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Trustees' Annual Report for the period
From 0 1 0 4 2 0 2 3 To 3 1 0 3 2 0 2 4
Section A Reference and administration details
Charity name 2ND ACOMB (ST.STEPHEN'S SCOUT GROUP
Other names the charity is known by
Registered charity number (if any) 5 2 4 8 3 0
HQ registration number 1 4 3 4 2
Charity’s principal address BEHIND ACOMB CHURCH HALL
FRONT STREET
ACOMB, YORK.
POSTCODE Y O 2 4 3 B X
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12|From 14/09/2023
PCC St Stephen's Church
From 10/07/2023
From 10/07/2023
From 10/07/2023
Robert Dickenson
Lisa West
Charlotte Walker
**Trustee Name**
**Dates acted if not**
**for whole year**
**Office (if any)**
Chair
Secretary
Treasurer
Group Scout Lead Volunteer
Beverley Wright
Rebecca Lincoln
Rachel Paxton
Janet McPherson
From 10/07/2023
From 10/07/2023
Sarah Brogan
Sarah Barnes
From 10/07/2023
From 10/07/2023
Deputy Chair
Russ Odom
Susan Oxlade
Shannyn Brogan|
|---|---|
## Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|Bank|Barclays Bank plc|1-3 Parliament Street, York. YO1 8SE|
|Bank|Lloyds Bank plc|2 Pavement, York. YO1 9UP|
|Insurer|Unity Insurance|Suite 8, The Quadrant, Business Park, 60|
|||Marlborough Road, Lancing BN15 8UW|
Page 1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
## **Type of governing document**
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the Charity is Constituted**
The Group is a trust established under its rules which are common to all Scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
## **Additional governance issues**
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees of the Scout Group which is an educational charity. As charity trustees they areresponsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Group Trustee Board consists of 3 independent representatives, Chair, Treasurer and Administration Lead together with the Group Scout Lead Volunteer, along with 6 General Trustees (4 with specific Lead responsibilities) plus 2 Youth Ambassadors and meets every 3 months.
Members of the Group Trustee Board complete 'Essential Information for Trustee Board' training within the first 5 months of joining the Board and each member has been appointed for between 1 & 3 years.
This Group Trustee Board exists to support the Group Scout Lead Volunteer in meeting the responsibilities of the appointments and is responsible for:
- a) The maintenance of Group property;
- b) The raising of funds and the administration of Group finance;
- c) The insurance of persons, property and equipment;
- d) Group public occasions;
- e) Assisting in the recruitment of leaders and other adult support;
- f) Appointing any sub committees that may be required;
- g) Appointing Group Administrators and Advisors other than those who are elected.
Since 1988 the Group have owned Redmire Station House and this property is owned under a "Declaration of Trust" with 4 Trustees (2 Group Trustees and 2 Redmire Trustees)
A Group of individual volunteers are responsible for the day to day running, maintenance, financing and hiring of the property. They report to the Group Trustee Board and Group Leadership Team.
Page 2
## **Section B Structure, governance and management (continued)**
## **Risk and Internal Control**
The Group Trustee Board has identified the major risks to which they believe the Group is exposed these have been reviewed and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
- a) **Damage to the building, property and equipment** . The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations.
- The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
- b) **Injury to leaders, helpers, supporters and members.** The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
- c) **Reduced income from fund raising.** The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- d) **Reduction or loss of leaders.** The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case senario the complete closure of the Group.
- e) **Reduction or loss of members.** The Group provides activities for all young people aged 4 to 18 If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenariothe complete closure of the Group.
Page 3
## **Section C**
## **Objectives and activities**
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and loyal.
**Respect -** We have self-respect and respect for others.
**Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with others and make friends.
The range of activities provided for the children is now at a normal level. We now have 8 sections ranging from Squirrels, Beavers, Cub Scouts, Scouts and Explorer Scouts aged between 4 years old and 18 years old.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- a) enjoy what they are doing and have fun
- b) take part in activities indoors and outdoors
- c) learn by doing
- d) share in spiritual reflection
- e) take responsibility and make choices
- f) undertake new and challenging activities
- g) make and live by their Promise.
## **Public benefit statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Page 4
## **Section D Achievements and performance**
The Scout Group continues to run 8 individual sections with supporting adult leadership. Membership subscriptions are collected via Direct Debit alongside paying for activities. The Group has run a "Keep us Camping" campaign to raise funds for appropriate replacement transport along side other funds which have been raised via Grants and Donations for specific topics of a capital nature. The Group now has a lottery licence with City of York Council. The Group continue to have a methodology of collecting Gift Aid payments from HMRC on a quarterly basis.
## **Section E Financial Review**
## **Finance statement**
The Financial Accounts have been adjusted along the lines of the required format by the Scout Association and Charity Commission with an adjustment for grossing up of money paid (£8.1k) for member subscriptions payable to Ebor District, North Yorkshire County and UK Scouts.
Receipts have increased from £48k to £63k supported in the main by an increase of £2k in membership subscriptions plus £10k received from various grants and donations received. Income from Group run camps and fundraising events has increased by £2k along with additional hire income of £3k from our activity centre Redmire Station House.
Overall expenditure has increased by a small amount. Our HQ cost of utilities has reduced by £5k due to estimations by our Gas & Electric supplier. Future camps costs are £2k more whilst the transport running costs show a reduction of £3k. Redmire Station costs have increased by £3k and our membership subscription to District, County and National Scouting has has increased by £1.2k.
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. We are looking to maintain a reserve equal to 3 months general running expenditure. The Redmire Sub-committee consider they should hold a sum equivalent to 12 months running The amount of Resrves to be held is reviewed by the Group Trustee Board annually at each AGM.
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using mainstream banks.
## **Section F Declaration**
The Trustees declare that they have approved the Trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Robert Dickenson Lisa West Position (eg Secretary, Chair) CHAIR SECRETARY Date **1 2 0 7 2 0 2 4**
Page 5
## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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Receipts and Payments Account
For the year from 1st April 2023 To 31st March 2024
Receipts and payments
2023/24 2022/23
Restricted Restricted Restricted Restricted
Unrestricted
Funds - Funds - Funds - Funds - Total funds Total funds
funds
Minibus Tents Utilities Scouts
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 17,658 - - - - 17,658 16,075
Individual Donations 444 3,500 - - - 3,944 1,489
Point of Sale donations 171 - - - - 171 104
Raffle - 115 - - - 115 -
100 Club - 252 - - - 252 -
Gift Aid 2,577 600 - - - 3,177 4,070
Fundraising Events - 2,439 - - - 2,439 150
Sub total 20,851 6,906 - - - 27,757 21,888
Grants
Ward Grant - - - - 3,500 3,500 -
Other grants - - 500 1,245 - 1,745 216
Sub total - - 500 1,245 3,500 5,245 216
Trading Income
Stalls - 340 - - - 340 -
Sale of donated stock 120 - - - - 120 28
Hire of Scout building 8 - - - - 8 -
Hire of vehicle 415 - - - - 415 415
Hire of Redmire 13,336 - - - - 13,336 10,429
13,879 340 - - - 14,218 10,872
Income from Charitable Activities
Scouting Activities - in Year 12,099 - - - - 12,099 11,177
Scouting Activities - Future 3,850 - - - - 3,850 3,070
Scouting Activities - Refunds - - - - - - (400)
Group Socials - - - - - - 64
Sub total 15,949 - - - - 15,949 13,911
Investment income
Bank interest 369 - - - - 369 57
The Scout Association Short Term
10 - - - - 10 2
Investment Service
Other investment income - - - - - - -
Sub total 379 - - - - 379 58
Total Gross Income 51,058 7,246 500 1,245 3,500 63,548 46,945
Asset and investment sales, etc. - - - - - - 1,000
Total receipts 51,058 7,246 500 1,245 3,500 63,548 47,945
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## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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2nd Acomb (St Stephen's) Scout Group (Charity no. 524830)
Receipts and Payments Account
For the year To
from 1st April 2023 31st March 2024
Receipts and payments
2023/24 2022/23
Restricted Restricted Restricted Restricted
Unrestricted
funds - funds - funds - funds - Total funds Total funds
funds
Minibus Tents Utilities Scouts
£ £ £ £ £ £ £
Payments
Charitable Activities
Membership subscriptions paid on 8,100 - - - - 8,100 6,900
(National/County/Area/District)
Camp costs - in year 13,633 - - - - 13,633 13,638
Camp costs - future 2,968 - - - - 2,968 660
Group Socials - - - - - - 40
Section Running costs 428 - 500 - 1,107 2,035 -
Adult support and training - - - - 40 40 -
Rent 812 - - - - 812 110
Water and Sewerage - - - - - - 515
Electricity, Gas and Water 490 - - 165 - 655 5,638
Insurance 1,110 - - - - 1,110 1,568
Fire Prevention Costs 495 - - - - 495 170
Repairs and Renewals 71 - - - - 71 82
Materials and equipment 498 - - - - 498 743
Transport - Insurance & Licence 208 - - - - 208 1,680
Transport - Fuel 674 - - - - 674 1,619
Transport - Repairs 352 - - - - 352 1,042
Printing, photocopying 226 - - - - 226 51
Web Site 285 - - - - 285 99
Badges 2,232 - - - - 2,232 2,032
Uniforms 424 - - - - 424 1,136
AGM and trustee expenses 126 - - - - 126 42
Go Card, OSM & other costs 1,583 - - - 26 1,609 1,639
Sub total 34,716 - 500 165 1,172 36,554 39,407
Fundraising expenses
Donation platform costs 50 249 - - - 298 41
Sub total 50 249 - - - 298 41
Trading expenses
Redmire running costs 10,926 - - - - 10,926 8,648
Redmire administration costs 797 - - - - 797 33
Redmire building works 2,354 - - - - 2,354 3,158
Sub total 14,077 - - - - 14,077 11,839
Total Gross Expenditure 48,843 249 500 165 1,172 50,929 51,287
Asset and investment purchases, etc. - - - - -
Total payments 48,843 249 500 165 1,172 50,929 51,287
Net of receipts/(payments) 2,215 6,997 - 1,080 2,328 12,620 (3,343)
Transfers between funds - - - - - - -
Cash funds last year end 32,658 1,092 - - - 33,750 37,093
Cash funds this year end 34,873 8,089 - 1,080 2,328 46,370 33,750
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## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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Receipts and Payments Account
For the year 1st April 2023 To 31st March 2024
from
Statement of assets and liabilities at the end of the year
31st March
31st March 2024
2023
Unrestricted Restricted Restricted Restricted Restricted Total funds Total funds
funds funds - funds - funds - funds -
Minibus Tents Utilities Scouts
£ £ £ £ £ £ £
Cash funds
Bank current accounts 8,379 - - - 410 8,788 7,686.94
Bank deposit accounts 29,500 8,089 - 1,080 1,918 40,587 29,011.07
Advances (3,006) - - - - (3,006) (3,357.00)
The Scout Association Short Term
Investment Service (0) - - - - (0) 408.88
Cash/Floats - - - - - - -
Total cash funds 34,873 8,089 1,080 2,328 46,370 33,749.89
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - - - -
Debts due from the District - - - - - - -
Insurance claim - - - - - - -
Sub total - - - - - - -
Investment assets
Investment property - detail - - - - - - -
Quoted investments - - - - - - -
Other investments - detail - - - - - - -
Sub total - - - - - - -
Non monetary assets for charity's
own use
Badge stock 2,772 - - - - 2,772 -
Land and Buildings
At Cost 80,380 - - - - 80,380 80,380.00
Other Assets at Valuation
Motor vehicles & Trailers 3,300 - - - - 3,300 3,300.00
Scouting equipment, furniture etc 7,600 - - - - 7,600 7,600.00
Trophies 100 - - - - 100 100.00
Sub total 91,380 - - - - 91,380 91,380.00
Liabilities
Accounts not yet paid - - - - - - -
Expenses incurred but not invoiced - - - - - - -
Subscriptions not yet paid - - - - - - -
Other liabilities - - - - - - -
Sub total - - - - - - -
Total net assets 126,253 8,089 - 1,080 2,328 137,750 125,129.89
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|**The above receipts and payments acc**
**by**|#VALUE!
**ount and statement of assets and liabilities were approved by t**
Signature|Robert Dickenson
Chairman
Charlotte Walker
Treasurer
**he Trustees on 12th July 2024 and signed on their behalf**
Name|
|---|---|---|
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEE BOARD OF**
## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP**
I report on the Accounts of the Group for the year ended 31st March 2024.
## **Respective responsibilities of Trustees and Examiner**
The Group's Trustee Board is responsible for the preparation of the Accounts and consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Act) and that an independent examination is required.
It is my responsibility to:
- 1) Examine the Accounts under Section 145 of the 2011 Act;
- 2) To follow the procedures laid down in the General Directions given by the Charities Commission under Section 145(5)(b) of the 2011 Act;
- 3) To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions by the Charity Commission. An examination includes a review of accounting records kept by the Group and a comparison of the Accounts with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention.
- 1) which gives me reasonable cause to believe that in any material respect the requirements.
a) to keep accounting records in accordance with Section 130 of the 2011 Act; and
- b) to prepare Financial Statements which accord with the accounting records; and c) to comply with the accounting requirements of the 2011 Act.
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.
Signed #VALUE! Name; Mr Richard Turpin Qualification: AAT Qualified and CIMA Student Address: 18 Balmoral terrace Southbank York YO23 1HS Date: 27 January 2025