## **1[st] Poynton (St. Georges) Scout Group** ## **Minutes of Annual General Meeting held on Friday 13[th] May 2022** **Time:** 7.30 pm **Location:** Scout Hut, Lawrence Place, Poynton Minutes taken by Huw Ricketts, Secretary ## **1. Welcome** Oliver Hardman, the group Chair, was not able to attend the AGM due to other commitments. Steve Gale (AGSL) Chaired the meeting in Oliver’s absence. Steve Gale welcomed the attendees and thanked them for coming. Following the AGM there will be a Bingo evening to raise funds for a number of Explorers to attend the Jamboree in South Korea in 2023. Steve welcomed the guest, Tim Hope Deputy District Commissioner. ## **2. Apologies for absence** Oliver Hardman, Dave Bradshaw, Michelle Martin, Steve Shaw, Janine Westmancoat. ## **3. Matters arising** The Secretary noted that a slight change to the 2021 AGM minutes has been made to correct a mistake in the Treasurer’s report section. Minutes of the AGM on 18[th] May 2021 were agreed and signed by Steve Gale in the absence of Oliver Hardman. ## **4. Chair’s report** – Steve Gale (in the absence of Oliver Hardman) - Thank you to all the leaders and volunteers for keeping the Scout Group running so smoothly during difficult times. - Main projects this year have been: - New doors - Extension to the stores - New LED lights - Fire safety improvements - Kitchen and outdoor shing area – thank you to Charlie for driving this and also thanks to Pete, Sue and Matt Osbourne - These works would not have been possible without fundraising and Pete Morris deserves a huge thank you for finding organisations who will offer us funding for these projects. - Malcolm Wood is stepping down as our Treasurer (although he is staying on as a committee member). Malcolm has been Treasurer since 2006 and is leaving us with the finances in a very strong position. Thanks to Malcolm for all his hard work. - Mark Roberts has agreed to take over as Treasurer. - Finally, Gareth Kitchin has become the latest Scout Leader (in Phoenix). 1 ## **5. Secretary’s report** – Huw Ricketts - Since the last AGM (held on 18[th] May 2021) the Executive Committee held three (3) meetings (14/11/2021, 27/02/2022 and 24/04/2022). - Gift Aid has been a challenge to switch to being online, but the Secretary is hopeful that will be completed in the coming weeks. - The secretary noted that the policies for property insurance (with Access Insurance) and the non-member personal accident and medical expenses for helpers and supporters (Unity Insurance) have both been renewed. ## **6. Treasurer’s report** – Malcolm Wood Copies of the 2021/22 accounts were circulated during the meeting. A summary of these accounts is shown below, and the full accounts are added as Appendix A to these minutes. The Treasurer’s written report is also attached as Appendix B to these minutes. The 2021/22 have not yet been examined by David Powell. The Treasurer asked those present to accept the accounts subject to examination. This was agreed unanimously. The Treasurer asked those present to approve the appointment of David Powell as the examiner of the 2022/23 accounts. This was agreed unanimously. **7. GSL’s report** – Suzanne Wardle ## **8. Election of officers** Chair – Oliver Hardman was appointed as the Group Chair All other members of the executive where happy to continue in their roles and nomination and voting was done as follows: |**Role**|**Nominated**|**Nominated By**|**Seconded By**|**Voted**| |---|---|---|---|---| |Treasurer|Mark Roberts|Steve Gale|Sue Wardle|Unanimous| 2 |Secretary|Huw Ricketts|Steve Gale|Sue Wardle|Unanimous| |---|---|---|---|---| |Parent
Representative|Richard Lund|Huw Ricketts|Steve Gale|Unanimous| |Parent
Representative|Catherine
MacLennan|Malcolm Wood|Steve Gale|Unanimous| The Executive Committee will therefore comprise: Group Chair: Oliver Hardman GSL: Sue Wardle Treasurer: Mark Roberts Secretary: Huw Ricketts Parent Rep: Richard Lund Parent Rep: Catherine MacLennan Committee Member: Malcolm Wood QM: Alf Baron QM: Bernice Baron Scout Leader: Michelle Martin Scout Leader: Steve Gale Cub Leader: Charlie Walker Cub Leader: Jo Pater Beaver Leader: Nicola Spragg ## **9. Presentations** Tim Hope made the following presentations: 5 Year Service Award: Steve Gale 15 Year Service Award: Alf Baron Special Award – Chief Scout Commendation for Good Service: Bernice Baron Special Award – Chief Scout Commendation for Good Service: Nicola Spragg ## **10. Any other business** - None The Chair (Steve Gale) thanked all those for attending and the meeting was closed at 20:09 and Bingo was commenced! ## **Agreed and Signed:** Chair: 3 Date.. Appendix A- Group Accounts 1st Poynton Scout Group A¢￿unts 2021r22 2021ra £>.474 15 £17.W3 £10.WT.37 E72.57901 £a3.W5 3 E20.71727 E10.LW59 £10.62T.6ts E61.951 33 Ef2.51901 N0tR¢G•**• ca￿ 6yF 2021tt eAi•rn•1 In¢thh• E14.40667 45.￿l.LI) £1301 £4LKOJ t4￿￿ £10￿42 5.319.LlJ £1793 £162.ty) CampF• £4.rn. £1.1fj0a) £rnio £3237.18 £4tt01 E1YJ(11 E11.917. £1&5(N) £19JOJ 0[Eq￿T￿ Totsl £1I47&75 É20.71727 2021r22 £1.934 £1.195>J £1.1(f5.67 £35.17 £4AW.(L5 £4.￿3.68 Tolqptr £1.16492 £437 16 LtyalFqq £om £1216.fy1 £3.835 34 334 52 Ewpmv £1DJ. Total £17M7.38 £10m*S• 31m12021 ¢a¥h in £257 34 EZJ.116 Q3 £WJ.013.01 21.9T05 Tr £72J7901 £195.975.51 £12mttsi £187.585.73 £11.W)$7 fom ## Appendix B – Treasurer’s Report I am pleased to say that the finances are in a very healthy condition, the final balance being over £10.500 up on last year. This is excellent when you consider we have spent over £4,000 on capital projects this year. The majority of this was spent on our new front doors. The rest was on further upgrades to LED lighting and some kitchen upgrade costs. We obtained sundry income of nearly £12,000. This came from two further Covid grants from Cheshire East of £10,000 and £1,250 as an incentive to move a section bank account from Nat West to the Coop. This explains most of the financial gain. We have not had a payment from HMRC this year due to problems changing from manual to online submissions. This should soon be resolved. Gift aid is a great way to increase funds so please anyone who can, sign up to it. Rent income was over £400 this year. This was mainly from a local election and a new regular Saturday morning booking. **Outgoings** remain fairly constant so I won’t say any more except to issue a warning that we have energy contracts coming up for renewal. This will significantly increase our costs in the future. If anyone has any questions about the accounts, I can try to answer them now. As usual these accounts have not yet been examined but I would ask for the figures to be accepted subject to examination. Finally, I would like to thank David Powell for agreeing to examine these accounts. Also, I would like to thank the section treasurers for all their work during the year and helping me to prepare these combined accounts. ## **Nominate David as examiner for next year (2021/22)** (he has agreed) ## **Malcolm Wood** May 2022 6 ## **1st Poynton Scout Group Accounts 2021/22** |**Receipts and**|**Payments Account Summary**|| |---|---|---| ||**2021/22**|**2020/21**| |Receipts|£28,474.75|£20,717.27| |Payments|£17,667.38|£10,089.59| |Net Receipts|£10,807.37|£10,627.68| |Cash B/F|£72,579.01|£61,951.33| |Cash C/F|£83,386.38|£72,579.01| ||**Receipts**|| ||**2021/22**|**2020/21**| |**External Income**||| |Membership Subs|£14,406.67|£10,365.42| |Less Paid to Area/National|-£5,304.00|-£5,319.00| |Bank Interest|£13.01|£17.93| |Property Rents|£405.00|£0.00| |Donations|£499.72|£162.00| |**Activities**||| |Camp Fees|£4,721.04|£349.72| |Outings Contributions|£1,166.20|£35.00| |**Fund Raising**||| |Fund Raising Activities|£78.10|£34.02| |**Other Income**||| |Income Tax Recovered|£0.00|£3,237.18| |**Sundry Receipts**||| |Sale of Uniforms|£422.01|£185.00| |Hire of Equipment|£150.00|£150.00| |Sundry Income|£11,917.00|£11,500.00| |**Total**|**£28,474.75**|**£20,717.27**| ||**Payments**|| ||**2021/22**|**2020/21**| |**Premises**||| |Repairs and Maintenance|£1,934.95|£1,198.30| |Heating Lighting Water|£879.58|£1,103.67| |Ground Rent|£36.25|£36.25| |Consumables|£32.95|£38.17| |Building Improvement|£4,303.68|£4,440.05| |**Establishment**||| |Telephone|£0.00|£0.00| |Insurance|£1,211.11|£1,164.92| |Fund Raising expenses|£0.00|£0.00| |Training|£820.00|£0.00| |Loan Repayment|£0.00|£0.00| |Gifts and prizes|£265.99|£437.16| |Donations|£30.00|£0.00| |Stationery|£28.42|£0.00| |Legal Fees|£0.00|£0.00| |**Scouting Activities**||| |General Scouting|£998.81|£973.90| |Outings and Special events|£1,216.00|£0.00| |Camps|£3,835.34|-£334.52| |Badges and Uniforms|£843.80|£633.78| |Equipment|£1,230.50|£369.95| |Equipment repair|£0.00|£27.96| |**Total**|**£17,667.38**|**£10,089.59**| |**Statement of Assets and Liabilities at 31/3/2022**||| |**Monetary Assets**|**31/03/2021**|**31/03/2021**| |Cash in Hand|£257.34|£608.43| |Current Bank Accounts|£23,116.03|£21,970.58| |Deposit Accounts|£60,013.01|£50,000.00| |Total|£83,386.38|£72,579.01| |**Non Monetary Assets (for charities use only)**||| |Land and Buildings (insurance Value)|£196,975.51|£187,595.73| |Scouting Equipment (insurance Value)|£12,022.01|£11,990.57| |**Liabilities**||| |Outstanding Loans|£0.00|£0.00| 1" Poynton (St George's) Scout Group Annual Accounts Year Ending 31 March 2022 Accounts for Year Ending 31" March 2022 Trustees Ei-Offi¢io (Appointment) Group Scout Leader Mrs S Wardle Scout Leader (GritTin) Mr S Gale Scout ILad¢r (Phoenix) Mrs M Martin Cub Scout L&er (Vernon) Mr C Walker Cub Scout Leader (Warren) Mrs J Pater B¢aver Scout Leader {Sycamore) Mrs N Sprngg Trustees- Elected Treasurer Mr M Wood Secretary Mr H Ri¢ketts Parent Member Mr R Lund Trustees- Nominated (Appointed) Chairnian Mr O Hardman B*nken The Cowoperative Bank Natwest Bank 12 Castle St, Macdeslleld SK116AF 2 Chesiergate M￿1¢$fICId SKI16BA Other Advisors Independent Examiner Mr D Powell Group Registration with Scout Association: . 4881 Contsct Nam¢ and Address Mr M BeTmatL Elm Beds Roa¢ Higher Poynton. StockwrL SK12 ITG The Group is a trust established under its. Tules which are common to all Groups. Tn￿leeS are apFK)inted Trn a￿ordanCe with the w)licy. organis&tion and rules of the Scout Association. The accounts have bcen drawTr up on the receios basis. whtch is consist¢nt with the previou5 year. Approved by the Tn￿teeS on 13 May 2022 and Sign￿ on thcir bchalf by l. ChaiTman Mr O Hardman 2. Group Scout ￿ader Mrs S Wardle 3. Treasurer Mr M Wood 1st Poynton Scout Group Accounts 2021122 Receipts and Payments Account Summary 2021122 2020121 Receipts £28,474.75 £20,717.27 Payments £17,667.38 £10,089.59 Net Receipts £10,807.37 £10,627.68 Cash BIF £72,579.01 £61,951.33 Cash CIF £83,386.38 £72,579.01 Receipts 2021122 2020121 External Income Membership Subs £14,406.67 £10,365.42 Less Paid to ArealNational -£5,304.00 -£5,319.00 Bank Interest £13.01 £17.93 Property Rents £405.00 £0.00 Donations £499.72 £162.00 Activities Camp Fees £4,721.04 £349.72 Outings Contributsons £1,166.20 £35.00 Fund Ral8lng Fund Raising Activities £78.10 £34.02 Other Income Income Tax Recovered £0.00 £3,237.18 Sundry Receipts Sale of Uniforms £422.01 £185.00 Hire of Equipment £150.00 £150.00 Sundry Income £11,917.00 £11,500.00 Total £28,474.75 £20,717.27 Payments 2021122 2020121 Prnmlses Repairs and Maintenan £1.934.95 £1,198.30 Heating Lighting Water £879.58 £1,103.67 Ground Rent £36.25 £36.25 Consumables £32.95 £38.17 Building Improvement £4,303.68 £4.440.05 Estsbllshment Telephone £0.00 £0.00 Insurance £1,211.11 £1,164.92 Fund Raising expenses £0.00 £0.00 Training £820.00 £0.00 Loan Repayment £0.00 £0.00 Gifts and prizes £265.99 £437.16 Donations £30.00 £0.00 Stationery £28.42 £0.00 Legal Fees Scoutlng Actlvlties General Scouling £0.00 £0.00 £998.81 £973.90 Outings and Special events £1,216.00 £0.00 Camps £3,835.34 -£334.52 Badges and Unifomis £843.80 £633.78 Equipment £1,230.50 £369.95 Equipment ￿pair £0.00 £27.96 Total £17,667.38 £10.089.59 Statomont of Assets and Liabllitles at 311312022 Monetary Assets Cash in Hand 3110312022 3110312021 £257.34 £608.43 Current Bank Accounts £23,116.03 £21,970.58 Deposit Accounts £60,013.01 £50,000.00 Total £83,386.38 £72,579.01 Non Monetary Assets (for charltles use only) Land and Buildings (insurance Value) £196,975.51 £187,595.73 Scouting Equipment {insurance Value) £12,022.01 £11,990.57 Llabllltl88 Outslanding Loans £0.00 £0.00 The above accounl and accompanying statement of assets and Liabilities were approved by the trustees on 13 May 2022 and signed on their behalf by l. Chairnian pp Mr O Hardman 2. Group Scoul Leader Mrs S Wardle 3. Treasurer Mr M WLN)d Independent Examiner's Report to the Trustee8 of the 1 Poynton (St George's) Scout Group l R¢N)rt on the a¢counts of the GmutyDistrict for the year ended 31 March 2022 which are sel oul on pages 3 10 6 Respectlve Responsibilities of the Trustees and Examiner As the trustees you are reS￿)nSible for the pre￿ration of the accounts. you consider that the audit r¢quirements of section 43(2) of the charities act 1993 (the Act) do¢s not apply. It is my )nsibility to stste. on the basis of procedures specified in the Gen¢rdl Di[￿tiO￿% given by the Charity Commissioners under section 42(7Xb) of th¢ act. whether pwrticular matters have come lo my attention. Bas18 of Examinerfs Report My examination was carried out in accordance with th¢ Gcneral Directions g4ven by the Charity Commissioners. An cxamination inclu(ks a review of the accounting records kept by lh¢ charity and a compaTison of the &counts presented with those records. It also includes consid¢rntion of any unusual items or disclosures in the accounts. and seekin8 explanations from you as ITUSt¢e5 concerning any such mallers. The procedures undertaken do not provide all the evidence ihat would be required in an audit, and ci)nscqu¢ntly I do not express an audit opinion on the view given by the accounts. Independent Examlnees Ststernent In connection with my examination, no matter has come to my attention.. l. Which gives me reasonable cause lo believe that in any material respect the requirement.'- To keep accounting records in accordance wilh ￿¢tion 41 of the Act and To prepare accounls which accord with the accounting records and To comply with the accounting requirrnjents of the Act Have noi been met. or 2. To which. in my opinion. attention should be dra￿￿ in order to enable a prO￿r understandin8 of the ac¢ounts to be reached. 3. Which gives me reasonable cause lo believe that in any material respect the accounting rul¢s of the GroUp'S￿l5t stilutions hav¢ not been met Signed.. Name.. Qualification- Addr¢ss.' l MhklTM•laE Grtovc ..¢.9y.JToA....... .. CHÉfHIÉl Date..