Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 1 | 2 | 5 | 5 | 5 | 5 | 3 | 1 | 1 | 2 | 2 | 5 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration | details | |||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
|||||||||||||||
| 1st Radyr Scout Group | |||||||||||||||
| 5 2 4 9 4 2 |
|||||||||||||||
| 1st Radyr Scout Group | |||||||||||||||
| Heol Isaf, Radyr | |||||||||||||||
| Cardiff | |||||||||||||||
| Postcode | C | F | 1 | 5 | 8 | A | F |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Mrs Heather Pells | Group Chair | 01/01/2025 - 26/09/2025 | |
| Mrs Esme Lee | Group Treasurer | 01/01/2025 - 26/09/2025 | |
| Mr Kieran Richards | Group Lead Volunteer | ||
| Mrs Elizabeth Merrifield | Trustee | ||
| Mrs Kalpana Balakrishnam | Trustee | ||
| Mrs Carolyn Evans | Group Treasurer | 26/09/2025 to date | |
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
| (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted |
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|---|---|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets once per school term. Members of the Executive Committee complete training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (3rd December 2018)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Scouting Activiteis for our 5 sections provided on a weekly basis. Camps and events organised as required. |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
• policy on grantmaking; • contribution made by volunteers; Radyr Scouts is run by volunteers. • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Section leaders continue to provide a successful programme of events ensuring the children have a varied and wide range of activities as part of their scouting experience. This, in the end, is the main aim of the group and the committee reaffirm their intent to ensure this work continues. |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months running costs, circa £10,000. £30,000-£40,000 is held in reserve should the requirement to replace the roof arrise. Reserves Policy |
5 LT700001 (3rd December 2018)
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity;
- investment policy and objectives;
Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Mrs Carolyn Evans Mr Kieran Richards Position (eg Secretary, Chair) Group Treasurer Group Lead Volunteer Date 2 9 0 1 2 6
6 LT700001 (3rd December 2018)
1st Radyr Scout Group
Receipts & Payments Accounts
2025
| dyr Scout Group Payments Accounts 2025 |
dyr Scout Group Payments Accounts 2025 |
dyr Scout Group Payments Accounts 2025 |
dyr Scout Group Payments Accounts 2025 |
|---|---|---|---|
| Year Start Date Year End Date |
|||
| For theperiod from | 01/01/2025 | To | 31/12/2025 |
| Receipts & Payments | |||
|---|---|---|---|
| Receipts Donations, Legacies & Similar Income |
Unrestricted funds 2025 to the nearest £ |
Unrestricted funds 2024 to the nearest £ |
|
| Membership Subscriptions - Beavers | 2,300 | 2,334 | |
| Membership Subscriptions - Cubs | 3,249 | 3,597 | |
| Membership Subscriptions - Scouts | 5,147 | 5,264 | |
| Donations | - | 20 | |
| Legacies | - | - | |
| Gift Aid | 2,364 | 5,411 | |
| Other Similar Income | - | - | |
| Sub total | 13,060 | 16,627 | |
| Grants | |||
| All | - | - | |
| Sub total | - | - | |
| Fundraising | |||
| Scout Post | - | - | |
| Other fundraising activities | - | - | |
| Sub total | - | - | |
| Other Trading Activities | |||
| Hire of building | 13,402 | 12,311 | |
| Hire of equipment | - | - | |
| Other Scout hut income | - | - | |
| Sub total | 13,402 | 12,311 | |
| Investment Income | |||
| Bank Interest (Group & Scouts) | 465 | 548 | |
| The Scout Association Short Term Investment Service | - | - | |
| Other Investment Income | - | - | |
| Sub total | 465 | 548 | |
| Other Income | |||
| Group | 398 | 103 | |
| Camps & Events - Beavers | 191 | 162 | |
| Camps & Events - Cubs | 2,089 | 2,649 | |
| Camps & Events - Scouts | 7,709 | 6,118 | |
| Sub total | 10,387 | 9,031 | |
| Total Gross Income Asset and Investment Sales, etc. Total Receipts |
|||
| 37,314 | 38,518 | ||
| - | - | ||
| 37,314 | |||
| 37,314 | 38,518 |
1 of 3
1st Radyr Scout Group - Accounts Summary
1st Radyr Scout Group
Receipts & Payments Accounts
2025
| 2025 | ||||
|---|---|---|---|---|
| Year Start Date | Year End Date | |||
| For theperiod from | 01/01/2025 | To | 31/12/2025 | |
| Receipts & Payments | ||||
| Payments Group |
Unrestricted funds 2025 to the nearest £ |
Unrestricted funds 2024 to the nearest £ |
||
| Badges/Neckers/Woggles | 180 | - | ||
| Business Rates | 269 | 75 | ||
| Capitation | 6,465 | 6,268 | ||
| Cleaning | 5,082 | 4,471 | ||
| Equipment | 5,830 | 1,942 | ||
| Maintenance | 1,822 | 6,875 | ||
| Insurance | 948 | 913 | ||
| Key Fob Deposit | - | - | ||
| OSM | 83 | 86 | ||
| Other | 2,246 | 660 | ||
| Scout Post | - | - | ||
| Sundries | 61 | 89 | ||
| Training | - | - | ||
| Uniform | 53 | 43 | ||
| Utilities | 3,862 | 2,653 | ||
| Website | 120 | 120 | ||
| Sub total | 27,021 | 24,195 | ||
| Sections | ||||
| Youth Programme & Activities - Beavers | 777 | 307 | ||
| Youth Programme & Activities - Cubs | 4,671 | 3,611 | ||
| Youth Programme & Activities - Scouts | 10,143 | 9,465 | ||
| Sub total | 15,591 | 13,383 | ||
| Cash funds this year end Cash funds last year end Net of receipts/(payments) Total Gross Expenditure Asset & Investment Purchases, etc. Total Payments |
||||
| 42,611 | 37,578 | |||
| - | - | |||
| 42,611 - 5,297 |
||||
| 37,578 | ||||
| - 5,297 | 940 | |||
| 67,925 | 66,986 | |||
| 62,628 | 67,925 |
2 of 3
1st Radyr Scout Group - Accounts Summary
Statement of Assets & Liabilities at the End of the Period
| Cash funds | Unrestricted funds 2025 to the nearest £ |
Unrestricted funds 2025 to the nearest £ |
Unrestricted funds 2024 to the nearest £ |
|---|---|---|---|
| Group - Current Account | 1,190 | 18,531 | |
| Group - Reserve Account | 49,711 | 33,293 | |
| Group - The Scout Association Short Term Investment Service | - | - | |
| Beavers - Current Account | 3,500 | 4,438 | |
| Cubs - Current Account | 3,471 | 5,751 | |
| Scouts - Current Account | 651 | 312 | |
| Scouts - Reserve Account | 4,034 | 5,547 | |
| Petit Cash | 72 | 54 | |
| Total Cash Funds | 62,628 | 67,925 | |
| (agree balances with receipts and payments account) Other monetary assets |
ok | ||
| Tax Claim | - | - | |
| Debts due from the County/Area/District/Group | - | - | |
| Insurance Claim | - | - | |
| Sub total | - | - | |
| Investment Assets | |||
| Investment property - detail | - | - | |
| Quoted investments | - | - | |
| Other investments - detail | - | - | |
| Sub total | - | - | |
| Non monetary assets for charity's own use | |||
| Badge stock | - | - | |
| Shop stock | - | - | |
| Other stock | - | - | |
| Land and buildings | 175,000 | 175,000 | |
| Motor vehicles | - | - | |
| Scouting equipment, furniture etc | - | - | |
| Other | - | - | |
| Sub total | 175,000 | 175,000 | |
| Liabilities | |||
| Accounts not yet paid | - | - | |
| Expenses incurred but not invoiced | - | - | |
| Subscriptions not yet paid | - | - | |
| Loan - detail | - | - | |
| Other Liabilities | - | - | |
| Sub total | - | - | |
| Contingent Liabilities & Future Obligations | |||
| N/A |
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ………………………... 2026 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 25 February
| Signature | Signature | Print Name | Print Name | Position |
|---|---|---|---|---|
| Kieran Richards | Group Lead Voluteer | |||
| Carolyn Evans | Group Treasurer |
3 of 3
1st Radyr Scout Group - Accounts Summary
Independent examlner's report to the trustees of 1st Radyr Scout Group I report to the trusteès on my examination of the accounts of the 1st Radyr Scout Group for the year ended 3U1212025. Responsibilities and ba515 of report As the charity trLJStees of the 1st Radyr Scout Group you are responsible forthe preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 l*he Art'l. I report in respect of my examination of the 1st Radyr Scout Group accounts carried out under section 145 of the 2011 Act and in carrying Olrt my examination I have followed all the app'table Directions given by the Charity Commissitsn under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matter5 h3ve come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the 1st Radyr Scout Group as required by section 130 of the Act.. or the accounts do not accord with those records. I have no concerns and have come across no tsther matters in connection with the examination to whKh attention should be drawn in this report in order to enable a proper understanding of the account5 to be reached. Signed.. Name.. Address: IS, bftK) V 13il¥NJ RArJwi<, CA?1 biFF QFIS EbiS lIAftQ 202 Date..