REGISTERED CHARITY NUMBER: 525059
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 March 2025
for
Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Dunn & Ellis Cyf Chartered Accountants Adeilad St David's Building Stryd Lombard Street Porthmadog Gwynedd LL49 9AP
Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Contents of the Financial Statements for the Year Ended 31 March 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 5 |
| Independent Examiner's Report | 6 | ||
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Notes to the Financial Statements | 9 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Report of the Trustees
for the Year Ended 31 March 2025
The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) aims to improve the quality of life for local people by offering excellent services which provide a range of educational, recreational and social opportunities. We aim to work in consultation and partnership with the local community, the local authorities and voluntary organisations in developing our programme and we aim to respond to emerging needs and new initiatives as they arise if they befit our remit.
In order that we may meet these objectives we set out the following aims as being central to the charity's core beliefs:
-To provide an opportunity for people to engage in community activity.
-To provide a bridge of common interest and meaningful interchange between different ages, nationalities, races, abilities and economic groups within the community.
-To educate by providing a location for the provision of educational and recreational courses and other activities.
-To promote Porthmadog, its culture and heritage through the establishment of a vibrant community centre in the centre of the town.
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Report of the Trustees
for the Year Ended 31 March 2025
OBJECTIVES AND ACTIVITIES
Significant activities
Canolfan Cymdeithasol Porthmadog - better known to its local patrons simply as 'Y Ganolfan' - is located just off the High Street and very near to the Ffestiniog Railway Station. It stands on the wharf-side of Porthmadog's picturesque harbour and serves as a focal point and community centre for the local population. Since its opening in 1975, it has been used as a venue to host events of all kinds, including concerts, parties, sporting events including televised wrestling, exhibitions, arts and crafts fairs and much more besides.
Parking is available at the rear of the building, and additional parking is available in several nearby car parks that are within a 5-to-10-minute walk. Disabled parking is available at the front of the building, next to the entrance.
The Facilities
Four different areas are available for hire: The Main Hall, Ystafell Glaslyn, Ystafell Croeso and Ystafell Madog.
Additional facilities include a small kitchen, backstage wardrobe, make-up and changing facilities.
Combined with very flexible seating options, the Ganolfan can be used for anything from a children’s birthday party or a business conference to an exhibition, food fair or a complex stage production. What’s more, the Main Hall can also accommodate certain indoor sporting events.
The Main Hall
Offers the largest space available and is ideal for concerts and larger functions and events of all kinds.
As well as up to date sound and lighting facilities, this room features a fully retractable seating and stage system.
When both are retracted, full use of the floor area is available, and when in place provide a raised stage area and seating for up to 400 people.
Dressing rooms (with toilet and shower facilities) with make-up and wardrobe facilities are accessible from the stage area.
The hall can be hired from just £25 per hour.
Ystafell Glaslyn
Seats over 60 people, and is ideal for smaller functions, meetings and children’s parties.
The room benefits from a monitor and an overhead projector and has access to the adjacent tea and coffee room which overlooks the harbour.
An occasional license is available if required.
The room can be hired from just £20 per hour.
Ystafell Croeso
This used to be the old Tourist Information but can now be used for functions and meetings.
The space can accommodate up to 25 people and can again be hired out from just £20 per hour.
Ystafell Madog
Can accommodate up to 10 people.
The hire host is £15 per hour.
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Report of the Trustees
for the Year Ended 31 March 2025
OBJECTIVES AND ACTIVITIES Public benefit
The trustees confirm that they have complied with their duties as set out in Section 17(5) of the 2011 Charities Act to have due regard to the Charity's Commission's general guidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
Y Ganolfan was able to fully utilise the available facilities during 2024-25. As such, during the year, the venue hosted events of all kinds and the typical activities held included:
- Concerts - Computer tuition - Arts & crafts fairs - Exhibitions - Operas - Trade fairs - Fine art exhibitions - Learning classes - Photography exhibitions - Information technology courses - Fashion modelling - Meetings - Functions - Business - Home computer sales and events - Parties - Sporting events including televised wrestling exhibitions
FINANCIAL REVIEW
Financial position
At the 31 March 2025, there was a net surplus of £72,548 (2024: £4,082).
The management committee are also continually researching and discussing the feasibility of any additional grant funding which may be available to assist with the provision of key services for the benefit of the local community.
Principal funding sources
The charity's total fund balance at the end of 2025 was £519,922 (2024: £447,374).
As in previous years, the majority of the charity's income came from the hire of the Ganolfan's facilities for the public's benefit.
Reserves policy
It is the view of the trustees that sufficient free reserves should be maintained so as to enable the charitable activities to continue for at least twelve months even if no incoming resources were received in that period. At present it is estimated that such a reserve would amount to around £50,000.
This would in the management committee's view provide sufficient time for all those that rely on our services to find replacement facilities and also provide time for a structured community led response to be enacted should a worst-case scenario occur.
In the current year Y Ganolfan is in excess of this aim, having free reserves of £122,153 at the end of March 2025 (2024: £63,721). The long-term objective of the trustees is to ensure that a stable free reserve balance is maintained.
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Report of the Trustees
for the Year Ended 31 March 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, its constitution as amended in April 2022 and constitutes an unincorporated charity.
Organisational structure
The Council
Clause 8 of the constitution stipulates that the policy and general management of the affairs of the charity shall be directed by a council, that shall meet not less than three times a year. The makeup of the council is set out in this clause.
One third of the council shall retire annually but shall be eligible to be appointed or co-opted again.
It is the charity's belief that the council is made up of trustees, which are registered at the Charity Commission as such.
Executive Committee
The charity's council, while maintaining overall responsibility, have, under clause 12 of the charity's constitution, elected to appoint an executive committee, to which they may delegate any or all of its powers.
The executive committee, members of which are listed in this report, shall consist of 14 members elected from the members of the council and of the officers of the association. This committee shall have power to co-opt additional members who shall be members of the association but need not be members of the council provided that, the number of co-opted members does not exceed one third of the total number of elected and ex-officio members.
All members of the executive committee shall retire annually but shall be eligible to be appointed or co-opted again.
The executive committee shall have the power to appoint such working committees as it may from time to time decide and may determine their powers and terms of reference.
Key management personnel and remuneration
The trustees consider the management committee members to be the key management personnel of the charity as it is they that are charged with directing and controlling the charity and ultimately monitor the day to day operations. All trustees and management committee members give their time freely and no remuneration was paid during the year (2024: £nil). Expenses paid to the trustees in the year totalled £nil (2024: £nil).
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
525059
Principal address
Y Ganolfan High Street Porthmadog Gwynedd LL49 9LU
Trustees
Mr I ap Trefor Ms P Williams Charity Secretary Mr A L Jones Chair Ms W Thomas Treasurer
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Report of the Trustees
for the Year Ended 31 March 2025
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Mr Iorwerth LL Williams FCA Dunn & Ellis Cyf Chartered Accountants Adeilad St David's Building Stryd Lombard Street Porthmadog Gwynedd LL49 9AP
Principle place of business
Y Ganolfan High Street Porthmadog Gwynedd LL49 9LU
Town Council Representative
On December 15 2023, Y Ganolfan was informed by the Town Council's Clerk that Mrs Sandra Jones was retiring from her post on the management committee. Mr Michael Roberts was duly elected as the Porthmadog Town Council's representative on the management committee (at their full Committee on December 15 2023).
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Mr A L Jones - Trustee
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Independent Examiner's Report to the Trustees of Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association)
Independent examiner's report to the trustees of Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association)
I report to the charity trustees on my examination of the accounts of Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) (the Trust) for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr Iorwerth LL Williams FCA
Dunn & Ellis Cyf Chartered Accountants Adeilad St David's Building Stryd Lombard Street Porthmadog Gwynedd LL49 9AP
Date: .............................................
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Statement of Financial Activities
for the Year Ended 31 March 2025
| 31.3.25 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 73,332 Charitable activities Charitable activities pertaining to the charities use of the property 87,179 Total 160,511 EXPENDITURE ON Raising funds - Charitable activities Charitable activities pertaining to the charities use of the property 67,794 Depreciation of assets 20,169 Total 87,963 NET INCOME 72,548 RECONCILIATION OF FUNDS Total funds brought forward 447,374 TOTAL FUNDS CARRIED FORWARD 519,922 |
31.3.24 Total funds £ 1 64,805 64,806 (1,300) 44,425 17,599 60,724 4,082 443,292 447,374 |
|---|---|
The notes form part of these financial statements
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Balance Sheet
31 March 2025
| 31.3.25 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 5 397,769 CURRENT ASSETS Debtors 6 3,774 Cash at bank and in hand 121,411 125,185 CREDITORS Amounts falling due within one year 7 (3,032) NET CURRENT ASSETS 122,153 TOTAL ASSETS LESS CURRENT LIABILITIES 519,922 NET ASSETS 519,922 FUNDS 8 Unrestricted funds 519,922 TOTAL FUNDS 519,922 |
31.3.24 Total funds £ 383,653 10,904 55,297 66,201 (2,480) 63,721 447,374 447,374 447,374 447,374 |
|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Mr A L Jones - Trustee
............................................. Ms P Williams - Trustee
............................................. Ms W Thomas - Trustee
The notes form part of these financial statements
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements for the Year Ended 31 March 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The accounts (financial statements) have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. Consequently, these financial statements have been prepared using the going concern basis and have adopted the accruals method for recording income and expenditure.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Improvements to property | - 15% on cost |
|---|---|
| Plant and machinery | - 10% on reducing balance |
| Fixtures and fittings | - 10% on reducing balance |
| Computer equipment | - 20% on reducing balance |
The property knows as 'Y Ganolfan' out of which the charity operates, was initially leased to the charity on a 99-year term commencing on 27 March 1974, with this subsequently being amended by a new lease, dated 12 February 2021. The new lease formally transferred both the old tourist information and the car park to the charity's care, and had a 53 year term, which is commensurate to the period left on the original agreement. The asset long leasehold asset on the balance sheet is therefore depreciated over the term of the lease so that its net book value in 2073 will be zero.
Tangible fixed assets are capitalised if they cost more than £100 and can be used for more than one year. They are valued at cost or, if gifted, at their value on receipt.
Taxation
The charity is exempt from tax on its charitable activities and as it is not registered for value added tax and thus the figures herewith are, where relevant, shown excluding this tax.
continued...
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
3. STAFF COSTS
The average monthly number of employees during the year was as follows:
4.
| Y Ganolfan staff No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Charitable activities pertaining to the charities use of the property Total EXPENDITURE ON Raising funds Charitable activities Charitable activities pertaining to the charities use of the property Depreciation of assets Total NET INCOME |
31.3.25 31.3.24 2 2 Unrestricted fund £ 1 64,805 64,806 (1,300) 44,425 17,599 60,724 4,082 |
|---|---|
continued...
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements - continued
for the Year Ended 31 March 2025
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD TANGIBLE FIXED ASSETS COST At 1 April 2024 Additions At 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 |
Unrestricted fund £ 443,292 447,374 Improvements Long to Plant and leasehold property machinery £ £ £ 440,000 40,157 83,534 - 9,950 18,920 440,000 50,107 102,454 114,400 12,047 59,309 6,600 7,516 4,314 121,000 19,563 63,623 319,000 30,544 38,831 325,600 28,110 24,225 |
|---|---|
5. TANGIBLE FIXED ASSETS
continued...
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
| 5. TANGIBLE FIXED ASSETS - continued Fixtures and fittings £ COST At 1 April 2024 102,559 Additions - At 31 March 2025 102,559 DEPRECIATION At 1 April 2024 97,684 Charge for year 488 At 31 March 2025 98,172 NET BOOK VALUE At 31 March 2025 4,387 At 31 March 2024 4,875 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Other creditors 8. MOVEMENT IN FUNDS At 1.4.24 £ Unrestricted funds General fund 447,374 TOTAL FUNDS 447,374 |
Computer equipment £ 4,212 5,416 9,628 3,369 1,252 4,621 5,007 843 31.3.25 £ 3,774 31.3.25 £ 433 2,599 3,032 Net movement in funds £ 72,548 72,548 |
Totals £ 670,462 34,286 |
|---|---|---|
| 704,748 | ||
| 286,809 20,170 |
||
| 306,979 | ||
| 397,769 | ||
| 383,653 | ||
| 31.3.24 £ 10,904 31.3.24 £ 951 1,529 2,480 At 31.3.25 £ 519,922 |
||
| 519,922 |
continued...
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 160,511 160,511 |
Resources Movement expended in funds £ £ (87,963) 72,548 (87,963) 72,548 |
Resources Movement expended in funds £ £ (87,963) 72,548 (87,963) 72,548 |
|---|---|---|---|
| 72,548 |
Comparatives for movement in funds
| Unrestricted funds General fund TOTAL FUNDS |
At 1.4.23 £ 443,292 443,292 |
Net movement in funds £ 4,082 4,082 |
At 31.3.24 £ 447,374 |
|---|---|---|---|
| 447,374 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 64,806 | (60,724) | 4,082 |
| TOTAL FUNDS | 64,806 | (60,724) | 4,082 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 1.4.23 £ 443,292 443,292 |
Net movement in funds £ 76,630 76,630 |
At 31.3.25 £ 519,922 |
|---|---|---|---|
| 519,922 |
continued...
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Notes to the Financial Statements - continued for the Year Ended 31 March 2025
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 225,317 225,317 |
Resources Movement expended in funds £ £ (148,687) 76,630 (148,687) 76,630 |
|---|---|---|
The charity does not currently have any restricted funds and therefore all of its reserves are classified as unrestricted, and are thus available for all projects that advance the charity's objectives.
9. RELATED PARTY DISCLOSURES
The trustees confirm that there were no related party transactions to disclose.
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Detailed Statement of Financial Activities for the Year Ended 31 March 2025
| Detailed Statement of Financial Activities for the Year Ended 31 March 2025 |
||
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 30,196 | 1 |
| Grants | 43,136 | - |
| 73,332 | 1 | |
| Charitable activities | ||
| Insurance claim | 4,350 | - |
| Hall and facilities hire | 72,117 | 48,872 |
| Car park income | 6,962 | 9,483 |
| Rental income | 3,750 | 6,450 |
| 87,179 | 64,805 | |
| Total incoming resources | 160,511 | 64,806 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 3,860 | 3,014 |
| Social security | - | 130 |
| Rates and water | 1,994 | 439 |
| Insurance | 4,672 | 4,218 |
| Light and heat | 27,006 | 21,749 |
| Telephone | 894 | 1,210 |
| Sundries | 3,071 | 891 |
| Licences | 3,744 | 505 |
| Repairs and renewals | 13,831 | 5,386 |
| Cleaning materials and waste disposal | 3,912 | 4,277 |
| Casual labour | 1,834 | 515 |
| 64,818 | 42,334 | |
| Depreciation of assets | ||
| Long leasehold | 6,600 | 6,600 |
| Improvements to property | 7,516 | 6,024 |
| Plant and machinery | 4,314 | 2,692 |
| Fixtures and fittings | 487 | 542 |
| Computer equipment | 1,252 | 211 |
| 20,169 | 16,069 | |
| Support costs |
This page does not form part of the statutory financial statements
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Canolfan Cymdeithasol Porthmadog (Porthmadoc Community Centre Association) Trading as Y Ganolfan
Detailed Statement of Financial Activities for the Year Ended 31 March 2025
| Detailed Statement of Financial Activities for the Year Ended 31 March 2025 |
||
|---|---|---|
| 31.3.25 | 31.3.24 | |
| £ | £ | |
| Support costs | ||
| Finance | ||
| Bank charges | 91 | 137 |
| Governance costs | ||
| Independent examination of the accounts | 905 | 825 |
| Accountancy fees | 775 | 705 |
| Professional fees | 1,205 | 654 |
| 2,885 | 2,184 | |
| Total resources expended | 87,963 | 60,724 |
| Net income | 72,548 | 4,082 |
This page does not form part of the statutory financial statements
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