Charity number 525041
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
Trustees’ report and financial Statements
For the year ended 1st January 2023
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
FINANCIAL STATEMENTS For the year ended 1st January 2023
| Contents | Page |
|---|---|
| Reference and administrative details | 1 |
| Trustees’ Annual Report | 2 |
| Independent Examiner’s Report to the Trustees | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 |
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
1
Reference and Administrative Details
The charity operates from Clipstone Social Club, Mansfield Road, Clipstone Village. Nottinghamshire.
Trustees:
The Trustees for the year ended 1st January 2023 were as follows:
R. Clarey
J. Hawkins
M. Gillott B. Rutter – Retired on 11th November 2022.
P. Griffiths
R. Sprigg
A. Griffiths
Advisors :
Independent Adkin Sinclair LLP Examiners: Sterling House 32 St John Street Mansfield Nottinghamshire NG18 1QJ Bankers: The Co-operative Bank PLC Co-operative House Queen Street Mansfield Nottinghamshire NG18 1HN Solicitors: Hopkins Solicitors Eden Court Crow Hill Drive Mansfield Nottinghamshire NG19 7AE
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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TRUSTEES’ ANNUAL REPORT
The trustees present their report and the financial statements for the year ended 1st January 2023. The trustees who served during the year and up to the date of this report are set out on page 1. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities".
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objectives and Activities
The trustees will keep working with and supporting all our sub committee’s and will continue to apply for grants where possible to support and improve our charity, but in the current financial climate this continues to be increasingly difficult to achieve.
Our thanks go out to all the members and staff of Clipstone Social Club without their support the charity would not be able to carry on supporting the following activities: bowls club, cricket club, football club (senior and junior), friendship club and youth club, British legion and many more.
Public benefit
The Trustees confirm that they have had due regard to guidance published by the Charity Commission on public benefit.
Achievement and Performance
The main income for the trust is money received from donations and grants particular thanks to Clipstone Parish Council and Clipstone Social Club. During this year the trust received £57,589 from the social club, compared with £13,857 the previous year.
Risk Policy
The trustees are responsible for the management of the risks faced by the trust. Detailed considerations of risk are identified, assessed and control established throughout the year. A formal review of the trust’s risk management processes is undertaken on an annual basis. Through the risk management process established by the trust, the trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed.
Activities Contributing to the Achievement of Objectives
Clipstone Welfare Colts - Currently running 18 teams including 3 girls’ teams and development group which continue to be well attended and looks promising for future. A big thank you to Paul and Anne Griffiths and all the colts committee and helpers who are doing a great job for our youngsters.
Senior Football - First team play in Midlands County Central league: many thanks to members of the committee, our sponsors and Ian Cotton, his management team and players who are performing well on the pitch.
Many thanks to Kev Reader, his management team and players who are doing a great job with our development team.
Cricket Club - Another good season, well done to all involved in running the cricket club with 2 adult teams and a junior section. Many thanks to Robbie Sprigg and all at the cricket club who have helped during the season.
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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TRUSTEES’ ANNUAL REPORT – (continued)
Activities Contributing to the Achievement of Objectives (continued)
Bowls Club - Have had a good year, finishing in good positions in two leagues. Our thanks go to Billy Orange and his team for their hard work in keeping the green and surrounding areas in excellent condition.
Friendship Club – Still going strong and increasing numbers. Our thanks go to Barbara, Lynne and their team for all their hard work.
Youth Club - The youth club is going from strength to strength with an average of 80 plus using the club most days when open, many thanks to Amanda Hill and her staff for the great job they continue to do for our youngsters.
Financial Review
The principal income of the trust is by the way of monies received from Clipstone Social Club Limited. During the year the trust received the sum of £57,589 from Clipstone Social Club Limited under the terms of occupational licence (2022: £13,857). Overall the trust had net income over expenditure of £7,375 in the year (2022 net income: £50,826).
Reserves
The trust’s reserves at 1st January 2023 were £279,718 and are held to facilitate the continued upgrading of the trust's facilities.
The level of total reserves is judged appropriate for the present situation and needs of the trust.
The trustees will review this position and policy on an annual basis.
Plans for Future Periods
The planned move of all activities from lido ground and middle pitch to ex-colliery site is progressing at pace and we expect positive actions in obtaining land swap agreement and planning in next financial year, which will enable us to expand available playing space with new clubhouse, artificial pitch etc to improve and futureproof activities for long term future. Many thanks to Scott Carlton and the team at NSDC for their support with the colliery project and their help raising funding to bring our vision to reality.
Welfare building -
Refurbishment of social club side of institute was completed in March and it is has been well used since, thanks to Rebecca and her team for doing a great job in reviving our position as the heart of the village.
Parish councilors decided not to go ahead with leasing of right section of institute which was very disappointing but we will now look at refurbishing and creating a community hub with other local partners.
Structure, Governance and Management
Under the power given in the Charities Act 1993 as of the 1st September 2006 Clipstone Miners Welfare Trust became known as Clipstone Miners Welfare Community Trust and is a registered charity regulated by a scheme of the Charity Commissioners dated 1st September 2006 charity no (525041).
The Trustee`s would like to thank all members of our sub-groups who having been made aware of the difficult financial position the charity is in, have all rallied around to help where possible to minimise cost to charity by providing money for utilities, volunteer hours and in some cases materials, it is only down to these community spirited people that we are able to continue to provide all our facilities.
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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STATEMENT OF THE TRUSTEE'S RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Board,
R. Clarey Trustee
28th September 2023
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CLIPSTONE 5 MINERS WELFARE COMMUNITY TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 1st January 2022 which are set out on pages 6 to 15.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Adkin Sinclair LLP Mr Christopher Adkin Sterling House Chartered Accountant 32 St John Street Mansfield 28th September 2023 Nottinghamshire NG18 1QJ
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CLIPSTONE MINERS WELFARE COMMUNITY TRUST
STATEMENT OF FINANCIAL ACTIVITIES (incorporating the income and expenditure account)
For the year ended 1st January 2023
| Notes Funds Unrestricted Restricted £ £ Income from: Donations and legacies 2 97023 - Investment and property income: Rental income 5460 - Charitable activities: Clipstone Social Club Limited Occupational licence 3 57589 - Government grants 4 18909 - _ _ Total income 178981 - _ _ Expenditure on: Charitable activities 5 149642 21964 _ _ Total expenditure 149642 21964 _ _ Net income / (expenditure) 29339 (21964) Transfer between funds - - _ _ Net movement in funds 29339 (21964) Total funds brought forward 161135 111208 _ _ Total funds carried forward 190474 89244 |
Total 2023 £ 97023 5460 57589 18909 _ 178981 _ 171606 ___ 171606 |
_ |
Total 2022 £ 110567 5486 13857 76760 __ 206670 _ 155844 _ 155844 _ 50826 - _ 50826 221517 ____ 272343 |
|---|---|---|---|
| _ 7375 - ___ 7375 272343 _ 279718 |
The statement of financial activities includes all gains and losses for the two financial years and therefore a separate statement of total recognised gains and losses has not been prepared.
All income and expenditure derive from continuing activities.
7
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
BALANCE SHEET As at 1st January 2023
| Notes £ Fixed assets 6 Current assets Debtors 7 47827 Cash at bank and in hand 61745 __ 109572 Creditors: amounts falling due within one year 8 6289 ____ Net current (liabilities)/assets Total assets less current liabilities Creditors: amounts falling due after more than one year 9 Net assets Represented by: Restricted funds 10 Unrestricted fund - accumulated surplus 10 Total funds |
2023 £ £ 201435 40473 49272 __ 89745 10650 _ 103283 ______ 304718 25000 279718 89244 190474 279718 ___ |
2022 £ 218248 79095 ______ 297343 25000 __ 272343 _ 111208 161135 272343 ___ |
|---|---|---|
These financial statements were approved and authorised for issue by the Board of Trustees on 28th September 2023 and signed on its behalf by:
R. Clarey Trustee
The notes on pages 8 to 15 form part of these financial statements.
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
1.1 Summary of significant accounting policies
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years unless otherwise stated.
1.2 Basis of accounting
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity.
1.3 Cashflow
The charity has taken advantage of the exemption in the Charities SORP from the requirement to produce a cashflow statement, on the grounds that it is applying FRS 102 Section 1A.
1.4 Income
All income is recognised in the Statement of Financial Activities when it is receivable with the exception of gifts and donations which are recognised when they are received.
1.5 Expenses
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
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Charitable expenditure comprises those incurred by the charity in the delivery of its activities and its services for its beneficiaries. It includes both costs that can be allocated to such activities and those costs of an indirect nature necessary to support them. Expenditure on grants is recorded once the charity has made an unconditional commitment to pay the grant and this is communicated to the beneficiary or the grant has been paid whichever is the earlier. The charity has not made any grant commitments of more than one year.
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Governance costs include costs associated with meeting the constitutional and statutory requirements of the charity and include the examiners fees and costs linked to the strategic management of the charity.
1.6 Fixed Assets and Depreciation
Freehold land is stated at cost. No depreciation is provided on freehold land. All other fixed assets are stated at cost less depreciation.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets over their estimated useful economic lives as follows:-
Alterations and refurbishment 15% straight line/10% reducing balance Furniture and equipment 25% reducing balance/10% reducing balance Tractors and implements 25% reducing balance Computer equipment 25% straight line Ground improvements 5% and 10% straight line
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
1.7 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
1.8 Restricted Funds
Grants receivable for specific projects whether used to purchase fixed assets or expended on items of a revenue nature are classified as restricted funds.
Restricted funds used to purchase fixed assets are reduced over the useful economic life of the assets purchased in line with depreciation.
1.9 Unrestricted Funds
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
1.10 Government Grants
Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the company will comply with the conditions attaching to them and the grants will be received.
Government grants are recognised using the accrual model and the performance model.
Under the accrual model, government grants relating to revenue are recognised on a systematic basis over the periods in which the company recognises the related costs for which the grant is intended to compensate. Grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which it becomes receivable.
Grants relating to assets are recognised in income on a systematic basis over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income and not deducted from the carrying amount of the asset.
Under the performance model, where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
2. Donations and legacies
| Funds Unrestricted Restricted Football Club towards costs - - Nottinghamshire County Council for youth club - - Clipstone Parish Council 1178 - Thomas Farr charity for youth club - - Awards for all youth club grant - - Co-op community fund grants - - Kickstart Ltd - - Clipstone Colts 69593 - Center Parcs community funding - - Garfield Weston Foundation 20000 - Bowls club towards costs 2411 - General donations and other income 3841 - _ 97023 - __ _____ 3. Clipstone Social Club Limited Received under occupational licence representing contribution towards direct charitable activities |
2023 £ - - 1178 - - - - 69593 - 20000 2411 3841 _ 97023 ___ 2023 £ 57589 |
2022 £ 20242 7216 10000 2669 9876 3332 17344 2454 - 20000 13805 3629 _ 110567 ___ 2022 £ 13857 |
|
|---|---|---|---|
| 4. Government Grants | ||||
|---|---|---|---|---|
| Funds | 2023 | 2022 | ||
| Unrestricted | Restricted | Total | Total | |
| £ | £ | £ | £ | |
| Government grants | ||||
| Youth club | 16242 | - |
16242 | 35804 |
| Football club | 2667 | - | 2667 | 12583 |
| Local initiative | - | - | - | 2500 |
| HMRC JRS grants | - | - | - | 5873 |
| Energy efficiency grant | - | - | - | 20000 |
| ______ | ______ | ______ | ______ | |
| 18909 | - | 18909 | 76760 | |
| ______ | ______ | ______ | ______ |
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
5a. Charitable Activities
| Funds Unrestricted Restricted Direct costs £ £ Contributions to sections expenses: Youth club 18887 - Football club 48259 - __ _ 67146 - Sports ground maintenance Groundsman 2053 - Upkeep of grounds 4008 - 6061 - Support costs (actual basis) Premises costs: Rates 2110 - Water 8366 - Lighting and heating 23340 - Repairs and maintenance 13222 - Depreciation of fixed assets 20995 21964 Governance costs (note 5) 1996 - 70029 21964 Others: Legal and professional fees 800 - Property fees: Agents fees 601 - Sundry expenses 5005 - _ 6406 - _ Total 149642 21964 |
2023 2022 Total Total £ £ 18887 21918 48259 20073 __ _ 67146 41991 2053 3884 4008 4568 6061 8452 2110 920 8366 6362 23340 14936 13222 37946 42959 39639 1996 2202 91993 102005 800 45 601 600 5005 2751 _ 6406 3396 _ 171606 155844 |
|---|---|
Expenditure on direct charitable activities was £171,606 (2022 - £155,844) of which £21,964 (2022 - £66,854) was attributable to restricted funds.
| 5b. Governance Costs (actual basis) Printing, stationery, postage and telephone Computer costs Independent Examiner for independent examination for other services |
2023 £ 126 120 500 1250 _ 1996 ___ |
2022 £ 152 300 500 1250 _ 2202 ___ |
|---|---|---|
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
5b. Governance Costs (actual basis) (continued)
Cost allocation includes an element of judgement and the charity has had to consider the cost benefit of all detailed calculations and record keeping. To ensure full cost recovery on projects the charity adopts a policy of allocating costs to the respective cost headings through the year, this allocation includes support costs where they are directly attributable. Other support costs shown are a best estimate of the costs that have been so allocated either on a per capita basis or on an estimated usage basis.
6. Fixed Assets
| Freehold Alterations Furniture Tractors and Ground Land and and Implements Improvements Refurbishment Equipment £ £ £ £ £ Cost At 2nd January 2022 5000 267410 114827 37746 188219 Additions - 9058 13568 3520 _ _ At 1st January 2023 5000 267410 123885 51314 191739 Depreciation At 2nd January 2022 - 199287 88388 24367 82912 Provision for year - 12873 7638 6737 15711 At 1st January 2023 - 212160 96026 31104 98623 Net Book Value At 1st January 2023 5000 55250 27859 20210 93116 ___ At 1st January 2022 5000 68123 26439 13379 105307 |
Total £ 613202 26146 __ 639348 _ 394954 42959 437913 201435 ___ 218248 |
|---|---|
7. Debtors
| Clipstone Social Club Limited Other Debtors |
2023 £ 44688 3139 _ 47827 ___ |
2022 £ 37392 3081 _ 40473 ___ |
|---|---|---|
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
8. Creditors: Amounts falling due within one year
| Other creditors and accruals Taxation and social security 9. Creditors: Amounts falling due after more than one year CISWO loan |
2023 £ 6215 74 _ 6289 2023 £ 25000 __ 25000 _____ |
2022 £ 10173 477 _____ 10650 |
|---|---|---|
| _ 2022 £ 25000 25000 __ |
This loan is shown as a long term liability as it is not subject to any set repayment terms, other than ultimately to be repaid out of the proceeds of the disposal of certain property assets which will be realised as part of the planned improvements under the together project (see note 11).
10. Analysis of net assets by fund
| Restricted Unrestricted £ £ Fixed assets 114244 87191 Current assets - 109572 Current liabilities - (6289) __ _ Total assets less current liabilities 114244 190474 CISWO loan (25000) - ___ Net assets 89244 190474 |
Total 2023 £ 201435 109572 (6289) __ 304718 (25000) ____ 279718 |
Total 2022 £ 218248 89745 (10650) __ 297343 (25000) ____ 272343 |
|---|---|---|
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
11. Analysis of restricted funds
| Balance at 2nd January 2022 £ Grounds Fund 47290 CCTV System Fund 2056 Sports Park Fund 60393 Youth Club 3954 Building Alterations 22515 Together Project (25000) ______ 111208 |
Income Expenses Transfers Balance at 1st January 2023 £ £ £ £ - (5373) - 41917 - (514) - 1542 - (10263) - 50130 - (989) 2965 - (4825) - 17690 - - - (25000) __ _ ___ - (21964) - 89244 |
|---|---|
The Grounds Fund represents grant income for grounds improvements included in fixed assets. This fund is reduced over the life of the assets purchased in line with depreciation.
The CCTV System Fund represents contributions received towards the cost and installation of the new system and is reduced over its life in line with depreciation.
The Sports Park Fund represents contributions received for the provision of the activity park. The fund is reduced over the life of the assets purchased in line with depreciation.
The Youth Club received funding from the Parish Council which due to Covid has not been fully utilised and is being carried forward.
The kitchen refurbishment included in fixed assets is being reduced over the life of the assets in line with depreciation.
Building alterations have taken place supported by local authority S106 monies to split the welfare facility to enable it to provide additional uses for the community. The fixed assets included in the refurbishment are being reduced over the life of the assets in line with depreciation.
The Together Project was in deficit at the year end and represents expenditure connected with the planned improvement in the sports facilities, for which funding of £25,000 has been received from CISWO by way of a loan to facilitate the project. This loan is shown as a long-term liability as it is not subject to any set repayment terms, other than ultimately to be repaid out of the proceeds of the disposal of certain property assets which will be realised as part of this planned improvement project. This fund stood as a negative balance at the 1st January 2021 due to the timing of expenditure on professional fees which have necessarily been incurred prior to the development and which have been funded from the CISWO loan.
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Notes to the financial statements For the year ended 1st January 2023
12. Related parties
The under mentioned trustees are also directors of Clipstone Social Club Limited:
R. Clarey
J. Hawkins
M. Gillott
- B. Rutter – Retired on 11th November 2022.
Under the terms of an occupational licence entered into by the trust and Clipstone Social Club Limited the trust is responsible for the receipt of the licence fee from the club towards the running expenses of the trust.
The licence fee received by the trust from the company during the year ended 1st January 2023 amounted to £57,589 (2022: £13,857).
At 1st January 2023 the company owed the trust £44,688 (2022: £37,392).
13. Staff costs and trustees' remuneration
| Salaries and wages | 2023 £ 16955 __ 16955 ____ |
2022 £ 16203 _ 16203 ____ |
|---|---|---|
No employee received remuneration of more than £60000.
None of the trustees received any remuneration during the year (2022: £Nil), nor did they receive any reimbursement of expenses (2022: £Nil).
14. Staff numbers
The average number of employees (including casual, part-time staff and trustees) during the year was made up as follows:
| Groundsmen Youth Leaders Cleaner Trustees |
2023 no 1 4 1 6 _ 12 _ |
2022 no 1 5 1 6 _ 13 _ |
|---|---|---|