: It is with regret I wish to step down as a committee member due to work commitments on Tuesday evenings making attendance impossible. I wish all members every success with future productions and hope the Theatre continues to flourish in the future. Regards Dawn ## APPENDIX 3: We would like to be considered for membership on the HFA committee. We understand that the requirement is to attend (either virtually or in person) one committee meeting a month and undertake to send a PAP representative (from a pool of 5) to each committee meeting. As you are aware, we have been performing at HFT since 2014 (up until Covid kicked in) and we have no desire to perform elsewhere. We are happy to commit to the theatre, however we understand that only HFA Committee Companies are permitted to run their own bar for their productions. We would not be able to afford to stage productions at HFT but for the profits generated on the bar and therefore we were concerned we would need to find alternative venues. If we can be admitted to the Committee (and therefore entitled to run our own bar) we would be able to continue to commit to the Theatre. ## APPENDIX 4: In response to Dan’s email (below/attached), I would like to register an expression of interest to join the Hyde Festival Associations Committee as an individual member, as this would allow me to continue to support promotion of our beloved festival theatre and its shows, as I have done for many years. Yours, Sue email: info@hydefestivaltheatre.co.uk website: www.hydefestivaltheatre.co.uk Registered Charity No. 525909 chairman@hydefestivaltheatre.co.uk secretary@hydefestivaltheatre.co.uk treasurer@hydefestivaltheatre.co.uk HYDE FESTIVAL COMMu1￿y ASSOCIATION REGllsTER￿ CHARrrY NO. 525909 ACCOUNTS FOR THE YEAR ENDED 30Th JUNE 2021 HYDE FESTIVAL COMDrfUNITY ASSOCIATION. CORPORATIQN STREET ktYDL YEAii ENDED 30TH JUNE 021 Page Independ¢nt ExallEiners Report Income and Expenditure Account BaIance Sheet 3&4 INDEPENDENT EXAMINERS, REPORT TO THE TtiUSTEES OF IIYDE FESTIVAL COMMUNITY Ass[￿lATION We have reviewed the fman¢ial statemellts on pages 2 to 4 which have been PreP￿ed under the historical cost convention and we report on the acwunts as follows.'_ RESPEcfIvE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The charity's trustees are responsible forth¢ prepardtion of the accounts. The charity's tnths considerthat an audit is not requfftred for this y¢ar undcr section 144(2) of the charities Act 2011 (the 2011 Ad)) and that an independent examtnation is needed. It is our responsibility to- examine the accounts under section 145 of the 2011 Act to follow the procedure laid down in the general Directions given by the Charity Commissions (Under section 145{5)(b) of the 2011 A¢L and to state whether particular matters have to our attention BASIS OF INDEPEiYDENf EXAMINER'S STATEMENT Our examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accountin8 records kept by the charity alld a compaTison of the a¢counts presented with those records. It also includes consideration of any unusual itetll5 or dis¢losur¢s in the accounts, and 5¢eking explanation from the trustees concerningany such matters. The procedures undertaken do notprovide all the evidence that would bc required An an audiL and ￿nsequentlY no opinion És given as to whethcr the accounts p￿Sellt a 'true and fair. view and the report is limited to th05¢ matters set out in the statement below. INDEPE1￿E￿r EXLMINERS STATEME.NT In conne¢tion with our exam1oat1o￿ no matter h&% come to our att¢ntioll (l) which gives us reasonable cause to believe that tn any material respect the trustees have not met the requirements to ensure that= proper accounting records are kept (in accordance with section 130 of the 2011 Act)" and accounts are prepared which accord with the accounting records alld comply with the a¢counting requirements of the 2011 ACL (2) to Whic￿ in our opinion. attention should be drawn in orderto enable aprO￿TUnderS￿Andin2 ofthe acci>unts to be reached. Seott Roberts Taylor & Co Accoulltants and Registered Auditors Central Buildings 517 Corporation Street Hyde Ch¢shi SK14 IAG Date: [4th December 2021 Page I HYDE FESTIVAL COMMUNITY ASSOCIATION CORPORATtON STIIEET llYDE ST OF fNC COiINf TO 30TH 2021 020 2021 12,186 1.890 600 4.529 10,000 Hire of Theatre Resale of Electricty Subscriptions Fund Raising & Donations TMBC Covid GrarRts Other Grants Releas¢d Sundry Income 24 Hour Plays Constellations (N¢t of costs) Hocus Pocus Show (Net of costs) A Woman Left Lonely (Net of ￿Sts) 2,934 309 680 9.124 22,206 5.288 37 120 270 369 500 55 30.464 40,633 tNCOME FROM BAR Decre&se/lncrw¢ in Stock Bar Sales Bar Membership Sales Less.. Bar Purcbases and Sundrie5 (incl. other) Bar Proffts 725 1,493 423 022 619 EXP 4,459 727 5.032 Gas, Electricity. Fuel. Oil & Water Rates & R¢fiJs¢ Insurance Trdinillg Cleaner and Caretaker Cleaning & Maintenance Cleantng & Maintenance Repair5 & Renewals Honordriums & Administration Expenses Licences AudiL Accountancy & Payroll T¢lephone Stationery & Advertising Website Vending Machine Supplies & Tokens Sundry (Less prior year w/offs) Depreciation 5.199 635 4,917 2.202 5,294 1,055 13,906 2.098 371 240 329 301 4,053 1.440 5,195 1,964 326 576 726 272 22 583 417 201 Transfer to Rcs¢rves- Surplus for the year Page2 HYDE FE TIVAL COMMUNITY ASSOCIATION CORPORATION STREET ttYD£ CE SHEEfAS AT 30TH 2021 NET ASSE OF THE ASS(KIATION 202 2021 Lighting & Sound Equipment (net of dep'n and grants) Other A&8ets (net of depreciation and grants) 5.176 12.615 SSE 17.161 Cash at Bank and in Hand Stock 37,839 725 38,564 17,161 150 44 Debtt>rs incl. Accrued Jnc4)me Amounts paid in Advance 446 593 446 ESS 2.529 Creditor5 (including Wages & PAYFJNtc) Deposits & Show5 tncome paid in Advance 1.686 356 Page 3 HYDE FESTIVAL COMMUNITY ASSCKIATI N CORPORATION STREET HYDE BALANCE SHEET AS AT 30TH 2021 CONTINUED REPRESENfED B Y... 2020 2021 REVENUE RESERV 13.507 Balance &$ at 30th June 2020 17,281 3.774 Add: Surplus for the year 1,531 Less: Deficit for the year 17.281 18,812 Grants recetved unspent at th¢ Year end Balanc¢ as at 30th June 2021 We approveth¢se accounts set outon page 2 to 4 ond confirni thatwe hav¢ made availableallrelevantrecords and inforn)ation for their preparation. Mr D Oliver- Grant Ms C P&scoe TREASURER DATE.. 14th December 2021 Page 4 HYDE FESTIVAL COMMu1￿y ASSOCIATION REGllsTER￿ CHARrrY NO. 525909 ACCOUNTS FOR THE YEAR ENDED 30Th JUNE 2021 HYDE FESTIVAL COMDrfUNITY ASSOCIATION. CORPORATIQN STREET ktYDL YEAii ENDED 30TH JUNE 021 Page Independ¢nt ExallEiners Report Income and Expenditure Account BaIance Sheet 3&4 INDEPENDENT EXAMINERS, REPORT TO THE TtiUSTEES OF IIYDE FESTIVAL COMMUNITY Ass[￿lATION We have reviewed the fman¢ial statemellts on pages 2 to 4 which have been PreP￿ed under the historical cost convention and we report on the acwunts as follows.'_ RESPEcfIvE RESPONSIBILITIES OF TRUSTEES AND EXAMINER The charity's trustees are responsible forth¢ prepardtion of the accounts. The charity's tnths considerthat an audit is not requfftred for this y¢ar undcr section 144(2) of the charities Act 2011 (the 2011 Ad)) and that an independent examtnation is needed. It is our responsibility to- examine the accounts under section 145 of the 2011 Act to follow the procedure laid down in the general Directions given by the Charity Commissions (Under section 145{5)(b) of the 2011 A¢L and to state whether particular matters have to our attention BASIS OF INDEPEiYDENf EXAMINER'S STATEMENT Our examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accountin8 records kept by the charity alld a compaTison of the a¢counts presented with those records. It also includes consideration of any unusual itetll5 or dis¢losur¢s in the accounts, and 5¢eking explanation from the trustees concerningany such matters. The procedures undertaken do notprovide all the evidence that would bc required An an audiL and ￿nsequentlY no opinion És given as to whethcr the accounts p￿Sellt a 'true and fair. view and the report is limited to th05¢ matters set out in the statement below. INDEPE1￿E￿r EXLMINERS STATEME.NT In conne¢tion with our exam1oat1o￿ no matter h&% come to our att¢ntioll (l) which gives us reasonable cause to believe that tn any material respect the trustees have not met the requirements to ensure that= proper accounting records are kept (in accordance with section 130 of the 2011 Act)" and accounts are prepared which accord with the accounting records alld comply with the a¢counting requirements of the 2011 ACL (2) to Whic￿ in our opinion. attention should be drawn in orderto enable aprO￿TUnderS￿Andin2 ofthe acci>unts to be reached. Seott Roberts Taylor & Co Accoulltants and Registered Auditors Central Buildings 517 Corporation Street Hyde Ch¢shi SK14 IAG Date: [4th December 2021 Page I HYDE FESTIVAL COMMUNITY ASSOCIATION CORPORATtON STIIEET llYDE ST OF fNC COiINf TO 30TH 2021 020 2021 12,186 1.890 600 4.529 10,000 Hire of Theatre Resale of Electricty Subscriptions Fund Raising & Donations TMBC Covid GrarRts Other Grants Releas¢d Sundry Income 24 Hour Plays Constellations (N¢t of costs) Hocus Pocus Show (Net of costs) A Woman Left Lonely (Net of ￿Sts) 2,934 309 680 9.124 22,206 5.288 37 120 270 369 500 55 30.464 40,633 tNCOME FROM BAR Decre&se/lncrw¢ in Stock Bar Sales Bar Membership Sales Less.. Bar Purcbases and Sundrie5 (incl. other) Bar Proffts 725 1,493 423 022 619 EXP 4,459 727 5.032 Gas, Electricity. Fuel. Oil & Water Rates & R¢fiJs¢ Insurance Trdinillg Cleaner and Caretaker Cleaning & Maintenance Cleantng & Maintenance Repair5 & Renewals Honordriums & Administration Expenses Licences AudiL Accountancy & Payroll T¢lephone Stationery & Advertising Website Vending Machine Supplies & Tokens Sundry (Less prior year w/offs) Depreciation 5.199 635 4,917 2.202 5,294 1,055 13,906 2.098 371 240 329 301 4,053 1.440 5,195 1,964 326 576 726 272 22 583 417 201 Transfer to Rcs¢rves- Surplus for the year Page2 HYDE FE TIVAL COMMUNITY ASSOCIATION CORPORATION STREET ttYD£ CE SHEEfAS AT 30TH 2021 NET ASSE OF THE ASS(KIATION 202 2021 Lighting & Sound Equipment (net of dep'n and grants) Other A&8ets (net of depreciation and grants) 5.176 12.615 SSE 17.161 Cash at Bank and in Hand Stock 37,839 725 38,564 17,161 150 44 Debtt>rs incl. Accrued Jnc4)me Amounts paid in Advance 446 593 446 ESS 2.529 Creditor5 (including Wages & PAYFJNtc) Deposits & Show5 tncome paid in Advance 1.686 356 Page 3 HYDE FESTIVAL COMMUNITY ASSCKIATI N CORPORATION STREET HYDE BALANCE SHEET AS AT 30TH 2021 CONTINUED REPRESENfED B Y... 2020 2021 REVENUE RESERV 13.507 Balance &$ at 30th June 2020 17,281 3.774 Add: Surplus for the year 1,531 Less: Deficit for the year 17.281 18,812 Grants recetved unspent at th¢ Year end Balanc¢ as at 30th June 2021 We approveth¢se accounts set outon page 2 to 4 ond confirni thatwe hav¢ made availableallrelevantrecords and inforn)ation for their preparation. Mr D Oliver- Grant Ms C P&scoe TREASURER DATE.. 14th December 2021 Page 4