2025-08-31-accounts - Upton-On-Severn Young Farmers' Club

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Informal Review Report

Upton upon Severn Young Farmers Club (Upton YFC)

Financial year: 1 September 2024 to 31 August 2025

Prepared by:

Xenia Goudefroy ACMA CGMA WR40JH, Worcester

Date: 01.02.2026

1. Scope and nature of my review

I was asked to carry out an informal review of the financial records and year-end balance sheet of Upton Young Farmers’ Club for the financial year ended 31 August 2025.

It has been confirmed with the trustees that my role is not to act as an Independent Examiner under the Charities Act 2011, and that this work does not constitute an independent examination or audit. Accordingly, no statutory assurance is provided, and the work undertaken was limited to the procedures described below.

The responsibility for the preparation of the accounts and the maintenance of proper accounting records remains with the trustees of the charity.

2. Governance and background information reviewed

As part of my review, I requested and received documents relating to the governance and administration of the charity, including:

The charity’s constitution
Advisory committee meeting minutes , which include treasury reports and approval of significant expenditure

Having reviewed the constitution, I noted no red flags in relation to:

Key constitutional clauses
Restrictions on funds
Trustee payments and benefits
Borrowing and liabilities
Financial controls and trustee responsibilities

restricted funds I also enquired specifically about , and received confirmation from Hellen Thatcher that the charity does not operate any restricted funds.

The advisory minutes confirm that, apart from routine operational expenditure, the only significant non-routine expenditure during the year was the payment to Underwoods Steel for a new tug-of-war training rig, which was approved by the advisory committee.

3. Financial records and evidence reviewed

I requested and reviewed the following documentation:

Bank statements covering the period under review
Hard-copy receipts and invoices for material expenses (sampled primarily over £2,000)
Donation records and sponsorship income evidence
Expense claims over £100
Evidence supporting asset valuations

Hard copies of bank statements and receipts were reviewed in person and subsequently returned to a member of the charity.

4. Bank balances and reconciliation

Opening balances

I identified that the opening balance of the charitable account reported for the 2025 financial year (£22,166.82 as at 31 August 2024) did not match the closing balance shown in the 2024 accounts (£22,627.03 as at 31 August 2024).

An explanation was provided that:

The previous year’s accounts were overseen by Jean Rose, who only had access to transactions up to 28 August 2024
Further transactions have been carried out after this date
Additional transactions dated 30 and 31 August 2024 were recorded in the new financial year

These adjustments are documented in her notes. The adjusted opening balance of £22,166.82 agrees to the bank statement covering 29 August to 28 September 2024. One further expenditure of £300 on 29 August 2024 (Nicolette Savings Harvest Supper Catering / Cotswold Engineering Supplies) has been accounted for within the current financial year, and therefore is not included in the opening balance. On this basis, I am satisfied that the current financial year opening balance is correctly stated .

Closing balances

The closing balance of the charitable account of £15,003.68 as at 31 August 2025 agrees to the bank statement covering 29 July to 28 August 2025 (ending at £15,121.28), adjusted for three further payments made before year end:

R Willis Water Sports – £25.00
WFYFC Competition Entries – £50.00
B Sealey General Expenses – £42.60

These reconcile to the reported closing balance.

The Money Manager account opening and closing balances agree to the amounts shown on the balance sheet. The bank statements also confirm the transfer of £5,000 from the charitable account on 5 April 2025.

5. Assets

I requested and reviewed evidence supporting the valuation of assets included in the balance sheet:

A trophy valuation dated 16 January 2023 from Tewkesbury Trophies confirms a total value of £5,515
Club and container assets have been agreed by the advisory committee at £6,000 during the January 2026 meeting. This represents an increase from £5,014.61 in the prior year, attributable to:
A new (second-hand) storage container
New tug-of-war boots
I have seen invoice evidence supporting the purchase of tug-of-war boots totalling £560

Additionally, I suggested the new tug-of-war rig to be added to the assets. The cost for this was £3,684

This makes the value of total tangible assets £15,199.

The monetary assets of £23,300.36 are in line with the cash balances reported as of 31 August 2025.

6. Income and expenditure testing

I reviewed hard-copy evidence for a sample of income and expenditure items and noted the following:

Expenditure evidence reviewed

Invoice for Old Time Sailors show paid on 01.09.2024: £2,000
Invoice for WFYFC levies for membership year 2023/24: £2,520.15 , paid November 2024, as well as membership payment £2,052.75 in September 2024
Invoice for WFYFC membership 2024/25: £1,674.75 , paid August 2025
Donation to the Grace Kelly Trust: £2,000 , evidenced by bank payment screenshot
Jockey Inn payment (December 2024): £1,437.50, evidenced by bank payment screenshot
Invoice for Ocean Blue Graphics rally tops: £2,800.44
Supermarket receipts for Jingle Doo event expenses: £1,000 and £509.95
Invoice for Underwoods Steel invoice for tug-of-war training rig: £3,684 , approved by the advisory committee

I was informed of lost receipts totalling £1,000 relating to drinks purchased for the Jingle Doo event on 6 December 2024. In lieu of original receipts, I was provided with screenshots of personal bank statements showing Tesco payments on the same date. I was also informed that the advisory committee had reviewed and approved this expenditure, and that stronger controls are now being implemented to ensure receipts are retained in future.

Income evidence reviewed

I reviewed evidence of sponsorship income for rally tops, including:

£400 – Get Green Energy
£400 – Warners Retail
£200 – Xact Consultancy
£200 – Rob The Log Country

Evidence was provided in the form of payment requests and confirmations.

Items not evidenced

I have seen evidence of all requested items.

7. Recommendations

While the charity operates on a receipts and payments basis and is not required to maintain a detailed fixed asset register or depreciate assets, the trustees may wish to consider maintaining a simple asset list for control purposes, particularly as the value of non-trophy assets increases. E.g. Item/Year acquired/Cost/Notes. This would help mitigate any risk of loss, theft or misuse of assets.

8. Conclusion

Based on the information provided to me and the procedures undertaken, and within the limitations of an informal review, I am satisfied that the balance sheet of Upton Young Farmers’ consistent with the records and Club for the financial year ended 31 August 2025 is explanations made available to me .

I am therefore signing off the balance sheet in consideration of the matters described above.

This report should be read in conjunction with the charity’s accounts and supporting documentation and does not constitute an audit or independent examination opinion.

Signed: Xenia Goudefroy ACMA CGMA Date: 15/02/2026