2nd Rhiwbina Scout Group
Trustees' Annual Report
For the period year ending December 2024
From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 4
| Section A | Reference | Reference | Reference | and administration | and administration | and administration | details | details | details | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Charity name | 2nd Rhiwbina Scout | Group | ||||||||||
| Group Registration No. | 3 | 1 | 8 | 1 | 4 | |||||||
| Registered Charity No. (if any) | 5 | 2 | 4 | 9 | 5 | 7 | ||||||
| Principal contact address | Rebecca Hannaway | |||||||||||
| 50 Rhiwbina Hill | ||||||||||||
| Cardiff | ||||||||||||
| Postcode | CF14 6UQ |
Names of the charity trustees who manage the charity
| (These will be published | (These will be published | in the annual report of the charity and | in the annual report of the charity and | the Charity Register if reporting for a Registered Charity with a charity regulator) | the Charity Register if reporting for a Registered Charity with a charity regulator) | the Charity Register if reporting for a Registered Charity with a charity regulator) | the Charity Register if reporting for a Registered Charity with a charity regulator) | the Charity Register if reporting for a Registered Charity with a charity regulator) | ||
|---|---|---|---|---|---|---|---|---|---|---|
| Trustee Name | Office (if any) | Dates acted if not for whole year | ||||||||
| Joni Alexander | Chairperson | |||||||||
| Rebecca Hannaway | Treasurer | |||||||||
| Martyn Hurley | Group Lead Volunteer | |||||||||
| Ian Roche | Trustee | |||||||||
| James Trigg | Interim Group Lead Volunteer | From 14 | November 2024 | |||||||
| Names and addresses of advisers (optional (These will be published in the annual report of the charity) |
information but encouraged as best practice) | |||||||||
| Advisors | Name | Address | ||||||||
| Bankers | Lloyds TSB Bank PLC | Victoria Park, Cardiff Branch | ||||||||
| Bankers | CAF Bank Plc | 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ |
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| Bankers | HSBC | 94 Albany Road, | Cardiff CF24 3RT | |||||||
| Independent Examiner | ||||||||||
Section B Structure, governance and management Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
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Trustee Report 2024
The Committee consists of independent representatives including the Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders and other interested parties such as parents of children in the group. The committee meets several times throughout the year. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
| The Committee consists of independent representatives including the Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders and other interested parties such as parents of children in the group. The committee meets several times throughout the year. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
The Committee consists of independent representatives including the Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders and other interested parties such as parents of children in the group. The committee meets several times throughout the year. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
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| Section B | Structure, governance and management (continued) | |
| Risk and Internal Control The group has in place systems ofinternal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two authorisations for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |
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| Section C | Objectives and activities | |
| Summary of the objects of the charity set out in its governing document |
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| The objectives of the Group are as a unit of the Scout Association. The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
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| Summary of the main activities in relation to these objects |
The main activities are: - Games-led teaching activities. - Outdoor activities, such as den building, fire lighting, orienteering and hiking. - Camping adventures, including staying under canvas and exploring the natural world. - Pioneering projects, for example learning knots and lashings. - Community engagement activities to keep the group connection with our local area. |
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| O f th i f S ti i t i th hild ith 'Skill f |
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Trustee Report 2024
One of the core aims of Scouting is to equip the children with 'Skills for Life'. We aim provide a programme of activities which offer a broad range of experiences from adventurous activities through creative arts and caring. The programmes are also designed to push the children for the broadest experience.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the Group during the year:
2024 has been a busy year with all our sections delivering a range of weekly meetings and activities towards new skills and badges for our member. Volunteers have also organised outings and trips throughout the year, including a 'Safari Camp' and the annual Pantomine outings for the Riverkings beaver colony. Many of our cubs and scouts attended the week-long summer camp on a greenfield site near Hay-on-Wye in late June, and the Trustees hosted a summer BBQ social event in May.
The annual census figure for January 2025 shows we have 125 young people under the age of 18 in the Group, with stable numbers in most sections and paritulcarly strong progression from cubs to scouts for 2025.
From a financial perspective, the Group has a returned a surplus of £2,736 this year (2023: Loss of 5,113). The Group's main income comes from a £10/month subscription paid by families via standing order, and from associated Gift Aid (each Group sets its own subs). Just over 50% of this (c.£64 per child per year) goes to the Scout Association and Scout Cymru,with the remainder available to the Group to support Hall running costs and activities. Our combined subs and gift aid income is up £6,111 from 2022 (£9,949 in 2022 to £16,060 in 2024) which - together with efforts to reduce our most significant energy and insurance costs by changing suppliers - has put us on a stable financial footing this year.
The Hall is also used every school week day by Rascals After School Club, and occasional hire for family or community events during the day and weekends. The Trustees continue to invest in Hall improvements to support long-term energy savings that benefit all users, and this year have doubled the Hall loft insultation. Plans are in place for 2025 to replace all Hall lights with LEDs, renew floors in the kitchen and stores, and replace inefficient radiators. We have also invested £2,815 in new equipment for Group activities, including six new tents for use by cub sections.
In November 2024 we welcomed James Trigg as a new Trustee to the Executive Board in November; James is also acting-up as our Lead Volunteer, whilst Martyn Hurley takes a well-earned sabbatical. All our adult volunteers give huge amounts of their time, energy and enthusiasm to the Group, but Martyn and James' commitment to supporting everyone across the full range of responsibilities, training, record-keeping, planning and safe delivery of activities holds us all together. We are immensely grateful for their dedication and hard work.
The Executive Committee would like to thank all the section leaders and volunteers for their continuing hard work in delivering a fantastic scouting programme at 2nd Rhiwbina. It truly is a community effort.
Section E
Financial Review
Brief statement of the charity’s policy on reserves
Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to approx 1 years running costs, circa £30,000.
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Trustee Report 2024
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2nd Rhiwbina Scout Group Receipts and Payments Account From th8 yeBr from 1st January To 31st December Receipts and payments 2024 Unre•trfctsd lund¥ 2023 Unrestrl¢t•d funds RK•lpts Don*?•. hg•cl•# slmllwr Incom• 14.0 10,530 195 $63 ftkn sub total 18, 12.483 Grnnts Mwhtonwc• pr•ni Grant8 IC¢)VID elc.? sub total Fundrnk•lno1gro••l 799 RWklrq$ Furth 70 C4mpd•Fv¥ts f• 9.816 10.341 Sub tolll 10.7S7 Hk•oltrJik11 4.397 Hh ol•]ul8rt k Inlerttt 139 sub tolal 141 Total Gross Incom• 31,797 29.vo Tot•lrfjc•lpts Ji.79 I LTTfyXKQ
2nd Rhiwbina Scout Group Recelpts and Payments Account Fr the yèar Irom 1st January To 31$t D•c•rnber To Receipts and payments 2024 Unrostrktèd funds 2023 UnTeStrlct•d lund$ Paymonts Ch4rllabl• Pym•nts Mombwshw 8Lb$puonS kKbJ on IN8knIKtyffityIAreIrfctl Youth pnJgrnmm•wd aralWthe8 7,837 10,485 14,753 CO 104 20 234 311 Eknctddty 8rn1 G In*urnrK• 2.S97 3,885 3.057 Rylrs ar41 r•rv 1,757 2,815 Pdntty pk4r&Ypfvg lo c•mp4Mts 69 250 1JO sub total Fund1¥ •xp•n••• 8ub Tot•1 Grnm Expendlturn 29.061 Totalpaynwits 29,001 173 Z LTTfXKlIt
Statement of assets and Ilabilities at the end of the year 31st Dgc 2024 31st Dec 2023 Unr•slrlct•d funds Unr•8trl¢t•d lunds Unr Cash funds nk rJJrTanl BCLunl 43.077 nk dèw acojuni Low twm 8ccounl The Scout AtsodAtith Tenn Inv05bl 19.865 19.86S 51 Totsl ¢••h fund• 65.729 62,993 Olhgr monetary a¥wt• T•x dekn Dgbt¥ duo Irtrfn ts Cty19}C>strrLWp Inrn Sub total Inv•gtm•nt a•¥•ts Quol•d knvo8tsMnts Olh•r knw•simants. dèta Sub totsl Non mon•twy a•••ts for ¢hartty• u Othor Gtock Land Sc• lurr•e1C Sub total Llablllil• 615 Suthrpkns Loèn.d Other Sub total 615 The abov• r•c•lpts and paymonts account and statsment of •ss•t• and Ilablllllfrs w•r¢ approv•d by th• TrutMs on 1110512025 (th• d•t• of tho Executlvw Cfmmlttee m•gtlng that approv•d th• a¢¢ountsl and •lgn•d on th•lr hhall by n8tu Prfnt Name Jorv yer. Cmlr 3 Lfi(KiJ)2
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trusteesl members of 2nd Rhiwbina Scout Group On a¢counts for the year ended 2024 Charity no (if any) 5245957 Set out on pages 1and2 I report lo the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3111212024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Ad 2011 ("Ihe Act"). I repGrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. I have completed my examination. I confirm thal no material matters have come to my attention (other than that disclosed below "l in connection with thè examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I havè no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounls to be reached. Please d81ete the words in the brackets rf they do not apply. Signed: Date: Name: fTEPft IER October 2018
Relevant professional qualification(sl or body (if any): Address: 10 Lefv-7-thh) PZFF CFI Only complete ifthe examiner needs lo highlight matters of concem (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018
Giye here brief details of any items that the examiner wishes to disclose. IER October 2018