Trustees' Annual Report for the period
Period start date Period end date 01 01 2024 31 12 2024
From
To
Section A Reference and administration details
3[[rd]] Llanishen Boy Scouts Group
Charity name 3[[rd]] Llanishen Boy Scouts Group Other names charity is known by 3[rd] Llanishen Scouts Group Registered charity number (if any) 524921
Charity's principal address Scout Hut, Ton yr Ywen Primary School Maes y Coed Road, Heath, Cardiff Postcode CF14 4HG
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Claire Samuels | Chair | |||
| Rebecca Sharp | Treasurer | |||
| Helen Scaife | Group Lead Volunteer |
|||
| Kathryn Joyce | Secretary | From 1 September 2024 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Bank | Barclays Bank PLC | |
Name of chief executive or names of senior staff members (Optional information)
n/a
Section B Structure, governance and management
Description of the charity’s trusts
Declaration of Trust dated 12 May 1964 Type of governing document
- (eg. trust deed, constitution)
Trust
How the charity is constituted (eg. trust, association, company) Appointed and elected as required Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
The group operates according to the Scouts UK Policy, Organisation and Rules (POR).
Membership of the group is open to young people aged 4-14.
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policies and procedures adopted for the induction and The group is managed by the Group Lead Volunteer and is overseen by training of trustees; the Board of Trustees.
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the charity’s organisational Disclosure and Barring Checks are carried out on all adult volunteers. structure and any wider network with which the charity All trustees and leaders give their time voluntarily and receive no works; remuneration or other benefits.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
Our purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
We support groups of young people from 4 to 14 years of age.
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In planning our activities for the year we keep in mind the responsibilities outlined within the Scout Association POR. All activities are risk assessed and developed to provide all members with access to the activity.
The main activities are as follows:
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
• a programme of activities to enable the young people to complete their Chief Scouts Awards – Acorn, Bronze, Silver and Gold – dependent on their section. We support the following sections: Squirrels – aged 4-6 Beavers – aged 6-8 Cubs – aged 8-10 Scouts – aged 10-14
These activities benefit young people by developing their self-confidence, practical and social skills, life skills and provide opportunities for the young people to make new friends.
We welcome all young people, aged between 4 and 14, regardless of personal background, faith, gender or personal circumstances.
Additional details of objectives and activities (Optional information)
We are grateful for the many hours volunteers, including member volunteers, who spend a great deal of time planning and delivering the programme. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. All of our leaders and Trustee members are volunteers and receive no remuneration for their time.
You may choose to include further statements, where relevant, about:
Members pay fees of £15 per month (£10 per month for additional siblings), which provides sufficient funding for the delivery of the programme, rent and rates for the daily running of the hut, and the capitation fees charged annually by Scouts UK.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
We apply and receive Gift Aid where possible on these fees.
We have a financial support package in place for those families who are unable to cover the full cost of membership.
Where possible we apply for grant funding to maintain the scout hut and provide us with additional funds to purchase equipment.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The group grew significantly during this period with the introduction of two new sections – a second Beaver Colony and a second Cubs Pack. The group was regularly attended by approximately 80 young people each week.
During this period, 7 Squirrels, 7 Beavers, and 8 Cubs achieved the highest Chief Scouts Awards in their sections.
925 badges were awarded across all sections in total.
Cubs and Beavers attended District Camps during the summer, and the Scouts attended the All Wales Scout Campo in Builth Wells.
Camps were also planned within the group and attended by Beavers, Cubs and Scouts.
A Wreath Making session was planned and attended by parents as part of fund raising in December.
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Section E Financial review
Brief statement of the
charity’s policy on reserves
The main financial risk to the charity is loss of funding from the fees should membership fall. However, membership has grown over the course of the last year. The funds are held to cover 3 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. Proportional average running costs for 3 months amount to £2,000.
Details of any funds materially in deficit
n/a
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The charity’s principal source of funding is membership fees.
The main expenditure is the rent and running costs for the hut, and the capitation fees paid annually to the Scouts Association.
Some fund raising is undertaken and grant applications made to cover the costs of essential maintenance to the scout hut.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
The coming year will see continued provision of a programme to support the young people to complete their highest Chief Scout Awards, and a significant programme of maintenance to improve the hut.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Helen Scaife Position (eg Secretary, Chair, Group Lead Volunteer etc) Date 13/10/2025
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| 2024 | |
|---|---|
| Income | |
| Badges | 78.00 |
| Bank interest | 124.07 |
| Clothing (hoodies) | 110.00 |
| Donation | 1,983.00 |
| Events | 800.14 |
| Events - Beavers | 385.50 |
| Events - Cubs | 1,315.00 |
| Events - Scouts | 934.00 |
| Events - Squirrels | 106.00 |
| Fundraising | 343.47 |
| Gift Aid | 7,588.39 |
| Go Cardless | -6.09 |
| Grant | 2,000.00 |
| Membership Fees | 17,252.20 |
| Petty Cash | 49.60 |
| Rates | 38.00 |
| Uniform | 486.50 |
| Expense | |
| Activity Equipment | 180.82 |
| Admin | 694.60 |
| Badges | 614.54 |
| Camping Equipment | 71.64 |
| Capitation fee | 5,396.40 |
| Cleaning | 1,414.45 |
| Clothing (hoodies) | 107.65 |
| Events | 1,309.81 |
| Events - Beavers | 496.00 |
| Events - Cubs | 1,997.97 |
| Events - Scouts | 1,166.50 |
| Events - Squirrels | 278.20 |
| Go Cardless fee | 777.02 |
| Grant | 1,519.77 |
| Insurance | 799.53 |
| Membership Costs | 250.00 |
| Petty Cash | 1,326.58 |
| Rates | 361.54 |
| Training | 0.00 |
| Uniform | 946.50 |
| Utilities | 896.00 |
| Venue Maintenance | 5,272.12 |
| Account balances | |
| Expense Account | 140.89 |
| Barclays Spending | 2,672.52 |
| Barclays Savings | 10,070.93 |
|---|---|
| Barclays Capitation | 10,000.00 |
| Summary | |
| Account balance brought forward | 15,174.20 |
| Total income | 33,587.78 |
| Total expenditure | 25,877.64 |
| Net income | 7,710.14 |
| Account balance carried forward | 22,884.34 |
Independent examiner’s report to the trustees of 3rd Llanishen Scout Group
I report to the trustees on my examination of the accounts of the 3rd Llanishen Scout for the year ended 31st December 2024
Responsibilities and basis of report
As the charity trustees of the 3rd Llanishen Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 3rd Llanishen Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 3rd Llanishen Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: A.S.Roberts (document attached to email dated 19th October 2025 to lead volunteer and treasurer)
Name: Andrew Roberts
Relevant professional qualification or membership of professional bodies (if any): Not required
Address: 6 Coed Arian, Cardiff CF14 2ND
Date: 19th October 2025