CHARITY COMMISSION FOR ENGIAND AND WALES Trustees, Annual Report for the period From 1 January 2023 Period start date To 31 December 2023 Period end date Charity name: The 10" Barry Gulde Company Charity registration number: 524894 Objectives and Activities SORP r*tsrer*ce Paral.11 Summary ol the purposes of the charity as sei out in its governing document To promote the education of glrls and young women to help them develop emotionally, mentally, physlcally and splrltually so that they Can makè a positivè contribution to thelr communlt and the wlder world. Provlslon of Guldlng activit188 for glrl8 and young women in Barry. Thls Included the management of Ihe 10 Barry Gulde hall and Its ongolng maintenance and structural improvements. Summary of the main activit18s in r81ation to those purposes lor the public benefit, in particular, th8 activities, projects or services identified in ihe accounts. Statèment confirmin9 whether the truste8s have had regard to the guidance issued by the Charity Commission on public benefil Para 1.17 1.19 Por¥ 1.18 In planning our activitles for the year we kept In mlnd the Charity Commlsslons guldance on public benelit. Out maln activities were". Followlng the Gulding programme of a¢tlvities for girls and young women that develops skllls, connect wlth thelr community, global cltizenshlp and envlronmental impact. Investlng In updates to the Gulde hall to enable It to be open for wldef communlty use and beneflt. Through these a¢tivities girls were able to co- produce fundralslng plans and grant appllcatlons. Thls empowerment saw a rlse In young volunteers regardless of personal background, faith, dlsabillt or wlder rsonal circumstances. Additional Inforniatlon (optional) YoLt ma Gh(x)se lo indude further statements where relevant about: SORP relerenr We are a volunteer led organisatlon and, because of the dedication of the leaders and trustees, this has ensured Glrls In Barry have benefitted Irom an exciting and affordable programme. This year has also seen volunteers rejuvenate the regular chartty meetings with focussed minutes and actions followed up for completion. This includes contribtrtions from volunteers including sourcing funds via grants, organising ticketed events su ermarket bucket collections and other Par8 1.38 Contribution made by volunteers l activitles towards fundralsing for core costs of the | I hall. I In addltlon, voluntsers have supported with the upkeep of the hall including activitbes such as cleaning, fixing and gardening. These activities have contributed towards the maintenance of the hall to enable participation in Girlguiding for Ihe local communit . Achievements and Performance SORP reler This year has seen the charity successfully receiving 2 granls to renovate the facllltles at the hall, particularly the installation of a DDA compliant toilet and effective, energy efflclent heating. Both Improvements enable the Guiding unlt and the hall to be more accessible and Incluslve to any glrl or ¢ommunlty member wishing to participate. These gfants have also meant the hall has begun to b8 opened up lor wlder use. such as othei communlty group meetlngs and activities. We will continue io make the hall flt for use and alm to open to communfty hlre for small ovonts and clubs. Summary of the main achievement5 of the charity, identifying the differen￿ the charity's work has made to the circumstances ol ils beneficiaries and any WKler benelils lo society as a whole. Pai# 1.20 10th Barry Guldos provlde a safe space for 34 glrls aged 10-14. 2023 was a faniastlc year for our unlt. In 2023 our unlt has ¢elebratod World Thinklng Day 2023 whh a celebratlon of the countrles of the world. Over 20 of our Guldes camped for the weekend at Strategy camp 2023. In the wlnter, 17 of our Guides took part In a dlstrlct trip to Disneyland and Paris. This was the first trip abroad In over 30 years for our unlt. Finally In December we celebrated our 90th annlversary ol the unft. Wa had an awards cèremony where 17 Guldes recelved thelr Gold awards, and over 15 recalved Sllver or Bronze. In December also collocted grfts for the elderly of Barr and dellvered them. Financial Review Review of the tharity's financial position al the end of the period 1.21 Cash at bank on 3111212023 for the unit is £182.13, lor the hall is £6029.41. There are no concerns over the flnanclal posltlon of the Guide Unit, wlth Increasing Gulde numbers. Regarding the hall management account actions are In place to reach a balanced budget for 2024. This will move away from the reliance on grant funding and look creating a more resilient financial posltion wfth regular hlre of the hall. Thls will also ensure the Gomrnunity benefit from a cost- effective facllit for actlvltles and events. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraisin activities fall short. Statement explaining the poliw for holding reserves stating why they are held Para 1.22 l Amount ol reserves held Reasons fof holding zero reserves Details ol fund maierially in deficit I Pao 1.22 Para 1.22 1 £6,212 NIA Parn 1.24 The 10th Barry Hall mana9emenl income was £2,574 less than the expenditure for 2023. The Trustees have developed a fundraising plan with actions to reduce this deficit. aiming for a balanced budget for 2024. Planned actlons include Summer and Christmas parties for units, supermarkel coln bucket collectlons, Increasing external hire of the hall tor communlty use, and looking at potantial cosl savings. Grant appllcatlons wlll also be submitted for specrflc costs such as re lacln the external doors. NIA Explanation of any uncertainties about Ihe ch8rity continuing as a going Goncern Para 1.23 Structure, Governance and Management Description of charity's Irusls.. Type of governing document {trust deed, Toyal charter) Pora 1.25 The Group's governlng documents are those of The Gulde Assoclatlon. They consist of a Royal Charter, which in turn gives authority to the Byo Laws of the Assoclatlon and The Policy, Or anisation and Rules of The Gulde Assoclation. Tho Group Is a trust establlshed under Its rules whl¢h are common to all Scouts. How is the charity ¢onsiituted? le.g unincorporated association, CIO Trustee selection methods including details ot any constitutional provisions e.g. election lo posl or name ol any person or body enlilled to appoint on8 or more trustees P8rn 1.25 Parn 1.25 The Trustees aro appolnted in accordance wSth the Pollcy. Organlsation and Rules of The Gulde Assoclatlon. Reference and Administrative details Charity name Other name the chari uses Re islefed chari number Charity's principal address l The 10" Bar Guide Corn Friends of 10 Bar Guides 524894 Tenth Barry Gu￿e Hall Romilly Road Barry Vale of Glamorgan CF62 6JN an Names of the charity trustees who manage the charity i Dates acted if not for whole ear TTUSteg namg Offlce Irf aFhy) Name of person lor body) entltlad toa int trusteè ifan Ruth Leah Hydon Nicola Sarah Barber Chairperson Secretary 27 March 2023 27 Marc*) 2023 Sian Baker Maurice Treasurer Steven Jeffrey Edward Sargent Charlotte Brown 27 Marth 2023 27 March 2023 Mandy Gillinan 10 12 13 14 15 16 17 18 19 20 Cor orate trustees- names of ihe directors al the date the re Dlfector name rtwasa roved Name of truslees holding title to prcpety belonging to the charity l Truste¥ name Datès acted rf not for whole ear Funds held as custodian trustees on behalf of others l Description ol the assets I held In this capacity Name and objects of the charity on whose behalf the assets are held and how this I falls within the custodian charity's objects | Details ol arrangements for sale custody and segregalion of such assels l from the charity's own assets Addhlonal Informatlon loptlonal) Names and addresses of advisers (Optional Infofmatlon) Type of Name Address adviser Name of chl81 axecutive or namés of senior slaff mèmbars (Optlonal Inform*lon) Exemptions from disclosure Reason tor non4isclosure of ke ersonnel details Other o tlonal infom)atlon Declarations The trustees declare that they have approved the trustoes, report above. Signed on behalf of tha charlty's trustees Slgnature{s) Sian Baker Maurice INicola Barber Full name{s) I Posltion {8g Secretary, Chair, etc) Treasurer Secretaiy Date I , 0711012024 Il{ol• **Charity Name No (if any) The 10th Barry Guide Company 524894 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1/1/2023 12/31/2023 ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Guide subs
**1,670**
Events
**159**
Census
**770**
Camps and holidays
**959**
Gift aid and fundraising
**5,338**
Badges and clothing
**436**
Unit hall fees
**725**
Stronger Communities Grant
**-**
GVS Winter Pressures Grant
**-**
Trustee loan
**200**
**10,257**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 10,257**
**A3 Payments**
Census
**1,457**
Unit activities
**1,841**
Camps and holidays
**1,495**
Events
**355**
Badge and clothing
**2,530**
Campingequipment
**650**
Vale of Glamorgan District
**400**
Utilities
**1,814**
Fire safety
**59**
Lease of land
**10**
Insurance
**1,207**
Stronger Communities Grant
GVS Winter Pressures Grant
Buildingworks
**687**
Services
**-**
Hall rent
**270**
**_Sub total_ 12,776**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 12,776**
**_Net of receipts/(payments)_ - 2,519**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**8,732**
**_Cash funds this year end_ 6,212**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**21,967**
**765**
**-**
**22,732**
**-**
**-**
**-**
**22,732**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**21,967**
**765**
**-**
**-**
**22,732**
**-**
**-**
**-**
**22,732**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**1,670**
**159**
**770**
**959**
**5,338**
**436**
**725**
**21,967**
**765**
**200**
**32,989**
**-**
**-**
**-**
**32,989**
**1,457**
**1,841**
**1,495**
**355**
**2,530**
**650**
**400**
**1,814**
**59**
**10**
**1,207**
**21,967**
**765**
**687**
**-**
**270**
**35,508**
**-**
**-**
**-**
**35,508**
**- 2,519**
**-**
**8,732**
**6,212**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,670**|**-**| ||||**159**|**-**| ||||**770**|**-**| ||||**959**|**-**| ||||**5,338**|**-**| ||||**436**|**-**| ||||**725**|**810**| ||||**21,967**|**-**| ||||**765**|**-**| ||||**200**|**-**| ||||**32,989**|**810**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**32,989**|**810**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**1,457**|**-**| ||||**1,841**|**-**| ||||**1,495**|**-**| ||||**355**|**-**| ||||**2,530**|**-**| ||||**650**|**-**| ||||**400**|**-**| ||||**1,814**|**1,329**| ||||**59**|**82**| ||||**10**|**20**| ||||**1,207**|**1,110**| ||||**21,967**|**-**| ||||**765**|**-**| ||||**687**|**-**| ||||**-**|**250**| ||||**270**|**-**| ||||**35,508**|**2,791**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**35,508**|**2,791**| |||||| ||**-**|**-**
**-**
**-**
**-**|**- 2,519**|**- 1,981**| ||**-**||**-**|**-**| ||**-**||**8,732**|**-**| ||**-**||**6,212**|**- 1,981**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Unit bank account
Hall bank account
**Details**
**Details**
**Details**
Electric heaters
Funiture
camping equipment
Oven and white goods
Badges
**Details**
Signature
Sian Baker Maurice
Nicola Barber
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**182**
**-**
**6,029**
**-**
**-**
**-**
**6,212**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted Fund
**-**
Unrestricted Fund
**-**
Unrestricted Fund
**-**
Unrestricted Fund
**-**
Unrestricted Fund
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Sian Baker Maurice
Nicola Barber
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Sian Baker Maurice|Sian Baker Maurice|8/21/2024| ||Nicola Barber|Nicola Barber|**10/2/2024**| **Independent reviewer’s checklist and confirmation form** ## **Unit or level – to complete this section:** |**Unit or level – to complete this section:**|| |---|---| |Name of unit or level:|10th Barry Guide Company| |Name of local commissioner:|Mandy Giltinan and Cath Dally| |Contact details for local commissioner
(email address orphone number):|cedally@talktalk.net; mandygiltinan@hotmail.com| ## **Independent reviewer - to complete the rest of the form:** |**Independent reviewer - to complete the**|**rest of the form:**| |---|---| |Name of independent reviewer:|Catherine Miller| |Contact details for independent reviewer
(email address orphone number):|catherine@catherinemiller.me.uk| ## **I confirm that I have carried out the following checks on the accounts for the above unit or level:** |A bank account exists in the name of the unit or level, and most income is
recorded here|| |---|---| |Spending and income are accurately recorded across fnancial records, including:
• Bank statements
• Paying in books
• Cheque books
• Invoices
• Receipts|| |Grant money has been used for the right purpose|| |Cash held is minimal|| |Money collected for another charity has been passed on appropriately|| **During my review, there have been no concerns about how the above unit or level keeps accounts or spends money;** **Or** **During my review, the following matters have been raised with the commissioner or HQ:** * Continue on a separate page if required You can find more information about this process in our **end of year reviews** . **Signature** ## C A Miller **Date** 13/08/2024 **Version 1 - Independent reviewer’s checklist and confirmation form** © Girlguiding 2021 **1 of 1**