## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**1**|**2**|**4**|**4**|**4**|**4**|**3**|**1**|**1**|**2**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||9|||||| ||||1st BarrySea Scout Group||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||5|2|4|8|9|3|||||||| ||||||||||||||||| ||||1|0|0|1|0|3|4|9|||||| ||||||||||||||||| ||||64 Porth Y Castell||||||||||||| ||||Barry||||||||||||| ||||Vale of Glamorgan||||||||||||| ||||Postcode||||||C|F|6|2|6|Q|E| ## Names of the charity trustees who manage the charity |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Fatima Salhab|Chair|| ||Sarah Horbury||| ||Gareth Phillips|Treasurer|| ||Neil Horbury|Lead Volunteer|| ||Mike Hawkes|DeputyGSL|Until 05/24| ||Chris Parr||Until 10/24| ||Aaron Bollingham||Until 10/24| ||Stuart Fraser||Until 08/24| ||Cathie Steele||Until 10/24| ||Richard James||| ||Vicki Simpkins||| ||Alex Sutton||From 10/24| ||Luca Howles||From 10/24| ||Rizik Salhab||From 10/24| ||||| ## Names and addresses of advisers |Type of advisor|Name|Address| |---|---|---| |||| |Bankers|Barclays Bank PLC|1 Churchill Place,London E14 5HP| |Independent Examiner|Paul Lindley|JR Industries Ltd,CaerphillyCF83 3HU| |||| **Section B** **Structure, governance and management** 1 LT700001 (3rd December 2018) ## Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Trustee Board consists of the Chair, Treasurer and 10 Trustees (including 1 Ex Officio Trustees) and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. ] **Section B** **Structure, governance and management (continued) Risk and Internal Control** The Group Trustee Board has identified the major risks to hi h h b li h G i d h h b 2 LT700001 (3rd December 2018) which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the membership subscription contributes to the Scout Associations national accident insurance policy. Risk Assessments are written and kept for all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss and a comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C** Summary of the objects of the charity set out in its governing document **Objectives and activities** **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, 3 LT700001 (3rd December 2018) empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects During the year, members of the group have had the opportunity to take part in regular meetings which have allowed them to work towards the appropriate badges and challenges to allow them to complete the top award in their section. These meetings have been supplemented by residential experiences appropriate to their age and other ad - hoc days out appropriate for the age group. |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| ||| |**Section D**|**Achievements and performance**| |Summary of the main achievements of
the charity during the year|| ||The Scout Troop held a succesful camp in the Summer of
2024 at Blithfield Reservoir in Staffordshire, this was
supported by a large number of volunteers. The Group
replaced it's ageing Bouyancy Aids in early 2024 as a result
of guidance that this should be done, this was a large
unbudgeted expense that the Trustees had to make. We
have welcomed many new adults to our leadership team,
some have come from within the group but others have
come from outside.| **Section E** **Financial Review** 4 LT700001 (3rd December 2018) Brief statement of the charity’s policy on reserves ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Boardconsiders that the group should hold a sum equivalent to 12 months running costs. The group's bank balances were in excess of this amount at the end of the financial year. Details of any funds materially in deficit Nil (circumstances plus steps to eliminate) Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;|

The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.

**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.| |---|---| 5 LT700001 (3rd December 2018) |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||During the next financial year much of the trustee's work will
be centered around working towards 100% compliance with
the Scout Association and Charity Commission Rules;
Reviewing it's practices and membership to fall in line with
the Scout Association transformation away from Group
Executive Committee's to Trustee Boards; and supporting
the Scouting Operations as they move to their new Team
format.| **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Fatima Salhab||||||Gareth Phillips| ||||||||| ||GroupChair||||||GroupTreasurer| ||0
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4||||||| ||0|1|1|0|2|4|| 6 LT700001 (3rd December 2018) Scouts st l Barry Sea Scouts Annual Accounts 31" December 2024 Contents l. Receipts for the year ending 31 December 2024 2. Payments for the year ending 31° December 2024 3. Financial Statement as of 31" December 2024 4. Statement of assets as of 31 December 2024 1st BARRY SEA scoiJrs ANNUAL ACCOUIITS 31st DECEMBER 2024 RECEIPTS 2023 FUNDRAISING Scout wst 2023 Scout Post 2024 Scout Fete Quvz Nyht 5128 476 5575 £10.692 £12,222 OPERATIONAL subscnpts.ons Swul Camp 18958 5516 Cub AthvFb'es Scout Activities ExplO￿r A¢tsvit Group Camp 2242 1627 1145 269 3197 £28,628 OTHER Donations l Grants Bank Interest Uniformff Shirts 1170 658 358 4148 729 790 £2.186 GRAND TOTALS £46,51 ANNUAL ACCOUNTS 318t DECEIIBER a)24 PAYMEPUS 2023 FUNDRAISING Seout P08t 2023 Seout PO￿ 2024 Di￿rIct Fetg Quiz N 2164 21 1970 ANNUAL OLwfGOING8 Buildiry Insurer￿8 Marine In84Jrance Gas Eknlrictty Telephcth I Int•r Water Rale8 Cthning Alami 5437 1459 691 1288 1022 363 619 391 £10,844 £10,768 FlXTURE81FirnNGS￿aUIPIAE￿r Photc¢opler VHF Radi08 l GPS Shcoting Equipment T•r)t8EquikNmont clh￿1ft9 Equiwnent 381 10 574 £1,117 £1,076 SMUGGS ￿INTENANce G￿￿ra1 Maintenanc* Buikling Lspgrade wo $24 8420 £1MXI OPERATIONAL RevENUE Scout Camp Group camp Badges L•ader Tralnbry Squirr•l Activit B•8ver Adivitie• Cub A¢tNTiie8 Scoth Activities Expkxer Activiti Co￿tatIon Neckerchieves Unifomvf Shirt¥ Maps, Elc OSM Upgrade CosmeslonlBoat b¥8e Launching f•88 Calor Ggj 5870 3742 1017 105 120 238 1179 3525 1250 79 2124 8170 225 1824 70 71 515 £26.126 OPERATIONAL CAPITAL Boats Boat Repairs Equipment Uppr Camp Equlwmrt 1736 951 1619 2797 432 137 GENERAL AGM A¢￿￿ntIng Softr*are MiscelLrnus 179 47 310 2CK11 £2.311 GRANO TOTAL8 1st BARRY SEA SCO(rr3 ANNUAL ACCOUNTS 31st DECEMBER 2024 FINANCIAL STATEMENT 2024 2023 Cash at Bank Exec Commttte8 Cufrent *c Exec Commrttee STIS alc Subs 5.681 46,081 45.049 R•con¢lllatlon Opening cash at bank £00.730 2024 Reeeipts 2024 Payments £41672 i* BARWI SEA scours STATEIEMT OF ASSET8: J1•t DECEMBER 2024 24 BUILOIN08 Smugg*r8- In8Urtd ¥￿1 Gar*Strn. Insured v 768,505 316,897 332.741 £1,139M1 £1,OW402 FIXWRE8 4 FITllNGS & EQLMPIIENT Insur￿ v81 £70.196 Insu￿j OTHER EQUIPIAENT E8fjmated val TOTAL FIXED A88ET8 É13rn840 £1.219.204 Cury•ntAc*Aurrt STIS Att￿￿nI 5.881 46,IA1 U1.344 4S.049 £50,730 IIEPRESENTED BY G•n•Tal Fund 1,269,934 1,152,847 124.111 £1,321,670 £1,276.958 R•wpts Payrnerrt• 43.286 41872 46.518 7,024 st Independent examiner's report to the trustees of 1 Barry Sea Scout Group I reportto the trustees on my examination of the accounts of the 1" Barrysea Scout Group {the Trust) forthe year ended 31" December 2024. Responsibilities and basis of report As the charitytrustees of the Trustyou are responsible forthe preparation ofthe accounts in accordancewith the requirements of the Charities Act 20111'the Act,). I report in respect of my exarnination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying oui my examination I have followed all the applicable Directions given bythe Charity Commission under section 145151{bl of the Act. Independent examlner's statomont I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any mat8rial respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understandingofthe accounts to be reached. Signed: Name: Paul Lindley Relevant professional qualification or membership of professional bodies lif 8nyl: FCCA Address: JR Industries Ltd. Pontygwindy Industrial Estate, Caerphilly, CF83 3HU. Date: 0610312025 Independent examiner's report to the trustees of 1" Barry Sea Scout Group I report to the trustees on my examination of the accounts of the 1° Barry Sea Scout Group ItheTrustl for the year enoed 31- December 2024. Responslbllltles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('thé Act.). I report in respect of my examination of the Tiust's accounts carried out under section 145 of the 2011 Act and in carrying oul my examination I have followed ati the appli¢8ble Direclions given by the Charity Commission under section 14515llbl of the Act. Independent examlner's ststement I have completed my ex8min8tion. I confirm that no m8terlal mattèrs have come to my attention in connection with the examination giving me cause to believe that in any malerial respect: accounting records were not kept in respect of the Trust as requlred by s8Ctlon 130 ofthe Act,. or 2. the accounts do not accord with those records. I have no concerns and have coma across no other matters in connectlon with the examin81ionto which attention should be drawn in this report in orderto enable proper understanding ofth8 accounlsto be reached. Signed: N8me: Paul Lindley Relevant profe8sion81 qualification or membership of professional bodies {if any): FCCA Address: JR Industries Ltd. Pontyyiindy Industrlal Estate, Caerphilly. CF83 3HU. Date: 0610312025