## **2nd Rhiwbina Scout Group** ## Trustees' Annual Report For the period year ending December 2019 From (start date) **0 1 0 1 2 0** to end date **3 1 1 2 2 0 Section A Reference and administration details Group Registration No.** 3 1 8 1 4 **Registered Charity No. (if any)** 5 2 4 9 5 7 **Principal contact address** Steve Margetts 10 Lon-y-Mynydd Cardiff Postcode CF14 6NZ |**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Dates acted if not for**
**whole year**|| |---|---|---|---|---| |||||| |Steve Margetts|Treasurer|||| |Martyn Hurley|Group Scout Leader|||| |Richard Hunter|Secretary|||| |Steve Gunning|Cub Scout Leader|||| |Kate Margetts|Chairperson|||| |||||| |||||| |||||| |||||| |||||| |||||| |**Section A**|**Reference and administration details**|||**(continued)**| |**Advisors**|**Name**||**Address**|| |Bankers|LloydsTSB Bank PLC||Victoria Park, Cardiff Branch|| |Scrutineer/Independent Examiner|Steve Tucker||1 Pennard Place, CF14 3HJ, Cardiff|| |||||| 1 LT700001 |**Section B**|**Structure, governance and management**| |---|---| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||Appointing Group Administrators and Advisors other than those
who are elected.
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
The maintenance of Group property;
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the appointments
and is responsible for:
The
Committee
consists
of
independent
representatives
including the Chair, Treasurer and Secretary, together with the
Group Scout Leader, individual section leaders and other
interested parties such as parents of children in the group. The
committee meets several times throughout the year.| |**Section B**|**Structure, governance and management (continued)**| |---|---| ||| ||The group has in place systems of**_internal controls_** that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.
**Risk and Internal Control**| 2 LT700001 **Section C Objectives and activities** The objectives of the Group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. **Section D Achievements and performance** ## **Summary of the main achievements of the Group during the year:** 2020 was a rather strange year for all of us. The group continued to carry out Scounting activities throughout the various lockdowns, making creative use of Zoom and other online facilities, and many "at home" activities while face-to-face meetings were not possible. The Virtual Summer Camp in July was a particular highlight. The Executive Committee wishes to congratulate all the leaders, volunteers and members for supporting the group, keeping Scouting going, and for rising to the challenges raised by Covid-19. Financially, 2020 was a rather quiet year. Membership subscriptions fell slightly from £8,106 in 2019 to £7,589 in 2020, mostly due to a fall in active memberships. As expected, the cancellation of all camps and Scout Post lead to large changes in our usual spending patterns: overall income from fundraising fell to £1,245 in 2020 from £17,000 in 2019, and overall spending in 2020 was reduced to £8,750, compared to £24,921 in 2019. Although Scout Post did not take place in 2020, the group received a £10,000 grant from the Economic Resilience Fund in June. Similar grants have been sought in 2021. Gift aid was claimed in 2020 for donations made to the group in 2019. The total amount claimed was £1,406. The group also received a legacy of £1000 from the estate of FA Lockyer, a former member of the group. Overall the group realised a profit of £11,067 in the 2020 period. Annual census figures for 2021 shows we have 109 young people under the age of 19 in the group. Finally the committee would like to thank the section leaders and other volunteers for their continuing hard work in delivering a fantastic scouting programme at 2nd Rhiwbina. 3 LT700001 |**Section E**|**Financial Review**| |---|---| |**?**|| ||The Group held reserves of £67,937 against this at year end,
which is above that required for operating expenses. However,
the group owns its own property and grounds so a higher level
of savings is required to fund building and maintenance projects.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the Group should income
and fundraising activities
fall short. The Group Executive
Committee considers that the Group should hold a sum
equivalent to approx 1 years running costs, circa £28,000| ||| ||The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the Group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers its cash flow
requirements.
**Investment Policy**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks,
building societies or The Scout Association's Short Term
Investment Service.| ## **Section F** ## **Declaration** The trustees declare that they have approved the trustees' report as above. Signed on behalf of the Group's trustees: |Signatures
Names
Position (eg Chair, Sec.)
Date||| |---|---|---| |||| ||K. I. Margetts|Martyn Hurley| |||| ||Chair|Group Scout Leader| ||5th May 2021|| ||5th May 2021|| 4 LT700001 ## **2nd Rhiwbina Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
1st January To 31st December
from
Receipts and payments
2020 2019
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions
7,589 8,106
Less:Membership subscriptions paid on (National/County/Area/District) 5,259 5,130
Net membership subscriptions retained
2,330 2,976
Donations
- -
Legacies 1,000 -
Gift Aid
1,406 883
Other similar income
- -
Sub total 4,736 3,859
Grants
Maintenenace grant - -
Other grants (COVID etc.) 10,000 -
Sub total 10,000 -
Fundraising (gross)
Scout post 119 3,764
Event Fees
- 477
Other fundraising activities 39 106
Camp deposits and fees
1,087 12,653
Sub total 1,245 17,000
Investment income
Bank interest
159 148
Building Society interest - -
The Scout Association Short Term Investment Service
- -
Property Rent income 3,677 3,677
Other investment income
- -
Sub total 3,836 3,825
Total Gross Income 19,817 24,684
Asset and investment sales, etc. - -
Total receipts 19,817 24,684
**----- End of picture text -----**
1 LT700002 ## **2nd Rhiwbina Scout Group Receipts and Payments Account** **----- Start of picture text -----**
Year start date Year end date
For the year
1st January To 31st December
from
Receipts and payments
2020 2019
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 2,169 13,044
Adult support and training - -
Council tax
129 157
Water and Sewerage 209 223
Electricity and Gas 363 1,944
Insurance
2,629 2,538
Repairs and renewals and cleaning 561 1,187
Materials and equipment 116 1,027
Printing and photocopying - -
Contribution to camp costs - 1,750
Uniforms and badges 1,257 783
AGM and trustee expenses - -
Leaving gifts for leaders - -
Other costs - Ground Rent
250 250
Other costs
- 24
Other costs - bank charges 60 60
Sub total 7,743 22,987
Fundraising expenses
Scout post 849 1,085
Events and TV license
158 849
Detail
- -
Other fundraising costs - -
Sub total 1,007 1,934
Total Gross Expenditure 8,750 24,921
Asset and investment purchases, etc. - -
Total payments 8,750 24,921
Net of receipts/(payments) 11,067 - 237
**----- End of picture text -----**
2 LT700002 ## **Statement of assets and liabilities at the end of the year** **----- Start of picture text -----**
31st Dec 2020 31st Dec 2019
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account
47,737 36,670
Bank deposit account - -
Long term savings account 19,865 19,865
The Scout Association Short Term Investment Service
- -
Cash/Floats
335
Total cash funds 67,937 56,535
Other monetary assets
Tax claim
- -
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - -
Investment assets
Investment property - detail - -
Quoted investments - -
Other investments - detail - -
Sub total - -
Non monetary assets for charity's own use
Badge stock - -
Shop stock - -
Other stock - -
Land and buildings - -
Motor vehicles - -
Scouting equipment, furniture etc - -
Other - -
Sub total - -
Liabilities
Accounts not yet paid 125 176
Expenses incurred but not invoiced 348 136
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities - -
Sub total 473 312
**----- End of picture text -----**
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 6/05/2021 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name
Chair
Treasurer
K. I. Margetts| |---|---| 3 LT700002 Independent examiner's report on the accounts S•¢tion A Independent Examiner's Report Reportto the trustea81 Mom￿1$ 01 2M Rh￿￿na Scoul Group On accounts lor the year ended 2020 Charoty no Ilf any) 5245957 Set out on p•g rnspon8lblllli￿ of Tht thanty's trustees are responsible forthe prep8r81iM of the axx)unls. The charrty's tr￿tee8 •nd examimr tmslees consider Ih818n audit 15 nol required for this ye8r under seclion 144 of the Charities Act 2011 Ilhe Chanties Act) arKI Ihal an Indeper￿ent examination is needed. 11 is my respon5ibilty to". examine the accounts under sectK)n 145 of the Charities Act. to follow Ihe procedures laid down in the general Directions gwen by Charity Commission (under section 1451Sllbl of the Chanlies Act, and lo state w￿her particular matters have come lo my attention. Bas￿ of 5nds￿ndent My examination was carried out In aco)rdanee ylilh gereral Diredions given by the Charity oxamlntrl •tstom•nt c0mfflis￿on An examination Includè$ a review oflhe aixx)uniing records kept by the charity and a comparison of Ihe accounts presented with those records 11 a150 Indudes consideration of any unusual items or disdosures In iht accounts. and seeking explanations from the tfUStee$ conceming 8ny such matter5 The procedures Jndertaken do not provide all Ihe evidence that would be required In an audit, and ￿nSequentlY no opinion is gwen as lo whether the acwunis present a'true and f81rf wew and the report is limrted to those rnatters sel out In the statement bdow Ind•p8ndpnt ex8mln8*8 In connecbon with my examination, no matter ha$ come to my attention lolher than thai Statement disdosed beh)w'l 1. which gwes me reasonable caus& 10 beI￿Ve that in. any material resped, the requirements. lo keep accounknng record$ in accordan￿ wilh section 130 of the Charitie5 Aa. and to Pfepare accoums whth accord with Ihe aecounling recorth and comply with the accounbng requirèments eflhÈ Chantses Ac¢ have not been m&1, or 2. to which, In my Opin￿n. attention shoukl be dr8¥rfn in (Ktter lo ona￿tr a proper understanding ofthe ata)unts to be reached. . Please delete Ihe wwrls Ihè brackets rflhgy do not8ppty $igt)•d.. N•me'. l iiipleiÈ Il Iliè eAaiiiineF i)eedt* lo hi%Jlil¥hl mai?nal pro￿emS. Glve here bri&f detsils of any items that the examiner wishes to disclose. IER March 2012