## Group Annual Report ## 2025 (1[st] April 2024 – 31[st] March 2025) Thursday 27[th] November 2025 – 7:30pm Kibworth Scouts & Guides Headquarters ## **1[st] KIBWORTH SCOUT GROUP - SCOUT COUNCIL** ## Annual General Meeting Thursday 27[th] November 2025 Kibworth Scouts & Guides Headquarters, Kibworth ## **AGENDA** ## **1. Introduction and welcome** ## **2. Apologies for absence** ## **3. Governance topics** - a. Approve the minutes of the Annual General Meeting held on Sat 28[th] Sept 2024 - b. Adopt the model constitution from Policy, Organisation and Rules (POR) - c. Note the Group’s financial year - d. Approve appointed and community members of the Group Scout Council - e. Agree the number of members that may be appointed to the Trustee Board - f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM) ## **4.** ## **Review of the previous year** - a. The Group Lead Volunteer’s Group review - b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts ## **5.** ## **Making appointments** - a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board - b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board - c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board ## **6.** - d. Appoint the Auditor for the 2025-2026 financial year **Closing remarks** 1 ## **Welcome** Welcome to 1st Kibworth Scout Groups 2025 AGM. It has been yet another incredible year for the young people in Kibworth. Many have overcome fears, tried new things, created lasting memories and formed new friendships. The young people have developed the skills they need for school, for collage, for university, for employment, for the tricky challenge and the big dreams – The skills they need for life. 1[st] Kibworth remains a large and successful group with continued growth, Over the year our biggest highlight has been the kind donation and work completed on land in the center of the village. We are increadbly greatful to the family for donating their land to our scout group in memory of the late owners, Richard Simons and Beatrice Woolley (Doug and Beatie). As we have successfully grant funded, Fundraised and conducted improvement works on the land, we have been blown away with the generocity of our local community who have pulled together to turn the land into a fantastic outdoor space for the young people I’m very proud of our truly amazing and inspiring team of adult volunteers who work tirelessly both in leadership roles and behind the scenes to make it all happen. The reports in this document only give a small sample of the achievements of our group, the true scale cannot be summarised. I want to thank all the volunteers at 1st Kibworth for their work and commitment over the last year and I know that they will make this year, and the future equally as amazing! _Samuel Arnold, Group Lead Volunteer_ 2 ## **Minutes of** ## **1[st] Kibworth Scout Group** ## **Annual General Meeting 2023-24** ## **Held at 1:30pm Saturday 28[th] September 2024 – St.Wilfrids Church Kibworth** **Present:** Samuel Arnold, Peter Dunn, Josie Anderson, Martin Pullen, Amy McLaren, Other Trustees whos details are withheld. Members of the Public including members of the Scout Council joined the meeting. ## **1. Welcome** The Group Scout Leader opened the Meeting following a service of thanksgiving conducted by Rev’d Ludger Fremmer at 1:30pm, the AGM was held after the service. The Group Scout Leader thanked all those present for giving up their time to attend the AGM and members of the church for leading such a special service. **2. Apologies** ## Apologies had been received from Michael Betts, Leanne Corbishley and Paul Allenby. **3. Thanks to our volunteers** The Chair extended formal thanks to all volunteers involved in Kibworth scouting, from section leaders, section assistants, the executive committee and all the parent volunteers. ## **4. Accounts** Michael Betts was thanked for preparing the accounts and for his work as treasurer over the year. Samuel reported that the treasurer's report and accounts for year ended 1st April 2024 had been submitted to prior to the meeting and were formally approved. Samuel therefore proposed that the accounts be accepted, and this was agreed unanimously. ## **5. Reports** The Group Report was circulated for the committee to review. Of note, Samuel reflected on a full year of many and varied activities across all sections, Samuel and Peter shared that we had just recently been donated a large area of land in the village that would provide the group with so many fantastic opportunities and was planned to be in use next month. The group was growning however, there is still a waiting list for some sections which has proved difficult to reduce due to the capacity and availability of the hut and high school as well as failing to secure sufficient Leaders. Samuel then commended all leaders and assistant leaders for their tremendous efforts and contribution over the year and thanked them for volunteering their time for 1st Kibworth. ## **6. Election of Executive Committee Members** The following appointments were proposed and agreed unanimously. ## Ex-officio Group Lead Volunteer, appointed by the District Lead Volunteer: Samuel Arnold Chair: Jon Owst Treasurer: Michael Betts ## Trustees Andy Hirst Amy McLaren Leanne Corbishley Martin Pullen Josie Anderson Peter Dunn Trustee withheld ## **7. With no further actions or questions, the Meeting Closed at 3pm.** 3 ## **Trustees' Annual Report** ## **For the period from 01/04/2024 to 31/03/2025** ## **Section A Reference and administration details** **Name of Charity:** 1[st] Kibworth Scout Group **Charity Registration:** Regulated **Meeting Address:** Kibworth Scouts & Guides HQ 6 Fleckney Road Kibworth Beauchamp Leicester LE8 0HE ## **Trustees who managed the charity were** |||| |---|---|---| |Name|Office (if any)|Dates acted if not the whole year| |Jon Owst|Chair|Resigned March 2025| |Michael Betts|Trustee (Treasurer)|| |Samuel Arnold|Group Lead Volunteer|| |Amy McLaren|Trustee|| |Leanne Corbishley|Trustee|| |Martin Pullen|Trustee|| |Peter Dunn|Trustee|| |Josie Anderson|Trustee|| |Andrew Hirst|Trustee|| 4 ## **Section B Structure and Governance** ## **Description of the charity’s trusts** ## **Type of governing document** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. ## **How the charity is constituted** The Group is a trust established under its rules which are common to all scouts. ## **Trustee selection methods** The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association, through an open selection process. ## **Additional governance info** The Group is managed by the Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Board of Trustees consists of, Chair and Treasurer together with the Group Lead Volunteer, and also a number of elected Trustees, and meets at least four times a year. This Board of Trustees exists to support the Group Lead Volunteer in meeting the responsibilities of the appointment and is responsible for: - The maintenance of Group property; - Providing meeting space for sections; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected. 5 ## **Risk and Internal Control** The Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: ## _Damage to the building, property and equipment._ The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has ensured that sufficient contents insurance is in place to mitigate against permanent loss. ## _Injury to leaders, helpers, supporters and members._ The Group through the member fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities. ## _Reduced income from fund raising._ The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board of Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. ## _Reduction or loss of leaders_ The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. ## _Reduction or loss of members_ The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. 6 **Section C Objectives and activities** ## **Summary of the objects of the charity set out in its governing document** The objectives of the group are as a unit of the Scout Association. ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ## **Public Benefit Statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 7 **Section D Achievements and performance** See Group Scout Leaders Group Report ## **Section E Financial Review** **Charity’s policy on reserves** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Board of trustees considers that the group should hold a sum equivalent to 3 months running costs, circa £5000. The Board of Trustees also hold funds relevant to the projects they are undertaking, and this can depend on the project. The Group held funds in excess of £35,000 at the year end. **Investment policy & objectives** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Savings accounts have gained the group interest on funds. ## **Section F Declaration** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** ## **Signatures** **Full names** **Samuel Arnold** ## **Michael Betts** ## **Position** Group Scout Leader Treasurer ## **Date** **12[th] November 2025** 8 ## **Treasurer’s report** This year we have seen one of the largest incomes and expenditures for many years. Firstly, the groups regular income and expenditure for the everyday running of the group is as expected and similar to most other years. Increased membership numbers has proportionately increased income and expenditure. In addition, the group has received significant capital funding to undertake projects on the new Scout Land, this includes the environmental improvements and the construction of the outdoor education project. Whilst all of the funds were received in this financial period, not all funds were spent, due to the completion and payment dates. This leaves the groups total income much higher than the expenditure at the end of the financial period. Also the group began to organise their first international expedition in many years, this had a cost of circa £11,500 and an increased trip income was due to this trip. Capitation has risen each year and will to do so again, along with the rising costs of all necessary purchases and services, The Board of Trustees will be monitoring expenditure to keep finances on track. The financial years cash funds were £38,475.50 of which was mostly designated funds for the outdoor education project. Please see below for a full outline of the payments and accounts. _Michael Betts, Group Treasurer_ 9 Receipts and payments accounts Fty1￿ P•rt￿ Ir T• 1st 2024 1stAwl 2025 IItAprll 2024 Section A Receipts and p ments Unr¢$tritied tunds Endowm¢ lunts Restrithd funds Total funds Last year A1 R4eqlpts 20.951 Fundtys J7.505 37.505 42 9.455 Re[ur￿8 2.09• Sub tat•l(Gtross Incorn lorA 87.810 .sJo AZ Asset •nd inv¢sknent ¥•l¢s, l¥¢e table). Svb ¢ot&l Tot•lTr¢•lpts 67.110 A3 P4ym•nt* capitsftrl Tfflps & Activrt￿S 1.7 8.754 J.571 1.700 Equas Card 1.350 1.3$0 Leader Train￿. Ur*f￿rn E4nk C￿￿e5 Cawt31 771 24.17• Sub lot41 40.OJ2 29.J74 •mplng EqulprN•nt Sub tot•1 Totalpayments 29,371 NetOl￿e￿pts1(p*yMentsJ A5 Tran5fer5 betwttfi funds A6 C￿h fund$ la¥t year •rbd Cash fvnds thls year en 21248 21248 5.156 17.22• 17.228 3B.476 12.072 38.476 17.221 Section B Statement of as ets and lia illties at the end f the perio Unrestricted fundb Restricted funds Endowment fund# loN4rHt£ B1 Cash fvnds It1M 2&374 Totsl cash funds 3V76 io ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 1[st] Kibworth Scout Group **On accounts for the year** 1[st] April 2025 **Charity no (if any)** 525086 **ended Set out on pages** 3 & 4 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) **responsibilities of** and that an independent examination is needed. **trustees and examiner** It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - • to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the **examiner’s statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: **examiner's statement** • - accounting records were not kept in accordance with section 130 of the Charities Act or - the accounts do not accord with the accounting records I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Date:** 11/11/2025 **Signed:** _[EJHarman ]_ **Name:** Eddie Harman **Relevant professional** MAAT **qualification(s) or body : Address:** 7 Coleridge Way, LE16 8FL 11 ## **Group Report** Our 2024-2025 year has a milestone year in the history of 1[st] Kibworth. Even if you have only just started Scouts recently or your not a part of scouting at all you can look upon our year and get a taste of the amazing things we do at Scouts. We started out year with a Group camp at the oaks in Charnwood Scout Campsite, our first camp with all Squirrels, Beavers, Cubs, Scouts and Leaders attending. We worked together having fun and making friends across the group. Our Scouts competed in the Frasier shield camping competition and returned home with the Turner Treasure. In August Network rail fenced what is now our new land ensuring it was secure ahead of us taking ownership, and on the 10[th] of august we opened the gates and walked on the land for the first time. With the help of local firm TLR Landscaping & Garden Maintenance, we cleared the land completely of all the overgrowth and rubbish. Avant Tecno UK lent us their latest forestry muncher to complete the work. On 19[th] August 2024 we held our first ever scout meeting on our new land, Beavers played outdoor games while Cubs collected firewood, lit fires and cooked sausages over open fire. This was the start of lots of new opportunities and adventures!! We were super excited. On 22[nd] August, Trustees signed the final paperwork and 1[st] Kibworth Scout Group became the legal owners of the land. A huge landmark moment as the group moves forwards and expands. We were so lucky to have been 12 discussing this land with the owners family since July 2023 when Beatie and her daughter kindly said they would donate the land to our group so we could provide our young people with a safe dedicated outdoor space, just over a year later we held our first meeting on the site! In October out squirrels led the way helping with the village harvest festival at St. Wilfrids Church, crafting their own Squirrels, collecting autumn leaves and gathering donations for the foodbank. November was a rewarding month as we received just short of £20k Funding from HDC and East midlands railway in order to restore the biodiversity on the scout land, TLR helped the young people and members of the public to plant over 500 hedge plants over a weekend. Our Group then once again came together as we led the annual remembrance parade through Kibworth, an extremely important occasion for all of our young people to take part in. Our Scouts and their parents also took the decision to drop out of the district international trip and wanted to organise an alternative trip witch they helped plan themselves. Sam, Pete, James and Ed would end up leading this trip with our young people. In December we received some further fantastic news! Our application to Harborough District Councils community grant fund was successful after considerable support from our local ward councillors, Lead Volunteer Samuel, and Trustee Pete attended the meeting in the council chamber and spoke about the project, which was awarded the full request of £25,380! This meant 13 we could progress with plans to create an outdoor education facility on the land, to include an outdoor classroom, mud kitchen, campfire circle, climbing wall and storage container. This news was announced just days before Christmas and was a very exciting early chrismas gift! On Chrismas eve, we headed out on an exciting Santa tour with the TLR team who helped raise nearly £600 for the group, a fantastic evening seeing everyone so excited for Christmas the following day J In March we started the month with Tree planting, were we planted a range of mature trees on the scout land, the final part of our biodivercity project. We also installed a number of bird boxes which the cubs had made a few weeks previously. Later in the month our Kandersteg Contingent travelled to London for a day of exploring and practicing train connections on the tube. 14 11 If-4 13. 15