## **TASKER MILWARD AND PICTON CHARITY Charity Number 525678** ## **TRUSTEES ANNUAL REPORT YEAR ENDED 31 MARCH 2024 Charity Trustees** Mrs N Howells, Chair of Trustees Mrs G Bryan MBE Mrs H Curtlin Mr B Hearne Mr P K Lucas Mrs G Richards Mrs H Ross Mrs C Williams, Vice Chair ## **Name of body entitled to appoint Trustees** The governing body of Haverfordwest High VC School **Clerk to the Trustees** Mrs Anne Evans **Treasurer to the Trustees** Mr Graham Morgan ## **Contact Address** 11 Albert Street, Haverfordwest, Pembrokeshire SA61 1TA Email: anneevans544@gmail.com **Bankers:** Nat West Bank PLC Haverfordwest ## **Independent Examiner:** Mr Howard Williams BSc **Solicitor:** Mr Stephen Hill **Investment Managers:** COIF Charity Funds & CCLA Investment Managers ## **Structure Governance and Management:** The Charity is governed by a Scheme approved by the Charity Commission and sealed on 17[th] November 1983, as amended by Order dated 1[st] September 2018. The charity was formed as a result of the merger of the Tasker’s School for Girls Charity (scheme dated 13 December 1966) and the Haverfordwest Grammar School Charity (scheme dated 2 September 1964), the latter originating from a bequest in the will of John Milward (died 1654) shared between Haverfordwest Boys Grammar school and King Edward VI School in Birmingham. The school of the Charity, namely Haverfordwest High VC School Haverfordwest was established on 1[st] September 2018 replacing the two former schools which benefitted from the Charity. Haverfordwest High VC School moved into the newly built, state of the art premises in September 2022 Eight trustees are appointed by Haverfordwest High VC School. They each serve for four years, after which time they are eligible for re-appointment. Two Trustee are appointed at the first governing body meeting of the school in each calendar year. The Trustees appoint a chair and vice chair in their first meeting of each calendar year. Trustees give of their time freely and no trustee remuneration is paid. The treasurer and independent examiner are unpaid but can claim properly incurred expenses in the administration of the business of the Charity. The clerk receives an honorarium. The Trustees appoint five Foundation Governors to serve on the Governing Body of Haverfordwest High VC School. Trustees are required by the governing scheme to hold at least two ordinary meetings a year. In practice, the Trustees normally meet termly, following the governing body meeting of the school which benefits from the Charity, in order to consider applications for grants approved for submission by the governors. A fourth meeting is also normally held early in the academic year to consider applications from individuals. The Trustees actually met on four occasions during the year. The Charity does not actively fund raise and seeks to comply with the provisions of the governance scheme through careful stewardship of its existing resources. The Charity’s income is generated from investment of capital. ## **Objectives of the Charity** The Charity provides grants to Haverfordwest High VC School and to individuals under the age of 25 years who are attending, or have at some time attended, Haverfordwest High VC School or its predecessor schools (Tasker Milward VC and Sir Thomas Picton Schools), to promote their education, including social and physical training and further and higher education courses, as the Trustees think fit in the light of their financial circumstances and other assistance available from public funds. The Trustees are responsible for the management of property of the Charity subject to and in conformity with the provisions of the governing Scheme. ## **Activities of the Charity to Further its Charitable Purposes for the Public Benefit** The Trustees discussed issues concerning property and the County Council’s proposals for use of the former site of the school. The Trustees have taken advice from a solicitor concerning the former school site. The Trustees approved a strategy to raise awareness of the role of the Charity within the school population and on-line as part of the school’s website. Progress on this development is being monitored by Trustees.. The Trustees considered regular reports from their Treasurer. They agreed renewal of Trustees’ liability insurance policy and Data Protection registration. In furthering its charitable purposes for the public benefit, the Trustees allocated funds to enable the school to administer a small hardship fund to provide for items of uniform/equipment for pupils who were experiencing significant hardship. The use of this fund is monitored by the Trustees. The Trustees met with representatives of the local authority to discussed arrangements for the security of the former school sites and on-going access to some facilities at those sites. The future location of various items of memorabilia relating to the history of the Charity were discussed. The Trustees approved the School’s application for a grant for items relating to health and wellbeing and IT. Following review of financial assistance available to students from public funds, grants were awarded to four applicants for activities ranging from overseas experience, sporting activities, travel to university open days and IT purchase The Trustees approved an allocation of up to £50,000 for applications from the school for 2023/24 ## **Policy on reserves** The Trustees have approved the following policy on reserves: i) Investments are held for the purpose of generating an annual income which in turn is applied by Trustees for the purposes/objects of the Charity. ii) Investments continue to be professionally managed by COIF and CCLA iii) Any positive cash flow remaining at the year’s end (i.e. annual income not expended in year) is held as working balances in a current account and a reserve account for payment in the next financial year. Approved by Trustees add date TASKER MILWARD AND PICTON CHARITY Registration No 525678 STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDEO 31st MARCH 2024 Income: COF Charities Encashment COIF Charities Investment Fund Bank Interest Garage Rents Amazon Europe 50000.00 61419.81 218.98 40.00 18.41 111F97.20 Expenditure: Haverfordwest High VC School Savills, Fee re valuation of former Tasker Milward site Students Clerk's Honorarium Mary Tasker Statue Other Honoraria Public Liability Insurance Data Protection 50100.00 17400.00 6550.00 2000.00 432.00 350.00 252.00 35.00 77119.00 Surplus for p 34578.20 GENERAL RESERVE Accumulated Fund blf 22223.77 Bank Current Account 16375.22 + Surplus 34578.20 Bank Reserve Account 40426.75 56801.97 56801.97 c£ ¢o£ c£ ffj£J u£ Ln ¢ c oj ¢D