## Trustees' Annual Report ## For the period From (start date) **0 1 0 1 2 2** to end date **3 1 1 2 2 2** ## **Section A** Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---|---|---|---| |1st BarrySea Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Fatima Salhab|Chair|| ||Timothy Cox|Secretary|04/22-01/23| ||Gareth Phillips|Treasurer|| ||Neil Horbury|Group ScoutLeader|09/22onwards| ||MikeHawkes|Deputy GSL|06/22onwards| ||AmandaHawkes||| ||Aaron Bollingham||04/22Onwards| ||ChrisParr||| ||StuartFraser||| ||Cathie Steele||| ||Antrhony Jones||| ||ChrisParsons||Until09/22| ||EdwardKinsella||04/22Onwards| ||Richard James||04/22Onwards| ||||| Names and addresses of advisers |Type of advisor|Name|Address| |---|---|---| |||| |Bankers|Barclays Bank PLC|1 Churchill Place,London E14 5HP| |Independent Examiner|Paul Lindley|JR Industries Ltd,CaerphillyCF83 3HU| 1 LT700001 (3rd December 2018) ## **Section B** ## **Structure, governance and management** |Description of the charity’s trusts
How the charity is constituted
(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)|| |---|---| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues |Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every
term.
Members of the Executive Committee complete_Scout_
_Association Induction Training_within the first 5 months of
joining the trustee board.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.| |---|---| 2 LT700001 (3rd December 2018) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations and other Scout Groups.
Similar reciprocal arrangements exist with these organisations.
The Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the membership subscription contributes to the
Scout Associations national accident insurance policy. Risk
Assessments are written and kept for all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss and a comprehensive insurance
policies to ensure that insurable risks are covered.| 3 LT700001 (3rd December 2018) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||During the year, members of the group have had the
opportunity to take part in regular meetings which have
allowed them to work towards the appropriate badges and
challenges to allow them to complete the top award in their
section. These meetings have been supplemented by
residential experiences appropriate to their age, a district
activity day - Atlantic Adventure and other ad - hoc days out
appropriate for the age group.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ||| |**Section D**|**Achievements and performance**| Summary of the main achievements of The Group spent the year returning to normality following the the charity during the year restrictions placed on us by the Covid-19 Pandemic in 2020 & 4 LT700001 (3rd December 2018) 2021. The Scout Troop and Explorer Unit held a number of Camps, including a week long Summer Camp held near Rugeley. All members of the group had the opportunity to take part in time on the water, be it kayaking or sailing. Members of the group attended the All Wales Scout Camp held in June; Atantic Adventure district activity day held in October. Members have achieved a good selection of badges during the year, with a good number awarded the top award for their section. The group was able to attend and support the Scout Fete in July, and succesfully ran a number of stalls and is looking to repeat this in 2023, we also hope that 2023 will see the return of another fundraising activity for the group - Scout Post. We started our Squirrel section during 2022, extending the reach of scouting to 4 and 5 year |**Section E**|**Financial Review**| |---|---| |Details of any funds materially in deficit
Nil
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You**may choose**to include additional
information, where relevant, about: **Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The group's bank balances were in excess of this amount at
the end of the financial year.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income
and
fundraising
activities
fall short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs.
Brief statement of the charity’s policy on
reserves
• the charity’s principal sources of funds
(including any fundraising);|The group's bank balances were in excess of this amount at
the end of the financial year.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the
group should
income
and
fundraising
activities
fall short.
The
Group
Executive Committee considers that the group should hold a
sum equivalent to 6 months running costs.| ||| ||Nil| ||**Investment Policy**
The Group's Income and Expenditure is small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
| 5 LT700001 (3rd December 2018) |• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;|

The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be
withdrawn, before doing so the Group Executive considers
the cash flow requirements.| |---|---| 6 LT700001 (3rd December 2018) ## **Section F** ## **Other Optional Information** ~~During the next financial year much of the trustee s work will~~ Plans for future periods (details of any be centered around recovering funding that has been lost by significant activities planned to achieve Scout Post not running for the last 3 years; working towards them) 100% compliance with the Scout Association and Charity Commission Rules; Reviewing it's practices and membership to fall in line with the Scout Association transformation away from Group Executive Committee's to Trustee Boards; and supporting the Scouting Operations as they move to their new Team format. ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Fatima Salhab||||||Gareth Phillips| ||||||||| ||GroupChair||||||GroupTreasurer| ||1
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2||||||| ||1|8|0|4|2|2|| 7 LT700001 (3rd December 2018) 8 L T700001 (3rd December 20181 9 L T700001 (3rd December 20181 10 LTT00001 (3rd December 2018} 11 LTT00001 (3rd December 2018} 12 LTT00001 (3rd December 2018} 13 LTT00001 (3rd December 2018} 14 LTT00001 (3rd December 2018} scouts be prepared st l Barry Sea Scouts Annual Accounts 31" December 2022 Contents l. Receipts for the year ending 31" December 2022 2. Payments for the year ending 31" December 2022 st 3. Financial Statement as of 31 December 2022 st 4. Statement of assets as of 31 December 2022 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS 31st DECEMBER 2022 RECEIPTS 2022 2021 FUNDRAISING Scout post 2020 Scout Post 2022 Scout Post 2021 Scout Fete 170 55 4512 50 £4,567 £220 OPERATIONAL Subscriptions Cub Camp Scout Camp Scout Activities Group Camp A￿antIC Adventure 14369 10180 5893 2149 390 185 2005 £24,416 £10.755 OTHER Insurance claim Iwaler) Donations l Grants Bank Interest uniform￿ Shirts 1191 4091 74 1213 16840 27 981 £6.568 £17.848 GRAND TOTALS £35.551 £28,823 18t BARRY SEA SCOIJTS ANNUAL ACCOUNTS 31st OECEMBER 2022 PAYMENTS 2022 2021 FUNDRAISING Scout P0512020 Scout post 2021 Scout post 2022 Di5tirct Fete 1591 £1.591 ANNUAL OUTGOINGS Building Insurance Manne Insurance 5363 1236 529 1018 702 2235 1236 277 1032 722 1093 312 ElectrKity Te￿phOne I Intèrnèt Water Rates C18aning arrn £11,566 £7.$35 FIXTURESIFITTINGSIEauipMENT Compulerlprinterrrv PhotO¢QPior Shooting Equpment Ten151Equpm8nt Climbing Equipment 465 299 254 192 4842 192 t5.T98 £446 SMUGGS MAINTENANCE GeneEal Maintenane• (Fits escape) CCTV In$tsll Servic8 of Fire Extingui8hers Toilet & Shower refil Buikling upgrad6 work 281 2536 3270 112 £1,277 £5.972 OPERATIONAL REVENUE S¢oul Camp GTOUP camp Travel Baé9es Leader Training Squirrel ACtivrt￿5 HeaverAGlwib"es Cub Aetwities ScoutActivit￿S Explorer Acttvil￿5 Capitslion Neckerchieves UniformlT Shirts Atlantic adventu Maps. Etc OSM Upgrade Co$me$tonlBoat base Launthing fees Calor Gas 6165 140 562 1387 630 380 392 151 69 50 654 158 5081 392 1322 542 6060 338 1250 2790 158 72 240 734 72 £23.909 £8,656 OPERATIONAL CAPITAL New Boats Boat Repair8 TraI￿r Elc Equipment Upgradè Camp Equiwen¢ 920 417 57 724 2317 141 £1.198 £3,378 GENERAL AGM Difribulator Miscellanegus 807 17 114 £114 £824 GRAND TOTALS £45,462 £26.811 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS 31st DECEMBER 2022 FINANCIAL STATEMENT 2022 2021 Cash at Bank Exec Committee current alc Exec Committee STIS alc Subs alc 3,624 23,233 30.896 8,380 23,169 36,107 £57.754 £67,655 Reconciliation Opening cash at bank £67.655 2022 Receipts 2022 Payments £35,551 £45,452 9,901 £57,754 1st BARRY SEA SCOUTS ANNUAL ACCOUNTS STATEMENT OF ASSETS.. 31st DECEMBER 2022 2022 2021 BUILDINGS Smuggler5- insured value GaragelStores- insured value 686,188 282.944 330,000 165,000 £969,110 £495,000 FIXTURES & FIThINGS & EQUIPMENT In$ursd valu £64,200 £64,000 BOATS Ete Insured valuè £38,583 £38,583 OTHER EQUIPMENT Estimated value £23,200 £21,200 TOTAL FIXED ASSETS É1,095,093 £618,783 CASH AT BANK Current Ac¢ount STIS Account Subs Account 3.624 23.233 30,896 8.380 23.169 36.107 £57,754 £67.655 £1,152,847 £686.438 REPRESENTED BY General Fund Add Increased Value of Assets 686,438 476,310 678,836 5,590 £1,162,748 £684,426 Re￿Ipts Payrnents 35,551 45,452 28,823 26,811 9,901 £2,012 £1,152,847 £686,438 I" Barry Sea Scouts Account - 31" December 2022 Accountants Report I have reviewed the financial statements of the l Barry Sea Scouts set out on pages 14 comprising a summary of receipts and payments in respect of the year to 31 December 2022 and a statement of assets as of 31 December 2022. The 1st Barry Sea Scout Group's system of internal control is dependent upon the goodwill and integrity of the officers and trustees of the group and relies upon the officers and trustees acting in the best interest of the Group. In this regard evidence was not available to SUPPOrt elements of receipts and payments. The fixed assets disclosed in the Statement of Assets reflect the values estimated by a desktop rebuild cost assessment, conducted during the year on behalf of the Group's officers and trustees. The report, regulated by RICS, reflects the current rebuild costs for the complete slte and has been used for insurance purposes. These values do not necessarily reflect the values that these a55ets could realise in the open market. The title to the buildings disclosed in the Statement of Assets Is held in the name of the trustees of the Group and retained by The Scout Association. The accounts are in agreement with the groups underlyin8 book5 and records and the bank balance and investments disclosed in the Statement of Assets a8ree with the bank and Scout Association statements. /*lq/zJ. Paul Lindley