1[st] Poynton (St. George’s) Scout Group
Minutes of Annual General Meeting held on Thursday 5[th] May 2025
Time: 7.30 pm Location: Scout Hut, Lawrence Place, Poynton
Minutes taken by Huw Ricketts, Secretary
1. Welcome
Catherine Maclennan chaired the meeting in the absence of Jo Pater. Catherine welcomed the attendees and Mark Eden, the District President.
2. Apologies for absence
Jo Pater, Matthew Swires-Hennessy, Mike Brown, Steve Gale, Charlie Walker
3. Matters arising
It was pointed out that in the AGM minutes from 2024, the 15-year award was presented to Jo Pater, not Jo Lund.
4. Chair’s report – Jo Pater
To be updated
5. Secretary’s report – Huw Ricketts
The Trustees held three (3) meetings in the 2025, which is the normal schedule. All insurance is up to date.
Gift Aid for the previous two years (2022/23 and 2023/24) was submitted (see Treasurer’s Report). The 2024/25 submission will be made prior to the next AGM. The Charity Commission website will be updated with the new Trustees list.
6. Treasurer’s report – Huw Morgan
I am pleased to say that finances remain in a healthy position, reporting a near £5k gain on the closing balance from last year
I will talk through the highlights of the incomes and expenditures:
- £14k of membership subs represents a near £2k increase from the previous year. Attributed to a combination of slightly higher subs (£10/person), the addition of the squirrels section in early 2025 and higher young people numbers (9 person increase in census). £6.5 of the £10/person subs increase was due to capitation
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increases (National £6 and District £0.50); combined with the increase in census numbers results in a £1k increase in capitation from last year.
-
£900 bank interest, a £200 increase from last year: despite interest rates dropping slightly, we have moved excess balances from section accounts into the savings account.
-
£1.9k property rents, a £1.3k increase from last year: due to a full year of regular Saturday morning rents (previous year’s accounts was only for three months of Saturday morning rents) and polling day rents.
-
Donations are down by £1.7k from last year, ultimately this is out of our control.
-
Camp fees are reduced by £3.6k; linked to fewer camps. There is a corresponding reduction in camp expenditures of £1.6k
-
Fundraising activities have included the Family Fireworks display, Easy Fundraising, Round Table and Annual Christmas Fest activities, resulting in a £1.5k increase in Fundraising income; this is offset somewhat by a £1.1k increase in Fundraising Expenses. Thanks to all for their Fundraising efforts.
-
£5k gift aid recovered – this represents two year’s of gift aid recovery (similarly the previous year had two years of gift aid recover), we are now up to date with all gift aid submissions, so future years will show approximately half of this amount – thanks to Huw Ricketts for his work submitting the claims.
-
Income from the sale of uniforms is reduced by ~£700. There is also a £1.1k increase in Badge and Uniform expenditure: Some of this is attributed to the purchase of hoodies for leaders of all sections and setting up of our Squirrels Dray.
Overall income for the year has been strong, there is a £2.6k reduction in revenues compared to previous years which is primarily linked to reduced camp revenues and reduced donations (out of our control).
Overall premises expenditure has reduced by around £2.2k. Last year’s accounts had ~£7k of kitchen improvements. We have still continued to invest in our hut including: £3.6k window and door replacements; £350 hut painting; £400 kitchen sink; £120 veranda repairs; £400 storage box refurbishment; fire alarm, fire extinguisher and electrical testing & servicing . We plan to continue this investment in the hut into the next financial year including the second half of storage box refurbishment; microwave and fridge replacements; wooden fence & gate replacement; flagstone path replacement; and potentially others.
Establishment costs are comparable with the previous year excluding the increase in Fundraising expenses previously mentioned.
Scouting Activities expenses have reduced by £1.4k, primarily due to the decrease in camp expenditure and are otherwise consistent with previous years.
The Group prudently maintain our cash reserves. This year we have developed and agreed a ‘Reserves Policy’; this policy calculates the minimum reserves required to be maintained by the group, which if needed, would be used to support the restructuring and ultimately dissolution of the Group. The dissolution fund includes provision for the demolition of the building and return of the land in its original state (as per our lease requirements).
If anyone has any questions about the accounts I can try to answer them now.
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As usual these accounts have not yet been examined but I would ask for the figures to be accepted subject to examination
Finally I would like to thank David Powell for agreeing to examine these accounts. Also I would like to thank the section treasurers for all their work during the year and helping me to prepare these combined accounts. Nominate David as examiner for next year (2025/26)
7. Group Lead Volunteer’s Report – Suzanne Wardle
To be updated
8. Appointment of Trustees
The Policy, Organisation & Rules (POR) Section 5.4 was agreed and adopted by the AGM attendees.
The Trustees will therefore comprise, with a one (1) year term, the following:
Chair of Trustees: Jo Pater Group Lead Volunteer: Sue Wardle Treasurer: Huw Morgan Secretary: Huw Ricketts Trustee Member: Catherine MacLennan Trustee Member: Sarah Clarke
9. Presentations
No presentations were given this year.
10. Any other business
Mark Eden remarked that he was impressed by the Group’s Trustees. There was a discussion around how to increase the number of attendees (parents particularly) at the AGM in future years.
As a parent, Catherine Maclennan thanked all the volunteers for the work they have done over the years for all the children, and specially her son and daughter. Catherine commented (and all agreed) that Sarah C. has been a breath of fresh air into the Trustees group. She thanked Jo and Rich for organising an extra hike for her son.
The Chair (Catherine Maclennan) thanked all those present for attending and the meeting was closed at 20:17.
Agreed and Signed:
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Chair: Date:
Appendix A – Group Accounts
1st Poynton Scout Group Accounts 2024/25
Receipts
| 2024/25 | 2023/24 | |
|---|---|---|
| External Income | ||
| Membership Subs | £13,945.21 | £12,002.68 |
| Less Paid to Area/National | -£4,814.00 | -£3,811.00 |
| Bank Interest | £868.26 | £643.53 |
| Property Rents | £1,910.00 | £600.00 |
| Donations | £327.50 | £2,000.00 |
| Activities | ||
| Camp Fees | £4,956.98 | £8,612.08 |
| Outings Contributions | £1,066.90 | £996.58 |
| Fund Raising | ||
| Fund Raising Activities | £2,819.92 | £1,458.06 |
| Other Income | ||
| Income Tax Recovered | £5,044.69 | £5,659.38 |
| Sundry Receipts | ||
| Sale of Uniforms | £562.00 | £1,224.72 |
| Hire of Equipment | £0.00 | £0.00 |
| Sundry Income | £81.93 | £0.00 |
| Total | £26,769.39 | £29,386.03 |
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| Payments | |||
|---|---|---|---|
| 2024/25 | 2023/24 | ||
| Premises | |||
| Repairs and Maintenance | £2,257.74 | £1,222.37 | |
| Heating Lighting Water | £1,674.65 | £1,920.99 | |
| Ground Rent | £36.25 | £36.25 | |
| Consumables | £292.54 | £56.69 | |
| Building Improvement | £4,876.80 | £8,176.75 | |
| Establishment | |||
| Telephone | £0.00 | £0.00 | |
| Insurance | £1,668.01 | £1,727.22 | |
| Fund Raising expenses | £1,093.92 | £0.00 | |
| Training | £0.00 | £150.00 | |
| Loan Repayment | £0.00 | £0.00 | |
| Gifts and prizes | £31.24 | £0.00 | |
| Donations | £250.80 | £22.50 | |
| Stationery | £0.00 | £0.00 | |
| Legal Fees | £0.00 | £0.00 | |
| Scouting Activities | |||
| General Scouting | £2,307.37 | £2,728.03 | |
| Outings and Special events | £58.66 | £1,291.19 | |
| Camps | £4,578.24 | £6,181.80 | |
| Badges and Uniforms | £2,437.38 | £1,325.08 | |
| Equipment | £434.81 | -£328.02 | |
| Equipment repair | £0.00 | £0.00 | |
| Total | £21,998.41 | £24,510.85 |
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Receipts and Payments Account Summary
| 2024/25 | 2023/24 | |
|---|---|---|
| Receipts | £26,769.39 | £29,386.03 |
| Payments | £21,998.41 | £24,510.85 |
| Net Receipts | £4,770.98 | £4,875.18 |
| Cash B/F | £79,546.28 | £74,671.10 |
| Cash C/F | £84,317.26 | £79,546.28 |
| Statement of Assets and Liabilities at 31st March 2025 | Statement of Assets and Liabilities at 31st March 2025 | |
|---|---|---|
| Monetary Assets | ||
| 31/03/2025 | 31/03/2024 | |
| Cash in Hand | £160.99 | £378.49 |
| Current Bank Accounts | £6,261.72 | £24,027.50 |
| Deposit Accounts | £77,894.55 | £55,140.29 |
| Total | £84,317.26 | £79,546.28 |
| Non Monetary Assets (for charities use only) | ||
| Land and Buildings (insurance Value) | £217,165.50 | £206,824.29 |
| Scouting Equipment (insurance Value) | £9,877.42 | £10,491.79 |
| Liabilities | ||
| Outstanding Loans | £0.00 | £0.00 |
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1•t Poynton (St Georye's) Scout Group Annual Accounts Year Ending 31 March 2025
Ac¢ounts for Year Endlng 31•t March 2025 Thisttt(•). Ex4)fr10 Group Lead Volunteer M55 S Wardje Trugtees- Appfrlnted ChairtfTSon H Mor8an H Ricke C Maclennan S Clarke BnkeTY The BADK 12 C88le S( M¥AJèsfithJ SK118AF Other Advisorj Mr D Powtll Group RegiytrtioD with Scout A&qoeiation:. Conlxt Name and Address: MrH Morgaffj 16 Milton Drive. POynt0 StockrK>r( SK12 IEY Tr GTOW) is a trwt ¢slablished un(kr its. rules whicb common to all GTOUP& The aCu have be drawn up on the rcceiFts basi4 which i5 consistent with the prcvi0th8 y¢aT. A[Pred by d* Trusrea on P June 2025 wxl SId on their belwlf by J Pater 2. QTOUP Lead Volunte¢T S Wardle H Morgan
1st Poynton Scout Group Accounts 2024125 Recelpts 2023r24 PaembèrsPAp Sub¥ £13,945.21 £12.(X)2.68 Less pad to Arethli¢J 44.814.lJO 3,811.00 Bank Interest £86826 £643.53 £1.910.00 £6(YJ.00 Don81ion$ £327.50 £2.0.00 Acllvlll•• Can¥) Fees £4,956.98 £8.612.08 Oulirys ContribjtitS £1.066. £9*.58 Fund R•lsl FuTrJ Raising AdiMIigs £2.819.92 £1.458.06 Olh•r Incom• Incom8 Tax Rtt¢bed £5.044.69 £5,659.38 Surnlry R•celpts Sale rf Uriforms £562.00 £1.224.72 re d Equipment £0.00 £0.00 Sundry Inc¢m £81.93 £0.00 Tolal £26,769.39 £29A8S.OJ
Paym•nt• 2024121 2023124 E2,257.74 £1.222.37 ats'ThJ LyMlThJ V4*r £1,874.65 £1,920.99 G11 Rent £38.25 £38.25 £292.54 £56.89 Bullding Inyrmme £4.876.80 £8.176.75 Tole £0.00 £0.00 InsurwKe £1,668.01 £1,727.22 FurKI Raising £l.O¥J.92 £0.00 Tf8iniThJ £0.00 £150.00 Loan Repayment £0.00 £31.24 £0.00 £250.80 £0.00 £0.00 Fees £2,307.37 £2,728.03 ()Jtiry SpKial events £58.66 £1.291.19 £4.578.24 £6,181.80 Bodges and Uriform6 £2.437.38 £1.325.08 Equlprnnt £434.81 328.02 Equlp)vJnt f•wr £0.00 £0.00 T¢A•l £21,998.41 £24,010.85
Roc•lpts and Payments Account Summary 2024nO 2023124 Reip1S £26.789.39 £29,386.03 PaYThnts £21.998.41 £24,510.85 £4.770.98 £4,875.18 £79.$46.28 £74.671.10 £84.317.26 £79,546.28 ststement of Assets and Ll•bilities at 31st March 2025 31103r2026 £160.99 31101f2024 Cash in Har•J Current Bank Amrts £378.49 £6,261.72 £77,894.55 £84.317.26 £24.027.50 £55.140.29 £79.546.28 1*ry Assots (forcharf¢l•• us• onty) Ld arxf BUdIrj8 fir[ Value) ScLyJliffj Ewiprnnt (Insu Value) £217.16S.50 £9.877.42 £2C6.824.29 £10,491.79 £0.00 £0.00
The amnl Ind #e(xxnr•nylng slalem¢nt of AJ8¢ts •nd1IobllltleJ V*Ere •pprov¢d by the on 5 June 2025 Ind %18ned on Ihetr behalf by J P•thr 2. Grow) Le•J Volunteer S Wudk H Morgan
Independent Examin•r'8 Report to the Trusteos of the 1•t Poynton (St George's) Scout Group l Rewt on the th0nts of the GrOuDIstrict for Ik ycgr ended 31 March 2025 which #re set o on pa8es 3 to 6 Respect(v• R•8pon•lbllltlo8 of th• TfU•to•• and Ex•mlner As the Iruslees you are reSP)nsile fw the wctwation of the accounts; you Consider that the autht requirements of sethon 43(2) of the charities act 1993 (the Acl) d¢KS not apply. It is my rtsp)nsibility to slate, on the Ixsis of pr(K¢dures specified in the G¢n¢Tal Directions given by the CFwity cnMiSsionerS under s¢aion 42(7Xb) of the acl Wicular matters have come to my aitentiOIL Ba$ls of Examlnefs Report My examinatiOD was carried in &CrdanCe with the G¢n¢T8J Directions given by the Chlty Commissioners. An exam1rtion irKludes a revi¢w of the xcountsng red$ kept by th¢ charity and a c4)mwison of the a¢Un PTesented with those records. It also IludeS C051dernti0n of any Unusu items or disclosures in the seeking explanations from you as tn concerning aDy such matteY> The pr{U[eS uThJert4k¢n do Dot provRdeall the evidence that would be required in an audii and ConseqntlY I do wt express an auth"t opinion on the view wven by Independent Examlnerfs Statement l. Which gives me reole cause to b¢]i¢v¢ that in any mataial the requirement:. To kw accounting rr&s ID accor with sectson 41 of the Act and To preFKre aLxounts which wLord with the ac¢oun¢in8 records and To comply with the acCoun8 reqUireMts of the Act Have beets m¢L or 2. To whicty in my opinion. attention slKMdd be thawn in order to eDable a prow TdIn8 of the &counts th t¢ rexhe 3. Ivbich gj'ves me asOn8b1e Cause to ]1¢¥¢ that in any matuial Tcspea the 0nting ndes of the Group'¥Distri ' ons hav¢ not met Sig1 OQTo.e)Éfy. 20%.5................
1•t Poynton (St Georye's) Scout Group Annual Accounts Year Ending 31 March 2025
Ac¢ounts for Year Endlng 31•t March 2025 Thisttt(•). Ex4)fr10 Group Lead Volunteer M55 S Wardje Trugtees- Appfrlnted ChairtfTSon H Mor8an H Ricke C Maclennan S Clarke BnkeTY The BADK 12 C88le S( M¥AJèsfithJ SK118AF Other Advisorj Mr D Powtll Group RegiytrtioD with Scout A&qoeiation:. Conlxt Name and Address: MrH Morgaffj 16 Milton Drive. POynt0 StockrK>r( SK12 IEY Tr GTOW) is a trwt ¢slablished un(kr its. rules whicb common to all GTOUP& The aCu have be drawn up on the rcceiFts basi4 which i5 consistent with the prcvi0th8 y¢aT. A[Pred by d* Trusrea on P June 2025 wxl SId on their belwlf by J Pater 2. QTOUP Lead Volunte¢T S Wardle H Morgan
1st Poynton Scout Group Accounts 2024125 Recelpts 2023r24 PaembèrsPAp Sub¥ £13,945.21 £12.(X)2.68 Less pad to Arethli¢J 44.814.lJO 3,811.00 Bank Interest £86826 £643.53 £1.910.00 £6(YJ.00 Don81ion$ £327.50 £2.0.00 Acllvlll•• Can¥) Fees £4,956.98 £8.612.08 Oulirys ContribjtitS £1.066. £9*.58 Fund R•lsl FuTrJ Raising AdiMIigs £2.819.92 £1.458.06 Olh•r Incom• Incom8 Tax Rtt¢bed £5.044.69 £5,659.38 Surnlry R•celpts Sale rf Uriforms £562.00 £1.224.72 re d Equipment £0.00 £0.00 Sundry Inc¢m £81.93 £0.00 Tolal £26,769.39 £29A8S.OJ
Paym•nt• 2024121 2023124 E2,257.74 £1.222.37 ats'ThJ LyMlThJ V4*r £1,874.65 £1,920.99 G11 Rent £38.25 £38.25 £292.54 £56.89 Bullding Inyrmme £4.876.80 £8.176.75 Tole £0.00 £0.00 InsurwKe £1,668.01 £1,727.22 FurKI Raising £l.O¥J.92 £0.00 Tf8iniThJ £0.00 £150.00 Loan Repayment £0.00 £31.24 £0.00 £250.80 £0.00 £0.00 Fees £2,307.37 £2,728.03 ()Jtiry SpKial events £58.66 £1.291.19 £4.578.24 £6,181.80 Bodges and Uriform6 £2.437.38 £1.325.08 Equlprnnt £434.81 328.02 Equlp)vJnt f•wr £0.00 £0.00 T¢A•l £21,998.41 £24,010.85
Roc•lpts and Payments Account Summary 2024nO 2023124 Reip1S £26.789.39 £29,386.03 PaYThnts £21.998.41 £24,510.85 £4.770.98 £4,875.18 £79.$46.28 £74.671.10 £84.317.26 £79,546.28 ststement of Assets and Ll•bilities at 31st March 2025 31103r2026 £160.99 31101f2024 Cash in Har•J Current Bank Amrts £378.49 £6,261.72 £77,894.55 £84.317.26 £24.027.50 £55.140.29 £79.546.28 1*ry Assots (forcharf¢l•• us• onty) Ld arxf BUdIrj8 fir[ Value) ScLyJliffj Ewiprnnt (Insu Value) £217.16S.50 £9.877.42 £2C6.824.29 £10,491.79 £0.00 £0.00
The amnl Ind #e(xxnr•nylng slalem¢nt of AJ8¢ts •nd1IobllltleJ V*Ere •pprov¢d by the on 5 June 2025 Ind %18ned on Ihetr behalf by J P•thr 2. Grow) Le•J Volunteer S Wudk H Morgan
Independent Examin•r'8 Report to the Trusteos of the 1•t Poynton (St George's) Scout Group l Rewt on the th0nts of the GrOuDIstrict for Ik ycgr ended 31 March 2025 which #re set o on pa8es 3 to 6 Respect(v• R•8pon•lbllltlo8 of th• TfU•to•• and Ex•mlner As the Iruslees you are reSP)nsile fw the wctwation of the accounts; you Consider that the autht requirements of sethon 43(2) of the charities act 1993 (the Acl) d¢KS not apply. It is my rtsp)nsibility to slate, on the Ixsis of pr(K¢dures specified in the G¢n¢Tal Directions given by the CFwity cnMiSsionerS under s¢aion 42(7Xb) of the acl Wicular matters have come to my aitentiOIL Ba$ls of Examlnefs Report My examinatiOD was carried in &CrdanCe with the G¢n¢T8J Directions given by the Chlty Commissioners. An exam1rtion irKludes a revi¢w of the xcountsng red$ kept by th¢ charity and a c4)mwison of the a¢Un PTesented with those records. It also IludeS C051dernti0n of any Unusu items or disclosures in the seeking explanations from you as tn concerning aDy such matteY> The pr{U[eS uThJert4k¢n do Dot provRdeall the evidence that would be required in an audii and ConseqntlY I do wt express an auth"t opinion on the view wven by Independent Examlnerfs Statement l. Which gives me reole cause to b¢]i¢v¢ that in any mataial the requirement:. To kw accounting rr&s ID accor with sectson 41 of the Act and To preFKre aLxounts which wLord with the ac¢oun¢in8 records and To comply with the acCoun8 reqUireMts of the Act Have beets m¢L or 2. To whicty in my opinion. attention slKMdd be thawn in order to eDable a prow TdIn8 of the &counts th t¢ rexhe 3. Ivbich gj'ves me asOn8b1e Cause to ]1¢¥¢ that in any matuial Tcspea the 0nting ndes of the Group'¥Distri ' ons hav¢ not met Sig1 OQTo.e)Éfy. 20%.5................