BETTWS VILLAGE HALL – TRUSTEES REPORT 2019-20
Aim & Purpose
The Village Hall aims to: support community activity, extend access and participation to such activities, increase skills and creativity of users and generally improve the quality of life of users of the Hall. The Hall is available for any organisations and individuals along with community members to hire as required.
Objectives
The objectives are to run a village hall which is accessible to all community members to hold educational, social and leisure activities in an environment which is conducive to the activity being undertaken.
Activities & Performance
During the last year, the hall was used for a number of activities, including
Education – the Lifehouse uses the hall on a daily basis throughout the school term times. Artistic events – such as the Lifehouse Christmas performance, and performances by choirs etc. Playgroup/mother & toddler group: for weekly sessions. Committees/Church – to hold meetings and fundraising events
Social – for parties, wedding celebrations, as well as funeral teas Sporting – used for indoor bowls and pilates and badminton sessions Women’s Organisations – for monthly meetings Young People – through weekly sessions for the Brownies and St John’s Ambulance groups Satellite Post Office – which Is held at the hall twice a week Gardening Club – which meets on a monthly basis Elections – as and when required
Volunteers
The Village Hall is fortunate to have the support of approximately 20 willing volunteers. The majority serve on the Hall committee, which meets monthly, but other volunteers are available as and when needed to help with practical and maintenance tasks.
Structure, Governance & Management
The Village Hall is run by a voluntary committee comprising representatives of all user groups, along with co-opted members. On an annual basis, the following officials are appointed at the AGM:
Chairman Vice Chairman Treasurer Secretary Bookings Secretary
The committee holds monthly meetings to deal with business matters and to manage the affairs of the hall and arrange fundraising activities.
Administrative Information:
Details of current office holders are as follows:
Chairman: Mr Alan Jones
Vice Chairman: Mr Alun Horn
Treasurer: Mr Mark Klekot
Secretary: Mrs Claire Owen
Bookings Secretary: Mrs Mair Lewis
Trustees: Mrs Amanda Evans (appointed November 2015)
Mr Kevin Jones (appointed November 2015)
Mrs Claire Owen (appointed November 2015)
Mr Steve Page (appointed March 2011)
Financial Information
A copy of the financial report produced by Morgan’s Accountants, Welshpool Powys for the period ended 29 August 2020 is attached.
As part of an ongoing programme of improvements to upgrade and modernise the hall, during the last financial year, the committee arranged to re-seal and varnish the hall floor, and purchased a new floor cleaner to enable the cleaner to maintain it’s condition.
Covid-19 2020
Coronavirus has more or less decimated all community events and activities since the country-wide lockdown from 23[rd] March 2020. We are thankful that we live in a rural area, where the natural community spirit prevails.
Approved by Bettws Village Hall Committee at it’s Annual General Meeting on 22nd October 2020, and signed on behalf of the committee by the Chairman, Mr Alan Jones.
D A Jones 22.10.20
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| Page | |
|---|---|
| General Information | I |
| Approval Certificate and Accountants’ Report | 2 |
| Receipts and Payments Account | 3 |
| Statement ofAssets and Liabilities | 4 |
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income | |||||
| Hall hire & event income | 9,754 | 9.373 | |||
| 100 Club net ofprizes | 716 | 820 | |||
| Powys County Council grants | - | ||||
| Covid 19 business reliel’ | 10,000 | - | |||
| Bar income & other | 6,410 | 11,725 | |||
| Donations | 180 | ||||
| 26,880 | 22,098 | ||||
| Expenditure | |||||
| Cleaner/caretaker | 2,161 | 1,907 | |||
| Water rates | 717 | 903 | |||
| Licences Powys County Council | 200 | 200 | |||
| Performing Rights Society | 298 | 298 | |||
| Business insurance | 1,258 | 1,203 | |||
| Event expenses | 6,439 | 5,5 I 8 | |||
| Fire security | 403 | 208 | |||
| Electrical repairs | 240 | 3,397 | |||
| Carpentry’ | 348 | 276 | |||
| Boiler service | 164 | ||||
| General repairs and renewals | 4,452 | 3,961 | |||
| Electric | 1,096 | 1.075 | |||
| Burning oil | 1,519 | 1,718 | |||
| Cleaning materials | 799 | 205 | |||
| Window cleaner | 140 | 35 | |||
| Euro bin | 184 | 238 | |||
| Accountancy fees | 582 | 384 | |||
| Other sundry expenses | 238 | 47 I | |||
| 21,074 | 22,161 | ||||
| NET PROFIT/(LOSS) | 5,806 | (63) |
| 2026 | 2019 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | £ | |
| CURRENT ASSETS | |||||
| Trade debEors and prepayrnents | 4,479 | 874 | |||
| HSBC bank account | 26,442 | 23.857 | |||
| \Vest Brorn Building Society | 1,126 | 1,126 | |||
| Petty cash | 551 | 551 | |||
| 32.598 | 26.408 | ||||
| CURRENT LIABILITIES | |||||
| Trade creditors | 384 | ||||
| 32,214 | 26,408 | ||||
| NET ASSETS | 32,214 | 26,408 |