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NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

Charity Number: 524986 Year ended 31[ST] March 2021

1. Trustees Annual report 2. Accounts

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			PAGE NUMBER
		Trustees Annual Report	3-4
		Declaration	5
		List of Trustees	6
		SECTION A-RECEIPTS AND PAYMENT ACCOUNT	7
		SECTION B-STATEMENTS OF ASSETS AND LIABILITIES	8
		SECTION C-RECEIPTS AND PAYMENTS- DISTRICT	9
		SECTION D- RECEIPTS AND PAYMENTS - SWAT GROUP	10
		SECTION E- RECEIPTS AND PAYMENTS - POST GROUP	11
		SECTION F- RECEIPTS AND PAYMENTS - SAS GROUP	12
		SECTION G- RECEIPTS AND PAYMENTS - NO LIMITS ESU 1	13
		SECTION H-RECEIPTS AND PAYMENTS - TAN GWYLLT ESU 2	14
		SECTION I - RECEIPTS AND PAYMENTS- ISCA(Llwynogod Casnewydd)ESU GROUP 3	15
		SECTION J- RECEIPTS AND PAYMENTS - BADGE FUND	16
		SECTION K- CLOSING CASH FUNDS	17
		SECTION L-OTHER MONETARY ASSETS	18
		SECTION M- INVESTMENT ASSETS-STOCKS AND SHARES	19
		SECTION N- ASSETS RETAINED FOR THE CHARITY’S OWN USE- LAND & BUILDINGS	20
		SECTION O- ASSETS RETAINED FOR THE CHARITY’S OWN USE- DEPRECIATING ASSETS	21
		SECTION P- LIABILITIES- CREDITORS	22
		INDEPENDENT EXAMINERS REPORT	23

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NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

Trustees Annual Report for the year ended 31 March 2021

Structure, Governance and Management

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter which, in turn, gives authority to the Bye Laws of the Association.

The District is a trust established under its rules which are common to all Scouts. The trustees are appointed in accordance with the Policy, Organisation & Rules (POR) of The Scout Association.

The District is managed by an Executive Committee, the members of which are the “Charity Trustees”. The Charity Trustees are responsible for complying with legislation applicable to charities that include registration, keeping proper accounts, and making returns to the Charity Commission as appropriate. The Committee consists of, the Chair, Treasurer and Secretary together with the Group Scout representatives, individual section leaders and lay representatives. The Committee meets every 2 months, and additionally as required.

The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:

The maintenance of District Property.
The raising of funds and the administration of District Finance.
The insurance of persons, property and equipment.
Appointing any sub-committees that may be required.
Appointing Group Administrators and Advisors other than those who are elected.

The District has a system of internal controls in place that are designed to provide reasonable assurance against mismanagement or loss. These include requiring two signatories to authorise all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Objectives and Activities

The Objectives of the District are as a unit of the Scout Association.

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social, and spiritual potentials, as individual, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.

All sections have pursued activities and it is hoped that these will continue and be self-financing. The District meets the Charity Commission’s public benefit criteria under both the advancement of education, citizenship and community development headings.

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Financial Review 2020- 2021

The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District. The District considered that there should be a levy of £1.00

District Account

The District Income this year was sourced from Share Dividends and the levy of £1.00. Additionally grants were received from Newport County Council of £20,000 and from Wales & West Utilities of £2,500 (this was a restricted grant, to be used for communications)There was an decreased Dividend return of £1939 compared to £2993 in the previous year. The stock market value of the shares held by the District on the 31[st] March 2020 was £42,902 an increase of £8,872 over 2020 (31[st] March 2020) when the shares were valued at £34,030

This year our income exceeded our expenditure by £14,593. The District deposit account balance as at the 31[st] March 2021 stands at £46,665 and the District current account at £26,138 (Closing balance less uncashed cheques) a total of £72,803, but it should be noted that this increase is the result of grants received for this period to specifically offset loss of income due to the pandemic.

The District Treasurer regularly monitors the levels of the bank balances and transfers funds from the Business account, which pays a small amount of interest, to the current account when necessary.

The District property and land was valued by a professional valuer in 2018 and these figures have been used for this financial year.

An additional expense for this year was ground maintenance of the land at Bank Street which required spraying for Knotweed at an expense of £720.

All physical assets in the District Stores. have been recorded and depreciated appropriately. Newport Scout and Guide Gang Show did not hold a show this year and will be shown separately when it next occurs, as there is dual responsibility for this account.

Consolidated Accounts

The current cash funds of The District and Entities is £97,677, representing an increase in funds of £13,353, again due to the receipt of grants.

2 new boats have been purchased by SWAT and these will increase the number of young people who can take part in water based activities. The District funds have been used to provide groups with Zoom Licences to increase digital engagement and OSM licences to aid administration.

The net funds of the District and Entities is £192,770, including stocks and shares valued at £42,902, but need those assets to generate income. The other major assets are buildings, land and equipment which are needed in the furtherance of our objectives and cannot readily be turned in to cash

Declaration

The Trustees declare that they have approved the Trustees’ report set out above.

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Signed on behalf of the Charity’s Trustees:

NAME:	Andrew Scarisbrick	Amanda Say
POSITION	Deputy District Chairman	District Treasurer
HELD:
DATE:	18thJanuary 2022	18thJanuary 2022

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Newport (Gwent) District Scout Council Trustees

Name	Role/Representing	Dates Acted
Joyceann Sargeant	District Chairman	22/09/2020-21/09/2021
Amanda Say	District Treasurer	22/09/2020-21/09/2021
Stephen (Steve) Crowley	District Commissioner	22/09/2020-21/09/2021
Christopher Jones	1stMarshfield	22/09/2020-21/09/2021
Andrew King	DESC & DNSC	22/09/2020-21/09/2021
Robert Lynch	SAS	22/09/2020-21/09/2021
William (Bill) Sargeant	Lay Member	22/09/2020-21/09/2021
Andrew Scarisbrick	26thNewport	22/09/2020-21/09/2021
Sue O’Brien	Gang Show	22/09/2020-21/09/2021

Note the AGM corresponding to the accounting period ending March 31 2021 was not held in 2021, therefore the date at which it should have been held is used as the trustees term of office, this was also the date of the AGM held to present the accounts and annual report for the period ending March 31 2020.

District Registration Number with the Scout Association

21308

Charity Registration Number

524986

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ACCOUNT DETAILS

NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION A RECEIPTS AND PAYMENT ACCOUNTS

FOR THE PERIOD: 01 APRIL 2020 TO 31 MARCH 2021

(All figures to the nearest pound £)

RECEIPTS INCOME	UNRESTRICTED FUNDS £	RESTRICTED FUNDS £	DESIGNATED FUNDS £	TOTAL FUNDS £	LAST YEAR £
District Council	51780	2500	0	54280	34480
SWAT Group	0	0	0	0	6116
Post Group	0	0	0	0	6789
SAS Group	0	0	23	23	2493
No Limits Explorer 1	0	0	1932	1932	3450
Tan Gwyllt Explorer 2	0	0	200	200	568
Isca Explorer 3	0	0	1839	1839	6328
Badge Fund	0	0	0	0	1860
SUB TOTAL	51780	2500	3994	58274	62084
Asset and Investment Sales etc	0	0	0	0	0
TOTAL RECEIPTS	51780	2500	3994	58274	62084

PAYMENTS
District Council	37419	2268	0	39687	41840
SWAT Group	0	0	721	721	5791
Post Group	0	0	0	0	5765
SAS Group	0	0	0	0	1400
No Limits ESU 1	0	0	602	602	4274
Tan Gwyllt ESU 2	0	0	573	573	302
Isca (Llwynogod Casnewydd) ESU 3	0	0	3338	3338	3750
Badge Fund	0	0	0	0	1012
SUB TOTAL		0			64134
Asset and Investment Purchases	0	0	0	0	0
TOTAL PAYMENTS (Expenditure)	37419	2268	5234	44921	64136
NET RECEIPTS/ (PAYMENTS)	14361	232	(1240)	13353	(2052)
Transfer Between Funds	0	0	0	0	0
Cash Funds Last Year End	57004	1206	26114	84324
Cash Funds This Year End	71365	1438	24874	97677

Note 1; £500 ESU grant (2016/17) - a balance of £182 as restricted remains. Note 2 The balance of the Network restricted funds = £1024 The accounts have been adjusted to reflect this. Note 2 Additionally

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the balance of £232 from the Safe & Warm Grant has been added to the total restricted funds. Giving a final balance of £1438 as restricted funds.

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION B STATEMENTS OF ASSETS AND LIABILITIES AT 31 MARCH 2021

(All figures to the nearest pound £)

	UNRESTRICTED FUNDS £	RESTRICTED FUNDS £	DESIGNATED FUNDS £	TOTAL FUNDS £
CASH FUNDS:
At: BuildingSociety	0	0	6537	6537
At: CAF/Bank	71365	1438	18036	90839
Cash	0	0	301	301
TOTAL CASH FUNDS	71365	1438	24874	97677
Other Monetary Assets:
Debtors	3972	0	0	3972
Stock	1292	0	0	1292
TOTAL MONETARY ASSETS	5264	0	0	5264
Investment Assets Stocks and Shares	42902	0	0	42902
TOTAL INVESTMENT ASSETS	42902	0	0	42902
Assets Retained For Charity’s Own Use:
SkipJennings Hall	40000	0	0	40000
Land at Bank Street	1000	0	0	1000
Land at Christchurch	2250	0	0	2250
Equipment	201	0	160	361
Boats and Equipment	0	0	4373	4373
Fixtures and Fittings	0	0	0	0
Badge Box	0	0	0	0
Total Assets Required for Charity’s Own Use:	43451	0	4533	47984
Liabilities Creditors	0	0	(1057)	(1057)
NET FUNDS	162982	1438	28350	192770

(All figures to the nearest pound £)

CASH FUNDS	AMOUNT £	CAF OR BANK £	BUILDING SOCIETY £	CASH £	PRIOR YEAR £
Newport District	72803	72803	0	0	58210
SWAT Group	2047	2047	0	0	2768
Post group	4688	4688	0	0	4688
SAS Group	8586	2043	6537	6	8563
No Limits ESU 1	4442	4319	0	123	3112
Tan Gwyllt ESU 2	1227	1227	0	0	1600
Isca (Llwynogod Casnewydd) ESU 3	1939	1933	0	6	3438
Badge fund	1945	1779	0	166	1945
	97677	90839	6537	301	84324

NOTE 1:

Cash and cash equivalents compose, cash in hand, cash deposits and other short term highly liquid investments, that are readily convertible to a known amount of cash and are subject to an insignificant risk of changing value.

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NEWPORT(GWENT) DISTRICT TOWN SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION L OTHER MONETARY ASSETS

YEAR ENDED 31 MARCH 2021

(All figures to the nearest pound £)

All figures to the nearest pound £)
OTHER MONETARY ASSETS
DEBTORS - CONSOLIDATED ACCOUNTS	£
1stCaerleon- Loan for cleaningPremises	50
1stCaerleon- Capitation Fee	2050
6thNewport Capitation Fee 2020/21	1144
PillgwenllyCapitation Fee 2020/21	728
Monies Owed to District	3972
STOCK
Badge Stock	1292

(All figures to the nearest pound £), not shown

DEBTORS TO DISTRICT ONLY *	£
No Limits ESU - Capitation Fee 2020/21	988
Monies Owed to District	988

For information only, not shown in consolidated accounts

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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION M RECEIPTS AND PAYMENTS INVESTMENT ASSETS-STOCKS AND SHARES

YEAR ENDED 31 MARCH 2021

(All figures to the nearest pound £)

COMPANY	SHAREHOLDING	PRICE £	VALUE £
Barclays Bank Plc	1632	185.92	£3,034
British American tobacco	210	2774	£5,825
Diageo Plc	304	2989.5	£9,088
Glaxo Smith Kline	179	1288	£2,306
Marks & Spencer Plc	314	150.85	£474
Rio Tinto Plc	350	5550	£19,425
Royal Dutch Shell	206	1335	£2,750
Shares at Valuation			£42,902

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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION N ASSETS RETAINED FOR THE CHARITY’S OWN USE

SKIP JENNINGS HALL, TREGARE STREET, NEWPORT, GWENT NP19 7AG

Constructed around 50 years ago.
Total Gross internal area of approximately 107.9 sq m (1161 sq ft).
Professional evaluation dated 01 June 2018.
Basis that it is of Freehold tenure.

5. Value £40,000 (forty thousand pounds).

LAND AT 6[TH] NEWPORT SCOUT GROUP, BANK STREET, NEWPORT, GWENT, NP19 7HF

Land 0.083 hectares (0.2 acres) which is mostly grassed and enclosed by fencing. There is a fairly large growth of Japanese Knotweed throughout the site, which is an invasive species and is fairly expensive to eradicate.
Professional valuation dated 01 June 2018.
Basis that it is of Freehold tenure.
Value £1,000 (one thousand pounds).

5. Vacant possession could not be gained of land in the foreseeable future.

LAND AT 22 CHRISTCHURCH, OLD HALL, NEWPORT, GWENT, NP18 1JZ.

Land 0.08 hectares (0.2 acres), a fairly level plateau with gated access from the roadway which slopes down to the western corner. The land has views out over the Usk Valley below.
Tenure Freehold and is let to the Scout group for a term of 99 years from 01 January 1997 at an annual rent of £1 (one pound).
The value of the land is very restricted by the fact that it is let to the Scout group for a further 78 years at £1 per annum and therefore there is some value in the reversion once the lease expires, however, this is a number of years off and therefore the valuation reflects this.

4. Professional valuation dated 01 June 2018, value £2250 (two thousand two hundred and fifty pounds.

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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION O ASSETS RETAINED FOR THE CHARITY’S OWN USE

DEPRECIATING TANGIBLE FIXED ASSETS

YEAR ENDED 31 MARCH 2021

(All figures to the nearest pound £)

GROUP	ASSETS COST/VALUE	DEPRECIATION 2021	W.D.V 31.03.21
District	2444	(611)	0
District New Assets (Event Shelter x2 2017/18) Printer x2	804	(201)	201
SWAT	16798	(4200)	0
SWAT (Boats 2018/19)	4845	(1211)	2423
SWAT New Assets (Boats 2019/20)	2600	(650)	1950
Post	753	(188)	0
SAS Group	552	(138)	0
No Limits ESU New Assets (Equip2019/20)	213	(53)	160
Tan Gwyllt ESU	2405	(601)	0
Isca (Llwynogod Casnewydd)ESU	500	(125)	0
Badge Fund	100	(25)	0
At 31 March 2021			4734

Depreciation has been provided on all classes of Assets at 25% per annum using the straight-line basis.

Depreciation has not been applied in the 1[st] year.

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NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

CHARITY NUMBER: 524986

SECTION P LIABILITIES

YEAR ENDED 31 MARCH 2021

(All figures to the nearest pound £)

All figures to the nearest pound £)
LIABILITIES -CONSOLIDATED ACCOUNTS		£
ISCA(Llwynogod Casnewydd)ESU		927
POST		130
		1057

LIABILITIES -District Only*		£
No Limits ESU - Capitation Fee 2020/21		988

For information only, not shown in consolidated accounts

Page 23 Report to the Trustees of the District Scout COUNI Chariiy No 524986 I rep)rt on tho accounts of the Newport District Scout COUNI for the year end&1 3181 March 2021 as set out pages 4 and 5 The Charity's trustees are responsie for the preparation of the accounts. The Charity's Trustees consider that an audrt is not required under Set* 144 of the Charities Acl 2011(Tr Chafrtw ACTI and that an independent examination is reouired. It 18 my responsibilrty to.. Examine the accounts under Sedion 145 of th8 Charities Act. To follow the procedures la down in the gerwal directions gwen by the Charities Act, and To stste whether particular matters have come to my attention My examination was carnied txrt in )rdance with the General Diredions given by the Charity Commissioners. The examination indudes a revMv of the accountiThJ records kept by the ¢harity and comparison of the accounts wesented with those records. It abso indudes nsideration of any unusual items or disdosures in the accounts, and seeking explanation$ from you as trustees concerning any 5u¢h matters. These pyocedures urKlertaken do not provide all of the evidgnce that wouhj be provided in an audit, an consequenuy Th) oynion is given as lo whether the aco)unts wesent a Irue and fairf view and the report 15 limrted lo those matters set out in the ststemenl below. In cOnrCli0n wrth my examination, rn matter has come to my attention: Which gives me reasonable uSe to believe that in any material aspecl the requirements To keep accounting fecords in accordano wrth 80cbon 130 of the Charities To prepare accounts wthich accord tti the accounting records arKI compty with accounting recfjrds and cOmY 7Mth accounting requ1Ments of the Charities Ad have not been met.. or 1. To which in My ownion, attenli¢)n $houkJ be dra in order to enat4e a pyoper understandiry of the accoun15 to be reached. 2. IhThich gives me reasonable cause to believe that in any material re8pecl ontIng rules of the NewF<)rt DistrKt Scout Council's Constituti have not been met. St Dale 2ea. )1 .3t Qualffication

2021-03-31-accounts

NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

Charity Number: 524986 Year ended 31[ST] March 2021

1. Trustees Annual report 2. Accounts

CONTENTS

NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

Trustees Annual Report for the year ended 31 March 2021

Structure, Governance and Management

Objectives and Activities

Financial Review 2020- 2021

District Account

Consolidated Accounts

Declaration

Signed on behalf of the Charity’s Trustees:

Newport (Gwent) District Scout Council Trustees

District Registration Number with the Scout Association

Charity Registration Number

ACCOUNT DETAILS

NEWPORT (GWENT) DISTRICT SCOUT COUNCIL

SECTION A RECEIPTS AND PAYMENT ACCOUNTS

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION B STATEMENTS OF ASSETS AND LIABILITIES AT 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION C RECEIPTS AND PAYMENTS- DISTRICT

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION D RECEIPTS AND PAYMENTS - SWAT GROUP

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION E RECEIPTS AND PAYMENTS - POST GROUP

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION F RECEIPTS AND PAYMENTS - SAS GROUP

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION G RECEIPTS AND PAYMENTS- NO LIMITS EXPLORER 1

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION H RECEIPTS AND PAYMENTS - TAN GWYLLT ESU 2

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION I RECEIPTS AND PAYMENTS - ISCA (Llwynogod Casnewydd) ESU 3

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION J RECEIPTS AND PAYMENTS - BADGE ACCOUNT

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION K CLOSING CASH FUNDS

YEAR ENDED 31 MARCH 2021

NOTE 1:

NEWPORT(GWENT) DISTRICT TOWN SCOUT COUNCIL

SECTION L OTHER MONETARY ASSETS

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION M RECEIPTS AND PAYMENTS INVESTMENT ASSETS-STOCKS AND SHARES

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION N ASSETS RETAINED FOR THE CHARITY’S OWN USE

SKIP JENNINGS HALL, TREGARE STREET, NEWPORT, GWENT NP19 7AG

LAND AT 6[TH] NEWPORT SCOUT GROUP, BANK STREET, NEWPORT, GWENT, NP19 7HF

LAND AT 22 CHRISTCHURCH, OLD HALL, NEWPORT, GWENT, NP18 1JZ.

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION O ASSETS RETAINED FOR THE CHARITY’S OWN USE

DEPRECIATING TANGIBLE FIXED ASSETS

YEAR ENDED 31 MARCH 2021

NEWPORT(GWENT) DISTRICT SCOUT COUNCIL

SECTION P LIABILITIES

YEAR ENDED 31 MARCH 2021