## Group Annual Report
## 2024
(1[st] April 2023 – 31[st] March 2024)
Saturday 28[th] September 2024 – 1:30pm – St. Wilfrids Church
## **1[st] KIBWORTH SCOUT GROUP - SCOUT COUNCIL**
## Annual General Meeting
Saturday 28[th] September 2024
St. Wilfrid’s Church, Kibworth
## **AGENDA**
## **1. Introduction and welcome**
## **2. Apologies for absence**
## **3. Governance topics**
- a. Approve the minutes of the Annual General Meeting held on Sat 19[th] August 2023
- b. Adopt the model constitution from Policy, Organisation and Rules (POR)
- c. Note the Group’s financial year
- d. Approve appointed and community members of the Group Scout Council
- e. Agree the number of members that may be appointed to the Trustee Board
- f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)
## **4.**
## **Review of the previous year**
- a. The Group Lead Volunteer’s Group review
- b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts
## **5. Making appointments**
- a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board
- b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board
- c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board
- d. Appoint the Auditor for the 2023-2024 financial year
## **6.**
## **Closing remarks**
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## **Welcome**
Welcome to 1st Kibworth Scout Group 2024 AGM. It has been yet another incredible year for the young people in Kibworth. Many have overcome fears, tried new things, created lasting memories and formed new friendships. The young people have developed the skills they need for school, for collage, for university, for employment, for the tricky challenge and the big dreams – The skills they need for life.
1[st] Kibworth remains a large and successful group with continued growth, I have been thrilled to see our first squirrel scouts move through our group and watch as they integrate and form friendships with older members. I’m very proud of our truly amazing and inspiring team of adult volunteers who work tirelessly both in leadership roles and behind the scenes to make it all happen. The reports in this document only give a small sample of the achievements of our group, the true scale cannot be summarised.
We are very fortunate to have been given a large parcel of land in the village, this will open up many fantastic opportunities which will help us to support an increasing number of young people now, and into the future. This is an enormously generous gift and we are eternally grateful to the family.
Our Group is extremely grateful to Revd. Ludger Fremmer, Rector of the Kibworth Benefice, Joy and everyone at
St.Wilfrids Church for welcoming us to their church today and allowing us to celebrate the amazing achievements we have accomplished.
I want to thank all the volunteers at 1st Kibworth for their work and commitment over the last year and I know that they will make this year, and the future equally as amazing!
_Samuel Arnold, Group Scout Leader / Group Lead Volunteer_
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## **Minutes of**
## **1[st] Kibworth Scout Group**
## **Annual General Meeting 2022-23**
## **Held at 3pm Saturday 19[th] August 2023 – Kibworth Mead Academy**
**Present:** Sam Arnold, Peter Dunn, Josie Anderson, Martin Pullen, Amy McLaren, Andy Hirst.
Members of the Public including members of the Scout Council joined the meeting.
## **1. Welcome**
The Chair opened the Meeting at 3pm, the AGM was held during the village Jamboree on the grounds of the Kibworth Mead academy. The Chair thanked all those present for giving up their time to attend the AGM and organising a brilliant village Jamboree.
## **2. Apologies**
Apologies had been received from Michael Betts, Leanne Corbishley and Paul Allenby.
## **3. Thanks to our volunteers**
The Chair extended formal thanks to all volunteers involved in Kibworth scouting, from section leaders, section assistants, the executive committee and all the parent volunteers.
## **4. Accounts**
Michael Betts was thanked for preparing the accounts and for his work as treasurer over the year. Sam reported that the treasurer's report and accounts for year ended 1st April 2023 had been submitted to himself and Chair prior to the meeting and were formally approved. The Chair therefore proposed that the accounts be accepted, and this was agreed unanimously.
## **5. Reports**
The Group Report was circulated for the committee to review. Of note, Sam reflected on a full year of many and varied activities across all sections, Sam shared that plans to open a brand-new Squirrel Scout provision in Kibworth was planned for September and the Group had seen a successful year. However, there is still a waiting list for some sections which has proved difficult to reduce due to the capacity and availability of the hut and high school as well as failing to secure sufficient Leaders.
The Chair commended all leaders and assistant leaders for their tremendous efforts and contribution over the year and thanked them for volunteering their time for 1st Kibworth.
## **6. Election of Executive Committee Members**
The following appointments were proposed and agreed unanimously.
## Ex-officio
Group Scout Leader, appointed by the District Commissioner: Samuel Arnold Chair: Derek Catt (Acting) Secretary: Treasurer: Michael Betts
## Elected members
Ian Morris Andy Hirst Section leaders
Beavers: Amy McLaren Cubs: Leanne Corbishley Scouts: Martin Pullen
## GSL nomination members
Josie Anderson Peter Dunn
## **7.**
**With no further actions or questions, the Meeting Closed at 3:30pm.**
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## **Trustees' Annual Report**
## **For the period from 01/04/2023 to 31/03/2024**
## **Section A Reference and administration details**
**Name of Charity:** 1[st] Kibworth Scout Group **Charity Registration:** Regulated **Meeting Address:** Kibworth Scout & Guides HQ 6 Fleckney Road Kibworth Beauchamp Leicester LE8 0HE
## **Trustees who managed the charity were**
||||
|---|---|---|
|Name|Office (if any)|Dates acted if not the whole year|
|Jon Owst|Chair|April 2024|
|[none]|Secretary||
|Michael Betts|Treasurer||
|Samuel Arnold|Group Scout Leader||
|Ian Morris|Elected Trustee||
|Andrew Hirst|Elected Trustee||
|James Cufflin|Elected Trustee||
|[none]|Squirrels Leader||
|Amy Mclaren|Beaver Leader||
|Leanne Corbishley|Cub Leader||
|Martin Pullen|Scout Leader||
|Peter Dunn|GSL Nominated Trustee||
|Josie Anderson|GSL Nominated Trustee||
||||
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## **Section B Structure and Governance**
## **Description of the charity’s trusts**
## **Type of governing document**
The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance info**
The Group is managed by the Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Board of Trustees consists of, Chair and Treasurer together with the Group Lead Volunteer, and also a number of elected Trustees, and meets four times a year.
This Board of Trustees exists to support the Group Leadership Team in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- Providing meeting space for sections;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
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## **Risk and Internal Control**
The Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
## _Damage to the building, property and equipment._
The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group is looking to put sufficient contents insurance in place to mitigate against permanent loss.
## _Injury to leaders, helpers, supporters and members._
The Group through the member fees contributes to the Scout Association’s national accident insurance policy. Risk Assessments are undertaken before all activities.
## _Reduced income from fund raising._
The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board of Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
## _Reduction or loss of leaders_
The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group.
## _Reduction or loss of members_
The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
The objectives of the group are as a unit of the Scout Association.
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## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices - undertake new and challenging activities - make
- and live
by their Promise.
## **Public Benefit Statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Section D Achievements and performance**
See Group Scout Leaders Group Report
## **Section E Financial Review**
**Charity’s policy on reserves** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Board of trustees considers that the group should hold a sum equivalent to 3 months running costs, circa £3,615. The Group held reserves in excess of £17,000 at year end. The Board of Trustees also hold funds relevant to the projects they are undertaking, and this can depend on the project.
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**Investment policy & objectives** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signatures
Full names Samuel Arnold Michael Betts
Position Group Scout Leader Treasurer
Date 26 [th] September 2024
**----- End of picture text -----**
## **Treasurer’s report**
This year we received £20,951 in subscriptions. This was up from the previous year’s subscription fees of £14,995, due to increased membership numbers. Trip income was £1504 and this was spent on organised trips through-out the year, with a very small surplus which was used for group equipment.
On the expenses side, Capitation has risen each year and will to do so again, along with the rising costs of all necessary purchases and services, The Board of Trustees will be monitoring expenditure to keep finances on track. There is a minimal net of receipts/payments of £5,154 which allows for payment of outstanding invoice which is due outside of the financial period.
Please see below for a full outline of the payments and accounts.
_Michael Betts, Group Treasurer_
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Recelpts and payments accounts
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** 1[st] Kibworth Scout Group **On accounts for the year** 1[st] April 2024 **Charity no (if any)** 525086 **ended Set out on pages** 3 & 4 (remember to include the page numbers of additional sheets) **Respective** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) **responsibilities of** and that an independent examination is needed. **trustees and examiner** It is my responsibility to: • examine the accounts under section 145 of the Charities Act, • to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and • to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the **examiner’s statement** accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: **examiner's statement** •
- accounting records were not kept in accordance with section 130 of the Charities Act or
- • the accounts do not accord with the accounting records
- I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Date:** 26/09/2024 **Signed:** _[EJHarman ]_ **Name:** Eddie Harman **Relevant professional** MAAT **qualification(s) or body : Address:** 7 Coleridge Way, LE16 8FL
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## **Group Report**
Our 2023-2024 year has been jam-packed with lots of exciting changes, opportunities and adventures. Even if you have only just started Scouts recently or your not a part of scouting at all you can look upon our year and get a taste of the amazing things we do at scouts.
We’ve had lots of fun and welcomed lots of new members, not just to 1[st] Kibworth but to UK Scouting too. The Launch of 1[st] Kibworth Squirrels has been a huge milestone and we are really pleased to see mor young people taking part in adventure. We welcome Dwaine Fields as our new UK Chief Scout, after Bear Grylls 15 years in Role. And we are delighted to announce HM The King as our new patron a post was previously held by Her Late Majesty Queen Elizabeth II for the duration of her 70-year reign.
We start with St.Georges day which was a fabulous event held once again in Market Harborough. Over 500 young people came together for the annual celebration.
Celebrations continued as we embraced the coronation of our new King and Queen. All of the sections embraced the unique event and held coronation activities and parties. The beavers held coronation themed games and activities, while the Cubs planned a Royal Tea party inviting guests from around the village including parish councillors, coop staff and volunteers from local charities. Meanwhile Adult volunteers headed down to London and were supporting the coronation on Royal state duties.
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In May our Cubs camped at St.Wilfrids church, and the cubs took part in lots of different activities all around the village, with the help and support of local organisations and businesses. They had a fantastic time and a very unique overnight experience. If only we had have remembered there might be the odd bat also sleeping in the church!
Beavers visited windmill farm Park, where Farmer Steven and his team were really accommodating, they welcomed us and showed us around the Farm, took us on tractor rides and allowed us to visit all of the animals.
The Cubs went away again, this time camping at gravity trampoline park in Corby, certainly a very different camp to what you might think we get up to at Scouts. No Tents - just lots of bouncing around, and then activities in the evening. This was a really exciting camp to be on, and one I’m sure we will remember for a long time.
Thanks to the team at Crouch Recovery! We had another fantastic visit to their control room. We learn a lot about maps and map reading at Scouts, but crouch’s interactive touchscreen map is definitely the most amazing map we’ve ever seen! We tracked vehicles moving up and down the motorway, before finding out what’s involved when recovering vehicles. This of course meant having a look round a huge orange truck!
Nearing the summertime, we held our first Village jamboree which was something that we have never done before, lots of groups and businesses from
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around the Village joined us at Kibworth mead Academy and it was great to see so many locals join us.
We spent the weekend at the outdoor pursuit centre where we camped overnight, took part in a range of water activities: kayaking canoeing, paddle boarding, swimming and of course dive-bombing in the water. Once we dried off there was high ropes, orienteering and a big barbecue.
When we returned from our summer holidays, we were extremely excited to welcome our newest Scouts - Kibworth Squirrels! This is an exciting new age group for 4 to 6-year-olds and we are delighted to have this new provision here in Kibworth.
Kibworth Fire station visited our scout hut, for what Scouts thought was going to be an hour long talk. Little did they know Andy and the team had set a smoke machine up in the kitchen and before they knew it the talk was interrupted with the starting of a fire. After evacuating and meeting the fire engine outside the hall was filled with smoke and the firefighters showed us exactly what they do in a real-life fire. We used inferred cameras to navigate our way around the hall and
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into the kitchen where we could identify the source of the fire and rescue the dummy. (No scout huts were harmed in the process)
Our Scouts started fundraising for their fantastic trip to Switzerland next year, and we very much look forward to hearing about what they got up to on their return, so far they have worked really hard taking part in lots of village events and raising money towards their trip.
And just before Christmas, The Beavers managed to squeeze in another camping opportunity also in Kibworth, they camped overnight in the scout and took part in lots of activities, danced with elves, and received gifts from Father Christmas.
In the new year, a number of our leaders were recognised with awards and The Well Café, very kindly allowed us to decorate their window display with a thank you to adult volunteers in scouting.
Whilst the Cubs visited the Black Country Museum, The Scouts went on an independent expedition, where they set off navigating their way around the countryside and reached their campsite. They pitched their tents and cooked some food on fire, before packing away on a very wet morning and returning home, it was great to see some fantastic skills in action
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Just as the weather got really cold leaders attended a local young farmers mud run for charity. It was extremely muddy, extremely cold, extremely tiring, however extremely fun.
In February, some of our leaders received invitations to the annual scout service in Westminster abbey, where we celebrated all of the hard work volunteers do within scouting.
To end our year, we held a huge Group Camp at the oaks in Charnwood. We had a fantastic turnout and an amazing weekend altogether. all of our members from squirrels, Beavers, cubs, Scouts and adults. Working together and having a fantastic time, even if it was very wet on the last day.
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