REGISTERED CHARITY NUMBER 525134 Scawby Village Hall Management Committee Minute8 oftheAnnual Geuerdl Meeting held on 8th July 2w in thevlllage Ha]J PRESENT T Powell (Chairnian) R Platts (Secretsry) S Buss (Treasurer) D Revitt. C Roberts. W Dowse APOLOGIES M Barker. B Dannatt. M Greenbury & B Overal MINUTES ofthe 2023 AGM were read and sigrAed by the Chairtnan The Tru51ees manage the village hall and mak'e every etrort to keep costs down and stsndards high. The village hall is an ass￿ io Scawby village and this is due io the hard work of the member5 who ar¢ all volunteers.wc havt enjoyed another successful year with iKK)kings which is keeping Rosemary. Sue and our fabulous new ¢arelak¢r. Michael. busy. The continued increases in energy and running costs mean ihal we need to be vigilanl with hire charges and, wilh Sue's excelleni b￿k-keePIng and financial predictions. we seem to be in a stable rA)Sition at ihe minuie. Sadly one of our previous group representatives. Cyril Bradley, has passed away since last year and the Ix)wls representhtive, lan Kernon, slep￿d down as he no longer altends the bowls group. After the last hire increases we only 'lost' one cla4 one of the line-dancing I￿)OkIng$. All other hirers seem to be happy enough to pay the new amounts. One oihcr class has ended this year. Mavis. squ¢nc¢ dan¢in& bul this slopped for ot￿r reasons and a new Zumba class has had a successful take-up in Ihe pasl y¢ar. Unfortunalely, d¢spite Dawn's tenacity wilh pursuing Ihe solar panel ¢onlra¢t, w¢ hav¢ reached ihe $198e where nothing cark be changed and any further cnquiries would be a p)iniless waste of lim¢ so w¢'ll just hav¢ to accept this and move on. 'rhere have been several improvemenls and changes made since our last AGM including th¢ Techrele grant which allowed us to completely replace ihe kitchen. update ihe electrics to ihe main hall and have all w(Kxlen floors refurbished. These works should lasi for s¢v¢ral y¢ars and hav¢ made a great improv¢m¢nt. We were s¢l¢cled to ￿ one of the Cfrop's Commuiiity Champions whi¢h raised lh¢ huge amounl of £486.50. This money will be put to good use as we have a variety of projects in the pirKline including repairing and decornting the bar, decordiing the foyer and replacin&i the window curtains in the main hall. We also replaced the two older rddiators in the main hall which seems lo have been successful in making Ihc heating more etTicient. The pipes still need to be ￿Xed in the maintenance team haven't made it to that item on the job list yet! We met with a representative from Humber and Wolds Rural Action and have joined them so we hope ihat this will keep us uptsed with relevant inlornMlion and funding. I would lik¢ lo onc¢ again thank everyone who wntributes to the running of the hall in whatever way th¢y can, whether by serving on th¢ committee. promoting or attending any Classes or events but all of our committee deserve ihe highest commendation &s the hall really couldn t function without all of your input. It's a lestament to the kindness of human nature that so many give of their lime and expertise. However, I feel thal it is imwrlant to keep the board of trust¢¢s relevant 2nd would like to 'future pr(M)f the tM)ard of trustees so I feel that il's important for us all lo Iwk at recruiting new members. Thank you again for your continued support. Keep up the go(Ml WOTk and we will look forward to another successful year. REGISTERED CHARITY NUMBER 525134 FINANCL4L REPORTwas discussed and appn)ved Income from lettings was £17,918 compared to £15,982 last year. Treasurers Report The financial figures for the 2023120¥ were distributed at the last meeting in April. The Independent Examiner has examined and signed them off without change and no eoncerns. In her view the accounts present a true and fair view of the finances of the charity. The Charity started the year with a balance of £49.124 and ended with a balance of £50,676 representing a profit of £i.$52 an increase of £iooo on the previous year. We are still maintaining the Contingency Reserve ALxx>unt of £31,000 for the anticipated roof repairs and the Over 60$ £6,592 which expires in 2025. The hire charges were discussed during 2023 and it was agreed to an increase to all hirers in September 2023 Expenditure was kept to minimum with no extraordinary expenses year. EXCEIry reburbishment of the kitchen and flwse. and Mrs R Platts It wasproposed by Mrs POU￿11 and seconded by MrsRoberts that they were all re-elected. Carried unanirnoT￿y 'I'lll.' ()RC: I.%-I.S..I-I'I().N" Rl. I'l£1.'.S1.'.l-"1'. I'i'li-i.-,s . i iei:-: Mrs Tracey Powell. Mrs Margaret Barker, Mrs Barbara Dannatt, Mrs Carole Roberts, Mrs Margaret Greenbury and Mrs Sue It was proposed by Mrs Platts and sewnded by Mrs Revirt that they were all re*lected. Carried unanimously There was no other b￿lD￿ and the meeting dos￿ at 10.45am SCAWBY VILLAGE HALL YEAR ENDED 31ST MARCH 2024 RECEIPTS AND PAYMENTS ALL FIGURES IN £S 2024 2023 OPENING BALANCES National Westminster Current alc National Westminster Deposit alc 6398 42726 49124 8531 40042 48573 INCOME Income from Letting Advanced Hire Income - 202312024 Te¢hcrete Grant Sundry Equipment Sales Solar Panel Income Interest 17918 1932 22163 15982 2462 70 128 42814 18826 EXPENDITURE Buildin Maintenance Costs Caretak8f Gardeners Major Maintenance Costs Minor Maintenance Costs Cleaning Waste removal 2413 2264 325 1895 2725 864 1047 1696 1430 1098 1164 8461 9120 Refurbishment of Kitchen and Fl¢x)rs 23906 Heating and Lighting Water Charges 6260 517 5313 1089 6777 6402 Administration Cost Insurance PRS Telephone Sundry Expenses 1429 378 95 218 1298 140 90 1225 2118 2753 Total Expenditure 41262 18275 EXCESS OF INCOME OVER EXPENDITURE 1552 551 CLOSING BALANCES National Westminster Current alc National Westminster Oepost alc 7345 43331 50676 6398 42726 49124 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Scawby Village Hall On accounts for the yoar ended 318t March 2024 Charlty no (If any) 525134 Set out on pagos I re￿ to the trustees on my examination of the accounts of th8 above charty (tr Trusf) for the year erKled 3110312024 R•sponsibllltlu and As the chanty trustees of the Trust, you are re8pc¥)sibl8 for the preparation ba•18 of r•port of the accounts in accmlance with the requirements of the Charities Act 2011 fftAcr). I report in respect of my examination of the Trust's accounts carried out urKler section 145 of the 2011 Act and in carrying out my examlnation, I have folk￿Yed the applscable Directions given by the Charity Commission under section 145(5)Ib) of the AL#. I have completed my examination. l ￿nfrM that no materlal matters have come to my attention in connection Imth the examination whth gives me cause to believe that in, any material respec*: accountiThJ records were not k8M in acc￿lanCe with section 130 of the Act or the a¢￿Unts do not accord with the accounting record8 I have no concems arKI have come auoss rK) other matters in connection with th8 examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Independont axamlnerfs statem•nt Slgned: 2510512024 Namo.. Marian Pearson Relevant profo8$jonal quallficallon(8) or body (If any): PGCert (Charity Resour￿ Management) Addro88: 14 Meadowvale Scawby Brw. DN20 9EW IER October 2018