BETTWS VILLAGE HALL – TRUSTEES REPORT 2022-23 ## Aim & Purpose The Village Hall aims to: support community activity, extend access and participation to such activities, increase skills and creativity of users and generally improve the quality of life of users of the Hall. The Hall is available for any organisations and individuals along with community members to hire as required. ## Objectives The objectives are to run a village hall which is accessible to all community members to hold educational, social and leisure activities in an environment which is conducive to the activity being undertaken. ## Activities & Performance During the last year, the hall was used for a number of activities, including Education – the Lifehouse uses the hall on a daily basis throughout the school term times. Artistic events – such as the Lifehouse Christmas performance, and performances by choirs etc. Playgroup/mother & toddler group: for weekly sessions. Committees/Church – to hold meetings and fundraising events Social – for parties, wedding celebrations, as well as funeral teas Sporting – used for indoor bowls Young People – through weekly sessions for the St John’s Ambulance group Satellite Post Office – which has been held at the hall twice a week; this arrangement has now ceased. Gardening Club – which meets on a monthly basis Elections – as and when required ## Volunteers The Village Hall is fortunate to have the support of approximately 20 willing volunteers. The majority serve on the Hall committee, which meets monthly, but other volunteers are available as and when needed to help with practical and maintenance tasks. ## Structure, Governance & Management The Village Hall is run by a voluntary committee comprising representatives of all user groups, along with co-opted members. On an annual basis, the following officials are appointed at the AGM: Chairman Vice Chairman Treasurer Secretary Bookings Secretary The committee holds monthly meetings to deal with business matters and to manage the affairs of the hall and arrange fundraising activities. ## Administrative Information: Details of current office holders are as follows: Chairman: Mr Alan Jones Vice Chairman: Mrs Amanda Evans Treasurer: Mrs Kath Jones Secretary: Mrs Claire Owen ## Bookings Secretary: Mrs Mair Lewis Trustees: Mrs Amanda Evans (appointed November 2015) Mr Alan Jones (appointed October 2020) Mrs Claire Owen (appointed November 2015) Mr Steve Page (appointed March 2011) ## Financial Information A copy of the financial report produced by Morgan’s Accountants, Welshpool Powys for the period ended 29 August 2023 is attached. As part of an ongoing programme of improvements to upgrade and modernise the hall, during the last financial year, the flooring in the foyer has been replaced, and the external waste water and sewerage pipes have been renewed. Approved by Bettws Village Hall Committee at it’s Annual General Meeting on 20[th] November 2023, and signed on behalf of the committee by the Chairman, Mr Alan Jones. D A Jones 20.11.2023 …………………………………………………………… BET'fws VILLAGE HALL CHARITY NUMBER 525083 UNAUDITED FINA]YCIAL STATF.MF.NTS FOR THF, YEAR ENDED 29 AUGUST 2023 BETTWS VILLAGE IL4LL c￿Ty NUMBLR 525083 CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 AUGUST 2023 Page General Information ApprovAI Certifteate alld Ac¢oulltallts' Report Receipts P*yments Account Stat¢mellt of Assets and Llabllltles BETTWS VILLAGE EIALL CILIRtTY NU1￿BER 525083 GENEIL4L ￿￿011￿ATIo1Y FOR THE YEAR EM)ED 29 AUGUST 2023 TREASUREIL. Mrs Kath Jones SECRKTARY AND TRUSTEE: Mr5 Ct8ir¢ Owen CHAIRPERsof4: Mr Alau Jones ADDRESS: Bronderw Tr¢won Newtown Powys SY163ET AccouNrANTS: Morgans Clive Hous¢ Sevcrn Road Wclshpool Powys SY217AL Page I APPROVAL CERTIFICATE & ACCOUNTANTS REPORT FOR THE YEAR EfqDED 29 AUGUST 2023 ApprovAI C4rtlfieats We appn)ve th¢s¢ a¢¢ounts and ¢onfirni that we have avaiIable all relevant ￿cordS and it]fomi&tion for their compitatioll. Mr5 Kath Jones Treg8urer Mr Alan J ChalrpeY8OU 20 November 2023 Accownthllts Report In ￿OrdanCe with th¢ engagement letter. we have compikd th¢ fmancial inforniatioll of Bettws Villag¢ Hall which comprises th¢ Receipts and Payments Account and Statsment of Assets and Llabilities from the accounting records and iDforniatiou and cxplanations you have given us. This rqx)rt is made to you in a¢cordanc¢ with the ternits of our engag¢mellL Our work has been undertaken so that w¢ might Gompile the fjnallciai inforn]atiDn that w¢ have b￿1 engaged to compile, report to you that we have done so alld stste those matters that w¢ have agreed to state in this repDrt and for no other purpose. To the fullest ¢xtent perniitted by Law. we do not accept or assume responsil)ility to anyon¢. other than the (n)ste¢s of Bettws Village Hall, for our work or for this r¢port. We have Ca￿led out this engagement ill accordance with technical guidance xssued by th¢ instxknth of Chartered A¢¢OUnt￿ in England and Wales attd hove complied with the ethical guidau¢o laid down by the institute. You have approved the ruw￿{al Infor￿ation for th¢ year ended 29 A￿S￿St 2023 and have acknowl¢d8¢d YOUT responsibility for it, for the appropriaten￿ of the accounting basis and for providing alI itthrnifttion and explanations ttecess&ry for its compilation. We have not verified the accuracy and completeness of the accounting records of infonnation and explanations you have given to us and we do th¢t¢fore, express an opinioll oll tb¢ fu)Jncial Anformatton. Morganj Clive Hous¢ Severn Road W¢lshp(x)I Powy8 SY217AL 20 November 2023 Pag¢ 2 BETfws VILLAGE HALL CHARnY NULVIJIER 525083 RECEipfs AND PATrlffNfs ACCOUNI FOR THE YEAR ENDED 29 AUGUST 2023 2023 2022 Income Hall hire & event in¢ome 100 Club net of priz¢5 Bar itt¢om¢ & other W¢s¢ Brom interest Donations 11,552 606 16210 io 8,962 887 1.333 140 43,378 11,322 Expelldlture Clcancrlcaretaker Watsr rates Licences Powys County Council Busittess insurance & event cxpcnses Fire security Elcctrical repairs Carpenty Genernl repeirs and renewals Sundry exp¢us¢s Electric BurniDg oil Clcaning materials Window ¢l¢aner Ewo bin Accountancy feej 2a58 390 2011 1,617 10,094 373 80 948 1986 202 781 2,072 1?16 105 307 534 2,216 473 200 1.446 430 160 605 780 567 61 799 3,038 509 105 290 516 12,195 20,015 (873) FiDallCe costs BaThk oharges 106 ET PROFITI{LOSS) 873 Pag¢ 3 BETTWS VILLAGE IIALL cHAR￿y NUMBER 525083 STATEMENT OF ASSETS AIYD LIABlllTIES 29 AUGUST 2023 2023 2022 CURRKNT ASSETS Trade debtors and prepayments HSBC bank account West Brom Building Soci¢ty Petty cash 330 25.835 1,126 4200 47,732 53,061 30,223 CURR￿￿ LIABIL￿IEs Trade creditors 365 49,767 NET ASSETS 49,767 29.858 Signed on behalf of the trustees on 20 November 2023 by Mr Alan Jo Chairperso Pagc 4 BET'fws VILLAGE HALL CHARITY NUMBER 525083 UNAUDITED FINA]YCIAL STATF.MF.NTS FOR THF, YEAR ENDED 29 AUGUST 2023 BETTWS VILLAGE IL4LL c￿Ty NUMBLR 525083 CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 29 AUGUST 2023 Page General Information ApprovAI Certifteate alld Ac¢oulltallts' Report Receipts P*yments Account Stat¢mellt of Assets and Llabllltles BETTWS VILLAGE EIALL CILIRtTY NU1￿BER 525083 GENEIL4L ￿￿011￿ATIo1Y FOR THE YEAR EM)ED 29 AUGUST 2023 TREASUREIL. Mrs Kath Jones SECRKTARY AND TRUSTEE: Mr5 Ct8ir¢ Owen CHAIRPERsof4: Mr Alau Jones ADDRESS: Bronderw Tr¢won Newtown Powys SY163ET AccouNrANTS: Morgans Clive Hous¢ Sevcrn Road Wclshpool Powys SY217AL Page I APPROVAL CERTIFICATE & ACCOUNTANTS REPORT FOR THE YEAR EfqDED 29 AUGUST 2023 ApprovAI C4rtlfieats We appn)ve th¢s¢ a¢¢ounts and ¢onfirni that we have avaiIable all relevant ￿cordS and it]fomi&tion for their compitatioll. Mr5 Kath Jones Treg8urer Mr Alan J ChalrpeY8OU 20 November 2023 Accownthllts Report In ￿OrdanCe with th¢ engagement letter. we have compikd th¢ fmancial inforniatioll of Bettws Villag¢ Hall which comprises th¢ Receipts and Payments Account and Statsment of Assets and Llabilities from the accounting records and iDforniatiou and cxplanations you have given us. This rqx)rt is made to you in a¢cordanc¢ with the ternits of our engag¢mellL Our work has been undertaken so that w¢ might Gompile the fjnallciai inforn]atiDn that w¢ have b￿1 engaged to compile, report to you that we have done so alld stste those matters that w¢ have agreed to state in this repDrt and for no other purpose. To the fullest ¢xtent perniitted by Law. we do not accept or assume responsil)ility to anyon¢. other than the (n)ste¢s of Bettws Village Hall, for our work or for this r¢port. We have Ca￿led out this engagement ill accordance with technical guidance xssued by th¢ instxknth of Chartered A¢¢OUnt￿ in England and Wales attd hove complied with the ethical guidau¢o laid down by the institute. You have approved the ruw￿{al Infor￿ation for th¢ year ended 29 A￿S￿St 2023 and have acknowl¢d8¢d YOUT responsibility for it, for the appropriaten￿ of the accounting basis and for providing alI itthrnifttion and explanations ttecess&ry for its compilation. We have not verified the accuracy and completeness of the accounting records of infonnation and explanations you have given to us and we do th¢t¢fore, express an opinioll oll tb¢ fu)Jncial Anformatton. Morganj Clive Hous¢ Severn Road W¢lshp(x)I Powy8 SY217AL 20 November 2023 Pag¢ 2 BETfws VILLAGE HALL CHARnY NULVIJIER 525083 RECEipfs AND PATrlffNfs ACCOUNI FOR THE YEAR ENDED 29 AUGUST 2023 2023 2022 Income Hall hire & event in¢ome 100 Club net of priz¢5 Bar itt¢om¢ & other W¢s¢ Brom interest Donations 11,552 606 16210 io 8,962 887 1.333 140 43,378 11,322 Expelldlture Clcancrlcaretaker Watsr rates Licences Powys County Council Busittess insurance & event cxpcnses Fire security Elcctrical repairs Carpenty Genernl repeirs and renewals Sundry exp¢us¢s Electric BurniDg oil Clcaning materials Window ¢l¢aner Ewo bin Accountancy feej 2a58 390 2011 1,617 10,094 373 80 948 1986 202 781 2,072 1?16 105 307 534 2,216 473 200 1.446 430 160 605 780 567 61 799 3,038 509 105 290 516 12,195 20,015 (873) FiDallCe costs BaThk oharges 106 ET PROFITI{LOSS) 873 Pag¢ 3 BETTWS VILLAGE IIALL cHAR￿y NUMBER 525083 STATEMENT OF ASSETS AIYD LIABlllTIES 29 AUGUST 2023 2023 2022 CURRKNT ASSETS Trade debtors and prepayments HSBC bank account West Brom Building Soci¢ty Petty cash 330 25.835 1,126 4200 47,732 53,061 30,223 CURR￿￿ LIABIL￿IEs Trade creditors 365 49,767 NET ASSETS 49,767 29.858 Signed on behalf of the trustees on 20 November 2023 by Mr Alan Jo Chairperso Pagc 4