Charity number 525041
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
Trustees’ report and financial Statements
For the year ended 1st January 2021
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
FINANCIAL STATEMENTS For the year ended 1st January 2021
Contents
Reference and administrative details Trustees’ Annual Report Independent Examiner’s Report to the Trustees Statement of Financial Activities Balance Sheet Notes to the Financial Statements
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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Reference and Administrative Details
The charity operates from Clipstone Social Club, Mansfield Road, Clipstone Village. Nottinghamshire.
Trustees:
The Trustees for the year ended 1st January 2021 were as follows:
R. Clarey
J. Hawkins
M. Gillott
F. Newbold – resigned November 2020
- B. Rutter
J. McIntosh – resigned November 2020
P. Griffiths – appointed 21st April 2021
R. Sprigg – appointed 21st April 2021
A. Griffiths – appointed 21st April 2021
Advisors :
Independent Adkin Sinclair LLP Examiners: Sterling House 32 St John Street Mansfield Nottinghamshire NG18 1QJ Bankers: The Co-operative Bank PLC Co-operative House Queen Street Mansfield Nottinghamshire NG18 1HN Solicitors: Hopkins Solicitors Eden Court Crow Hill Drive Mansfield Nottinghamshire NG19 7AE
CLIPSTONE MINERS WELFARE COMMUNITY TRUST
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TRUSTEES’ ANNUAL REPORT
The trustees present their report and the financial statements for the year ended 1st January 2021. The trustees who served during the year and up to the date of this report are set out on page 1. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities".
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objectives and Activities
The trustees will keep upgrading and supporting all our sub committee’s and will continue to try and apply for grants where possible, but this continues to be increasingly difficult to achieve.
Our thanks go out to all the members of Clipstone Social Club without your support the charity would not be able to carry on supporting the following activities: bowls club, cricket club, football club (senior and junior), friendship club and youth club.
Public benefit
The Trustees confirm that they have had due regard to guidance published by the Charity Commission on public benefit.
Achievement and Performance
The main income for the trust is money received from donations and grants particular thanks to Clipstone Parish Council and Clipstone Social Club. During this year the trust received £12,469 from the social club, compared with £31,333 the previous year.
Risk Policy
The trustees are responsible for the management of the risks faced by the trust. Detailed considerations of risk are identified, assessed and control established throughout the year. A formal review of the trust’s risk management processes is undertaken on an annual basis. Through the risk management process established by the trust, the trustees are satisfied that the major risks identified have been adequately mitigated where necessary. It is recognised that systems can only provide reasonable but not absolute assurance that major risks have been adequately managed.
Activities Contributing to the Achievement of Objectives
Clipstone Welfare Colts - Currently running 9 teams and development group which continue to be well attended and looks promising for future. A big thank you to Brad Rutter and all the colts committee and helpers who are doing a great job for our kids and also helping in further integrating with our adult football section.
With the addition of floodlights, thanks to a football foundation grant for the top pitch and mini pitch, we are now able to provide the majority of training in-house. The Colts are now using the top and middle pitches for games and training.
Senior Football - First team play in Midlands County Central league: many thanks to members of the committee, sponsors, and all players who helped around ground, team managers and assistant managers.
Cricket Club - Another good season, well done to all involved in running the cricket club. Many thanks to all at the cricket club who have helped out during the season.
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CLIPSTONE MINERS WELFARE COMMUNITY TRUST
TRUSTEES’ ANNUAL REPORT – (continued)
Activities Contributing to the Achievement of Objectives (continued)
Bowls Club - Have had a good year, finishing in good positions in two leagues. Our thanks go to Brian Kerry and Billy Orange for their hard work in keeping the green and surrounding areas in excellent condition.
Friendship Club – Now back in welfare building and still going strong. Our thanks go to Sharon Faulkes, Janice and her team for all their hard work.
Youth Club - The youth club is going from strength to strength with an average of 80 plus using the club most days when open, many thanks to Amanda Hill and her staff for the great job they do for our youngsters.
Financial Review
The principal income of the trust is by the way of monies received from Clipstone Social Club Limited. During the year the trust received the sum of £12,469 from Clipstone Social Club Limited under the terms of occupational licence (2020: £31,333). Overall the trust had net income over expenditure of £102,988 in the year (2020 net income: £14,392).
Reserves
The trust’s reserves at 1st January 2021 were £221,517 and are held to facilitate the continued upgrading of the trust's facilities.
The level of total reserves is judged appropriate for the present situation and needs of the trust.
The trustees will review this position and policy on an annual basis.
Plans for Future Periods
We are planning on moving football and cricket down to land at the old colliery site, which will enable us to expand available playing space with new clubhouse and secure activities for long term future. Until we get to move we are developing another training area in football car park.
Welfare building -
Parish council takeover of old institute section of our building is well progressed with handover date planned for end November 2021.
Structure, Governance and Management
Under the power given in the Charities Act 1993 as of the 1st September 2006 Clipstone Miners Welfare Trust became known as Clipstone Miners Welfare Community Trust and is a registered charity regulated by a scheme of the Charity Commissioners dated 1st September 2006 charity no (525041).
The Trustee`s would like to thank all members of our sub-groups who having been made aware of the difficult financial position the charity is in, have all rallied around to help where possible to minimise cost to charity by providing money for utilities, volunteer hours and in some cases materials, it is only down to these community spirited people that we are able to continue to provide all our facilities.
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STATEMENT OF THE TRUSTEE'S RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2019;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Board,
R. Clarey Trustee
29th November 2021
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CLIPSTONE 5 MINERS WELFARE COMMUNITY TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 1st January 2021 which are set out on pages 6 to 15.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Adkin Sinclair LLP Mr Christopher Adkin Sterling House Chartered Accountant 32 St John Street Mansfield 29th November 2021 Nottinghamshire NG18 1QJ
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CLIPSTONE MINERS WELFARE COMMUNITY TRUST
STATEMENT OF FINANCIAL ACTIVITIES (incorporating the income and expenditure account)
For the year ended 1st January 2021
| Notes Funds Unrestricted Restricted £ £ Income from: Donations and legacies 2 29997 137385 Investment and property income Bank interest - - Rental income 5430 - Charitable activities: Clipstone Social Club Limited Occupational licence 3 12469 - Government grants 4 40979 - _ _ Total income 88875 137385 _ _ Expenditure on: Charitable activities 5 56455 66817 _ _ Total expenditure 56455 66817 _ _ Net income / (expenditure) 32420 70568 Transfer between funds - - _ _ Net movement in funds 32420 70568 Total funds brought forward 41361 77168 _ _ Total funds carried forward 73781 147736 |
Total 2021 £ 167382 - 5430 12469 40979 _ 226260 _ 123272 ___ 123272 |
_ |
Total 2020 £ 84580 12 5445 31333 - __ 121370 _ 106978 _____ 106978 |
|---|---|---|---|
| _ 102988 - ___ 102988 118529 _ 221517 |
__ 14392 - __ 14392 104137 ____ 118529 |
The statement of financial activities includes all gains and losses for the two financial years and therefore a separate statement of total recognised gains and losses has not been prepared.
All income and expenditure derive from continuing activities.
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CLIPSTONE MINERS WELFARE COMMUNITY TRUST
BALANCE SHEET As at 1st January 2021
| Notes £ Fixed assets 6 Current assets Debtors 7 36480 Cash at bank and in hand 55475 __ 91955 Creditors: amounts falling due within one year 8 22992 ____ Net current (liabilities)/assets Total assets less current liabilities Creditors: amounts falling due after more than one year 9 Net assets Represented by: Restricted funds 10 Unrestricted fund - accumulated surplus 11 Total funds |
2021 £ £ 177554 26548 18316 __ 44864 22317 _ 68963 ______ 246517 25000 221517 147736 73781 221517 ___ |
2020 £ 120982 22547 ______ 143529 25000 __ 118529 _ 77168 41361 118529 ___ |
|---|---|---|
These financial statements were approved and authorised for issue by the Board of Trustees on 29th November 2021 and signed on its behalf by:
R. Clarey Trustee
The notes on pages 8 to 15 form part of these financial statements.
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Notes to the financial statements For the year ended 1st January 2021
1.1 Summary of significant accounting policies
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years unless otherwise stated.
1.2 Basis of accounting
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity.
1.3 Cashflow
The charity has taken advantage of the exemption in the Charities SORP from the requirement to produce a cashflow statement, on the grounds that it is applying FRS 102 Section 1A.
1.4 Income
All income is recognised in the Statement of Financial Activities when it is receivable with the exception of gifts and donations which are recognised when they are received.
1.5 Expenses
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
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Charitable expenditure comprises those incurred by the charity in the delivery of its activities and its services for its beneficiaries. It includes both costs that can be allocated to such activities and those costs of an indirect nature necessary to support them. Expenditure on grants is recorded once the charity has made an unconditional commitment to pay the grant and this is communicated to the beneficiary or the grant has been paid whichever is the earlier. The charity has not made any grant commitments of more than one year.
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Governance costs include costs associated with meeting the constitutional and statutory requirements of the charity and include the examiners fees and costs linked to the strategic management of the charity.
1.6 Fixed Assets and Depreciation
Freehold land is stated at cost. No depreciation is provided on freehold land. All other fixed assets are stated at cost less depreciation.
Depreciation is provided by the charity to write off the cost less the estimated residual value of tangible fixed assets over their estimated useful economic lives as follows:-
Alterations and refurbishment 15% straight line/10% reducing balance Furniture and equipment 25% reducing balance/10% reducing balance Tractors and implements 25% reducing balance Computer equipment 25% straight line Ground improvements 5% and 10% straight line
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Notes to the financial statements For the year ended 1st January 2021
1.7 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
1.8 Restricted Funds
Grants receivable for specific projects whether used to purchase fixed assets or expended on items of a revenue nature are classified as restricted funds.
Restricted funds used to purchase fixed assets are reduced over the useful economic life of the assets purchased in line with depreciation.
1.9 Unrestricted Funds
These are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
1.10 Government Grants
Government grants are recognised at the fair value of the asset received or receivable. Grants are not recognised until there is reasonable assurance that the company will comply with the conditions attaching to them and the grants will be received.
Government grants are recognised using the accrual model and the performance model.
Under the accrual model, government grants relating to revenue are recognised on a systematic basis over the periods in which the company recognises the related costs for which the grant is intended to compensate. Grants that are receivable as compensation for expenses or losses already incurred or for the purpose of giving immediate financial support to the entity with no future related costs are recognised in income in the period in which it becomes receivable.
Grants relating to assets are recognised in income on a systematic basis over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income and not deducted from the carrying amount of the asset.
Under the performance model, where the grant does not impose specified future performance-related conditions on the recipient, it is recognised in income when the grant proceeds are received or receivable. Where the grant does impose specified future performance-related conditions on the recipient, it is recognised in income only when the performance-related conditions have been met. Where grants received are prior to satisfying the revenue recognition criteria, they are recognised as a liability.
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Notes to the financial statements For the year ended 1st January 2021
2. Grants and donations
| Funds Unrestricted Restricted 2021 £ Newark and Sherwood District Council S106 grants - 82655 82655 Football Club towards costs 20419 - 20419 Nottinghamshire County Council for youth club 2000 - 2000 Football grant - 24730 24730 Clipstone Parish Council - 30000 30000 Thomas Farr charity for youth club - - - Cricket Club towards costs 1275 1275 Awards for all youth club grant - - - Co-op community fund grants - - - Clipstone events group 200 - 200 PW Process Ltd donation for youth club - - - CAF grant for football - - - Center Parcs community funding 300 - 300 Jones 1986 Trust - - - JN Derbyshire Trust - - - Persimmon community champions for football - - - ACE/ABC Taxis for football - - - Freemasons for youth club kitchen - - - Bowls club towards costs 3498 - 3498 General donations and other income 2305 - 2305 _ __ 29997 137385 167382 |
2020 £ - 18262 4183 - 27000 3000 4661 9500 2020 2443 1000 405 - 1700 2000 1000 300 2500 4000 606 _____ 84580 |
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3. Clipstone Social Club Limited
| 2021 £ Received under occupational licence representing contribution towards direct charitable activities 12469 __ 4. Government Grants Funds 2021 Unrestricted Restricted Total £ £ £ Government closure grants Youth club 14920 - 14920 Football club 12668 - 12668 Local initiative 2500 - 2500 HMRC JRS grants 10891 - 10891 _ ___ 40979 - 40979 |
2020 £ 31333 __ 2020 Total £ - - - - ____ - |
|---|---|
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Notes to the financial statements For the year ended 1st January 2021
5a. Charitable Activities
| Funds Unrestricted Restricted Direct costs £ £ Contributions to sections expenses: Youth club - 13994 Cricket club - - Football club 12455 __ _ 12455 13994 Sports ground maintenance Groundsman 4863 - Upkeep of grounds 4593 - 9456 - Support costs (actual basis) Premises costs: Rates 1050 106 Water 4290 410 Lighting and heating 11764 902 Repairs and maintenance 9119 27810 Depreciation of fixed assets 3480 23595 Governance costs (note 5) 1865 - 31568 52823 Others: Legal and professional fees 1700 - Property fees: Agents fees 597 - Sundry expenses 679 - _ 2976 - _ Total 56455 66817 |
2021 2020 Total Total £ £ 13994 17071 - 2961 12455 5165 __ _ 26449 25197 4863 5663 4593 10146 9456 15809 1156 5566 4700 4936 12666 22667 36929 10010 27075 19680 1865 1835 84391 64694 1700 208 597 591 679 479 _ 2976 1278 _ 123272 106978 |
|---|---|
| Expenditure on direct charitable activities was £123,272 (2020 - £106,978) £44,394) was attributable to restricted funds. 5b. Governance Costs (actual basis) Printing, stationery, postage and telephone Bank charges and fines Independent Examiner for independent examination for other services |
of which £66,817 (2020 - 2021 2020 £ £ 115 25 - 60 500 500 1250 1250 _ 1865 1835 __ _____ |
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Notes to the financial statements For the year ended 1st January 2021
5b. Governance Costs (actual basis) (continued)
Cost allocation includes an element of judgement and the charity has had to consider the cost benefit of all detailed calculations and record keeping. To ensure full cost recovery on projects the charity adopts a policy of allocating costs to the respective cost headings through the year, this allocation includes support costs where they are directly attributable. Other support costs shown are a best estimate of the costs that have been so allocated either on a per capita basis or on an estimated usage basis.
6. Fixed Assets
| Freehold Alterations Furniture Tractors and Ground Land and and Implements Improvements Refurbishment Equipment £ £ £ £ £ Cost At 2nd January 2020 5000 181589 102872 22863 136898 Additions - 32165 703 2646 48133 _ _ At 1st January 2021 5000 213754 103575 25509 185031 Depreciation At 2nd January 2020 - 181589 76102 18040 52509 Provision for year - 4825 5339 1867 15044 At 1st January 2021 - 186414 81441 19907 67553 Net Book Value At 1st January 2021 5000 27340 22134 5602 117478 ___ At 1st January 2020 5000 - 26770 4823 84389 |
Total £ 449222 83647 __ 532869 _ 328240 27075 355315 177554 ___ 120982 |
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7. Debtors
| Clipstone Social Club Limited Other Debtors Prepayments |
2021 £ 26198 10282 - _ 36480 ___ |
2020 £ 18944 6514 1090 _ 26548 ___ |
|---|---|---|
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Notes to the financial statements For the year ended 1st January 2021
8. Creditors: Amounts falling due within one year
| Other creditors and accruals Taxation and social security 9. Creditors: Amounts falling due after more than one year CISWO loan |
2021 £ 22908 84 _ 22992 2021 £ 25000 __ 25000 _____ |
2020 £ 22204 113 _____ 22317 |
|---|---|---|
| _ 2020 £ 25000 25000 __ |
This loan is shown as a long term liability as it is not subject to any set repayment terms, other than ultimately to be repaid out of the proceeds of the disposal of certain property assets which will be realised as part of the planned improvements under the together project (see note 11).
10. Analysis of net assets by fund
| Restricted Unrestricted £ £ Fixed assets 158870 18684 Current assets 13866 78089 Current liabilities - (22992) __ _ Total assets less current liabilities 172736 73781 CISWO loan (25000) - ___ Net assets 147736 73781 |
Total 2021 £ 177554 91955 (22992) __ 246517 (25000) ____ 221517 |
Total 2020 £ 120982 44864 (22317) __ 143529 (25000) ____ 118529 |
|---|---|---|
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Notes to the financial statements For the year ended 1st January 2021
11. Analysis of restricted funds
| Balance at 2nd January 2020 £ Grounds Fund 9904 CCTV System Fund 3655 Sports Park Fund 81579 Youth Club 7030 Building Alterations - Together Project (25000) ______ 77168 |
Income Expenses Transfers Balance at 1st January 2021 £ £ £ £ 48133 (5374) - 52663 - (914) - 2741 - (10725) - 70854 30000 (17892) - 19138 59252 (31912) - 27340 - - - (25000) __ _ ___ 137385 (66817) - 147736 |
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The Grounds Fund represents grant income for grounds improvements included in fixed assets. This fund is reduced over the life of the assets purchased in line with depreciation.
The CCTV System Fund represents contributions received towards the cost and installation of the new system and is reduced over its life in line with depreciation.
The Sports Park Fund represents contributions received for the provision of the activity park. The fund is reduced over the life of the assets purchased in line with depreciation.
The Youth Club has received funding from the Parish Council which due to Covid has not been fully utilised and is being carried forward (£13,866). The contribution for 2021 has therefore been reduced. The kitchen refurbishment included in fixed assets is being reduced over the life of the assets in line with depreciation.
Building alterations have taken place supported by local authority S106 monies to split the welfare facility to enable it to provide additional uses for the community. The fixed assets included in the refurbishment are being reduced over the life of the assets in line with depreciation.
The Together Project was in deficit at the year end and represents expenditure connected with the planned improvement in the sports facilities, for which funding of £25,000 has been received from CISWO by way of a loan to facilitate the project. This loan is shown as a long-term liability as it is not subject to any set repayment terms, other than ultimately to be repaid out of the proceeds of the disposal of certain property assets which will be realised as part of this planned improvement project. This fund stood as a negative balance at the 1st January 2021 due to the timing of expenditure on professional fees which have necessarily been incurred prior to the development and which have been funded from the CISWO loan.
12. Related parties
The under mentioned trustees are also directors of Clipstone Social Club Limited:
R. Clarey J. Hawkins
F. Newbold
M. Gillott B. Rutter
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Notes to the financial statements For the year ended 1st January 2021
12. Related parties (continued)
Under the terms of an occupational licence entered into by the trust and Clipstone Social Club Limited the trust is responsible for the receipt of the licence fee from the club towards the running expenses of the trust.
The licence fee received by the trust from the company during the year ended 1st January 2021 amounted to £12,469 (2020: £31,333).
At 1st January 2021 the company owed the trust £26,198 (2020: £18,944).
13. Staff costs and trustees' remuneration
| Salaries and wages | 2021 £ 15271 __ 15271 ____ |
2020 £ 20032 _ 20032 ____ |
|---|---|---|
No employee received remuneration of more than £60000.
None of the trustees received any remuneration during the year (2020: £Nil), nor did they receive any reimbursement of expenses (2020: £Nil).
14. Staff numbers
The average number of employees (including casual, part-time staff and trustees) during the year was made up as follows:
| Groundsmen Youth Leaders Cleaner Trustees |
2021 no 1 5 1 6 _ 13 _ |
2020 no 1 4 1 8 _ 14 _ |
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