## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||**4**|||||| ||||**1st Llangollen Scout Group**||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||**5**|**2**|**4**|**8**|**7**|**0**|||||||| ||||||||||||||||| |||||||**0**|**4**|**3**|**2**|**4**|||||| ||||||||||||||||| ||||**Llangollen Scout & Guide**||||||**HQ**||||||| ||||**West Street**||||||||||||| ||||**Llangollen, Denbighshire**||||||||||||| ||||Postcode||||||**L**|**L**|**2**|**0**|**8**|**E**|**H**| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||JodyJones|Chair|| ||Rebeca Roberts|Treasurer|| ||Roger Cragg|GroupScout Leader|| ||Bronwen Scott||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) **Structure, governance and management** ## **Section B** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group operates 4 sections, Beavers, Cubs, Scouts and
Explorers covering the ages from 6 to 18 years. Meeting are
held weekly during term time. Opportunities are provided
evey month for the Scouts and Explorers to go camping, and
every term for the Beavers and Cubs. Mountaineering and
kayaking are the main adventurous activities undertaken with
the Explorers being offered the DofE programme.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (14 September 2024) ## **Section D** ## **Achievements and performance** |Summary of the main achievements of
the charity during the year|The numbers of young people registered in the group in
January 2024 was 116. Leader numbers remain very
healthy at 22.| |---|---| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £14000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the late
invoicing of our membership payment to HQ of £6612 which
was paid in April 2024. The Group also carried over arouind
£2600 of capital grant money which will be spent in the next
financial year.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum of
£6000.| ||| ||| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||We are planning to expand our provision by starting a
Squirrel Dray for 4 and 5 year old.| 5 LT700001 (14 September 2024) Section G Declaration The trustees dedare that they ha￿ approN•l the trustees. rewt abo Sh3ned on beha￿ of the char￿$ trustees SKJnattJrels} Full name{s) Roger Cragg Jody Jones PowtK)n leg *retary. Ch8r) Lead Volunteer Chalr 6 LT700001 114 September 20241 ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**3**|**3**|**3**|**3**|**3**|**1**|**0**|**3**|**2**|**4**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||||| |**Section A**|||**Reference and administration**|||||||**details**|||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||**4**|||||| ||||**1st Llangollen Scout Group**||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||||||||||||||| ||||**5**|**2**|**4**|**8**|**7**|**0**|||||||| ||||||||||||||||| |||||||**0**|**4**|**3**|**2**|**4**|||||| ||||||||||||||||| ||||**Llangollen Scout & Guide**||||||**HQ**||||||| ||||**West Street**||||||||||||| ||||**Llangollen, Denbighshire**||||||||||||| ||||Postcode||||||**L**|**L**|**2**|**0**|**8**|**E**|**H**| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||JodyJones|Chair|| ||Rebeca Roberts|Treasurer|| ||Roger Cragg|GroupScout Leader|| ||Bronwen Scott||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address 1 LT700001 (14 September 2024) **Structure, governance and management** ## **Section B** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life. 2 LT700001 (14 September 2024) |**Section B**|**Structure, governance and management(continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.| 3 LT700001 (14 September 2024) |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||The Group operates 4 sections, Beavers, Cubs, Scouts and
Explorers covering the ages from 6 to 18 years. Meeting are
held weekly during term time. Opportunities are provided
evey month for the Scouts and Explorers to go camping, and
every term for the Beavers and Cubs. Mountaineering and
kayaking are the main adventurous activities undertaken with
the Explorers being offered the DofE programme.| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (14 September 2024) ## **Section D** ## **Achievements and performance** |Summary of the main achievements of
the charity during the year|The numbers of young people registered in the group in
January 2024 was 116. Leader numbers remain very
healthy at 22.| |---|---| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £14000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the late
invoicing of our membership payment to HQ of £6612 which
was paid in April 2024. The Group also carried over arouind
£2600 of capital grant money which will be spent in the next
financial year.
**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum of
£6000.| ||| ||| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||We are planning to expand our provision by starting a
Squirrel Dray for 4 and 5 year old.| 5 LT700001 (14 September 2024) Section G Declaration The trustees dedare that they ha￿ approN•l the trustees. rewt abo Sh3ned on beha￿ of the char￿$ trustees SKJnattJrels} Full name{s) Roger Cragg Jody Jones PowtK)n leg *retary. Ch8r) Lead Volunteer Chalr 6 LT700001 114 September 20241 Independenl examiner's report to the trustees of 191 Llangollen Scoul Group I report to the trustees on my examination of Ihe a¢￿UnIS ol tt)e 1* Llangollen Scout Group lor the year ended 31 ￿ March 2024 Responsibilltles and basis of report As the charity trustees ol the Uangollen Scout Group you are respk)nsil￿e lor the preparation of the accounts in accordance with the wuirements ol the Charities Aci 2011 Ilhe Acl,). I report in respect ol my examination ol the 1•t Llangollen Scout Group accounts carried OLrt under section 145 01 the 2011 Act and in carrying out my examinalM)n I have followed all the appliCa￿e Directions gwen by the Charity Commission under section 145151101 of the Aci. Independent examlner's statement I have completed my examination. I confirm that no material matters have o)me lo my attenb.on in ￿nnectIOn with the exarnination giving me cause to believe that in any malerial respect." accounting records were not kept in respect of the 151 Llangollen Scout Group as requi￿ by section 130 01 Ihe Act., or the accounts do noi accord with those records. I have no eoncefns and have come aeross no other matters in t￿nneth"On wrth the examination to which attention should be drawn in this ye￿rt in order to enable a proper underslarnling ol the accounts to be reached. Signed.. Name.. L￿ne1 Bould AdLtress'. Blaenau Dwr FToneysWlte Wrexham LL20 7RY Date.. 26 January 2¢Y25