## **Trustees’ Annual Report for the period** ## **From 1.04.2023 Period start date To 31.03.2024 Period end date** ## **Charity name: 1st Burnmoor Scout group** ## **Charity registration number: 525189** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the values of Scouting
and: - enjoy what they are doing and have fun - take part in
activities indoors and outdoors - learn by doing - share in
spiritual reflection - take responsibility and make choices -
undertake new and challenging activities - make and live by
their Promise.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The group arranges a programme of weekly meetings for
Beavers, Cubs, Scouts and Explorer Scouts during school
term times. Programmes are varied and diverse offering
both indoor and outdoor activities and challenges.
The group also organises weekend activities and camps
and an annual weeklong camp.
The group also participates in programmes of events that
are organised at District, County or National levels.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Sub committees which had been established under the
banner 'Access for All' have now ceased and new
responsibilities/roles will oversee the redevelopment of the
site. Responsibilities include, but not limited to,
Financial management, Construction management,
Monitoring and reporting, Stakeholder communications| |Contribution made by
volunteers|Para 1.38|The group relies entirely on volunteers to run and
administer the activities of the group. Most importantly, we
need a certain number of uniformed leaders to be able to
continue to operate our sections. The commitment required
is substantial.
1st Burnmoor would like to thank the leaders, the Trustee
Board, and parents who give their time so freely and
willingly for the benefit of scouting.
A special 'shout out' must go to those volunteers who
cycled the C2C sponsorship ride. Special thanks is also
given to Eric Walker who was awarded his 'Thanks' Badge
for his support and unwavering volunteering over the last 30
years and to Graham Barclay who received his Silver Thank
You badge.|| |---|---|---|---| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the year members of the group have not only taken
part in a wide range of traditional Scout activities earning
awards and badges but also an interesting and diverse
programme of activities which have further enhanced
opportunities and experiences for the young people in the
local and wider area. The group ran a full range of indoor
and outdoor activities, including overnight, weekend and
week-long camps.
Beavers also enjoyed a night bowling, celebrated
chinese New Year, had a sleep-over in our hall, and
became very good at shouting help as they worked towards
their Emergency Aid Stage 1 badge. Their efforts in
keeping our local community tidy by taking on litter picking
duties must also be noted.
The cubs also enjoyed hikes through Herrington Country
Park, participating in Durham Scouts Cubboree, and had a
fun filled weekend at Whit camp. They mastered the basics
of first aid, conquered heights at Durham Climbing Centre
and held their own unique 'drive in' movie night.
The scout section also had a great time at Whit camp
and also held a very successful week long summer camp at
Lake Bassenthwaite. They have also participated in team
building activities, held camp fires and enjoyed Backwoods
cooking. They worked towards their world challenge awards
by taking part in activities from South Korea (the world Scot
Jamboree was held in South Korea this year). They
improved their map and compass skills and enjoyed a visit
to the beach.
They have also participated in several events organised at
District and County level including an incident hike and a
very muddy Confido.
All groups, along with the local community participated in
the Remembrance Day parade and laid the wreaths at the
local cenotaph. We also came together with the community
to hold the local 'Scarecrow Trail', supported the Sydney
Street Allotment Association Plant Sale and St Barnabus
Church Fayre.
A special well done also goes to the Explorers for
coming first in Durham University's Scout and Guide Group
Midnight Madness.
The Trustee Board has gained members with useful
skills and experience. The group has secured investment
and initiated projects to improve the HQ facilities for those
within scouting as well as for other community groups. The
group has ensured a stable financial footing for the coming
year through careful financial management and the efforts
of the fundraising team.| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The accounts for the group show that the bank accounts
and general funding are financially 'healthy'.
1 capital project is technically 'running'.
- Youth Investment Fund - Due to finish March 25
General spend is at a similar level to the period 2022/23| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Trustee Board considers that the group should hold a sum
equivalent to 12 months operating costs going forward.| |Amount of reserves held|Para 1.22|The group held reserves of £22,506.00. This is above the
level required for 12 months operating expenses of
£16,002.00| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Funding is in the main from monthly subscriptions paid by
the members of Beavers, Cubs and Scouts and is used to
cover capitation fees and activities carried out by the group.
1st Burnmoor Scout Group would also like to acknowledge
the support of all our funders during this period, including
the Youth Investment Fund and The Sir Tom Cowie
Charitable Trust and to all those that have generously
donated during fundraising activities.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The Group does not have sufficient funds to
invest in longer-term investments. The Group
has therefore adopted a risk averse strategy to
the investment of its funds. All funds are held in
cash using only mainstream banks or building
societies.| |A description of the principal
risks facing the charity|Para 1.46|The Trustee Board has identified the major risks to which
they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The| Trustee Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Group is a trust established under its rules which are
common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
Members of the Trustee board are elected or appointed at
the Annual general Meeting.
Members of the Trustee board complete_'Essential_
_Information for Executive Committee'_training within the first
5 months of joining the board.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Group is managed by its Trustee Board, the members
of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of 3 independent
representatives: Chair, Treasurer and Secretary, together
with the Group Scout Leader, Assistant Group Scout
Leader, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
2 months or as required. Section leaders may also serve
as charity Trustees if they wish.| |Relationship with any
related parties|Para 1.51|The Trustee board exists to support the Group Scout
Leader in meeting the responsibilities of the appointments
and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group
finance; The insurance of persons, property and equipment;
Group public occasions; Assisting in the recruitment of
leaders and other adult support; Appointing any sub
committees that may be required; Appointing Group
Administrators and Advisors other than those who are
elected.|| |---|---|---|---| ## **Reference and Administrative details** Charity name 1st Burnmoor Scout Group Other name the charity uses Registered charity number 525189 Charity’s principal address Robert Forster House Fencehouses DH4 6AW **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Allan Forster|GSL||Trustee Board| ||Susan Beck|||Trustee Board| ||David Forster|Chair||Trustee Board| ||Sara Johnson|Treasurer||Trustee Board| ||Stephen Bailey|AGSL||Trustee Board| ||Graham Barclay|||Trustee Board| ||Daniel Burnett|||Trustee Board| ||Susan Matthews|||Trustee Board| ||Bethany Forster|||Trustee Board| ||Julie Colling||From 2.11.23|Trustee Board| ||Barry Anderson||From 30.11.23|Trustee Board| |||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** David Forster **Full name(s)** Sara Johnson **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 13/01/2025 ## **1st Burnmoor Scout Group Receipts and Payments Account** |||Year start date||Year end date||**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**3,485 30,519**
**3,485 30,519**
**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**8,863**
**971 16,076**Add Kayak (other grants) balance
**2,910**
**2,514**
**2,514**
**156**
**3,485 30,519**|**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**3,485 30,519**
**3,485 30,519**
**PY adjustment**
**PY adjusted**
**Total funds**
**Total funds**
**£**
**£**
**8,863**
**971 16,076**Add Kayak (other grants) balance
**2,910**
**2,514**
**2,514**
**156**
**3,485 30,519**| |---|---|---|---|---|---|---|---| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**|||| ||||||||| |**Receipts and payments**|||||||| |**Receipts**|**Unrestricted**
**funds**
**£**|**Restricted funds**
**£**
**202**|**Endowment**
**funds**
**£**
**3/24**|**Total funds**
**£**|**22/23**
**Total funds**
**£**||| |
**Donations, legacies and similar income**
|||||||| |Membershipsubscriptions
Less: Membership subscriptions paid on
(National/County/Area/District)enter figures with a minus sign
Net membershipsubscriptions retained
Donations
Campdeposits received|**11,938**
**(3,614)**
**8,325**
**-**
**2,867**|**-**
**-**
**-**
**-**
**1,443**|**-**
**-**
**-**
**-**
**-**|**11,938**
**(3,614)**
**8,325**
**-**
**4,310**|**13,087**
**0**
**13,087**
**4,272**
**1,859**||| |SASU Funds Received
Gift Aid
Other similar income
**Sub total**|**-**
**1,861**
**-**
**13,053**|**910**
**-**
**-**
**2,353**|**-**
**-**|**910**
**1,861**
**-**
**15,406**|**870**
**-**
**12,522**
**32,611**||| |**Grants**
Youth Investment Grant(YIG)
Access for All Grants
|**-**
**-**
**-**|**30,000**
**-**|**-**
**-**|**30,000**
**-**|**-**
**8,000**||| |Maintenenance Grants
Othergrants
**Sub total**|**-**
**-**
**-**|**-**
**2,000**
**32,000**|**-**
**-**|**-**
**2,000**
**32,000**|**-**
**25,685**
**33,685**||| |**Fundraising (gross)**
Santa Sleigh
Coast to Coast 2023|**-**
**1,118**
**3425**|**-**
**-**|**-**
**-**|**1,118**
**3425**|**-**
**-**||| |
Other fundraisingactivities
**Sub total**|**, **
**2,551**
**7,095**|
**-**
**-**|
**-**
**-**|**, **
**2,551**
**7,095**|
**-**
**-**||| |**Scout hut income**
Hire of building
Hire of equipment|**-**
**1,200**
**-**|**-**
**-**|**-**|**1,200**
**-**|**-**
**-**||| |
Other Scout hut Income
**Sub total**|
**-**
**1,200**|
**-**
**-**|**-**
**-**|
**-**
**1,200**|
**-**
**-**||| |**Investment income**
Bank interest|**-**
**269**|**17**|**-**|**286**|**95**||| |BuildingSocietyinterest
The Scout Association Short Term Investment
Service
Oth itt i|**-**
**-**
|**-**
**-**
|**-**
**-**
|**-**
**-**
|**-**
**-**
||| |er nvesmen ncome
**Sub total**|**-**
**269**|**-**
**17**|**-**
**-**|**-**
**286**|**-**
**95**||| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||||| ||**21,617**|**34,370**|**-**|**55,987**|**66,391**||| ||||||||| ||**-**|**-**|
**-**|
**-**|**-**||| ||||||||| ||**21,617**|**34,370**|**-**|
**55,987**|**66,391**||| ||**1st Burn**
**Receipts an**|Year start date
**moor Scout Group**
**d Payments Account**||Year end date|||| ||**For the year**
**from**|**01/04/2023**|**To**|**31/03/2024**|||| ||||||||| |**Receipts and payments**|||||||| |**Payments**|**Unrestricted**
**funds**
**£**|**Restricted funds**
**£**
**202**|**Endowment**
**funds**
**£**
**3/24**|**Total funds**
**£**|**22/23**
**Total funds**
**£**||| |**Charitable Payments**
Youthprogramme and activities
Adult support and training
Broadband
Water and Sewerage
Electricityand Gas
Insurance
Repairs and Renewals
Materials and equipment
Uniform / Badges|**7,265**
**-**
**189**
**222**
**1,657**
**2,893**
**353**
**1,450**
**630**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,050**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**7,265**
**-**
**189**
**222**
**1,657**
**2,893**
**353**
**2,500**
**630**|**29,961**
**-**
**166**
**626**
**1,461**
**3,594**
**-**
**-**
**-**||| |SASU Expenditure
CampFund Expenditure
Cleaning
Bank charge
Misc / Admin
YIF - Pre-construction underspend returned
YIF - Planningcosts
BuildingExpenses
**Sub total**|**-**
**-**
**921**
**63**
**360**
**-**
**-**
**-**
**16,002**|**-**
**7,909**
**-**
**175**
**-**
**353**
**2,275**
**-**
**11,763**|**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**7,909**
**921**
**238**
**360**
**353**
**2,275**
**-**
**27,765**|**-**
**6,494**
**564**
**189**
**-**
**-**
**-**
**197,459**
**240,512**||| |**Fundraising expenses**
General Fundraising|**106**|**-**|**-**|**106**|**-**||| |Other fundraisingcosts - Local Giving
**Sub total**|**-**
**106**|**-**
**-**|**-**
**-**|**-**
**106**|**-**
**-**||| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||| ||**16,108**|**11,763**|**-**|**27,871**|**240,512**||| ||**-**|**-**|**-**|**-**|**-**||| ||||||||| ||**16,108**|**11,763**|**-**|**27,871**|**240,512**||| ||||||||| ||**5,509**|**22,608**|**-**|**28,116**|**- 174,122**||| ||**(6,971)**|**6,971**|**-**|**-**|**-**||| ||**23,968**|**6,551**|**-**|**30,519**|**201,156**|**3,485**|**30,519**| ||**22,506**|**36,129**|**-**|**58,635**|**27,034**|**3,485**|**30,519**| ||||||||| |**Statement of assets and liab**|**ilities at the en**|**d of the year**|||||| ||**Unrestricted**
**funds**
**£**|**Restricted funds**
**£**
**31st Mar**|**Endowment**
**funds**
**£**
**ch 2024**|**Total funds**
**£**|**31st March**
**2023**
**Total funds**
**£**||| |**Cash funds**
Bank current account
Bank deposit account & Kayak|**7,132**
**15,374**|**-**
**1,089**|**-**
**-**|**7,132**
**16,463**|**8,863**
**15,105**|**971**|**8,863**
**16,076**| |Scouts CampFund
SASU Funds
Grants bank account|**-**
**-**
**-**|**1,677**
**3,364**
**30,000**|**-**
**-**
**-**|**1,677**
**3,364**
**30,000**|**2,910**
**-**
**156**|**2,514**|**2,910**
**2,514**
**156**| |**Total cash funds**|**22,506**|**36,129**|**-**|**58,635**|**27,034**|**3,485**|**30,519**| |**Other monetary assets**
|||||||| |Tax claim
Insurance claim|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**||| |**Sub total**|**-**|**-**|**-**|**-**|**-**||| |**Investment assets**
Investmentproperty- detail|**-**|**-**|**-**|**-**|**-**||| |Quoted investments
Other investments - detail|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**||| |**Sub total**|**-**|**-**|**-**|**-**|**-**||| |**Non monetary assets for charity's own**
**use**
Badge stock
Shopstock
Other stock|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**||| |Land and buildings - valued at insured cost
Motor vehicles
Scoutingequipment,furniture etc
Other|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**||| |**Sub total**|**-**|**-**|**-**|**-**|**-**||| |**Liabilities**
Accounts notyetpaid
Expenses incurred but not invoiced|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**|**-**
**-**||| |Subscriptions notyetpaid
Loan - detail
Other liabilities|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**|**-**
**-**
**-**||| |**Sub total**|**-**|**-**|**-**|**-**|**-**||| |**Contingent liabilities and future obligatio**|**ns**||||||| **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13 January 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** Print Name David Forster Chair Sara Johnson Treasurer Signature I reportto the charitytru5tees on my examinatk)n of the accountsof the charity forthe year eNled 31, March 2024. As the charitrfs trustees you are resrxjnsible forthe preparation of the accounts in accordants wtth the requirerrEnts of the thrity&sAct 2011 { the AcV}. I report in respett of myexamination of the tharitrfs K£ounts carried out under section 145 ofthe Act and in carrying out my examinatb?n I have folIcw all the applicdble Directions gwen bythe Charity Commission under section 145{51{bl of theAcL I have completed my examination. I confimi that no material matters have come to myattention in connection with the examinaticm gving me cause to bel that in any material resFe¢t: l. accounting records were not kept in respect of the tharity a5 required by sertion 130 ofthe Att,. or 2. the accourTts do rKJtaccord with those record& I ha no concems and ve come across rK* otr*rmatters in connection with the examinatKJn to which attention should drawn in this reFrfNt in orderto enable a proper urderstsnding of the ac£ountsto IR reached. Signed: F th