Trustees, Annual Report For the period From Islart datel lo end dale Section A Reforence and administratton details Charity name 1st Barry Sea Scout Group Othèr n8mes the Charity is known by Registered charily numbèr Irf any) HQ regislralion number Charily'5 principal address 64 Porth Y Castell Bar Vale of Glamor an Postcode Names of the charity trusteès who man8ge thè charity Trust•• Name Ollice (Of any) Dates acted If not for whole year Fatima Salhab Sarah Horbu Gareth Phillip8 Neil Horbu Mike Hawkes Chris Parr Aaron Bolli harn Antrhony Jones Stuart Fraser Cathie Steele Richard James Vicki Sim kins Chair Secret8 Treasurer Grou Seoul Leader Depul GSL 04123 Onwards Until 03123 10 12 13 14 15 04123 Onwards Namès and addresse8 of advise¥s Type of advisor Name Address Bankers Independent Examiner Barclays Bank PLC Paul Lindley 1 Churchill PlaTr, London E14 5HP JR Industries Ltd. Caerphilly CF83 3HU Soction B 1 LT700001 (3rd Oecember 20181 structure, governance management DesCript￿n of the charity's trusts Typ8 of goveming document The Group's goveming documents ar6 those ol the The Scout Association. They consist of a Royal Charter, which In turn gives authority lo the Bye Laws ol thè Association ancl Th8 Policy, Organisation and Rulès of The Scout Association. le.g. trust deed, constilutionl How the charity is consli¢Liled The Grtsjp 1$ a Irust established under its rufes which are comrnon to all Scouts. 18.g. trust. as$oGiolion. company) Trustee selectitsn methr#Js le.g. appointed by, elected by) The Trustees are appointed In accordance Wilh the Policy, Organisation and Rules of The Scout Asso¢ialion. Additional governance issues The Group is managed by the Group Trustee Board. the members of which are the 'Charity Trustees, ol thè Scout Group which is an educational charity. AS chanty Iru5tee3 they are responsible for complying with legislation applicable to charrties. This Includes the registration, keeping proper accounts and making relums to the Chanly Commission as appropriate. Policies and prwedures adopted for.. ol the Inductiw and training of trusleès". bl tfuslee. ¢onsideralion of major risks and thè systems and procodures lo manage thern The Trustee Board consists of th6 Chair, Treasurer and 10 Trustees (including 1 Ex officio Trustees) and maels every 3 rnonths. Members Df the Trustee Board complele Being a Scouts Trustee learning within Ihe first 6 months of joining the Board. This Group Trustee Board exists lo make SU￿ the charity wèll-managed. risks are assessed and mitigated, buildings and equipment are in good working order, and everyolle follows legal requirements and the organisalion's policies and rules. Their support helps other voluntèers run high- quality and safe programmes that gives young people skills Seclion B structure. governance and management lcorntinuedl Risk and Internal Control The Gityjp Trustee Board has identified the major risks to 2 LT700001 13rd December 20181 which they believe the Gr￿Jp Is expose(I, these have b86n Teviewsd and 5y51ems have been establishgd to mitigate against them. The main areas of concein thai have bèen identified are.. Damage to the building, property and equipment. Th& Group would reque$t the usè of buildings. property end eqLJiprnent Iiom neighbouring oiganisations and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient building$ and contents insur8nce in place lo mitigale against permanent loss. Injury to leader5, helpers, supporters and mernbers The Group Ihrough the membet5hip subscriplion contributès to the S¢oul Associations national accident insuranee policy. Risk Assesstnenl$ are wntten and kept for all activities. Reduced income frr*n fund raising. Thg Gioup is primarily reliant upon income from subscnption3 and fundraising. The group does hold a reserve lo ensure the continuity ol activities should there be a major reduction In incornts. The Trustee Board coold raise the valuè of sub$cripiions to incrèase the Incorne lo the group on an ongoing basis, either temporarily or perrnanenlly. Reduction or bss ol leaders. The group is totally reliant upon volunteers to run and adrninister the a¢tivili6s of the group If there was a reduclion in the number of leaders lo an Lsnaecept8ble level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of a 8e¢tion. In the W￿$t case scenario Ihe complete ck)sure of the Gr(¥Jp. Reduetion or loss ol m6mber¥. Group provides activities for all young people aged 4 10 18. If there w8s a reduction in memtership in a particular seclon or the group as whole then there would have lo be a coniraclion. cOnS￿ldatI(m) or closure of 8 Section. In the Worst case S￿nariO the complete elosurè of the G￿p. The group has in place systerrs ol inl&rnal controls that are designed to provide reasonable assuranee against material mismanagemènt or loss and a cornprehensivÈ insurance polithes to ensure that Insurab￿ risks are cove￿d. Section C Objective5 and activities The Purpose of Scouting Scouting exists lo aetively engage and supprrt young people In their peTsonal developrnent, Summary of the objects of the charity sel out in its goveming document 3 LT700001 (3rd December 20181 empowering them lo make a positive contribution lo society. The Values ol Scouting As Scouts we 8re guided by these value5". Integrity- We act with integrity.. we are honest. trus￿OrthY and loyal. Respect- We have self-r8spe¢l an¢J respecl lor others. Care We support others and lake care of the world in which we live. Beliet- Wè 8xplore our faiths, beliÈf8 and atts"tudes. Co•opeYation - We make a positive diNerence,' we ¢o- operate wrth others and make friends. The Scout Method Seouting lakes place when youro people, in partnership with adults, work tcgether based on the valu¢5 of ScoLrting and.. enjoy what they are doing and have fun take part in activities indotsts and outdoors learn by doing share in spiritual reflection lake r65ponsibility and rrake choices undertake new and challenging activities make and live by their Promise. Sumrnary of the main activithes in relation to these objects During the year. rrEmbers ol the group have had the portunity to take part In regular meetings whieh have allowed them to work towards the appropriate badges and challenges lo allow them to cornplete the lop award in their secknon. These rneetings have been supplem8nled by sidèrilial experience$ appropriate lo their age and other ad- hoc days out appropriate for the ag8 group. Public benefit statement The Group meets the Charity Commission's public benefil criteria under both thè advancement of educati￿ and the advancement ol citizènship or community development headin Section D Achievements and performance Summary of the main achievements of the chanty during the year The Group held a Group Camp In May which wasx well supported by all sections of thè group, and al the sam8 tirne were represented by fyvo members at the Coronation of King Charlès 111. The Scout Troop and Explorer Unit held a number ol Camps. including a week long Summer Camp held in West Wales All members ol the group had the opportunity to take part in time on the water. be il kayaking or sailing Members have achieved a go(Kl selection of badges during the year, with a good number awarded the top award for their section. The gioup wa5 able to Bttend and sUPSJ)rt thè Scout Fete In July, and succ&slully ran a number ol sta115 and is lo(*ing to repeat this In 2024. 2023 saw the return ol anothef fundraising aetivily for the group- Scout Post. Section E Financial Review 4 LT700001 13fd December 20181 Brièf statement of the charily'5 policy on reserves Resetves Policy The Gr￿p.$ policy on reserves is to hold Sufficient resources lo eonlinue th& charitable acts"vrties of the group should income and fundraising activities fall short. The Group Ttuslee Board¢onsider8 that the uroup should hold a Sum equivalent lo 12 months rufining costs. The group's bank balances in excess of this amount a the end of the financial year. Details of any funds materialty in defiut Icircum8lances Isus steps lo eliminate) Further fi'nancial review details (optional inforrnationl You may choost lo Include addilional informati(¥), where relevant, about". the charity's principal $ouroes of funds lincluding any fundraisingl.. Investment Policy The Group's Income and Expenditure Is small and as a consequence does not have sufficient funds to Invest in longer-term Inve$lment5 suth as stocks and shares. The Group has therefore adopted 3 low risk strategy to the investment of Its funds. All funds are hdd in cash using only mainstream banks or building societiès or The Scoill Association's Short Tem Investment SeNce. how expenditure has supporle£l the key obiectives ol the charity., The Group Truste8 Board rogularly monrtors the levds of bank b81ances and the interest rates received to ensure the group obtains maximum value and income from ils banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn. beforè doing so the Group Trustee Board considers the cash flow rtsquirernents investment policy and objectlVa8, 5 LT70000113rd December 20161 Section F Other Optional Information Plans for lUlU￿ periods Idelails of any significant aclivilies planned lo achieve Ih8ml During the next linanaal year much of the trustee's work will be cenlered around working towards 100Qk compli8n¢e wlh the Scout Association and Chanly Commission Rules". Reviewng rt's practices and membership to tsll in line wrth the Scout Assoc18tion transf(xrnalion away from Group Execu&v8 Committe&'s to Trusteè Boards., and supporting the Seotsting Operations as thèy move to their new Team fomat Section G Declaration The trustees dedare th81 they h8ve approved the trustees, report abgve Signed on behalf of the charity's Injstees Signaturelsl Full namelsl Fatima Salhab Garelh Phillips Position leg Secretary. Chairl Group Chair Group Treasurer D8le 6 LT700001 (3rd Decernber 20181 Gioup Lgad Volunteers Annual Review2023 2023 was yei another busy year lor 1. Barry Sea Scout Gioup, this being my first full year as the Lead Volunteer. All our sections met weekly, and in addition to their weekly meetings held several other 8CtIVllies. be it hikes. shooting. boating or c8mping. My thanks go to the leadership team who have enabled this to happen for our young people. on page 2 you will see how many people access ScoLJting at 1" Barry. this number doesn't incluije ihe Smugglers Explorer scouts, but they bring anoiher 20 members to the group on 8 weekly basis. As you will seè from our accounts, we spend an enormous amount on ba(Xges. In lact in 2023 we awarde(J 1270 Betivity badges to our members, gnd in addition several of oL+r m&rnbers achieved their section Top Awarcl.. Chlef Scout Acorn Award ISquirrelsl- 5 Chief Scout Bronze Award IBe8vers1- 1 Chief Scout SiLver Award ICubsl- 6 Chi&f Scout Gold Award Iscoulsl- 8 Congratulations to all those who aehieved awards in 20231 In May 2023 the Group came together for a Group C8mp, at a Guide Camp Site near Ponhcawl. members were able to take part in lots ol activities during the weekend both as members of their section and with other members ol the group. During the same weekend, two members of the group leadership team were to be found at Gilwell Park (the Home of UK Scoutingi, supporting the Coronation of King Charles111. In july, the Group supported the Annual Scout and Guide Fetg. including the attempt 8t & world record, this is 8 significant fundraising event lor the group. as well 88 a fantastic opportunity tor members both old and current to get together. We held two going up events during the year, another opportunity to bring all our members together. and il was brilliant to see these events supported so well by our young members and their parents. As a Sea Scout Group, one of our most important summer activities is boating. during the year 811 members had an opportuniiy to take part in a boating activity, with the m8in emphasis auring the summer being lor the Scout Troop and Explorer Unit. They were able lo take part in activities ai Cosmeston, 8oal Base and Old Harbour. as well as a boating programme on the main summer camp in West Wales. Again, thanks should go to the Boating Partyfor the work they put into boating. but in particular Chris Parr who plans and leads the Majority of sessions tor the group. In September. the group held a social boating day lor all group members and their families. this was verywell attended and we hope to be able to repeat the event in a similar format in the luture. To bring 2023 to a close. the group re-18unch8d Scout Post following the sad news ihat rhe previous Area scheme would not restart, this proved to be very popular, despite only delivering to Barry. and we didn't end up with 8s many cards for Other areas 8s was originally learedl Census of Group Member$hlp in 1$t Barrysea Seout Forthe year $ndlngJanuary2024 MAI$ Yi>irtH ME14BEfiSHIP Squirrel$ Bèavers Cub5 Scout8 P•m8lF Self-fjdantily Pf•l•r not to 8ay Total 12 16 21 23 25 35 TOTAL 75 32 107 PPOGRAMME DELI￿ERy AOLES S¢c¢itsn Le8dfyi$ A$8lYtant Lead•r$ Se¢iion AJsiJt8nts TOTAL 13 23 YoungLead•r$* TOTAL 12 25 LINE MANAGERROLES GSL TOTAL GOVERNANce ROLES Group Chair Group $0cretary GioupTrea$uror Gr¢up TB mombefg TOTAL SUPPORT AOLES Deputy GSL GroupAdmin Skills In$tTUCtor$ Other GroupAdults TOTAL Activ• Support TOTAL 10 TOTALS roTAL YOIJTH MEMBER 76 TOTALADUITMEMBER 21 32 39 TOTAL MEMBERSNIP 96 146 UNITS Squirrel Dreys B•av•rCDLonle8 Cub Packs Scoutlioops A¢tlveSupport Units Scouts st l Barry Sea Scouts Annual Accounts 31" December 2023 Contents l. Receipts for the year ending 31" December 2023 2. Payments for the year ending 31" December 2023 st 3. Financial Statement as of 31 December 2023 st 4. Statement of assets as of 31 December 2023 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS 31st DECEMBER 2023 RECEIPTS 2023 2022 FUNORAISING Scout post 2023 Scout Post 2022 Scout Post 2021 ScoLtI Fete 6647 55 4512 5575 £12.222 £4,567 OPERATIONAL Subscriptions Camps during the year S¢out Activities Explorer Activities 18958 8257 1145 269 14369 7898 2149 £28.628 £24A16 OTHER Insuran¢e Claim Ivvaterl Donations l Grants Bank Interest UniformlT Shirts 1191 4091 74 1213 4148 729 790 £5,667 £6,568 GRAND TOTALS £46.517 £35.551 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS 31st DECEMBER 2023 PAYMENTS 2023 2022 FUNDRAISING Scout post 2023 Scout post 2022 Distriet Fete 980 1970 1591 £2.950 £1,591 ANNUAL OUTGOINGS Building Insurance Marine Insurance Gas Electricity Telephone I Internet Water Rates Cleaning Alarm 5437 1459 5363 1236 529 1018 702 2235 482 1022 893 363 619 391 £10.768 £11.566 FIXTURESIFirriNGSIEQUIPMENT CompulerlprtnterlTV Photocopier VHF RadioslGPS Shooting Equipment TentslEquipmenl Climbing Equipmenl 465 299 282 10 209 574 4842 192 £1,076 £5,798 SMUGGS MAINTENANCE General Mainlenan¢e (Fire escape) Building upgrade work 524 6420 281 996 £6.944 £1.277 OPERATIONAL REVENUE Camps during the year Travel Badges Leader Training Squirrel Activities Beaver Activities Cub Activities Scout Activities Explorer Activities Capitation Neckerchieves Unrforrnrr Shirts Maps, Etc OSM Upgrade C05mestonlBoat base Launching fees Calor Gas 9612 9095 55 1387 630 360 392 151 2444 542 6(￿0 338 1250 158 72 240 734 1017 105 583 238 295 2124 999 8170 225 1824 58 76 286 515 £26.126 £23,909 OPERATIONAL CAPITAL New Boats Boat Repair5 Trailer Elc Equipment Upgrade 2797 432 417 57 724 137 £3,366 £1,198 GENERAL AGM Miscellaneous 310 2001 114 £2,311 £114 GRAND TOTALS £53.540 £45.452 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS 31$t DECEMBER 2023 FINANCIAL STATEMENT 2023 2022 Cash at Bank Exec Committee current alc Exec Committee STIS alc Subs ajc 5.681 3.624 23,233 30,896 45.049 £50.730 £57.754 Reconciliation Opening cash at bank £57,754 2023 Receipts 2023 Payments £46,517 £53,540 -£7,023 £50,730 STIS account closed by the Scout Association. money transferred to the Subs account. 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS STATEMENT OF ASSETS: 31st DECEMBER 2023 2023 2022 BUILDINGS Smugglers- insured value GaragelStores- Insured v￿ue 768.505 316.897 686,166 282,944 £1.085,402 £969,110 FIXTURES & FIThINGS & EQUIPMENT Insured value £70,195 £64,200 BOATS Etc Insured value £40,407 £38.583 OTHER EQUIPMENT Estimated value £23.200 £23,200 TOTAL FIXED ASSETS £1,219,204 £1,095,093 CASH AT BANK Current Account STIS Account Subs Account 5,681 3,624 23,233 30,896 45,049 £50,730 £57.754 1,269.934 £1,152,847 REPRESENTED BY General Fund Add Increased Value ofAssets 1.152,847 124,111 686.438 476.310 £1.276,958 £1,162.748 Receipts Payments 48.517 53.540 35,551 45,452 7,023 -£9,901 £1,269,934 £1.152,847 Independent examiner's report to the trustees of 1" Barry Sea Scout Group I report to the trustees on my examination of the accounts of the 1¥ Barrysea Scout Group (the Trust) forthe year ended 31st December 2023. Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act.). I report in respect of my examination ofthe Trust's accounts carried out undersection 145 of the 2011 Act and in carrying out my examination I have followed allthe applicable Directions given bythe Charity Commission under section 14515llbl ofthe Act. Independ8nt examiner's statement I have completed myexamination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 ofthe Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination towhich attention should be drawn in this report in orderto enable a proper understanding ofthe accounts to be reached. Signed: Name: Paul Lindley Relevant professional qualification or membership of professional bodies lif any): Address: JR Industries Ltd, Pontygwindy Industrial Estate, CaerphiLly, CF83 3HU. Date: 2710912024 Independent examiner's reportto the trustees of 1" Barry Sea Scout Group I report to the trustees on my examination of the accounts of th8 1 $1 Barry Sea Scout Group (the Trust) for the year ended 31" December 2023. Responslbillties and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under seciion 145151{bl of the Act. Independent examlner's statement I have completed myexamination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 ofthe Act., or 2. the accounts do not accord wilh those racords. I have no concerns and have come acros8 no other matters in connection with th8 examination to which attention should be drawn in this report in order to enable a proper understandingofthe accountsto be reached. Signed: Name: Paul Lindley Relevant professional qualification or membership of professional bodies lif any): Address- JR Industries Ltd. Pontygwindy Industrial Estate, C8erphilly. CF83 3HU. Date: 2710912024