Trustees, Annual Report For the period From (start datel to end date Section A Reference and administration details Charity name Adlington Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address Grove Crescent Adlin ton Chorf Postccrtye Names of the charity trustees who manage the charty (These KyepUblth¢rfln the anpurepytoflb8Cha3nd1I1? ChwtyRegrtyrf1tKtra Re9ca¢>?atyreWlaty) Trustee Nam Offi¢e (rf any) Dates acted If not for whole year Trace Bro¢klehurst Fa Pery H8 den Flint MaTk Br(Kklehurst Paul Evans nne Percival GSL Secretary Treasurer Chair Asst. Treasurer Cub Leader 10 12 13 14 15 Names and addresses of advisefs (optional information but encouraged as best practs.cel ITheso w1NbeWlSbedin Ihe annuaItsp*ol Address Type o advisor Name 1 LT700001
Section B Structure, governance and management Description of the charivs tnjsts Type of goveming document The Grp,$ goveming documents are those of the The Scout Asswaln. They consist of a Royal Charter, which in tum gNes authority to the Bye Laws of the Association and The Polry. Organisation and Rules of The Scoul A$S(lation. {e.g. tnjst deed, constitution) How the charity is constrtuted The Group is a trust estsblished under rts rules which are cnmmon to all Scouts. {e.g. twst, associati(, company) Trustee selection MethrlS le g. appointed by, elected by) Additional governan issues (optional infomiation but en(x)uraged as best pr&t1) The Group is managed by the Group Executive Committee, the members of which are the'charity Trustees, of the Scout Group which is an educational chanty. As charity ttustees they are responsible for complying with legislat applicable to charities. This indudes the lStration, keeping proper accounts and making retums to the Chanty Commission as appropnate. The Committee consists of 3 independent representab"ves, Chair. Treasurer and Secretary together wth the Group Scout Leaders, indiwdual section leaders {rf opted to tske on Ihe resFK)nsibility} and parenfs preSenkn"0n and rneets every # months. Member5 of the Executive Committ& complete 'Es8enlial Inf0m?alTr for Execulive Commfftee, training within the first 5 months of joining the comm51tee. The Tnjstees are appointed in accordance with the Policy, Organisation and Rules of The Scout Associabon. You may choose to include additKJnal infomation, where relevanL about Policies and procedures adopted for. a) the induction and training of trustees: bl trustee. consideration of major risks and the systems and proUreS to manage them This Group Executive Committee exists to supp)rt the Group Scout Leader in meeting the reswnsibilibes of the appointments and is responsible for. The maintenance of Group propety", The raising of funds and the administration of Group finance,. The insurance of persons, propety and equipment: Group public cccasions", Assisbng in the recruitsnent of leaders and other adu support". Appointing any sub committees that may be required: Appoinbng Group Administrators and Advisors other than those who are elected. 2 LT700001
Section B Structure. govefnance and management Icontinuedl Risk and Internal Control (Specimen 11 The Group Executive Commrttee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established io mitigate against them. The main areas of conrn that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church. communty centre and other Scout Groups. Similar reciprocal arrangements exist wth these organi5*"ons. The Group has sUfficnt buildings and contents Insuran in pla to mitigate against pemianent loss. Injury to leaders, helpers. supp)rters and members. The Group through the capitation fees contn"butes to the Scout Asscciations national accident insurance policy. Risk Assessments are undertaken before all activibes. Reduced income from fund raising. The Group is primarily reliant income from ssjbscriptions and fvndraising. The group dcts hold a reserye to ensure the continuty of actsvth.es should there be a major reductr.on in income. The Commfftee could raise the value of subscriptions to increase the inixjme to the group on an ongoing basis, either temt¥Jrarity or permanenty. Reduction or loss of lewlers. The group is totally reliant upon volunteers to run and administer the actNities of the group. If there was a reduth.on in the number of leaders to an unacceptable level in a particular seth.on or the group as a whole then there would have to be a contraction, consolidatM)n or dosure of a section. In the worst case nario the complete closure of the Group. Reduction or k)ss of members. The Group provides actsvities for all young Ftople aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there woukJ have to be a contfaction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Rtsk and Internal Control (Specimen 2) The group has in pla systems of intemal controls thal are deSned to provide reasonable assutance against material mismanagement or loss, these indude 2 signatories for all payments and a comprehensNe insurance tx)licies to 3 LT700001
Section C Objectives and activities The Purpose of Scouting Scouting exists to actsvely enge and support young Feople in their personal development. empowering them to make a posrtwe ContribUb( to soctety. Summary of the objects of the charity set out in its goveming document The Values of Scouting As Scouls we are guided by these values: Integiity- We act with inbJnty' we are hones( trustynrthy and loyal. Respect- We have self-respect and re$t for others. Care - We supwrt olhers and tske care of the wodd in which we live. Bellef - We explore our faiths, beliefs and attitLeS. Coaoperation - We make a positive difference". we c operate with others and make friends. The Scout Method Scouting tskes pla when young people. in parthership vthh adulis. work tojether based on the values of Scouting and". - enjoy what they are doing and have fun - take part in ath"vibes indoors and outdoo leam by doing - share in spiritual refiection - take reswnsibilty aTMI make choices - undertake new and challenging activities make and live by their Prornise. Summary of the main activibes in relation tr) these objects Addthonal details of the objectives and activrties (optThW infomialbjn but encouraged as best practi) You may choose to include fvrthe statements, where relevant about.. policy on grantmaking", . contribution rnade by volunteers". policy on investments. 4 LT700001
Public benefft statement The Group rnts the Charity Commission's public benefit criteria under trxrth advancement of educabon and the advanc£ment of csbzenship or commvnty development headin Section D Achievements and performance Summary of the main achievements of Ihe charity during the yea Section E Financial Review Brief statement of the chantys policy on reserves Reserves Polky The Gtoup's wlicy on reserves is to hold sufficien resources to IxJntr"nue the charttable actsvities of the group should income and fvndraising activiti.es fall shorL Th Group Executive Commtitee considers that the group should hold a sum equivalent to 12 months running costs. circa £12000. The Group held reser of approximatety £19400 agains this at year end. This is above the level required fo operating expenses. However this can be explained b further Covid-19 restrictions meaning ¥tivities and fijthe development of the Scout Hut and grounds have been delayed. Quanbfy and explain any designations Details of any fvnds materialty in deficit (circumstances plus steps to eliminate) 5 LTTOOOOI
Further financial review details (optional infomation) You may choose to include additional infomation, where relevanL about.. . the charity's principal sources of fund (including any fundraisingl., Inv8Stment Poli¢y (Specimen 1) The Group's In(>Jne and Expenditure very small and as a conWUen does not have sufficient funds to invest in longer-tem investrnents such as stocks and shares. The Group has therefore adopted a low risk strategy to the inveslment of rts fvThls. AJI funds are held in cash using only mainstream banks or bvilding societies or The Scout Aswiation's Short Tem Investrment Service. The Group Execubve regularfy monitor5 the levels of bank balances and the interest rates received to ensure the group obtains rnaximum value and income from its banking arrangements. Occasionally this may involve Using an account that requires a period of notice before fijnds may be wrthdrawn, before doing so the Group EXuVe ConSerS the cash flow requirements. . how expenditure has supwrted the key oty'ecb"ves of the charity., ' investment policy and obpctives: Investment Policy {Specimen 2) The Group does not have sufficient funds to invest in longe temi investments. The Group has therefore adopted a Tisk averse strategy to the investment of its funds. All fund5 are held in cash using only mainstream banks or building swietses. Section F Other Optional Information Plans for fvture periods {details of any significant a¢livitr"es planned to achVe them) Section G Declaration The tnjstees declare that they have approved the trustees. report above Signed on behalf of the charS trustees Signature(s) Full name{sl Posthn leg Secretary. Chairl -rrits-rrf 6 LTT00001
| ADLINGTON SCOUT GROUP | ADLINGTON SCOUT GROUP | |||||||
|---|---|---|---|---|---|---|---|---|
| STATEMENT OF INCOME AND EXPENDITURE– YEAR ENDING 31ST MARCH 2021 | ||||||||
| INCOME | 2020/2021 | 2019/2020 | EXPENDITURE | 2020/2021 | 2019/2020 | |||
| Camps | 0.00 | 0.00 | ||||||
| Subscriptions | 23649.00 | 22295.00 | Scout Levy | 5002.00 | 5740.00 | |||
| Gift Aid Refund | 1416.47 | 0.00 | Licence Fees | 0.00 | 0.00 | |||
| White Bear Way Income | 0.00 | 708.29 | Wreaths & Tributes | 0.00 | 0.00 | |||
| Group Camp | 0.00 | 0.00 | Jamboree | 0.00 | 250.00 | |||
| Other Events | 0.00 | 0.00 | Section Expenses | 4600.00 | 3440.00 | |||
| Uniform | 0.00 | 0.00 | Uniform | 0.00 | 329.80 | |||
| Bank Interest | 7.11 | 15.63 | Events | 239.25 | 0.00 | |||
| Donations – | White Bear Explorers | 0.00 | 0.00 | Walk Expenses | 0.00 | 417.59 | ||
| Rainbows/Brownies | 600.00 | 1320.00 | Training | 0.00 | 564.00 | |||
| Donations | 100.00 | 450.00 | ||||||
| Grants | 9750.47 | 2000.00 | 9841.25 | 10741.39 | ||||
| Refunds | 0.00 | 0.00 | HQ EXPENSES | |||||
| Repairs/Renewals | 508.82 | 560.53 | ||||||
| Rent/Rates | 814.16 | 804.72 | ||||||
| Gas, Electricity & Water | 2831.85 | 2725.72 | ||||||
| Insurance | 1153.36 | 717.43 | ||||||
| Cleaning & Sundries | 98.33 | 112.53 | ||||||
| Refunds | 0.00 | 0.00 | ||||||
| Building | 13736.48 | 40.00 | ||||||
| Depreciation of Equipment | 389.01 | 444.59 | ||||||
| 29373.26 | 19532.01 | 5405.52 | ||||||
| 29373.26 | 16146.91 | |||||||
| Surplus Income over Expenditure | 6149.79 | 10642.01 | ||||||
| 35523.05 | 26788.92 | 35523.05 | 26788.92 | |||||
| BALANCE SHEET | AS AT 31ST MARCH 2021 | |||||||
| ACCUMULATED FUND | 2020/2021 | 2019/2020 | FIXED ASSETS | 2020/2021 | 2019/2020 | |||
| At 31st March… | 60023.12 | 49381.11 | Group HQ as at 31st March 2020 | 40479.45 | 40479.45 | |||
| Surplus Income | over Expenditure | 6149.79 | 10642.01 | Plus Additions to 31st March 2021 | ||||
| 40479.45 | 40479.45 | |||||||
| Equipment as at 31st March 2020 | 2519.33 | 2510.00 | ||||||
| Plus Additions to 31st March 2021 | 74.04 | 453.92 | ||||||
| 2593.37 | 2963.92 | |||||||
| Less Depreciation of Equipment | 389.01 | 444.59 | ||||||
| 2204.37 | 2519.33 | |||||||
| CURRENT LIABILITIES | CURRENT ASSETS | |||||||
| Hardship/Jamboree Fund | 4085.76 | 4085.76 | ||||||
| Cash at Bank | 19393.22 | 12928.46 | ||||||
| Cash in Hand | 10.12 | 10.12 | ||||||
| 66172.92 | 60023.12 | 66172.92 | 60023.12 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the tw$teepJ members of AE)Li &fo J (Cc)oT C£tyJP On accounts for the year ended 2021 Charity no lif any) g251I0 Set out ¢)n pages dÈthÈ rs Lf 3d0lliun.al %hep_kl I report to the tTuslees on my examinatK)n of the accounts of the atove charityllhe Trusl") for the year ended S l 0 3 2021. Responsibilities and As the charity Irustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan wrth the requirements of the CharTties Act 2011 {Ihe Acr). I report in respect of my examinatK)n of the Tnjsys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applThble DireCtS given by the Charty Commission under section 145{5)(b} of the Art. I have completed my examination. l (x)nfirm that no material matters have come to my attention } in connection with the examination vthich gives me cause to believe that in. any material respect.. Independent axaminerfs statement counting records were not kept in accordance with section 130 of the Act or the accounts do not with the accounting rrdS I have no ConMS and have Corne across no other matters in connection wrlh the examination to which attentKJn should be drawn in order to enable a propel understsnding of the accounts to be reached. Please delete the w0S in the brackets rfthey do not apply. Slgned: q-01-22 Name: J Aa ELI N & S9HCELLEoD Relevant professional quallflcation(sl or body (if any): Address: Lko Qrt l LLL)ALI R O UI ]TC)ru qe6 IER