## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||||||||||||||| ||||1st Radyr Scout Group||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||5
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Mrs Heather Pells|GroupChair|| ||Mrs Esme Lee|GroupTreasurer|| ||Mr Niall Davidson|GroupSecretary|| ||Mr Kieran Richards|Group Lead Volunteer|| ||Mrs Elizabeth Merrifield|Trustee|07/11/2024 to date| ||Mrs Kalpana Balakrishnam|Trustee|07/11/2024 to date| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) **Structure, governance and management** ## **Section B** |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets once per school term. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Scouting Activiteis for our 5 sections provided on a weekly
basis.
Camps and events organised as required.| Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; Radyr Scouts is run by volunteers. • policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Section leaders continue to provide a successful
programme of events ensuring the children have a varied
and wide range of activities as part of their scouting
experience. This, in the end, is the main aim of the group
and the committee reaffirm their intent to ensure this work
continues.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 6 months running costs, circa
£10,000.
£30,000-£40,000 is held in reserve should the requirement
to replace the roof arrise.
The Group is currently using surplus reserves to invest in the
scouts’ building and premises
**Reserves Policy**| ||| ||| 5 LT700001 (3rd December 2018) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; • investment policy and objectives; ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Mrs Heather Pells Mr Kieran Richards Position (eg Secretary, Chair) Group Chair Group Lead Volunteer Date 2 6 0 9 2 5 6 LT700001 (3rd December 2018) ## **1st Radyr Scout Group** ## **Receipts & Payments Accounts** ## **2024** |**dyr Scout Group**
**Payments Accounts**
**2024**|**dyr Scout Group**
**Payments Accounts**
**2024**|**dyr Scout Group**
**Payments Accounts**
**2024**|**dyr Scout Group**
**Payments Accounts**
**2024**| |---|---|---|---| |Year Start Date
Year End Date|||| |**For theperiod from**|01/01/2024|**To**|31/12/2024| |**Receipts & Payments**|||| |---|---|---|---| |**Receipts**
**Donations, Legacies & Similar Income**|**Unrestricted**
**funds 2024**
**to the nearest £**||**Unrestricted**
**funds 2023**
**to the nearest £**| |Membership Subscriptions - Beavers|**2,334**||**2,334**| |Membership Subscriptions - Cubs|**3,597**||**4,701**| |Membership Subscriptions - Scouts|**5,264**||**5,396**| |Donations|**20**||**1,461**| |Legacies|**-**||**-**| |Gift Aid|**5,411**||**-**| |Other Similar Income|**-**||**-**| |**Sub total**|**16,627**||**13,891**| |**Grants**|||| |All|**-**||**500**| |**Sub total**|**-**||**500**| |**Fundraising**|||| |Scout Post|**-**||**-**| |Other fundraising activities|**-**||**0**| |**Sub total**|**-**||**0**| |**Other Trading Activities**|||| |Hire of building|**12,311**||**12,372**| |Hire of equipment|**-**||**110**| |Other Scout hut income|**-**||**-**| |**Sub total**|**12,311**||**12,482**| |**Investment Income**|||| |Bank Interest (Group & Scouts)|**548**||**455**| |The Scout Association Short Term Investment Service|**-**||**-**| |Other Investment Income|**-**||**-**| |**Sub total**|**548**||**455**| |**Other Income**|||| |Group|**103**||**107**| |Camps & Events - Beavers|**162**||**-**| |Camps & Events - Cubs|**2,649**||**3,432**| |Camps & Events - Scouts|**6,118**||**4,693**| |**Sub total**|**9,031**||**8,231**| |**_Total Gross Income_**
**Asset and Investment Sales, etc.**
**_Total Receipts_**
1st Radyr Scout Group - Accounts Summary|||| ||**38,518**||**35,560**| ||**-**
**38,518**||| ||||**-**| ||||| ||||**35,560**| ||||1 of| 1 of 3 1st Radyr Scout Group - Accounts Summary ## **1st Radyr Scout Group** ## **Receipts & Payments Accounts** ## **2024** |**Payments Accounts**
**2024**
**dyr Scout Group**|**Payments Accounts**
**2024**
**dyr Scout Group**|**Payments Accounts**
**2024**
**dyr Scout Group**|**Payments Accounts**
**2024**
**dyr Scout Group**| |---|---|---|---| |Year Start Date
Year End Date|||| |**For theperiod from**|01/01/2024|**To**|31/12/2024| |**Receipts & Payments**|||| |---|---|---|---| |**Payments**
**Group**|**Unrestricted**
**funds 2024**
**to the nearest £**||**Unrestricted**
**funds 2023**
**to the nearest £**| |Badges/Neckers/Woggles|**-**||**1,184**| |Business Rates|**75**||**45**| |Capitation|**6,268**||**6,433**| |Cleaning|**4,471**||**4,927**| |Equipment|**1,942**||**1,524**| |Maintenance|**6,875**||**688**| |Insurance|**913**||**861**| |Key Fob Deposit|**-**||**10**| |OSM|**86**||**93**| |Other|**660**||**402**| |Scout Post|**-**||**-**| |Sundries|**89**||**526**| |Training|**-**||**-**| |Uniform|**43**||**25**| |Utilities|**2,653**||**3,883**| |Website|**120**||**-**| |**Sub total**|**24,195**||**20,601**| |**Sections**|||| |Youth Programme & Activities - Beavers|**307**||**527**| |Youth Programme & Activities - Cubs|**3,611**||**8,401**| |Youth Programme & Activities - Scouts|**9,465**||**7,045**| |**Sub total**|**13,383**||**15,973**| |**_Cash funds this year end_**
**Cash funds last year end**
**_Net of receipts/(payments)_**
**_Total Gross Expenditure_**
**Asset & Investment Purchases, etc.**
**_Total Payments_**|||| ||**37,578**||**36,574**| ||**-**
**37,578**
**940**
**66,986**
**67,925**||| ||||**-**| ||||| ||||**36,574**| ||||| ||**940**||**-**
**1,014**| ||**66,986**||**67,999**| ||**67,925**||**66,986**| 2 of 3 1st Radyr Scout Group - Accounts Summary ## **Statement of Assets & Liabilities at the End of the Period** |**Cash funds**|**Unrestricted**
**funds 2024**
**to the nearest £**|**Unrestricted**
**funds 2024**
**to the nearest £**|**Unrestricted**
**funds 2023**
**to the nearest £**| |---|---|---|---| |Group - Current Account|**18,531**||**18,462**| |Group - Reserve Account|**33,293**||**32,817**| |Group - The Scout Association Short Term Investment Service|**-**||**-**| |Beavers - Current Account|**4,438**||**3,629**| |Cubs - Current Account|**5,751**||**4,959**| |Scouts - Current Account|**312**||**501**| |Scouts - Reserve Account|**5,547**||**6,575**| |Petit Cash|**54**||**42**| |**Total Cash Funds**|**67,925**||**66,986**| |(agree balances with receipts and payments account)
**Other monetary assets**|||ok| |Tax Claim|**-**||**-**| |Debts due from the County/Area/District/Group|**-**||**-**| |Insurance Claim|**-**||**-**| |**Sub total**|**-**||**-**| |**Investment Assets**|||| |Investment property - detail|**-**||**-**| |Quoted investments|**-**||**-**| |Other investments - detail|**-**||**-**| |**Sub total**|**-**||**-**| |**Non monetary assets for charity's own use**|||| |Badge stock|**-**||**-**| |Shop stock|**-**||**-**| |Other stock|**-**||**-**| |Land and buildings|**175,000**||**175,000**| |Motor vehicles|**-**||**-**| |Scouting equipment, furniture etc|**-**||**-**| |Other|**-**||**-**| |**Sub total**|**175,000**||**175,000**| |**Liabilities**|||| |Accounts not yet paid|**-**||**-**| |Expenses incurred but not invoiced|**-**||**-**| |Subscriptions not yet paid|**-**||**-**| |Loan - detail|**-**||**-**| |Other Liabilities|**-**||**-**| |**Sub total**|**-**||**-**| |**Contingent Liabilities & Future Obligations**|||| ||N/A||| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ………………………... 2025 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 26 October **----- Start of picture text -----**
Signature
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|Print Name
Heather Pells
Esme Lee|Position| |---|---| |Heather Pells|Chair| |Esme Lee|Treasurer| 3 of 3 1st Radyr Scout Group - Accounts Summary Independent examinerf5 report to the trustees of l Radyr Scout Group I report to the trustees on my examination of the accounts of the 1st Radyr Scout Group forthe year ended 3111212024 Responsibilities and basis of report A5 the charrty trustees of the 1st Radyr Scout Group you are responsible for the preparation otthe accounts in accordance with the requirements of the Charities Art 20111'the Act'i. I report in respert of my exarHination of the 1st Radyr Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followod 311 the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent examinerfs statement I have Eompleted my exarninatlon. I conffrm that no m3teri3l matters have come to my attention In connection with the examination oiving me cause to believe that in any Tllaterial respect.. accounting records were not kept in respert of the 1st Radyr Scout Group as requirecl by section 130 of the Act., or 2. the accounts do not accord with those records. I have no COn￿rnS and have come across no other rnatters in connertion with the examiriation to which attention should be drawn in this report in order to enable a proper Understand￿￿9 of the accounts to be reached. Signed.. Name.. Q{5ft￿.E Relevant professional qualification or membership of professional bodies lif any1= FQA (ICA£￿] Address= Oate: OZ Ckhlw ZQl£