2025-03-31-accounts - 1st Llangollen Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	4	2	4	4	4	4	3	1	0	3	2	5

Section A	Reference and administration							details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address								4
	1st Llangollen Scout Group



	5	2	4	8	7	0

				0	4	3	2	4

	Llangollen Scout & Guide						HQ
	West Street
	Llangollen, Denbighshire
	Postcode						L	L	2	0	8	E	H

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	JodyJones	Chair
	Rebeca Roberts	Treasurer
	Roger Cragg	GroupScout Leader
	Bronwen Scott

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (14 September 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management(continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management(continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001 (14 September 2024)

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group operates 4 sections, Beavers, Cubs, Scouts and Explorers covering the ages from 6 to 18 years. Meeting are held weekly during term time. Opportunities are provided evey month for the Scouts and Explorers to go camping, and every term for the Beavers and Cubs. Mountaineering and kayaking are the main adventurous activities undertaken with the Explorers being offered the DofE programme.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (14 September 2024)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The numbers of young people registered in the group in January 2024 was 120. Leader numbers remain very healthy at 22.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held reserves of approximately £14000 against this at year end. This is above the level required for operating expenses. However this can be explained by the late invoicing of our membership payment to HQ of £7440 which was paid in April 2025. The Group also carried over arouind £3000 of capital grant money which will be spent in the next financial year. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum of £6000.



Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	We are planning to expand our provision by starting a Squirrel Dray for 4 and 5 year old.

5 LT700001 (14 September 2024)

1st Llangollen Scouts

Accounts for the period 1st April 2024 to 31st March 2025

Income for year Subscriptions Donations Fundraising Gift aid Scouts summer fundraising D of E Interest Other Camps and activities Income Total income for the year Expenditure for year Insurance Capitation Camps and activities Expenditure Scarves and badges New equipment OSM Fees Hut expenditure Other Expenses Total Expenditure for the year Profit / (loss) for year	31st March 2025 10,152.00 £ - £ 8,741.75 £ 1,516.18 £ - £ 168.00 -£ 60.13 -£ 1,650.00 £ 17,821.15 £ 39,652.95 £ 633.03 -£ 6,612.00 -£ 12,810.18 -£ 771.17 -£ 9,225.51 -£ 940.09 -£ 1,098.15 -£ 1,824.87 -£ 33,915.00 -£ 5,737.95 £	31st March 2024 6,552.00 £ 430.00 £ 17,195.20 £ 3,342.86 £ - £ 144.00 -£ 11.10 £ 367.74 £ 17,639.00 £
		45,393.90 £
		659.87 -£ - £ 16,946.18 -£ 1,031.64 -£ 17,847.06 -£ 891.00 -£ 616.37 -£ 4,054.69 -£
		42,046.81 -£

		3,347.09 £

Opening balance at bank Cash in bank @ 01/4/2024 Natwest Current Account Natwest Reserve Account Lloyds Treasurers account Cash in bank @ 31/3/2025 Natwest Current Account Natwest Reserve Account Lloyds Treasurers account Cash at bank @ 01/04/2024 Surplus / (loss) for the year Unpresented cheques at 31/3/2025 Cash in bank @ 31/3/2025	7,431.07 £ 837.51 £ 5,828.76 £ 14,097.34 £ 5,785.03 £ - £ 14,050.26 £ 19,835.29 £ 14,097.34 £ 5,737.95 £ - £ 19,835.29 £ - £

Independenl examlner's report to the trustees of 111 Llangollen Scout Group I report to the trustees on my examinaiw)n of Ihe accounts ol the 11t Llangollen S¢out Group lor the year ended 31 March 2025 Responsibilllies and basis of report As the charity trustees ol the 1st Llangollen Scout Group you are respK•nsibJe lor the preparation ol the accounts in a¢¢ordance with the requirements ol the Charits'es Act 2011 Ilhe Acl'l. I report in respect ol my examination ol the Uangollen Scout Group accounts carried out under section 145 01 ihe 2011 Aci and in carrying my examinatwjn I have followed all the aprAicable Diyecbons given by Ihe Charity Commission under section 14515llbl ol the Act. Independent examiner's statement I have Cornpleted my examinats'on. I confirm that no material mallers have come to my attention in c#)nnection wtih Ihe examination giving me cause to believe thai in any material respect.. accounting reeords were not kept in respect ol the 1t Llangollen Scout Group as required by section 1 ol the Act.. or the accounts do not a¢cord wtth those rewrd I have no concerns and have come across no other matters in (y)nr*cbon wiiti Ihe examinati)n to which attention should bp drawn in this rew)rt in order to enaue a proper understarKling ol the accounts to te reached. Signed.. Name.. Lionel Bould Address.. Blaenau Dwr Froncysyllte Wrexham LL20 7RY Date". 28 December 2025