Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 1st Burnmoor Scouts
Other names the charity is known by
Registered charity number (if any) 5 2 5 1 8 9
HQ registration number
Charity’s principal address Robert Forster House
Fencehouses
Postcode D H 4 6 A W
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Allan Forster GSL
2 Susan Beck Secretary
3 Julie Colling Treasurer
4 David Forster Chair
5
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
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Type of advisor Name Address
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Section B
Structure, governance and management
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Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution) How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months.
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B
Structure, governance and management (continued)
The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these h b i d d t h b t bli h d t
2 LT700001 (3rd December 2018)
have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C
Objectives and activities
Summary of the objects of the charity set out in its governing document
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development
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people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Weekly meetings of Beavers, Cubs, Scouts, Explorer Scouts. Weekend activities and camps. Annual week long camp.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Sub committees have been established under the banner 'Access for All' to oversee the redevelopment of the site. Responsibilities to include, but not limited to, fundraising, grant applications and co-ordinating the redevelopment.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the charity during the year This has been an unprecedented and challenging year which covered the period of Covid 19 lockdown restrictions BUT membership grew by 10% over the year. Leaders showed amazing resolve during this period and stepped up to the challenge, staying fully engaged with all members offering a full membership programme during the year
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which included zoom meetings/outdoor meetings/camp at home etc depending on what was permitted by law at the time. Community involvement also increased with the local food bank relocating to the Hall and First Aid training being undertaken at the Hall too. Funding was obtained to enable the group to adapt to the new Covid restrictions with outdoor spaces for meetings and improved walkways/access around the site.
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufcient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months operating costs going forward. This has been increased from the allowance of 6 months in previous years given that recent events have resulted in the cash fow being disrupted for a full year. There is no guarantee that this will not be repeated and that the income stream would continue as it has this year if it did and we need to ensure that the group is protected for the future generations. The Group held reserves of £37,395. This is above the level required for 12 months operating expenses of £7.5k. However this can be explained by:- Outstanding restricted grant funds for specifc projects (walkways/outdoor spaces/kayak) £7.2k, Funds allocated for new door/LED lighting/refurbished kitchen £8k, County donation (Louise) £1k, Completion of climbing wall £1k, PPE & H&S Compliance £0.7K, Misc invoices expected within 3 months c£2.0k, Contingency Funds allocated for Access 4 All project £10k There is also the sum of £2,422 held in the 'Scouts Camp Fund' account which represents deposits received for Whit & Summer camps. The majority of this money represents deposits made by members for future scout camps. It was not possible to hold any camps during the last fnancial year due to Covid restrictions. It is expected that this amount will be spent on camps during 2021/2022. A further sum of £22,695 is held in the 'Access 4 All' account and represents grants received for the premises extension. |
Details of any funds materially in deficit (circumstances plus steps to eliminate)
N/A
Further financial review details (optional information)
You may choose to include additional
information, where relevant, about: Investment Policy
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• the charity’s principal sources of funds (including any fundraising);
• how expenditure has supported the key objectives of the charity; • investment policy and objectives; The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any | |
| signifcant activities planned to achieve | |
| them) | Planned return to F2F scouting in April 2021, subject to |
| Government guidelines. Ongoing Site Clearance, | |
| Construction of Walkways, Outdoor meeting spaces/Outdoor | |
| shelters/Completion of Climbing Wall & Archery | |
| range/Improved use of Poly Tunnel (heating) to assist with | |
| social distancing. Fund raising to enable Hall to be made | |
| suitable for Disabled access and use including access/toilets | |
| - a new member has joined who is in a wheelchair - 'Access | |
| for All' . Looking to encourage/support new members who | |
| are disabled and and have suitable facilities available for | |
| them |
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) David Forster Julie Colling Position (eg Secretary, Chair) Chair Treasurer Date D D M M Y Y
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1st Burnmoor Scout Group Receipts and Payments Account
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Year start date Year end date
For the year
1.4.20 To 31.3.21
from
Receipts and payments
2020/21 2019/20
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 11,216 - - 11,216 10,415
Less: Membership subscriptions paid on
(National/County/Area/District) enter figures with a minus sign - 3,264 - - - 3,264 2,418
Net membership subscriptions retained 7,952 - - 7,952 7,997
Donations 6,787 - - 6,787 1,915
Whit & Summer Camp - deposits received
989 - - 989
SASU Funds Received - 940 - 940
A4A Income Received 18,996 18,996 3,700
Other similar income - Payments from 230 - - 230 4,698
parents for events ie Jamboree
Sub total 15,958 19,936 - 35,894 18,310
Grants
Covid Grants 22,938 - - 22,938 -
Other grants 7,225 - 7,225 4,000
Sub total 22,938 7,225 - 30,163 4,000
Fundraising (gross)
Casino Night - - - 816
Raffle - - - 484
Santa Sleigh 734 - - 734 805
Other fundraising activities - - - -
Sub total 734 - - 734 2,105
Investment income
Bank interest 8 - - 8 17
Building Society interest - - - - -
The Scout Association Short Term
Investment Service - - - - -
Property Rent income 1,481 - - 1,481 918
Other investment income - - - - -
Sub total 1,489 - - 1,489 935
Total Gross Income 41,119 27,161 - 68,280 25,350
Asset and investment sales, etc. - - - - -
Total receipts 41,119 27,161 - 68,280 25,350
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1st Burnmoor Scout Group Receipts and Payments Account
Year start date
Year end date
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For the year
1.4.20 To 31.3.21
from
Receipts and payments
2020/21 2019/20
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Youth programme and activities 1,036 - - 1,036 5,854
Adult support and training 1,576 - - 1,576 -
Broadband
151 - - 151 148
Water and Sewerage
224 - - 224 301
Electricity and Gas
2,021 - - 2,021 1,922
Insurance
1,965 - - 1,965 1,861
Repairs and Renewals
- - - - -
Materials and equipment
11,044 - 11,044 15,053
Gt Nth Run Admission Fees
- - - - 410
Jamboree refunds
2,210 - - 2,210 -
Uniforms/Badges
469 - - 469 1,275
Planning Application
462 - - 462
SASU Expenditure
3,000 3,000
Camp Fund Expenditure
279 - - 279
Cleaner
140 - - 140 940
Misc & admin
441 - - 441 836
Sub total 25,018 - - 25,018 28,600
Fundraising expenses
Raffle - - - -
Casino Night - - - - 834
Detail 3
- - - - -
Other fundraising costs - Local Giving
1,097 - - 1,097 -
Sub total 1,097 - - 1,097 834
Total Gross Expenditure 26,115 - - 26,115 29,434
Asset and investment
purchases, etc. - - - - -
Total payments 26,115 - - 26,115 29,434
Net of receipts/(payments) 15,004 27,161 - 42,165 - 4,084
Transfers between funds
- - - - -
Cash funds last year end - - - - -
Cash funds this year end 15,004 27,161 - 42,165 - 4,084
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Statement of assets and liabilities at the end of the year
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31st March
31st March 2021
2020
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 8,420 - - 8,420 2,877
Bank deposit account & Kayak 21,750 7,225 - 28,975 10,000
Scouts Camp Fund
2,422 - - 2,422 1,712
SASU Funds
- 728 - 728 2,788
Access 4 All Funds - 22,695 - 22,695 3,700
Total cash funds 32,592 30,648 - 63,240 21,077
Other monetary assets
Tax claim - - - - -
Debts due from the
County/Area/District/Group - Jamboree 2,210 - - 2,210 -
2022 advance Payments
Insurance claim - - - - -
Sub total 2,210 - - 2,210 -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings - valued at insured - - - - -
cost
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total - - - - -
Liabilities
Accounts not yet paid - Jamboree funds - - - 421
collected
Expenses incurred but not invoiced
- - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - 421
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Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 22nd September 2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their Signature Print Name Chair Treasurer
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Independent examiner’s report to the trustees of 1[st] Bournmoor Scout Group
I report to the trustees on my examination of the accounts of the 1[st] Bournmoor Scout Group for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the 1[st] Bournmoor Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the the 1[st] Bournmoor Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 1[st] Bournmoor Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: AJGunn
Name: Angela Gunn BA(hons) FCA
Relevant professional qualification or membership of professional bodies (if any): Fellow Chartered Accountant of Institute of Chartered Accountants in England and Wales (ICAEW)
Address: 1 Bishops Gate, Durham DH1 4JU
Date: 27th January 2022