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NEWPORT (GWENT) DISTRICT SCOUT COUNCIL
Charity Number: 524986 Year ended 31[ST] March 2024
1. Trustees Annual report 2. Accounts
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CONTENTS
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PAGE NUMBER
Trustees Annual Report 3-4
Declaration 5
List of Trustees 6
SECTION A -RECEIPTS AND PAYMENT 7
ACCOUNT
SECTION B -STATEMENTS OF ASSETS AND 8
LIABILITIES
SECTION C -RECEIPTS AND PAYMENTS- 9-10
DISTRICT
SECTION D- RECEIPTS AND PAYMENTS - 11
SWAT GROUP
SECTION E - RECEIPTS AND PAYMENTS - 12
SAS GROUP
SECTION F- RECEIPTS AND PAYMENTS - NO 13
LIMITS ESU 1
SECTION G -RECEIPTS AND PAYMENTS - 14
TAN GWYLLT ESU 2
SECTION H - RECEIPTS AND PAYMENTS- 15
ISCA (Llwynogod Casnewydd) ESU GROUP 3
SECTION I- RECEIPTS AND PAYMENTS - 16
DISTRICT ESU
SECTION J- RECEIPTS AND PAYMENTS - 17
BADGE FUND
SECTION K - CLOSING CASH FUNDS 18
SECTION L -OTHER MONETARY ASSETS 19
SECTION M- INVESTMENT ASSETS-STOCKS 20
AND SHARES
SECTION N- ASSETS RETAINED FOR THE 21
CHARITY’S OWN USE- LAND & BUILDINGS
SECTION O- ASSETS RETAINED FOR THE 22
CHARITY’S OWN USE- DEPRECIATING
ASSETS
SECTION P - LIABILITIES- CREDITORS 23
INDEPENDENT EXAMINERS REPORT 24
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NEWPORT (GWENT) DISTRICT SCOUT COUNCIL
Trustees Annual Report for the year ended 31 March 2024
Structure, Governance and Management
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which, in turn, gives authority to the Bye Laws of the Association.
The District is a trust established under its rules which are common to all Scouts. The trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of The Scout Association.
The District is managed by an Executive Committee, the members of which are the “Charity Trustees”. The Charity Trustees are responsible for complying with legislation applicable to charities that include registration, keeping proper accounts, and making returns to the Charity Commission as appropriate. The Committee consists of, the Chair, Treasurer and Secretary together with the Group Scout representatives, individual section leaders and lay representatives. The Committee meets every 2 months, and additionally as required.
The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:
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The maintenance of District Property.
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The raising of funds and the administration of District Finance.
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The insurance of persons, property and equipment.
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Appointing any sub-committees that may be required.
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Appointing Group Administrators and Advisors other than those who are elected.
The District has a system of internal controls in place that are designed to provide reasonable assurance against mismanagement or loss. These include requiring two signatories to authorise all payments and comprehensive insurance policies to ensure that insurable risks are covered.
Objectives and Activities
The Objectives of the District are as a unit of the Scout Association.
The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individual, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.
All sections have pursued activities and it is hoped that these will continue and be self-financing. The District meets the Charity Commission’s public benefit criteria under both the advancement of education, citizenship and community development headings.
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Financial Review 2023- 2024
The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District. The District considered that there should be a levy of £2.00
District Account
The District Income this year was sourced from Share Dividends and the levy of £2.00 There was an decreased Dividend return of £2,213.24 compared to £3,176 in the previous year. The stock market value of the shares held by the District on the 31[st] March 2024 (actual date 28[th] March due to Bank Holiday) was £43,792 a decrease of £2,698 compared to 2023 (31[st] March 2023) when the shares were valued at £46,490
This year our expenditure exceeded our income by £4,902, due to a lower dividend return and maintenance on Skip Jennings Hall. The District deposit account balance as at the 31[st] March 2024 stands at £47,256 and the District current account at £31,953, a total of £79,209. The SAS and Post funds will be held as designated funds. Unrestricted funds available are the lower figure of £66,253.
The District is still supporting Tredegar Park group by administering the accounts until an executive committee can be appointed.
The District Treasurer regularly monitors the levels of the bank balances and transfers funds from the Business account, which pays a small amount of interest, to the current account when necessary.
The District property and land was valued by a professional valuer in 2018 and these figures have been used for this financial year.
All physical assets. have been recorded and depreciated appropriately. Newport Scout and Guide Gang Show held a show this year and these accounts will be shown separately in the following financial period after being examined, as there is dual responsibility for this account.
Consolidated Accounts
The current cash funds of The District and Entities is £105,333, representing a increase in funds of £5,916 This is due to Grants for SWAT of £13,808, which will be used to purchase an additional safety boat for which the deposit has been paid and the balance is recorded as a liability.
The District funds have been used to provide groups with OSM licences to aid administration and Skip Jennings Hall has benefitted from refurbishment and now has a new boiler.
The net funds of the District and Entities is £178,106, including stocks and shares valued at £43,792 but these assets are required to generate income. The other major assets are buildings, land and equipment which are needed in the furtherance of our objectives and cannot readily be turned in to cash
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Declaration
The Trustees declare that they have approved the Trustees’ report set out above. Signed on behalf of the Charity’s Trustees:
| NAME: | Andrew Scarisbrick | Amanda Say |
|---|---|---|
| POSITION HELD: |
District Chairman | District Treasurer |
| DATE: | 29/10/2024 | 29/10/2024 |
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Newport (Gwent) District Scout Council Trustees
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Name Role/Representing Dates Acted
Andrew Scarisbrick District Chairman 26/09/2023-29/10/2024
Amanda Say District Treasurer 26/09/2023-29/10/2024
Stephen (Steve) Crowley District Commissioner 26/09/2023-29/10/2024
Robert Lynch Trustee 26/09/2023-29/10/2024
Sue O’Brian Gang Show 26/09/2023-29/10/2024
Keith Fernandez District Explorer Scout 26/09/2023-29/10/2024
Commissioner
Katherine Lewis Deputy District 26/09/2023-29/10/2024
Commissioner
Margaret Thompson Trustee 26/09/2023-29/10/2024
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District Registration Number with the Scout Association
21308
Charity Registration Number
524986
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ACCOUNT DETAILS
NEWPORT (GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION A RECEIPTS AND PAYMENT ACCOUNTS
FOR THE PERIOD: 01 APRIL 2023 TO 31 MARCH 2024
(All figures to the nearest pound £)
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RECEIPTS UNRESTRICTED RESTRICTED DESIGNATED TOTAL LAST YEAR
FUNDS FUNDS FUNDS FUNDS £
INCOME £ £ £ £
District Council 58566 0 2247 60813 66600
SWAT Group 0 0 18683 18683 4504
SAS Group 0 0 0 0 8
No Limits Explorer 1 0 0 1731 1731 711
Tan Gwyllt Explorer 2 0 0 1284 1284 1447
Llwynogod Casnewydd ESU 3 0 0 3614 3614 10566
District ESU 0 0 11172 11172 0
Badge Fund 0 0 3261 3261 5238
SUB TOTAL 58566 0 41992 100558 89074
Asset and Investment Sales etc 0 0 0 0 0
TOTAL RECEIPTS 58566 0 41992 100558 89074
PAYMENTS
District Council 64538 0 1177 65715 63203
SWAT Group 0 0 5883 5883 2998
SAS Group 0 0 0 0 7918
No Limits ESU 1 0 0 3441 3441 726
Tan Gwyllt ESU 2 0 0 1550 1550 1446
Llwynogod Casnewydd ESU 3 0 0 4989 4989 8301
District ESU 0 0 10060 10060
Badge Fund 0 0 3004 3004 5697
SUB TOTAL 64538 0 30104 94642 90289
Asset and Investment Purchases 0 0 0 0 0
TOTAL PAYMENTS 64538 0 30104 94642 90289
(Expenditure)
NET RECEIPTS/ (5972) 0 11888 5916 (1215)
(PAYMENTS)
Transfer Between Funds 0 (128) 128 0 0
Cash Funds Last Year End 72225 1236 25956 99417
Cash Funds This Year End 66253 1108 37972 105333
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Note 1; ESU grant - balance transferred to District ESU Note 2 The balance of the Network restricted funds = £1024 Note 3 £83 – the balance of the safe and warm grant, remains as restricted funds. A total of £1108 Note 4 The transferred £5912 from the SAS account is allocated as designated funds as is £4,738 from the Post Funds. A total of £10,650 of the District funds are allocated as designated funds.
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION B STATEMENTS OF ASSETS AND LIABILITIES AT 31 MARCH 2024
(All figures to the nearest pound £)
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UNRESTRICTED RESTRICTED DESIGNATED TOTAL FUNDS
FUNDS FUNDS FUNDS £
£ £ £
CASH FUNDS:
At: Bank 66253 1108 37713 105074
Cash 0 0 259 259
TOTAL CASH FUNDS 66253 1108 37972 105333
Other Monetary Assets:
Debtors 503 0 0 503
Stock 0 0 3311 3311
TOTAL MONETARY 503 0 3311 3814
ASSETS
Investment Assets Stocks 43792 0 0 43,792
and Shares
TOTAL INVESTMENT 43792 0 0 43792
ASSETS
Skip Jennings Hall 40000 0 0 40000
Land at Bank Street 1000 0 0 1000
Land at Christchurch 2250 0 0 2250
IT Equipment 567 0 0 567
Total Assets Required 0 0
for Charity’s Own Use: 43817 43817
Liabilities Creditors 0 0 (18650) (18650)
NET FUNDS 154365 1108 22633 178106
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Signed by the following trustees on behalf of all the trustees:
| SIGNATURE: | ||
|---|---|---|
| PRINT NAME: | Andrew Scarisbrick | Amanda Say |
| DATE: | 29/10/2024 | 29/10/2024 |
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION C RECEIPTS AND PAYMENTS- DISTRICT
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 Lloyds Bank- Open 37353
Lloyds Bank- Open 46758 84111
31.03.24 RECEIPTS
Capitation Fees 2024 50740
Bank Interest (Gross) 498
Dividends 2213
Ground rent 1
Grant (SWAT) 500
Grant Tredegar Park 500
Grant Gang Show 220
Beaver Activities 1310
Cub Activities 2022 550
Cub Activities 2023 1111
Scout Activities 820
Repayment Loan 63
Hire of SJH (Craft Club) 1140
St Georges Day Collection 120
Tredegar Park Income 1027 60813
31.03.24 PAYMENTS
District Subscriptions 2023 50544
Beaver Activities 1082
Cub Activities 1319
Transfer Balance restricted 128
Funds to District ESU
Grant – Barclays Gang Show 220
Grant SWAT 500
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District Uniform 391
Insurance 2814
Skip Jennings Hall – 1446
fuel/water
Skip Jennings Hall – 728
communications
Skip Jennings Hall – 2550
maintenance
OSM Licenses 1512
Maintenance – Bank Street 664
St Georges Day Expenses 1190
Administration 113
AGM Expenses 185
Tredegar Park Expenses 329 65715
31.03.24 Lloyds Bank -Close 31953
Lloyds Bank -Close 47256 79209
144924 144924
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION D RECEIPTS AND PAYMENTS - SWAT GROUP
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
01.04.23 OPENING FUNDS 3948 3948
31.03.24 RECEIPTS
Sailing Fees 4810
Bank Interest 65
Monmouth Charitable Foundation 1000
Grant (Unrest)
Sports Wales Be Active (Safety Boat) 10808
DI CAF Grant (Unrest) 1500
Postcode Lottery Grant (Unrest) 500 18683
31.03.24 PAYMENTS
Boat Sundries & Renovation Costs 1033
Boat Insurance 714
RYA Books, certs & Badges 136
RYA Affiliation 150
Safety Boat Fuel 212
Clothing & Safety Kit 254
Web hosting costs 197
Engine service 429
AGM refreshments & Course 82
Materials
Equipment Maintenance 99
Minibus Usage Costs 42
Safety Boat Deposit 1590
Discovery Sailing Voyage Deposit 945 5883
31.03.24 CLOSING FUNDS
Bank 4683
Bank Saving Account 12065 16748
22631 22631
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION E RECEIPTS AND PAYMENTS - SAS GROUP
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS
Current Account 494
31.03.24 RECEIPTS 0
31.03.24 PAYMENTS 0
31.03.24 CLOSING FUNDS
Current Account 494 494
494 494
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION F RECEIPTS AND PAYMENTS- NO LIMITS EXPLORER 1
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS
Bank(Lloyds) 2477
Bank (HSBC) 548
Cash 123 3148
31.03.24 RECEIPTS
Membership Subscription 888
Uniform Clothing and Badges 315
Transfer from HSBC Account 528 1731
31.03.24 PAYMENTS
Capitation fees 616
Activities 35
Activities Equipment 54
Transfer Funds to District ESU 1000
OSM 33
Uniform Clothing and Badges 525
Hire of Hall 630
Transfer from HSBC Account 528
Bank Fees (HSBC) 20 3441
31.03.24 CLOSING FUNDS
Bank- Lloyds 1315
Bank - HSBC 0
Cash 123 1438
4879 4879
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION G RECEIPTS AND PAYMENTS - TAN GWYLLT ESU 2
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS 933 933
31.03.24 RECEIPTS
Subs 1284 1284
31.03.24 PAYMENTS
Capitation 508
Rent 120
Materials & equipment 366
OSM 56
Bank Transfer to District ESU 500
1550
31.03.24 CLOSING FUNDS
Lloyds Bank 667 667
2217 2217
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION H RECEIPTS AND PAYMENTS - ISCA (Llwynogod Casnewydd) ESU 3
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS-Lloyds Main 4998
Cash 136 5134
31.03.24 RECEIPTS
Membership Subscriptions 2988
D of E 90
Donation 21
Activities 210
Uniform Clothing and Badges 275
Events 30 3614
31.03.24 PAYMENTS
Capitation Fee 952
Rent 264
Activities 58
Materials & Equipment 169
Events 515
OSM 40
Bank Transfer to District ESU 2500
Uniform Clothing and Badges 491 4989
31.03.24 CLOSING FUNDS-Lloyds 3623
CLOSING FUNDS CASH 136 3759
8748 8748
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION I RECEIPTS AND PAYMENTS - DISTRICT ESU
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS-Lloyds Main 0
Cash 0 0
31.03.24 RECEIPTS
Transfer Funds from ESU’s 4000
D of E 1639
Activities 40
Events 5365
Membership Fees 128 11172
.
31.03.24 PAYMENTS
Materials & Equipment 201
OSM 323
D of E 1796
Events 3655
Rent 3996
Uniform Clothing and Badges 89 10060
31.03.24 CLOSING FUNDS-Lloyds 1112 1112
CLOSING FUNDS CASH 0
11172 11172
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION J RECEIPTS AND PAYMENTS - BADGE ACCOUNT
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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DATE £ FUNDS FUNDS
£ + £ -
1.04.23 OPENING FUNDS
Lloyds Bank Plc 1649 1649
31.03.24 RECEIPTS
Badge Sales 3261 3261
31.03.24 PAYMENTS
Badges Bought 3004 3004
31.03.24 CLOSING FUNDS
Lloyds Bank Plc 1906 1906
4910 4910
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION K CLOSING CASH FUNDS
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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CASH FUNDS AMOUNT BANK BUILDING CASH PRIOR
SOCIETY YEAR
£ £ £
£ £
Newport District 79209 79209 0 0 84111
SWAT Group 16748 16748 0 0 3948
SAS Group 494 494 0 0 494
No Limits ESU 1 1438 1315 0 123 3148
Tan Gwyllt ESU 2 667 667 0 0 933
Isca (Llwynogod 3759 3623 0 136 5134
Casnewydd) ESU 3
District ESU 1112 1112 0 0 0
Badge fund 1906 1906 0 0 1649
105333 105074 0 259 99417
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NOTE 1:
Cash and cash equivalents compose, cash in hand, cash deposits and other short term highly liquid investments, that are readily convertible to a known amount of cash and are subject to an insignificant risk of changing value.
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NEWPORT(GWENT) DISTRICT TOWN SCOUT COUNCIL CHARITY NUMBER: 524986
SECTION L OTHER MONETARY ASSETS
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
| All figures to the nearest pound £) | |
|---|---|
| OTHER MONETARY ASSETS | |
| DEBTORS - CONSOLIDATED ACCOUNTS | £ |
| PillgwenllyCapitation 2024 Owed to District | 504 |
| STOCK | |
| Badge Stock | 3311 |
(All figures to the nearest pound £), not shown
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION M RECEIPTS AND PAYMENTS INVESTMENT ASSETS-STOCKS AND SHARES
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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COMPANY SHAREHOLDING PRICE VALUE
£ £
Barclays Bank Plc 1632 183 £2,987
British American tobacco 210 2406 £5,053
Diageo Plc 304 2926 £8,895
Glaxo Smith Kline 179 1708 £3,057
Marks & Spencer Plc 314 265 £832
Rio Tinto Plc 350 5017 £17,560
Royal Dutch Shell (Shell Plc) 206 2625 £5,408
Shares at Valuation £43,792
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION N ASSETS RETAINED FOR THE CHARITY’S OWN USE
SKIP JENNINGS HALL, TREGARE STREET, NEWPORT, GWENT NP19 7AG
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Constructed around 50 years ago.
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Total Gross internal area of approximately 107.9 sq m (1161 sq ft).
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Professional evaluation dated 01 June 2018.
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Basis that it is of Freehold tenure.
5. Value £40,000 (forty thousand pounds).
LAND AT 6[TH] NEWPORT SCOUT GROUP, BANK STREET, NEWPORT, GWENT, NP19 7HF
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Land 0.083 hectares (0.2 acres) which is mostly grassed and enclosed by fencing. There is a fairly large growth of Japanese Knotweed throughout the site, which is an invasive species and is fairly expensive to eradicate.
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Professional valuation dated 01 June 2018.
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Basis that it is of Freehold tenure.
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Value £1,000 (one thousand pounds).
5. Vacant possession could not be gained of land in the foreseeable future.
LAND AT 22 CHRISTCHURCH, OLD HALL, NEWPORT, GWENT, NP18 1JZ.
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Land 0.08 hectares (0.2 acres), a fairly level plateau with gated access from the roadway which slopes down to the western corner. The land has views out over the Usk Valley below.
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Tenure Freehold and is let to the Scout group for a term of 99 years from 01 January 1997 at an annual rent of £1 (one pound).
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The value of the land is very restricted by the fact that it is let to the Scout group for a further 78 years at £1 per annum and therefore there is some value in the reversion once the lease expires, however, this is a number of years off and therefore the valuation reflects this.
4. Professional valuation dated 01 June 2018, value £2250 (two thousand two hundred and fifty pounds.
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION O ASSETS RETAINED FOR THE CHARITY’S OWN USE
DEPRECIATING TANGIBLE FIXED ASSETS
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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GROUP ASSETS DEPRECIATION 2024 W.D.V
COST/VALUE 31.03.24
District New Assets 2268 (567) 567
IT Equipment Safe &
Warm Grant (2020/21)
SWAT New Assets 2600 (650) 0
(Boats 2019/20)
No Limits ESU New 213 (53) 0
Assets
(Equip 2019/20)
As at 31 March 2024 5081 (1270) 567
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Depreciation has been provided on all classes of Assets at 25% per annum using the straight-line basis.
Depreciation has not been applied in the 1[st] year.
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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL
CHARITY NUMBER: 524986
SECTION O LIABILITIES
YEAR ENDED 31 MARCH 2024
(All figures to the nearest pound £)
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LIABILITIES - CONSOLIDATED ACCOUNTS £
SWAT Balance of Payment for Safety Boat and 18,650
expenses invoiced but not yet paid
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