## **Hartington Village Hall AGM 15th October 2025: Chair’s Report** I trust that this report usefully summarises key points over the past year to members of the community. A full 2024/5 finance paper will follow along with a draft budget plan 2025/6, but it is important at this point in time that decisions about our Hall are made against a clear understanding of what is affordable. - _**1)**_ **Trustees and Management Group Membership:** We have seven trustees in total, supported by a Management Group of a further 8. There has been no change in membership over the year. _Should further members of the community wish to join in either capacity then please let us know. The Village Hall is owned by the community and entirely run by volunteers._ - **2)Cleaning and general maintenance:** we are so grateful to our volunteers who clean and carry out routine maintenance such as weeding, fitting insulation, fixing lights, and painting. _The number of bookings for the Hall has increased so if anyone wishes to join our cleaning teams (currently five teams so c10 weekly cleans over the year) then please let Liz Broomhead know. It’s not too time consuming and for big events a number of us ‘muck in’._ - **3)2023/24 external audit:** During 2023/4 the audit revealed: ||2023/
4|2022/
3|2021/2|2020/1|2019/20|2018/19| |---|---|---|---|---|---|---| |Income from
hire|£17,20
8|£12,50
3|£8,25
7|£2,34
1|£4,489|£8,31
5| |Donations|£50
8|£1451|£1,22
6|£
45|£14
5|£19
3| |Fund raising
inclgrants|£27,53
5|£18,20
2|£13,54
5|£36,74
6|£25,393|£13,30
7| |Gift Aid|0|£638||||| |**TOTAL**|**£45,2**
**51**|**£32,7**
**93**|**£23,02**
**7**|**£39,56**
**2**|**£30,13**
**0**|**£21,81**
**6**| |**EXPENDITU**
**RE**|**£37,8**
**41**|**£40,5**
**73**|**£29,29**
**2**|**£51,66**
**0**|**£7,99**
**4**|**£8,7**
**10**| |---|---|---|---|---|---|---| |**BALANCE**
**on YEAR**|**+**
**£7,41**
**0**|**-**
**£7,78**
**0**|**-**
**£6,265**|**-**
**£12,09**
**8**|**+**
**£22,13**
**6**|**+**
**£13,10**
**6**| **NB: Funds held at the year end on 31/08/2024 were £21,254, up from £13,844. No issues of concern were identified by the external audit, and indeed that has been the case since the current Treasurer assumed the role. Our thanks go to Kate Craven as Treasurer.** ## **4)Current financial situation:** As of 31[st] August 2025 (end of financial year) our **finances** stood at: - Nat West bank account **£23,491.01** - Nationwide Business Savings Account **£5,410.00** - Preliminary analysis suggests an operational profit over 2024/5 of **£7,820.66.** However one fund is ringfenced as we hold £1,632 for Arts based initiatives. - A full analysis will be circulated prior to the AGM. All Accounts and Minutes are published on our website www.hartingtonvillagehall.co.uk - In summary our hire income can normally cover routine operational costs but property improvements will continue to need to be substantially reliant on our lottery and grants. - The decision was made in March 2023 to raise our hire charges to £14ph for local use and £20ph for external hire. The Bakehouse charge is now £9ph for local use and £10ph for external use. Weekend wedding receptions are now £700. The driving force for the increases was a x4 increase in electricity costs and a sustained increase in heating costs. In March 2025 the decision was to hold our hire fees from September 2025 at the existing rates. A new electricity contract is significantly lower in cost but other costs have increased. ## **5)Maintenance issues:** The maintenance issues identified in the 2020/1 AGM report have seen the following progress: - Replacing the heating system/oil storage tank/asbestos removal (DONE Autumn 2021) - Kitchen/bar area (COMPLETED JUNE 2023) - Ensuring the electrical system is efficient, functional and compliant (5 YEAR INSTALLATION SURVEY DONE JUNE ’22) - Masonry of the Bakehouse - pointing/reducing damp (SW GABLE DONE AUTUMN 2022) - Insulation of roof voids over Bakehouse and toilets (DONE 2021) - Painting and decorating on a regular cycle (ONGOING) - Replacing rear fire doors (Replaced Autumn 2024.) - Maintenance of outside areas- front and back (ONGOING) - Maintenance of Staffs Blue roof tiles. (DAMAGED TILES REPLACED AUGUST 2022) - Clearing of valley plus gutters. (DONE ANNUALLY) - Install nappy/baby changing facility (DONE 2021) - Smart meter installed (Oct 2022 and working from April 2023). - Lift and replace badminton court lines (COMPLETED SEPT 2023) - Replace blown window panes in kitchen (JULY 2023) - Replace the green carpet in Lower Bakehouse/entrance ( COMPLETED Jan 2024) - Replace ‘blown’ window panes in Main Hall and replace rotted wooden frames (COMPLETED 17/10/2024) - Monitor damp in Lower Bakehouse/Boiler room (work done on gable wall helping) - Carpet the Upper Bakehouse (Scheduled Autumn 2025) plus add blinds (DONE AUTUMN 2024). - Replace fluorescent tube lights in toilet corridor and entrance. (COMPLETED Spring 2024) - Re lay drain above the Bakehouse plus use sandbags to prevent flooding of Bakehouse ( COMPLETED Autumn 2023) - Replace 20+ year old smoke alarms and add security features (Done Autumn NOV 2024) - Install RING alarm system (DONE AUGUST 2025) (Blue indicates work undertaken since October 2024.) We also need to: - Rationalise storage areas (ongoing) - Screen the oil storage tank + waste bin (Scheduled Autumn/Winter 2025/6) - Modify the stage by reducing the permanent size by 50% and buying portable units (Scheduled for Autumn/Winter 2025/6) - Carry out remedial work on gable end terrace and cellar (Scheduled for Autumn/Winter 2025/6) - Repoint masonry wall west facing and north facing gable wall of Bakehouse Another priority is to continue to rationalise our stock of historical documents and artefacts. The plan is to site certain materials in the Lower Bakehouse. A grant from Alstonefield Leaden Boot has part funded display cabinets. The materials will be more accessible to the community. This work will also make the Upper Bakehouse a less cluttered meeting and teaching area. A considerable amount of rationalisation and creation of folders of categorised historical materials has been done by a small team of volunteers led by Liz and Richard as a result of preparations for the centenary. - **6)Lottery update:** the 2020/21 our small society lottery raised **£2850** in income towards the replacement heating costs. The 2021/2 lottery raised £4110 and the 2022/23 lottery raised £3,900 with both lottery incomes being devoted to the kitchen refurbishment, monies that were then matched by grants from The Bingham Trust (£5K) and Foundation Derbyshire/Freemasons (£2K). The 2023/24 lottery income of £4160 was designated to go to the refurbishment of the toilets. A government grant of £13K significantly contributed to the costs. The 2024/25 income (£4,100) was spent on replacing windows, installing the alarm system and an element remains to carpet the Upper Bakehouse. The continued support for the Hall from our community has been most heartening and we are grateful to David Graham for running the initiative. The 2025/6 lottery will be targeted as seed monies towards stage modifications (c£5,000), a courtyard screen (£2,700) and remedial work to the terrace/cellar (c£10,00). A further government grant of £10,296 has been secured which again will meet the majority of costs. ## **7)Centenary Celebrations 2025** In 1925 the site where the Village Hall now stands was purchased by Victor Perry and he built the Hall a few years later. In 1944 the Village Hall came into community ownership. To celebrate we delivered a wide ranging programme of activities over 11 days in July 2025 which were well attended. As a result of two events, ‘Music thro’ the Decades’ and a ‘Race Night’ we were able to make donations of £696 to Hartington and Community First Responders and £121 to Canine Partners. While a small core team of 8 planned our programme it was so heartening that c70 volunteers were ultimately involved in one or more activities. ## **8)Energy scenario:** The EDF business contract from April 2023 – April 2024 was a x4 increase so we faced an almost £2,000 increase in electricity costs. Thankfully the current contract is more affordable! In respect of oil costs, we enter the Autumn with c900 litres in storage, enough through until mid December. We are part of a bulk buying scheme and have been typically paying 56.5p/litre. |paying 56.5p/litre.|| |---|---| |Month|Heating energy hours per
month(=2023/24)| |September 2023|37(14)| |October 2023|86(79)| |November 2023|133(147)| |December 2023|107(223)| |January2024|214(279)| |February2024|125(155)| |March 2024|119(166)| |April 2024|52(110)| |May2024|33(30)| |June 2024|12(25)| |July2024|8(12)| |August 2024|0(4)| |Total|926 hours (1248 hours
in 2023/4)| Evidence of a rather warmer past 12 months! - **9)** Constitution: our current constitution dates from 1944 and has only been amended once in the 1970s to permit the sale of alcohol. While the original purposes remain as objectives which we still deliver over 80 years later there is no doubt that the document would benefit from a review and revision. David G and myself have now completed this work and a draft is offered for consideration at our AGM. The Village hall is in the ‘beneficial ownership of the community so it is appropriate that those who attend our 2025 AGM have the opportunity to consider the content and potentially suggest further changes. We will need to advise the Charity Commission of our final revised constitution. Please note the final sections that detail potential routes that may be taken in the future should significant sums of money be needed, for example, to fund maintenance or, more drastically, should the Hall cease to operate. The current Constitution has similar provisions should radical steps be needed. Two such scenarios might have arisen in the last decade – at one point a developer offered as development gain a new Village Hall should a large number of houses be built on what is now Peakland Grange, while in 2017 the Hall came very close to bankruptcy. Keith Quine Chair of Trustees Hartington Village Hall 28/09/2025 Charity Number 525048 ## **Hartington Village Hall** **Financial Statements** **31 August 2025** Charity Number 525048 ## **Hartington Village Hall Contents** |Trustees approval page|1| |---|---| |Receipts and Payments account|2| |Statement of Assets and Liabilities|3| |Notes to the financial statements|4| Charity Number 525048 ## **Hartington Village Hall Trustees approval page For the year ending 31 August 2025** We approve these accounts which comprise the Receipts and Payments account, a Statement of Assets and Liabilities and Notes to the financial statements. We consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is not needed. We acknowledge our responsibilities for the accounts, including the appropriateness of the accounting basis set out in note 1 and for providing all of the information and explanations necessary for their completion. |**_Signature_**
**_Print Name_**
**_Date of approval_**|**_Signature_**
**_Print Name_**
**_Date of approval_**|**_Signature_**
**_Print Name_**
**_Date of approval_**| |---|---|---| |JKQuine (May 6,202617:55:59 GMT+1)
J K Quine|J K Quine|06/05/2026| |**Chairman**||| |K J Craven (May 7, 2026 11:54:24 GMT+1)
K J Craven|K J Craven|07/05/2026| |**Treasurer**||| Hartington Village Hall Hyde Lane Hartington SK17 0AP Page 1 Charity Number 525048 ## **Hartington Village Hall Receipts and Payments Account For the period 1 September 2024 to 31 August 2025** |**A1**
**Receipts**
Hire of hall income
Donations
Gift aid
Fund raising
Interest received
**A2**
**Assets and investment sales, etc**
**_Total receipts_**
**A3**
**Payments**
Wages
Repairs & maintenance
Heat and light
Insurance
Cleaning
Licences
Telephone & Broadband
Stationery & postage
Accountancy fees
Other
HCG Magic Grant
**A4**
**Asset and investment purchases, etc**
**_Total payments_**
**_Net of receipts/(payments)_**
**A5**
Transfers between funds|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
20,222
-
-
188
2,000
-
613
11,448
460
-
77
-
-|**2025**
**Total**
**Funds**
**£**
20,222
2,188
613
11,908
77|**2024**
**Last**
**Years**
**Funds**
**£**
17,208
508
-
27,535
-| |---|---|---|---| ||32,548
2,460
-|35,008|45,251| ||-
-
-|-|-| ||**_32,548_**
**_2,460_**
**_-_**|**_35,008_**|**_45,251_**| ||-
-
-
7,892
-
-
2,571
-
-
1,144
-
-
733
-
-
584
-
-
413
-
-
-
-
-
170
-
-
10,507
2,000
-
-
-
-|-
7,892
2,571
1,144
733
584
413
-
170
12,507
-|-
23,142
4,795
1,064
598
448
400
-
150
6,806
-| ||24,013
2,000
-|26,013|37,403| ||765
333
-|1,098|438| ||**_24,777_**
**_2,333_**
**_-_**|**_27,110_**|**_37,841_**| ||||| ||**_7,770_**
**_127_**
**_-_**|**_7,897_**|**_7,410_**| ||||| ||-
-
-|-|-| ||||| |**A6**
Cash funds last year end
_Cash movement_
Cash funds this year end||21,254
_7,897_|| |||29,151|| ||||| Page 2 Charity Number 525048 ## **Hartington Village Hall Statement of Assets and Liabilities As at 31 August 2025** |**B1 Cash funds**
Bank current account
Savings account
Petty cash
**B2 Other monetary assets**
Trade debtors
**B3 Investment assets**
**B4 Assets retained for the charity's own use (note 2)**
Equipment
**B5 Liabilities**|**Unrestricted**
**Restricted**
**Endowment**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**
23,491
-
-
5,487
-
-
173
-
-|**2025**
**Total**
**Funds**
**£**
23,491
5,487
173|**2024**
**Last**
**Years**
**Funds**
**£**
20,671
410
173| |---|---|---|---| ||29,151
-
-|29,151|21,254| ||-
-
-|-|-| ||-
-
-|-|-| ||-
-
-
1,978
3,162|-
5,141|-
4,043| ||1,978
3,162
-|5,141|4,043| ||||| ||-
-
-|-|-| ||||| Page 3 Charity Number 525048 ## **Hartington Village Hall Notes to the accounts As at 31 August 2025** ## **1** _**Basis of preparation**_ The accounts have been prepared under section 133 of the Charities Act 2011 ('the Charities Act') using the receipts and payments accounts method. ## **2 Assets retained for the charity's own use** Assets are held at cost. Depreciation is not recognised under the Receipts and Payments accounts method. Page 4 Charity Number 525048 ## **Hartington Village Hall Detailed income As at 31 August 2025** _This page does not form part of the financial statements_ |**Hire of hall income**
Local hire
General hire
Dance clubs
Table Tennis
French Lessons
Yoga
Pilates
Scouts
Informal Flora
Folk Club
HYPAC
Fri/Tues club
Hartington Sings
Pickleball
Total local hire
Non-local hire
**Donations**
_Unrestricted_
Donation from Lottery Win Payment
Hartington social dance licence
Easy fund raising
Small donations
_Restricted - for First Responders_
B Veit donation|5,604
1,568
1,297
-
2,657
672
-
112
150
441
378
-
532|**2025**
13,411
6,811
20,222
188
2,000
2,188|6,022
1,424
782
303
2,183
480
140
112
175
546
-
70
-|**2024**
12,237
4,971| |---|---|---|---|---| ||-
100
-
88||100
90
31
287|| |||||17,208| |||||508
-| ||2,000||-|| |||||| |||||508| Charity Number 525048 ## **Hartington Village Hall Detailed income** ## **As at 31 August 2025** _This page does not form part of the financial statements_ |**Fundraising & Grants**
_Unrestricted_
Plant sales
Folk evening
Art Fair
Charity discos
Hungry Town
Beetles
Jazz in Village
Rotters
100th Year Party
Tenty-Wine
Leaden Boot Challenge
Lottery
_Restricted for 'Falls & prevention'_
NHS Derbyshire
_Restricted for bathroom repairs_
Derbyshire Dales - UKSPF
_Restricted for the replacement of rear fire exit doors_
Main Grants
_Restricted for pickleball activities_
Derbyshire Dales|378
-
1,611
-
-
-
-
4,453
685
50
500
3,770|**2025**
11,448
-
-
-
460
11,908|211
44
1,248
791
312
921
16
-
-
-
-
6,510|**2024**
10,052
2,000
13,683
1,800
-| |---|---|---|---|---| ||460||-|| |||||| |||||27,535| Charity Number 525048 ## **Hartington Village Hall Detailed expenses As at 31 August 2025** _This page does not form part of the financial statements_ **2025 2024** |**Repairs and maintenance**
_Unrestricted_
Emergency lighting inspection test
Bakehouse repairs from unrestricted funds
Fire extinguisher maintenance
General repairs & maintenance
Toilet refurbishment (balance)
Sandbags
Lights
Fire alarm
Stand
White Board
Certificate frame
Christmas lights
Crockery for new kitchen
New doors
Window repairs and blinds
Display boards
Alarms
Hob and pans
Banners
Toilet refurbishment
**Heat and light**
Electricity
Oil
**Insurance**|-
-
323
837
-
-
-
-
-
-
-
-
-
3,346
2,425
157
560
145
99|7,892
-
7,892
1,133
1,438
2,571
1,144|342
251
447
476
6,094
206
1,336
95
91
54
44
16
8
-
-
-
-
-
-
13,683|9,459
13,683| |---|---|---|---|---| ||-|||| |||||| |||||23,142| |||||2,646
2,149| |||||4,795| |||||| |||||1,064| Charity Number 525048 ## **Hartington Village Hall Detailed expenses As at 31 August 2025** _This page does not form part of the financial statements_ |**Cleaning**
Refuse collection
Cleaner vouchers and reimbursements
Cleaning products and handtowels
**Licences & Subscriptions**
RAD membership
Local Giving subscription
Tens (alcohol) licence
Small lottery licence
Music licence
Ring subscription
CVS
**Telephone & Broadband**
**Stationery**
**Accountancy Fees**|**2025**
548
140
45
733
40
-
63
20
300
80
80
584
413
-
170|**2024**
506
-
92| |---|---|---| |||598| |||30
180
42
20
176
-
-| |||448| |||| |||400| |||| |||-| |||| |||150| ## **Other** |_Unrestricted_
Coronation plinth
Donation - Blythe House
Donation - Parkinsons UK
Donation - First Responders
Donation - QE 2 Plaque
Donation - Buxton Mountain Rescue
Donation - St Giles Church
Donation - Canine Partners
Hungrytown Concert
Arts fair
Silver bad
Advertising for fund raising events
Drinks for fund raising events
Food & other event stock
Hartington Cheese for event
Lottery prizes
First aid supplies
Hartington social
NHS Fund
Gift voucher
Plant buys
_Restricted_
NHS Fund
Donation - First Responders
**Asset and investment purchases during the year**
Chairs for Bakehouse
Pickleball equipment
Filing cabinets
Display cabinet
Market stall kit|-
-
-
2,805
85
1,440
100
122
-
773
300
137
207
2,269
533
1,400
14
34
240
50
-
10,507
-
2,000
12,507
-
333
230
285
250
1,098|259
457
457
-
-
-
-
-
400
402
-
-
1,901
-
-
1,600
28| |---|---|---| |||5,504
1,302| |||6,806| |||438
-
-
-| |||438| Charity Number 525048 ## **Hartington Village Hall Asset Schedule As at 31 August 2025** ## _This page does not form part of the financial statements_ |**Date**
**Purchased**
**Asset Description**
29/08/2018 New chairs [purchased from Calor Gas Grant]
14/04/2020 New sound system
01/02/2021 Projector
01/02/2021 Projector screen
01/02/2021 Coffee table
01/02/2021 2 x computer desks
01/02/2021 Bookcase
01/02/2021 Portable heater
01/02/2021 2 x ACER Chromebook
01/02/2021 Balance from unrestricted funds
16/05/2023 Bowling equipment
18/07/2023 Wine cooler
29/08/2023 Gazebo
12/04/2024 Chairs for Bakehouse
17/02/2025 Pickleball Equipment
24/03/2025 Filing cabinets x 2
24/03/2025 Ikea display cabinet
14/04/2025 Market stall kit|**Cost**
760
350
469
110
83
145
58
95
598
316
320
301
438
333
230
285
250|**Unrestricted**
**Restricted**
760
350
469
110
83
145
58
95
598
91
91
-
15
301
320
-
301
438
333
230
285
250
**Purchased from funds:**| |---|---|---| ||5,141|1,978
3,162| |||| 2026-05-07 ## Accounts to 31.08.2025 Final Audit Report Created: 2026-05-06 By: Sarah Lovatt (sarah@lovattaccountancy.co.uk) Status: Signed Transaction ID: CBJCHBCAABAA4Q0tUgjuLV08tN9gCyH8aWscjfBGToCl ## "Accounts to 31.08.2025" History Document created by Sarah Lovatt (sarah@lovattaccountancy.co.uk) 2026-05-06 - 4:48:21 PM GMT Document emailed to K Quinn (johnkeithquine@gmail.com) for signature 2026-05-06 - 4:48:25 PM GMT Document emailed to K Craven (kj_craven@yahoo.co.uk) for signature 2026-05-06 - 4:48:25 PM GMT Email viewed by K Quinn (johnkeithquine@gmail.com) 2026-05-06 - 4:54:38 PM GMT - Signer K Quinn (johnkeithquine@gmail.com) entered name at signing as J K Quine 2026-05-06 - 4:55:57 PM GMT Document e-signed by J K Quine (johnkeithquine@gmail.com) Signature Date: 2026-05-06 - 4:55:59 PM GMT - Time Source: server - Signature Appearance Selected: TYPE Email viewed by K Craven (kj_craven@yahoo.co.uk) 2026-05-07 - 10:52:53 AM GMT Signer K Craven (kj_craven@yahoo.co.uk) entered name at signing as K J Craven 2026-05-07 - 10:54:22 AM GMT Document e-signed by K J Craven (kj_craven@yahoo.co.uk) Signature Date: 2026-05-07 - 10:54:24 AM GMT - Time Source: server - Signature Appearance Selected: TYPE Agreement completed. 2026-05-07 - 10:54:24 AM GMT Charity Number 525048 ## **Hartington Village Hall Independent examiner's report on the accounts For the year ending 31 August 2025** I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31 August 2025. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, an material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Sarah Lovatt BFP FCA MAAT** **1a Sandringham Drive Spondon Derby DE21 7QL**