YORK JOINT SCOUT TRUST
Consolidated Annual and Financial Report
For the Year Ended 31 March 2025
Section A: Reference and Administration Details
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Charity Name: York Joint Scout Trust
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Registered Charity Number: 524835
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HQ Registration Number: T2055
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Principal Address: 48 Horsfield Way, Dunnington, York, YO19 5RH
Trustees:
Name Office Dates Acted (if not full year) Lars Kramm Chair 01/04/24–30/06/24 Graeme Taylor Treasurer Full Year Nigel White Trustee Full Year David McDowell Trustee Resigned 16/05/25 Matt Matravers Chair Full Year Hugh Bardell Trustee Full Year Harry Pomfret Trustee Full Year
Section B: Structure, Governance and Management
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Governing Document: Royal Charter and Bye Laws of The Scout Association
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Constitution: Trust established under Scout Association rules
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Trustee Selection: Appointed per Scout Association Policy, Organisation and Rules
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• Board Composition: Chair, Treasurer, and 4 Trustees; meets every 5 months
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Training: Trustees complete “Being a Scouts Trustee” learning within 6 months
Risk Management:
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Building & Equipment Damage: Covered by insurance
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Injury Risks: Risk assessments and insurance in place
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Income Reduction: Reserves held; subscriptions may be adjusted
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Volunteer Shortage: Could impact operations; reliance on volunteers is critical
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Internal Controls: Dual signatories for payments; comprehensive insurance coverage
Section C: Objectives and Activities
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Purpose: Support young people’s personal development through Scouting
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Values: Integrity, Respect, Care, Belief, Co-operation
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Method: Fun, outdoor/indoor activities, learning by doing, spiritual reflection
Main Activity:
Provision of an Activity and Camping Facility for York Scouts and others
Public Benefit:
Meets Charity Commission criteria under education and community development
Section D: Achievements and Performance
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Despite reduced volunteer availability, over 1,300 campers and 1,076 lodge guests used the Centre
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Instructor-led activities were limited due to volunteer constraints
Section E: Financial Review
Reserves Policy:
Hold reserves equivalent to 12 months running costs (~£31,000)
Investment Policy:
Low-risk strategy; funds held in cash with mainstream banks or building societies
Principal Sources of Funds:
Subscriptions, fundraising, donations, and Centre income
Expenditure Support:
Funds used to maintain Snowball Plantation and support Scouting activities
Treasurer’s Commentary
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Reported Loss: £23,404 (2024: £23,740)
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Depreciation: £16,152 (down from £20,212)
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Account Transfers: YAS and Gang Show removed from JST accounts
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Distributions: £4,307 to York Ebor and Minster Districts for overseas visits
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• Badge Sales: Transferred to YAS; £985 written off
Future Outlook:
With most assets written down, depreciation will reduce to ~£6,000/year. Trustees aim for breakeven in 2025–26.
Statement of Financial Activities (Summary)
Category 2025 (£) 2024 (£) Total Income 52,009.68 56,271.49 Total Expenditure 72,229.17 80,011.49 Net Loss (23,404.39) (23,740.00) Net Assets 92,601.18 116,005.57 General Funds 67,848.54 84,717.56 Restricted Funds 24,752.64 31,288.01
Section F: Plans for Future Periods
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Focus on maintaining Snowball Plantation
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Aim to stabilize finances and improve volunteer recruitment
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• Continue supporting Scouting activities and facility access
Section G: Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the trustees: Graeme Taylor, Treasurer Date: 07/10/2025
Independent Examiner’s Report
Independent examiner's report to the trustees of York Joint Scout Trust
I report to the trustees on my examination of the accounts of the York Joint Scout Trust for the year ended 31st March 2025.
Responsibilities and basis of report
As the charity trustees of the York Joint Scout Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the York Joint Scout Trust accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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Accounting records were not kept in respect of the York Joint Scout Trust as required by section 130 of the Act; or
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The accounts do not accord with those records; or
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The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: C Hutchinson Name: Claire Hutchinson Professional Qualification: CGMA – Chartered Management Accountant Address: 14 Reighton Avenue, York, YO30 5QN Date: 01 June 2025