## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 1 2 3 to end date 3 1 1 2 2 3
Section A Reference and administration details
Charity name 1st Radyr Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 4 9 4 2
HQ registration number
Charity’s principal address 1st Radyr Scout Group
Heol Isaf, Radyr
Cardiff
Postcode C F 1 5 8 A F
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## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ **----- Start of picture text -----**
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Mrs Heather Pells Group Chair
2 Mrs Esme Lee Group Treasurer
3 Mr Niall Davidson Group Secretary
4 Mr Kieran Richards Group Scout Leader
5
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leader, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent’s representation and meets manage them once per school term. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||Scouting Activiteis for our 4 sections provided on a weekly
basis.
Camps and events organised as required.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|Radyr Scouts is run by volunteers.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (3rd December 2018) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||Section leaders continue to provide a successful
programme of events ensuring the children have a varied
and wide range of activities as part of their scouting
experience. This, in the end, is the main aim of the group
and the committee reaffirm their intent to ensure this work
continues.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs, circa £10,000.
£30,000-£40,000 is held in reserve should the requirement to
replace the roof arrise.
The Group is currently using surplus reserves to invest in the
scouts’ building and premises
**Reserves Policy**| ||| ||| 5 LT700001 (3rd December 2018) Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: - the charity’s principal sources of funds (including any fundraising); The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. - how expenditure has supported the key objectives of the charity; - investment policy and objectives; ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Mrs Heather Pells Mr Kieran Richards Position (eg Secretary, Chair) Group Chair Group Scout Leader Date d 0 d 6 m 1 m 1 y 2 y 4 6 LT700001 (3rd December 2018) ## **1st Radyr Scout Group** ## **Receipts & Payments Accounts** ## **2023** |Year Start Date
Year End Date|Year Start Date
Year End Date|Year Start Date
Year End Date|Year Start Date
Year End Date| |---|---|---|---| |**For theperiod from**|01/01/2023|**To**|31/12/2023| |**Receipts & Payments**|||| |---|---|---|---| |**Receipts**
**Donations, Legacies & Similar Income**|**Unrestricted**
**funds 2023**
**to the nearest £**
**2,334**
**4,701**
**5,396**
**1,461**
**-**
**-**
**-**
**13,891**||**Unrestricted**
**funds 2022**
**to the nearest £**| |Membership Subscriptions - Beavers|**2,334**||**2,632**| |Membership Subscriptions - Cubs|**4,701**||**5,228**| |Membership Subscriptions - Scouts|**5,396**||**5,459**| |Donations|**1,461**||**-**| |Legacies|**-**||**-**| |Gift Aid|**-**||**2,472**| |Other Similar Income|**-**||**-**| |**Sub total**|**13,891**||**15,791**| |**Grants**|||| |All|**500**||**10,000**| |**Sub total**|**500**||**10,000**| |**Fundraising**|||| |Scout Post|**-**||**-**| |Other fundraising activities|**0**||**16**| |**Sub total**|**0**||**16**| |**Investment Income**|||| |Hire of building|**12,372**||**12,546**| |Hire of equipment|**110**||**55**| |Other Scout hut income|**-**||**-**| |**Sub total**|**12,482**||**12,601**| |**Investment Income**|||| |Bank Interest (Group & Scouts)|**455**||**80**| |The Scout Association Short Term Investment Service|**-**||**-**| |Other Investment Income|**-**||**-**| |**Sub total**|**455**||**80**| |**Other Income**|||| |Group|**107**||**106**| |Camps & Events - Beavers|**-**||**184**| |Camps & Events - Cubs|**3,432**||**4,278**| |Camps & Events - Scouts|**4,693**||**6,163**| |**Sub total**|**8,231**||**10,732**| |**_Total Gross Income_**
**Asset and Investment Sales, etc.**
**_Total Receipts_**|||| ||**35,560**||**49,220**| ||**-**
**35,560**||| ||||**-**| ||||| ||**35,560**||**49,220**| 1 of 3 1st Radyr Scout Group - Accounts Summary ## **1st Radyr Scout Group** ## **Receipts & Payments Accounts** ## **2023** ||**2023**|||| |---|---|---|---|---| |||Year Start Date||Year End Date| ||**For theperiod from**|01/01/2023|**To**|31/12/2023| |||||| |**Receipts & Payments**||||| |**Payments**
**Group**||**Unrestricted**
**funds 2023**
**to the nearest £**||**Unrestricted**
**funds 2022**
**to the nearest £**| |Badges/Neckers/Woggles||**1,184**||**-**| |Business Rates||**45**||**57**| |Capitation||**6,433**||**6,703**| |Cleaning||**4,927**||**4,124**| |Equipment||**1,524**||**7,023**| |Maintenance||**688**||**19,073**| |Insurance||**861**||**639**| |Key Fob Deposit||**10**||**-**| |OSM||**93**||**93**| |Other||**402**||**1,476**| |Scout Post||**-**||**-**| |Sundries||**526**||**137**| |Training||**-**||**-**| |Uniform||**25**||**648**| |Utilities||**3,883**||**2,418**| |Website||**-**||**217**| ||**Sub total**|**20,601**||**42,609**| |**Sections**||||| |Youth Programme & Activities - Beavers||**527**||**486**| |Youth Programme & Activities - Cubs||**8,401**||**5,764**| |Youth Programme & Activities - Scouts||**7,045**||**8,787**| ||**Sub total**|**15,973**||**15,037**| |**_Cash funds this year end_**
**Cash funds last year end**
**_Net of receipts/(payments)_**
**_Total Gross Expenditure_**
**Asset & Investment Purchases, etc.**
**_Total Payments_**||||| |||**36,574**||**57,646**| |||**-**
**36,574**
**- 1,014**
**67,999**
**66,986**||| |||||**-**| |||||| |||||**57,646**| |||||| |||**- 1,014**||**- 8,427**| |||**67,999**||**76,426**| |||**66,986**||**67,999**| 2 of 3 1st Radyr Scout Group - Accounts Summary ## **Statement of Assets & Liabilities at the End of the Period** |**Cash funds**|**Unrestricted**
**funds 2023**
**to the nearest £**|**Unrestricted**
**funds 2023**
**to the nearest £**|**Unrestricted**
**funds 2022**
**to the nearest £**| |---|---|---|---| |Group - Current Account|**18,462**||**17,340**| |Group - Reserve Account|**32,817**||**32,425**| |Group - The Scout Association Short Term Investment Service|**-**||**-**| |Beavers - Current Account|**3,629**||**5,042**| |Cubs - Current Account|**4,959**||**7,263**| |Scouts - Current Account|**501**||**638**| |Scouts - Reserve Account|**6,575**||**5,261**| |Petit Cash|**42**||**30**| |**Total Cash Funds**|**66,986**||**67,999**| |(agree balances with receipts and payments account)
**Other monetary assets**|||ok| |Tax Claim|**-**||**-**| |Debts due from the County/Area/District/Group|**-**||**-**| |Insurance Claim|**-**||**-**| |**Sub total**|**-**||**-**| |**Investment Assets**|||| |Investment property - detail|**-**||**-**| |Quoted investments|**-**||**-**| |Other investments - detail|**-**||**-**| |**Sub total**|**-**||**-**| |**Non monetary assets for charity's own use**|||| |Badge stock|**-**||**-**| |Shop stock|**-**||**-**| |Other stock|**-**||**-**| |Land and buildings|**175,000**||**175,000**| |Motor vehicles|**-**||**-**| |Scouting equipment, furniture etc|**-**||**-**| |Other|**-**||**-**| |**Sub total**|**175,000**||**175,000**| |**Liabilities**|||| |Accounts not yet paid|**-**||**-**| |Expenses incurred but not invoiced|**-**||**-**| |Subscriptions not yet paid|**-**||**-**| |Loan - detail|**-**||**-**| |Other Liabilities|**-**||**-**| |**Sub total**|**-**||**-**| |**Contingent Liabilities & Future Obligations**|||| ||N/A||| The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on ………………………... 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by 11th June |Signature|Signature|Print Name|Print Name|Position| |---|---|---|---|---| |||Heather Pells||Chair| |||Esme Lee||Treasurer| 3 of 3 1st Radyr Scout Group - Accounts Summary Independent examiner's report to the trustees of 1st Radyr Scout Group I report to the trustees on my examination of the accounts of the 1st Radyr Scout Group for the year ended 31" December 2023. Responsibilities and basis of report As the charlty trustees of the 1st Radyr Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Art 2011 (the Act'l. I report in respect of my èxamination of the 1st Radyr Scout Group accounts Csrried out under section 145 of the 2011 Art and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act Independent examinerfs statement I have completed my examination. I confirm that no materi3L matters have come to my attentitsn in connection with the examination giving me cause to believe that in any material respect. accounting records were not kept in respect of the 1st Radyr Scout Group as reqUI￿d by section 130 of the ACL. or 2. the account5 do not accord with those records. I have no concerns and have come across no tsther rnatters in connection with the examination t() which attention should be drawn in thi5 report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification or membership of professional bodies lif any).. FQ Address: Date.. l ZQZ Robert Hugh Chartor•d AKount•nt$, Regl$tsred Off1￿, 15 y Bryn Avenu•, R•dyr. Cardlfl, CF15 aDD Tel: l)29 2084 4098