Salwarpe and District Village Hall
Registered Charity No.525139
Trustees’ Annual Report for the year ended 31 March 2023
Salwarpe and District Village Hall (“the Foundation”) is governed by the terms of a Deed of Conveyance dated 22 February 1973.
The Foundation is established for the maintenance of a Village Hall for the use of the inhabitants of the parish of Salwarpe and the neighbourhood (“the area of benefit” as defined in the Trust Deed). The Village Hall has been provided for letting to persons both within the area of benefit and to other parties throughout the year. In carrying out these activities and exercising their powers and duties under the Trust Deed, the Trustees have paid due regard to the guidance on public benefit published by the Charity Commission.
The principal office of the Foundation is Old School House, Salwarpe, Worcestershire, WR9 0AH, being the address of the Secretary, Mrs M Harris.
The members of the Committee of Management are Trustees of the Foundation. The names of all the trustees at the date of this report and other trustees acting during the financial year are set out below in alphabetical order. Elected Members of the Committee are normally appointed at the Annual General Meeting but the Committee has the power at other times to co-opt further members to act until the following Annual General Meeting. The local organisations set out in the Trust Deed may appoint Representative Members of the Committee; their names are to be advised to the Secretary of the Committee, in advance of any Annual General Meeting, for appointment for the year following that Annual General Meeting.
Mr C Downey Mrs C Luscombe Mrs M Harris Mrs M Miles Mr J Hill Mr F Randall
Financial Review
The accounts for the year ended 31 March 2023, which are enclosed with this report, show a deficit for the year of £22133. After deducting this, the Hall Reserves stand at £26309.
Hire income for the year was £26459 which, in nominal terms, is the highest level ever achieved. In addition to routine operating costs, £27825 was spent on replacing the hall roof. Excluding this exceptional item, hire income exceeded operating costs by more than £5000. There were no other special costs, although it is worth noting the increase of £1300 in charges for utilities – not unexpected in the current economic environment.
Other income includes £257 raised from the barn dance earlier this year. Investment income is lower than in the previous year as a result of the use of funds for the roof replacement. However, recent increases in interest rates are likely to produce a higher level of income in the current year.
The Copcut property development provided the hall with the opportunity to apply for Section 106 funds up to a total of £21037. Current year claims included the purchase of the new store shed and a garden bench. The period for admissible claims ended in March 2023 and the hall has received the full amount available.
The accounts were reviewed by the Independent Examiner without qualification and a copy of his report has been filed with the signed accounts.
Chairman’s Report
Another busy year with regular hirers and many other activities such as adults and children’s parties, a christening, funeral wakes and local society meetings. After many years Mr.Pengelly decided to move elsewhere and another long standing hirer, the karate organiser, retired to be replaced by Droitwich Rugby Tots.
A busy hall meant a busy maintenance schedule for the caretaker. He has been given extra responsibility of carrying out minor repairs without referral to a trustee. The employment of Purity Cleaning Services to provide extra cover for the caretaker when required proved impractical but the caretaker now has a regular assistant.
The major expenditure of the year was the re-roofing of the hall carried out during the summer, after Western Power had raised the height of the overhead power lines so that this work could be carried out safely.
A risk assessment was carried out in August. As a result, to reduce fire risk, unwanted items under the stage and in the stage storage cupboard were removed.
The trustees organised a successful barn dance after Christmas which provided an energetic evening of enjoyment.
Remaining S106 monies were spent on a new fire alarm system, a garden shed and a garden bench, and a radio microphone to add to the loop sound system. Providing a gate between the garden and the car park is left to further discussion.
My thanks to all who have contributed to the hall’s success after yet another busy year.
SALWARPE & DISTRICT VILLAGE HALL Accounts for the year ended 31 March 2023 RLliiislered Charili N(). 5? j l.)9 RECEIPTS AND PAYMENTS ACCOUNT 2022-23 2021-22 Recoipts Hirir 14.40 435.09 Fund raISg Section 1(b grant Other inrne Totsl ReIp 257.19 3261. 1081.42 11.97 2C622.88 30349.31 Payments Booking settdary C8r8tsker Clèaning drg&s Equipment Inwrance LK6n$lng fe88 MaintenarTh of grounds RepairB & mawrtenance Build9 maintenar Cltaning Malen$ ELICal. heabTr3 & FknibrKJ Fumishings & Refuse collethon WdC dlD9 SeclKsn impro¥8rnts util"$ 3157.49 3033.99 8437. 700.C(I 892 ¢XI 1368 89 229.13 947.93 1253.50 28431.70 713.50 480.14 1770.02 440.75 7528.31 145.45 272.40 164.(Kl 1081.42 154.LY) >J207.82 3261.80 809.47 2188.48 414.75 841.64 1230.49 222.18 oll Wat•r Misc•llwfft)us Web site o)8ts 3392.88 407.18 282.62 340.fJ) 289.44 Total Paymw 52482.88 28162.59 Nel defi¢rt for the year -22133.37 -7539.71 STATEMENT OF ASSETS & LIABILITIES 31.3.23 Ras8rvets G8ngral Brw f1 COV19 grants Net defiai forthe 8l•nce at 31 MaY¢h 48442.33 45315.04 1CO67.¢XI -7539 71 48442.33 -22133.37 308 96 Assets Cyrrenl account 5208.40 24301.47 .22.(j .904.91 40054.41 10941.42 -2553.] Advare hire d8F¥J Totsl ats 48442.33
INDEPENDEIYT EXAMtNER'S REPORT ON ACCOIJ R¢5ptt¢ive resp)tt5tbilttrJ of trnstea nd examiner requiremetits oftt Clwities Act 2011. The charity's Inthe5 ¢(lder that an audit is w¢ reqjifftl for this year utKl¢r se4tion 144(2) of the Cbarilies Ad 2011 (the 2011 Act} that an Jt is my r¢4wiibilty to: Examine the accounts under S#¢ion 145 of the 2011 AI To follow procethrts14id down in the genml Dre£11 given by the CFArity Commission under section 14515Xb) ofthe 2011 ACL wyl ol Indwd¢4t euml•er'• rei My ¢xamination was ¢artied in x¢ordm with the se1 Dire(aiw 8ivM by the Charity CommissioD. An ex¥mination includes a review of the TKcountin8 Twds k¢p¢ by the chanty armj a ¢omparison of the accou we5ented with ¢tthe rttords. It Also in¢ludes rix]5id¢ration of any unusual items or disclosures in the ¥wunt& and se¢king ¢xplan&tioN from you as try#ees concunin8 any su¢h matters. The proced undertaken do Dot rKovid¢ all the evithnce would be r¢quired in audit and corsewntly no opknion 1$ given a8 to wheth¢r th¢ c(yJnts preseDt a'tr 8nd fair vie. and the report is limited to thos¢ matter5 set in the gthternent below. IndepÈDd¢Dt examlner'$ sttemeAt (l) wbi¢h 8ives me Ye¥(KMbk cau to believe that in aDy resped the require. to keep &¢¢ouDtin8 re¢(nth ¢dae with lon 130 of the 2011 A¢¢ and to prtpwe xcounts which accord with the x¢outhing recLYth •MI ¢(xnply with the aountIng requiremertts of the 2011 A¢t h8v¢ be¢n mel (Y (2) to whi¢l in my Opinio attention STr1d be to enable a FKoper UEknluthdiDg Name.. l E Ar8y Rel¢vant wofesstonal qu4lification boty. ACIB Date". 30th April 2fY23 SigDatinE.