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2021-04-05-accounts

Trustees' Annual Report

For the period

From (start date) 0 6 0 4 2 0 to end date 0 5 0 4 2 1

Section A
Reference and administration details		 Section A
Reference and administration details		 Section A
Reference and administration details		 Section A
Reference and administration details		 Section A
Reference and administration details		 Section A
Reference and administration details
Charityname
Other names the charityis known by
Registered charitynumber(if any) 524875
Charity’sprincipal address Scout HQ,Station Road,Wrexham,LL11 2AA
Names of the charitytrustees who manage the charity
Susan Lister
Michael Meadows
Karen Cheesbrough Treasurer
Alison Dwight Chairman
Ian McLean
Elizabeth Dodman
Paul Forret Secretary
David Morris District
Commissioner
David Cheesbrough
Liz Dodman
Nicola Morris
Lisa Jones
Aaron Wright
Neil Curtis
Stephen Brown

Section A Reference and administration details (continued)

Names and addresses of advisers (optional information but encouraged as best practice)

Type of Advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing body The District’s governing documents are those of
the Scout Association. They consist of a Royal
Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy
Organisation and Rules of the Scout
Association.
How the charity is constituted The District is a trust established under its rules
which are common to all scouts
Trustee selection methods The Trustees are appointed in accordance with
the Policy Organisation and Rules of the Scout
Association.

Additional governance issues (optional information but encouraged as best practice)

Governance and management: The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the
District Scout Council which is an educational charity. As
charity trustees they are responsible for complying with
legislation applicable to charities. This includes registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the District
Commissioner and District Explorer Scout Commissioner,
individual leaders and parent’s representation and meets
every2 months.
This District Executive Committee exists to support the
District Scout Leaders in meeting the responsibilities of all
appointments and is responsible for:
•
The maintenance of District property
•
The raising of funds and the administration of District
finance
•
The insurance of persons, property and equipment
•
District public occasions
•
Assisting in the recruitment of leaders and other adult
support
•
Appointing any sub committees that may be required
•
Appointing District Administrators and Advisors other
than those who are elected.
Risk Assessment: The District Executive Committee has identified the major
risks to which they believe the District is exposed, these have
been reviewed and systems have been established to
mitigate against them.
The main areas of concern that have been identified are:
•
Damage to the building, property and equipment. The
District has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
•
Injury to leaders, helpers, supporters and members. The
District through the annual membership fees contributes
to the Scout Associations’ national accident insurance
policy. Risk Assessments are undertaken before all
activities.
•
Reduced income from fund raising. The District is
primarily reliant upon income from subscriptions and
fund raising. The District does hold a reserved to ensure
the continuity of activities should there be a major
reduction in income.
•
Income has been enhanced by renting out the building
and car parking to third parties when not in use by the
District or groups therein.
•
Reduction or loss of leaders. The District is totally reliant
upon volunteers to run and administer the activities of
the District. A reduction of leaders to an unacceptable
level in a particular section would require consolidation,
contraction or closure of the section.
•
Recruitment and training of new leaders and assistant
leaders is an on-going challenge for all groups, and the
District Commissioner as well as the Executive
Committee are available to support groups in this
process.
•
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the
district as a whole, then there would have to be a
contraction,consolidation or closure of the section.
Risk and Internal control
The District has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include two signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered.

Section C Objectives and Activities

Summary of the Charity set out in its governing
document.		 The objectives of the District are as a unit of the
Scout Association.
The aim of the Scout Association is to promote
the development of young people in achieving
their full physical, intellectual, social and
spiritual potential, as individuals, as responsible
citizens and as members of their local national
and international communities.
The method of achieving the Aim of the
Association is by providing an enjoyable and
attractive scheme of progressive training, based
on the Scout Promise and Law and guided by
adult leadership.

Additional details of the objectives and activities:

You may choose to include further statements,
where relevant, about:
•
Policy on grant making
•
Contribution made by volunteers		 The District has set aside funding for additional
training for leaders in shooting, archery and
mountain leadership courses which has
successfully enabled more development in
these areas. It is the intention of the District to
continue to support this type of additional
training.

Section D Achievements and Performance

Summary of the main achievements of the
Charity during the year.		 -
The pandemic had a major impact on the
provision of scouting in the District.
-
The drive and creativity of leaders,
assistants and helpers managed to keep
scouting going throughout the various
lockdowns.
-
Most groups and sections held virtual
meetings with an exciting range of
activities being developed and shared
across the District.
-
The StayHome Sleepover badge was a
particular favourite and one that was taken
up by many other scouting groups. The
badge that was designed also helped to
raise funds for the Voluntary Service at our
local hospital.
-
The larger Scout Area also developed
activities which they offered on-line to the
District groups and sections. This sharing of
ideas was continual throughout.
Section E
Financial Review		 Section E
Financial Review
Brief statement of the Charity’s policy on
reserves:		 The District’s policy on reserves is to hold
sufficient resources to continue the charitable
activities of the District should income and
fundraisingactivities fall short.
Details of any funds materially in deficit
(circumstancesplus steps to eliminate)		 None

Further financial review details (optional information)

Investment policy and objectives: The District’s income and Expenditure is very
small and as a consequence does not have
sufficient funds to invest in longer term
investments such as stock and shares.
The District has therefore adopted a low risk
strategy to the investment of its funds.
All funds are held in cash using mainstream
banks or building societies or The Scout
Association’s Short Term Investment Service.
At the start of the pandemic and lockdown the
Government made a payment of £10,000 to all
rateable businesses in the County. This money
enabled the District to continue with its
provision of services to the local scout groups.
These funds helped to support the running of
the headquarters buildingand also the Cox

Wood campsite, which was not eligible for its own payment. The District regularly monitors the levels of bank balances and the interest rates received to ensure the District obtains maximum value and income from its banking arrangements. This year the District investigated the options to move some funds to accounts with better interest rates. A couple of accounts were identified but the since they would restrict the access to funds to a number of transactions each year, or hold the funds for a fixed term, the Executive decided to leave the District funds where they could be easily accessible for the moment. This was decided because of the uncertainty of the pandemic and the unknown needs for investment should the situation change.

Section F Other Optional Information

Plans for the future: The District is constantly supporting the
creation or management of new groups within
the district.
During the past year a number of groups have
lost key figures in their management structure
and out District Commissioner has been
standing in as Group Scout Leader for two
groups in the District.
Funds received for the sale of the Hanmer
Scout hut have still not been allocated, but the
groups and members of the District were
consulted and a range of ideas put forward.
These included improvements to the HQ
building as well as providing storage for groups
who don’t own their own buildings and
providing match funding for individual groups
to improve their own facilities.
The pandemic has put all these plans on hold,
but these projects will be revisited as soon as
feasible.

Section G Declaration

The trustees declare that they have approved the trustee’s report above.

Signed on behalf of the charity’s trustees

Full Name Mrs Karen Cheesbrough
Position in organisation District Treasurer
Date 29thJanuary 2021

WREXHAM DISTRICT SCOUT COUNCIL Receipts and Payments Account

Year start date Year end date For the year 06-Apr-20 to 05-Apr-21 from

Receipts and payments

2020-2021 2019-2020

Receipts Receipts £ £ £
Donations, legacies and similar income
Membership subscriptions 28,403 37,756
Less:Membership subscriptions paid on (National/County/Area) - 29,651 - 31,740
Net membership subscriptions retained - 1,248 6,016
Donations 113 833
Loans - -
Gift Aid - ESU - 830
Sub total - 1,135 7,679
Grants
Sale of Hanmer Scout Hut
Grants - 2,000
Sub total - 2000
Fundraising (gross)
Scout Shop Sales 3,410 9,728
Miscellaneous 10,819 1,606
Coxwood 2,939 19,525
Explorer Scout Unit 11,397 11,269
District and Groups - 8,898
Bishops Own 1,194
Sub total 29,759 51025.703
Investment income
Bank interest & Short term investments 4 27
WCBC Covid Grant 10,000
The Scout Association Short Term Investment Service 78 78
District HQ Rent & Car Park Rent 867 7,267
Sub total £ 10,947.78 7372.21
Total Gross Income
Asset and investment sales, etc.
Total receipts		 39,571
-
39,571
68,077
-
39,571 68,077

1 LT700002

WREXHAM DISTRICT SCOUT COUNCIL Receipts and Payments Account

For the year
from		 06-Apr-20 to 05-Apr-21
Receipts and payments
Payments 2020-2021
£		 2019-2020
£
Premises Costs
District Headquarters 4,958 14,641
Coxwood Campsite 8,342 17,614
Explorer Scout Units 15,601 13,080
Bishops Own 3,906
Donations
Scout Active Support -
District Grants & Donations -
Training - 12
Support Teams, Training & Administration 518 1,306
Depreciation
Activities
District Section Activities 1,375 6,684
International Camp -
Sub total 34,699 53,337
Fundraising expenses
Miscellaneous 260 155
Scout Shop & Badges - Cost of Sales & Expenses 1,327 10,061
Badge Secretary - Cost of Sales & Expenses -
Sub total 1,587 10,216
Total Gross Expenditure
Assets and Purchases - Grant Assisted
Total payments
Net of receipts/(payments)
Fund Balances brought forward
Fund Balances carried forward		 36,286
0
36,286
3,286
125,857
129,143
63,553
0
63,553
3,286 4,524
125,857 116,778
129,143 121,303

2 LT700002

Statement of assets and liabilities at the end of the year

For the year
from		 06-Apr-20 to 05-Apr-21
2020-2021 2019-2020
Current Assets
Cash at bank & in hand 129,193 109,053
Debtors - 0
Loans to Scout Groups - 0
The Scout Association Short Term Investment Service 12,250 12,250
National Savings account - 0
Total cash funds 141,443 121,303
Other monetary assets
Sub total - 0
Fixed Assets
Coxwood Site Development & Machinery - written down value 0 0
District Equipment - written down value 0 0
Explorer Scout Unit Equipment - written down value 0 0
Sub total 0 0
Non monetary assets for charity's own use
Badge stock 0 0
Shop stock 0 0
Sub total 0 0
Liabilities
Accounts not yet paid 0 0
Activity Grant not yet utilised 0 0
K2 ESU - Croatia Fund 0 0
Section funds held over 0 0
Sub total
Net Assets Less Liabilities		 0
141,443 121,303
General Fund
Represented by:-		 141,443
141,443 121,303

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 26th August 2020 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Mr David Morris Mrs Karen Cheesbrough

3 LT700002

Miss K Williams Berthyn Cottage 1 Woodland Road Moss Wrexham LL11 6BD

15 September 2021

kazwilliams@msn.com

Mrs K Cheesbrough Treasurer Wrexham & District Scouts 9 Oakwood Park Penley Wrexham LL13 0NF

Dear Mrs Cheesbrough

Audit of Wrexham and District Scout Accounts

I have now completed the audit of the Wrexham and District Scout accounts[1] and enclose for your attention the Summary of Transactions for the period 1 April 2020 to 31 March 2021 along with the receipts and payments account for submission to the Charities Commission[2] .

I am unable to provide a complete true and fair view of eight of the accounts[3] , because cheque books, paying in books, receipts and invoices were not provided for examination as would have been expected.

I have prepared statements for these accounts and have qualified the accounts accordingly.

Records for Bryn y Pys (Overton) held by individual scout and cub groups were not provided for this audit and therefore do not form part of the receipts and payments account for submission to the Charities Commission.

With regards to the remaining accounts[4] , on the basis of the records (bank statements) and explanations provided I am satisfied that these accounts give a true and fair view of the fund’s finances for the period.

I also enclose my invoice for work undertaken in auditing these accounts.

Should you have any queries regarding the above please do not hesitate to contact me at the above e-mail address.

1 See Appendix A for breakdown of accounts audited

2 Assets, liabilities and depreciation have not been calculated this year

3 District (32873), Cox Wood (32874) Atlas accounts, K2 account and Bishops Own accounts 4 District Account (0728) and Cox Wood Account (6777 and 6815)

Yours sincerely

Karen

Miss Karen Williams CIPFA DPA Encs. x 2 – See Appendix B

Appendix A – Details of accounts audited

Account Name Bank Account
number
District Account Nat West 08130728
District Account CAF Bank 032873
Cox Wood Nat West 31296777
Cox Wood Business Reserve Nat West 31296815
Cox Wood CAF Bank 032874
K2 account Barclays Bank 33324869
Atlas account Nat West 90864271
Atlas account-see note 1 Cash Cash
Bishops Own 8325618
Bishops Own Nat West 96719524
Bishops Own Nat West 8102279
Bishops Own Nat West 91017289

Appendix B – Submitted records

Note: Records “a” to “d” are all on one spreadsheet