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Trustees' Annual Report for the period
Period start date Period end date
01 January 2021 31 December 2021
From To
Section A Reference and administration details
Charity name 298th Birmingham (Silvermere) Scout Group
Other names charity is known by
Registered charity number (if any) 525181
Charity's principal address Whitty Walk,
Greenvale Avenue
Sheldon, Birmingham
Postcode B26 3XH
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## **Names of the charity trustees who manage the charity**
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Dates acted if not Name of person (or body)
Trustee name Office (if any) entitled to appoint trustee (if
for whole year
any)
1 Hannah Precelton - Group Scout Leader
Hall
2 Andrea Nolan Secretary
3 Alex Hines Treasurer
4 Steve Moore Committee member
5 Neil Precelton Committee member
6 Susan Precelton Committee member
7 Steve Duggins Committee member
8 Alison White Committee member
9
10
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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## **Section B Structure, governance and management**
**Description of the charity’s trusts**
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The Group's governing documents are those of the Scout Association. Type of governing document They consist of a Royal Charter dated 4[th] January 1912, which in turn (eg. trust deed, constitution) gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all How the charity is constituted scouts. (eg. trust, association, company) Appointment is accordance with the Scout Association’s Policy Trustee selection methods Organisation and Rules (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The Group is managed by the Group Executive Committee, the You **may choose** to include members of which are the ‘Charity Trustees’ of the Group which is an additional information, where educational charity. As charity trustees they are responsible for relevant, about: complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity policies and procedures Commission as appropriate. adopted for the induction and training of trustees; The Committee consists of 3 independent representatives, Chair, the charity’s organisational Treasurer and Secretary together with the Group Scout Leaders, structure and any wider individual section leaders and parent’s representation and meets every network with which the month. charity works;
- Members of the Executive Committee complete 'Essential Information
- relationship with any related for Executive Committee' training within the first 5 months of joining
- parties; the committee.
trustees’ consideration of major risks and the system This Group Executive Committee exists to support the Group Scout and procedures to manage Leader in meeting the responsibilities of the appointments and is them. responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. **Risk and Internal Control**
The Group Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers
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to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a section or the group then there would have to be a contraction, consolidation or closure of a section.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group.
## Risk and Internal Control
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered.
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**Section C Objectives and activities**
The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
**Summary of the objects of the charity set out in its governing document**
Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.
## The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities - make and live by their Promise.
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Leaders are supported throughout the year in delivering a quality program that holds true to the scouting values.
The Scouting method helps shapes the program which is delivered to the youth members on Weekly Section nights and during weekend activities and camps.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Using these methods, we can guide the youth membership towards achieving the highest award for each relevant section. These awards are the Chief Scout Bronze award, Chief Scout Silver award and the Chief Scout Gold award. We also have had some explorers achieve their DofE award which was delivered through scouting.
The trustees through their support and engagement as the group executive, empower the leader team to deliver scouting to as wide a range of young people in Sheldon and the immediate area while following the Scout Association’s Policy, Organisation and Rules and the long standing Values and ethos of the Scout Association.
The main fundraising activity organised this year by the executive was the popular Bonfire Night, once again this was a huge success and a tribute to the hard-working executive and group members who put in a huge amount of hard work.
## **Additional details of objectives and activities (Optional information)**
A "Thank You" is extended to all those volunteers within the Group who give up their time freely to provide such a great standard of Scouting! Especially this year, as we have been unable to meet for face to face meetings for a large portion of the year.
Huge thanks go to Steve Moore for his work with the group over the past 6 years, as he stands down to take a different role in the District.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
The Group has returned after lock down and started to regain strength with 70 children on board too.
## **Beavers**
Last Year the beavers decorated biscuits for their creative badge, made a St Georges day junk model and created animal masks, as well as got gardening. They also had races and made posters to advertise healthy eating, along with a bowling night and making father’s day cards. Just before the summer break, we went litter picking as well as doing work towards our safety badge, after also attending the first Beaver event back after lockdown, Damboree, which was a huge success. We had a party to celebrate the 35th year of Beavers and imagined what the world would be like in 100 years. We welcomed the beavers back with a game’s night, then moved on to fire lighting and no cook cooking. We had an archery night ran by Dan and Steve Moore then moved onto our international badge alongside the global issues badge. We had a Halloween party, and due to bonfire night not going ahead was able to produce some bonfire craft with them. We worked towards our world badge on the lead up to Christmas, then worked hard to make some Christmas crafts to take home. After the Christmas, break, it was all hands-on deck as we invested 7 new beavers into the colony, then finished our safety badge and learnt about the Chinese New Year. On the topic of China, we held our own winter Olympics and worked towards the disability badge, as well as using Lego to make some models for the creative badge. We have made pancakes, gone on hikes and even visited St Edburgha’s Church, we are working towards completing more of our challenge badges as the school year comes to a close, with the Outdoor Challenge badge being completed last week. We are going to have so much more fun for the rest of the year and can’t wait to face the road ahead. This would all not have been possible without my fantastic leader team around me, as without them I don’t know where I would be, so thank you to Elaine, Rachel, Toby and my two new leaders, Jim and Adam, who are both amazing people to have join the 298 family. As always, a massive thank you to Hannah, who has helped me in my transition from Assistant Beaver Leader to Leader seem smooth and seamless. I can’t wait to see what the rest of the year will bring.
Cubs Friday Scouts
The last year Friday Scouts has faced a number of challenges yet still a core of 6 young people turn up, have a good time and have progressed through their both their activity and challenge badges. After combing Thursday and Friday Scouts during
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Section D Achievements and performance
lockdown for remote meetings and the return of face-to-face, Friday Scouts have struggled to maintain numbers due to Scouts having other commitments on a Friday night. Our Scouts have been working towards the Outdoor, Personal, Skills and World Challenge Badges and towards the cook, navigator, first aid and other activity badges. Having a small number of Scouts has been both a blessing and challenge, games are harder with smaller numbers but we have been able to personalise the programme to the Scouts we have. In addition, Friday Scouts have been on join camps with Thursdays to Patshull in September 2021 (where Scouts took part in activities as wideranging as axe-throwing, bird-wringing, treasure hunt and aerial activates) and more recently to Pikes Pool in March this year (where Scouts did more adventurous activities and also took part in a number of wide-games). We have welcomed a new leader in our team, Phil, and other leaders have moved to different sections to better meet the needs of the group and their work commitments. With our older Scouts moving to Explorers we are reviewing the current viability to Friday Scouts and whatever the outcome we are pleased that our Scouts have enjoyed the programme and have made friends for life.
## **Explorers**
We have 2 Leaders and2 Helpers (Dan and Georgia). There are currently 7 Explorers with 5 on link from scouts. Among the successful activities over the last 12 months, there has been Navigation skills Tie Dying Making stop start animation films Shelter building Orienteering Night hike We've had guests in to show us, Origarmi Ti Chi We went to the flash climbing centre and we had a very successful Back to basic camp, where we camped at Rough Close in hammocks and tarps in -5 temperature. We cooked on open fires using different techniques and learnt knife and axe skills. I would just like to add my thanks to Steve Moore for the help and support he gave the unit over the last 6 years and wish him well in his new role
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
The Group’s policy on reserves is to hold enough resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 18 months running costs, circa £18,000. The Group held reserves of approximately £20,000 against this at year end. This is above the level required for operating expenses.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The Group is looking at giving the interior of the scout hut some modernisations We will be re modelling our toilets. We are also looking forwards to getting out camping again.
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date**
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# **298th Birmingham Silvermere S Receipts and payment**
**For the year from**
## **Receipts and payments**
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Receipts
Donations, legacies and similar income
Membership subscriptions
Donations
Legacies
Gift Aid
Other similar income
Sub total
Grants
Maintenenace grant
Other grants
Sub total
Fundraising events (gross)
Malta
Other fundraising activities
Sub total
Scout hut income
Hire of building
Hire of equipment
Other Scout hut income
Sub total
Investment income
Bank interest
Building Society interest
The Scout Association Short Term Investment Service
Other investment income
Sub total
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## _**Total Gross Income**_
## **Asset and investment sales, etc.**
## _**Total receipts**_
# **298th Birmingham Silvermere S Receipts and payment**
**For the year from**
## **Receipts and payments**
## **Payments**
**Charitable Payments** Membership subscriptions paid on (National/County/Area/District) Youth programme and activities Adult support and training Rent Water and Sewerage Electricity and Gas Insurance Repairs and Renewals Materials and equipment Printing and photocopying Contribution to camp costs Uniforms AGM and trustee expenses Communications Minibus costs Malta MPLC Waste Removal Camp refunds **Sub total Fundraising expenses** Other fundraising costs **Sub total**
## _**Total Gross Expenditure**_
## **Asset and investment purchases, etc.**
## _**Total payments**_
_**Net of receipts/(payments)**_ **Cash funds last year end**
_**Cash funds this year end**_
# **298th Birmingham Silvermere S Receipts and payment**
**For the year from**
## **Statement of assets and liabilities at the en**
## **Cash funds**
Bank current account Bank deposit account Building society account The Scout Association Short Term Investment Service Cash/Floats
## **Total cash funds**
(agree balances with receipts and payments account)
## **Other monetary assets**
Tax claim Debts due from the County/Area/District/Group Insurance claim
## **Sub total**
## **Investment assets**
Investment property - detail Quoted investments Other investments - detail
## **Sub total**
## **Non monetary assets for charity's own use**
Badge stock Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other
## **Sub total**
## **Liabilities**
Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities
**Sub total**
## **Total net assets**
**The above receipts and payments account and statement of ass Trustees on Xth X 200X (the date of the Executive Committee m signed on their behalf by**
Signature
## **Scout Group (525181) ts account**
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Year start date Year end date
01/01/2021 To 12/31/2021
2021 2020
Unrestricted funds Unrestricted funds
£ £
8,700 6,335
269 -
- -
- -
- -
8,970 6,335
- -
23,487 10,000
23,487 10,000
579 7,888
2,724 2,190
3,302 10,078
204 110
- -
- -
204 110
0 4
- -
- -
- -
0 4
35,964 26,528
- -
35,964 26,528
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## **Scout Group (525181) ts account**
Year start date
Year end date
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01/01/2021 To 12/31/2021
2021 2020
Unrestricted funds Unrestricted funds
£ £
4,094 4,218
2,867 96
69 -
60 26
269 214
2,670 1,050
1,753 886
2,020 730
- -
- -
748 28
277 319
- -
- 444
600 805
6,621
190 184
762 916
2,432 158
18,809 16,695
410 -
410 -
19,219 16,695
- -
19,219 16,695
16,745 9,833
34,498 24,665
51,243 34,498
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## **Scout Group (525181) ts account**
|**ts account**
**Scout Group(525181)**|**ts account**
**Scout Group(525181)**|**ts account**
**Scout Group(525181)**|
|---|---|---|
|Year start date
Year end date|||
|**01/01/2021**|**To**|**12/31/2021**|
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nd of the year
2021 2020
Unrestricted funds Unrestricted funds
£ £
48,391 24,708
2,677 9,615
- -
- -
175 175
51,243 34,498
ok ok
- -
- -
- -
- -
- -
- -
- -
- -
1,000 1,482
- -
- -
42,839 52,839
1,583 3,167
1,500 3,000
- -
46,922 60,488
- -
- -
- -
- -
- -
- -
98,165 94,985
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**sets and liabilities were approved by the meeting that approved the accounts) and**
Print Name
Chair
Treasure
Scnrtineer's Report to the Trustees of the
298th Birmingham Scout Group
I report on the accounts of the Gr¢xvDistrt for the yw ended 31# December 2021.
As thè Group'slDrstrict's trustees you are resnSible for the preparation of the accou17t&' you consKler that neither
the audrt nor independt examinatM)n requirements of the Charities Act 2011 apply. tt is responsibilty wrthout
carrying oui an audit or independerrt examination to scnJtinise the accwnts and to report to you.
In accordante with the diredions gNen in the Group'slDistricVs constitution. I have scrutinised the records and the
accounts set out on pages I to 3.
In my opinion the Kcounts are in accordance with the records 0ded to me and comply with the constitution.
Name..
rJ(c
Addres&.....
S+1 "L&y...