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2023-08-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 9 2 2 2 3 1 0 8 2 3
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 5th Knutsford Scout Group
5
2
5
1
6
9
The Scout Hut
Blackhill Lane
Knutsford
Postcode W A 1 6 8 Q E

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not for
whole year
Mike Houghton Chair
Simon Wakeford Treasurer
Laura Jennings GroupScout Leader
TonyLeadbeater
Cath Applewhite Secretary

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

(e.g. trust, association, company) Trustee selection methods

(e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for:

a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Committee consists of 4 independent representatives that include the Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adult support;

Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policy to ensure
that insurable risks are covered.
Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The activities are planned around supporting our beavers,
Cubs and Scouts to achieve their Chief Scout Bronze, Silver
& Gold Awards and focus on building confidence and self-
esteem. The activities also support them to learn important
life skills, leadership skills, team building, outdoor adventure,
education, and fun!

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further The Scout Group relies entirely upon volunteers as leaders statements, where relevant, about: to conduct Scouting activities and as supporters to help maintain the hut and grounds.

Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of
the charity during the year


This year activities have been significantly affected by
Coronavirus, however activities has continued through
online learning and meetings. In addition outdoor activities in
small groups, when permitted have taken place and virtual
camps with Scouts camping in their own back gardens have
also been organised and well attended. Prior to the onset of
the pandemic, camps and outdoor activities have been
organised. Climbing has continued to be a popular activity
and the indoor wall in the hut has been well used in this
respect.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
Not applicable
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 12 months running costs, circa
£10,000. In addition the Group Executive Committee
considers it prudent to build a reserve for major repairs and
maintenance, for example, replacement of flooring or
roofing. The minimum sum to be held should be £5,000.
The Group held reserves of approximately £13,000 in the
deposit account and there are sufficient funds in the current
account to cover the gap between the potential demand and
the funds mentioned above.
Not applicable

Further financial review details (optional information)

information, where relevant, about:
• investment policy and objectives;
Youmay chooseto include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;		 Investment Policy

Investment Policy



The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Normal Scouting activities to resume once the Coronavirus
Pandemic is over.
Refurbishment of the toilets in the hut to include disabled
access and acquisition of additional land, through leasing, in
order to extend the training area outside the hut.
Completion of a shooting range facility within the hut.
Installation of outdoor lighting and deep maintenance of he
hut, including painting of woodwork.
Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (e.g. Secretary, Chair)
Date
Simon Wakeford Mike Houghton
Treasurer Chair
1
2
1
1
2
0
1 2 1 1 2 0

NOTES TO ACCOUNTS 2022/23

Other Actions required

Who When Simon/GeorgeCan't acces ?? Simon Simon/George Simon

5th Knutsford Scout Group Receipts and Payments Account

Year start date Year end date
For the year
from		 1-Sep-22 To 8/31/2023
Receipts and payments
Receipts £
classic
16,994.30
- 8,736.00
8,258.30
1,250.00
-
a
575.00
10,083.30
-
-
-
4,632.23
-
-
4,632.23
-
-
-
-
-
-
14,715.53
-
14,715.53
Unrestricted
funds		 £
COIF CCA
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
156.08
-
-
-
156.08
156.08
-
156.08
Restricted
funds		 2022/23
£
85281768
-
-
-
12,844.53
-
-
Activity
Account		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Equals
Prepayment
Cards		 Total funds
£
16,994.30
- 8,736.00
8,258.30
1,250.00
12,844.53
-
-
575.00
22,927.83
-
-
-
4,632.23
-
-
-
4,632.23
-
156.08
-
-
-
156.08
27,716.14
-
27,716.14		 2022/23
Total funds
£
Donations, legacies and similar
income
Membership subscriptions 16,994.30 - 19,698.02
Less: Capitation Fees(National/County/Area/District) - 8,736.00 - - - 9,204.00
Net membership subscriptions retained 8,258.30 - - 10,494.02
Donations 1,250.00 - - 4,370.00
Receipts for Activities/Camps - 12,844.53 10,483.71
Gift Aid - - -
Miscellaneous 325.00
Hire of Hut (for Elections) & Equipment 575.00 - - -
Sub total 10,083.30 12,844.53 - 25,672.73
Grants -
Cheshire East Grant - -
Other grants - - - -
Sub total - - - -
Fundraising (gross)
Firework Ticket Sales 4,632.23 - - 5,407.87
May Day Programme Sales - - - -
Lions Street Fair BBQ - 1,257.79
Rugby Club Burger Sales - - - -
Sub total 4,632.23 - - 6,665.66
Investment income
Bank interest - - - -
COIF Deposit Account Interest - - - 44.42
The Scout Association Short Term
Investment Service		 - - - -
Property Rent income - - - -
Other investment income - - - -
Sub total - - - 44.42
Total Gross Income
Asset and investment sales, etc.
Total receipts
12,844.53 - 32,382.81
-
-
14,715.53 156.08 12,844.53 - 27,716.14 32,382.81

2 LT700003

5th Knutsford Scout Group Receipts and Payments Account

Year start date Year end date
For the year
from		 1-Sep-22 To 8/31/2023
Receipts and payments
Payments £
0.60
328.86
2,471.52
1,904.00
5,037.17
166.85
9,909.00
-
-
-
9,909.00
9,909.00
) 4,806.53
- 3,000.00
1,006.10
2,812.63
Unrestricted
funds		 £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
156.08
13,216.27
13,372.35
Restricted
funds		 2022/23
£
-
-
-
-
2,656.00 d
3,770.00
551.11
4,155.78
-
-
Activity
Account		 £
853.97
551.67
2,482.80
974.20
-
-
-
4,862.64
-
-
4,862.64
-
4,862.64
- 4,862.64
3,000.00
-
- 1,862.64
Equals
Prepayment
Cards		 Total funds
£
-
-
0.60
328.86
-
2,656.00
6,241.52
2,757.97
1,102.78
6,638.58
974.20
-
-
5,037.17
166.85
25,904.53
-
-
-
-
-
25,904.53
-
25,904.53
1,811.61
-
16,178.63
17,990.24		 2022/23
Total funds
£
Charitable Payments
Leaders Expenses 2,688.05
Donations - -
Rent 0.60 - 0.60
Water and Sewerage 328.86 - 197.20
HQ Cleaning - -
Insurance 2,656.00 -
Maintenance 2,471.52 3,770.00 682.30
Equipment 1,904.00 853.97 978.60
Badges 551.11 551.67 1,015.50
Payment for activities and camps 4,155.78 2,482.80 13,580.63
50th Anniversary Hoodie Purchase 974.20 -
Transfer to Other Account/Card Account -
Internet - 424.70
Gas/Electrcity 5,037.17 - - 2,931.37
Cash expenses 166.85 - - -
Sub total 9,909.00 11,132.89 4,862.64 22,498.95
Fundraising expenses
Firework sales returned to District - - -
Lions Street Fair BBQ - 518.64
Mayor's BBQ - - 56.56
Other fundraising costs - - -
Sub total - - - 575.20
Total Gross Expenditure
Total payments
Net of receipts/(payments
Transfers between funds
Cash funds last year end
Cash funds this year end
Asset and investment
purchases, etc.
11,132.89 4,862.64 23,074.15
-
11,132.89 4,862.64 23,074.15
) 4,806.53 156.08 1,711.64 - 4,862.64 1,811.61 9,308.66
- 3,000.00 3,000.00 - -
1,006.10 13,216.27 1,956.26 - 16,178.63 50,407.46
2,812.63 13,372.35 3,667.90 - 1,862.64 17,990.24 59,716.12

3 LT700003

Statement of assets and liabilities at the end of the year

£
36,616.84
-
-
-
839.25b
37,456.09
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Unrestricted
funds		 £
-
-
13,372.35
-
-
13,372.35
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds		 31-Aug-23
£
-
3,667.90
-
-
-
Activity
Account		 31-Aug-23
£
-
3,667.90
-
-
-
Activity
Account		 £
-
£2,847.17
-
-
-
2,847.17
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Equals
Prepayment
Cards		 Total funds
£
36,616.84
3,667.90
2,847.17
13,372.35
-
839.25
57,343.51
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 31-Aug-23
Total funds
£
Cash funds
Lloyds Bank current account (main) 36,616.84 - - - 36,616.84 34,643.46
Lloyds Bank current account (second) - - 3,667.90 3,667.90 1,956.26
Equals Prepyament Card £2,847.17 2,847.17
COIF Deposit Account - 13,372.35 - - 13,372.35 13,216.27
COIF Deposit Account
(Jackson Memorial Fund)		 - - - - - -
Cash/Floats 839.25 - - - 839.25 1,006.10
Total cash funds 37,456.09 13,372.35 3,667.90 2,847.17 57,343.51 50,822.09
Other monetary assets
Tax claim - - - - - -
Debts due from the
County/Area/District/Group		 - - - - - -
Insurance claim - - - - - -
Sub total - - - - - -
Investment assets
Investment property - detail - - - - - -
Quoted investments - - - - - -
Other investments - detail - - - - - -
Sub total - - - - - -
Non monetary assets for
charity's own use
Badge stock - - - - - -
Shop stock - - - - - -
Other stock - - - - - -
Land and buildings - - - - - 176,567.85
Motor vehicles - - - - - -
Scouting equipment, furniture etc - - - - - 22,121.72
Trailers - - - - - -
Sub total - - - - - 198,689.57
Liabilities
Accounts not yet paid - - - - - -
Expenses incurred but not invoiced - - - - - -
Subscriptions not yet paid - - - - - -
Loan - detail - - - - - -
Other liabilities - - - - - -
Sub total - - - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on / / and signed on their behalf by:

Signature Print Name
Mike Houghton
Chair
Simon Wakeford
Treasurer

4 LT700003

Independent Examiner’s report to the Trustees of 5[th] Knutsford Scout Group Council

I report to the Trustees on my examination of the 5[th] Knutsford Scout Group for the year ended 31[st] August 2023.

Responsibilities and basis of report

As the charity trustees of the 5[th] Knutsford Scout Group you are responsible for the preparation of the accounts in accordance with the requirement of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 5[th] Knutsford Scouts Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the 5[th] Knutsford Scout Group as required by section 130 of the Act; or

  2. The accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Alistair MacLeod

Address: 18 Pavement Lane, Mobberley

Date: 13[th] July 2024