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Trustees' Annual Report for the period
From 0 1 0 4 2 2 To 3 1 0 3 2 3
Section A Reference and administration details
Charity name 2nd Acomb (St Stephen's) Scout Group
Other names the charity is known by
Registered charity number (if any) 5 2 4 8 3 0
HQ registration number 1 4 3 4 2
Charity’s principal address Behind Acomb Church Hall
Front Street
Acomb, YORK
Postcode Y O 2 4 3 B X
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9|PCC St Stephen's
Chair
Deputy GSL
Deputy GSL
Redmire Trustee
Group Scout Leader
Treasurer
Robert Dickenson
Lisa West
Paul Gregson
Secretary
**Trustee Name**
**Dates acted if not**
**for whole year**
**Office (if any)**
Richard White
Anne Barker
Rebecca Lincoln
Nik Owen
Janet McPherson|
|---|---|
Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
|Type of advisor|Name|Address|
|---|---|---|
|Bank|Barclays Bank plc|1-3 Parliament Street, York. YO1 8SE|
|Bank|Lloyds Bank plc|2 Pavement, York. YO1 9UP|
|Insurer|Unity Insurance|Suite 8, The Quadrant, Business Park, 60|
|||Marlborough Road, Lancing BN15 8UW|
Page 1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
## **Type of governing document**
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the Charity is Constituted**
The Group is a trust established under its rules which are common to all Scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues**
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity. Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months.
Members of the Trustee Board complete 'Essential Information for Trustee Board' training within the first 5 months of joining the Board.
This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
a) The maintenance of Group property;
- b) The raising of funds and the administration of Group finance;
- c) The insurance of persons, property and equipment;
- d) Group public occasions;
- e) Assisting in the recruitment of leaders and other adult support;
- f) Appointing any sub committees that may be required;
g) Appointing Group Administrators and Advisors other than those who are elected.
Since 1988 the Group have owned Redmire Station House and this property is owned under a Declaration of Trust with 4 Trustees (2 Group Trustees and 2 Redmire Trustees) A Subcommittee including the Group Chairman and Group Scout Leader and some co-opted individuals are responsible for the day to day running, maintenance, financing and hiring of the property.
Page 2
## **Section B Structure, governance and management (continued)**
## **Risk and Internal Control**
The Group Trustee Board has identified the major risks to which they believe the Group is exposed these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
- a) Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss
- b) Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
- c) Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
- d) Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case senario the complete closure of the Group.
- e) Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
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Section C Objectives and activities
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## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others.
**Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with others and make friends. The range of activities provided for the children is now back to pre-Coronavirus outbreak levels. We have increased the Group by two new sections, which have smoothly integrated into the Group and all sections continue to be well supported and the level of leadership is good.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- a) enjoy what they are doing and have fun
- b) take part in activities indoors and outdoors
- c) learn by doing
- d) share in spiritual reflection
- e) take responsibility and make choices
- f) undertake new and challenging activities
- g) make and live by their Promise.
## **Public benefit statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
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## **Section D Achievements and performance**
The Scout Group has expanded its individual sections by opening up a second Scout Troop. This followed a full year of our Squirrel Drey (ages 4-6), otherwise the Group enjoyed celebrating its 90th anniversary with a Group camp and a fun celebration with lots of memorabilia. The Group has now updated their methodology of collecting Gift Aid payments from HMRC after gap period where a volunteer left the Group. We are applying on a quarterly basis.
## **Section E Financial Review**
## **Finance statement**
The Financial Accounts have been adjusted along the lines of the required format by the Scout Association and Charity Commission with an adjustment for grossing up of money paid (£7k) for member subscriptions payable to Ebor District, North Yorkshire County and UK Scouts.
Receipts have increased from £45k to £48k supported in the main by an increase in membership subscriptions along with associated Gift Aid less Government Grants received. Group Income from camps and events has increased and we enjoyed our 90th year celebrations.
Expenditure increased by £11k. Our HQ cost of utilities has increased by £2.5k but much of this is in dispute with our Gas & Electric supplier. Since the lift in COVID restrictions our leaders have been busy in creating events for the children leading to increase in badge work as well as badges for the late Queen's jubillee and passing plus the newly crowned King.
## **Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities activities of the Group should income and fundraising activities fall short. The Redmire Sub-Committee considers that they should hold a sum equivalent to 12 months running costs. The amount of Reserves to be held is reviewed by the Trustee Board annually at each AGM.
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks.
## **Section F Declaration**
The Trustees declare that they have approved the Trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Robert Dickenson Lisa West Position (eg Secretary, Chair) CHAIR SECRETARY Date **2 9 0 6 2 3**
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## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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Receipts and Payments Account
For the year from 1st April 2022 To 31st March 2023
Receipts and payments
2022/23 2021/22
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 16,074.85 - - 16,074.85 13,353.50
Donations 226.32 - - 226.32 311.54
Charities Trust - - - - 500.00
Gift Aid 4,070.09 - - 4,070.09 375.88
Other similar income 295.56 - - 295.56 94.14
Sub total 20,666.82 - - 20,666.82 14,635.06
Grants
Ward Grant - - - - 500.00
Other grants 216.00 - - 216.00 11,338.48
Sub total 216.00 - - 216.00 11,838.48
Fundraising events (gross)
Just Giving 1,095.50 95.00 - 1,190.50 -
Amazon 30.47 - - 30.47 30.08
Supermarket - - - - 1,172.40
Bags for Schools 28.00 - - 28.00 -
Group Socials 63.52 - - 63.52 114.00
Scouting Activities - in Year 11,177.16 - - 11,177.16 6,103.00
Scout Activities - Future 3,070.00 - - 3,070.00 2,340.00
Scout Activities - Refunds (400.00) - - (400.00) (2,270.00)
Sub total 15,064.65 95.00 - 15,159.65 7,489.48
Scout hut income
Hire of building 10,429.00 - - 10,429.00 11,050.00
Hire of vehicle 415.00 - - 415.00 250.00
Other Scout hut income - - - - -
Sub total 10,844.00 - - 10,844.00 11,300.00
Investment income
Bank interest 56.59 - - 56.59 2.79
The Scout Association Short
1.55 - - 1.55 0.21
Term Investment Service
Other investment income - - - - -
Sub total 58.14 - - 58.14 3.00
Total Gross Income 46,849.61 95.00 - 46,944.61 45,266.02
Asset and investment sales,
- 1,000.00 - 1,000.00 -
etc.
Total receipts 46,849.61 1,095.00 - 47,944.61 45,266.02
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## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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For the year
To
from 1st April 2022 31st March 2023
Receipts and payments
2022/23 2021/22
Unrestricted Restricted Endowment
Total funds Total funds
funds funds funds
£ £ £ £ £
Payments
Charitable Payments
Membership subscriptions paid on 6,900.00 - - 6,900.00 6,384.00
Youth programme and activities - - - - -
Adult support and training - - - - -
Rent 110.00 - - 110.00 -
Water and Sewerage 515.25 - - 515.25 362.27
Electricity and Gas 7,927.83 - - 7,927.83 5,237.38
Insurance 2,353.94 - - 2,353.94 2,905.72
Rates & Rubbish Collection 324.24 - - 324.24 484.71
Cleaning 4,260.00 - - 4,260.00 4,188.00
Fire Prevention Costs 1,157.50 - - 1,157.50 568.00
Repairs and Renewals 3,240.33 - - 3,240.33 4,180.44
Materials and equipment 742.98 - - 742.98 770.33
Transport - Insurance & Licence 1,680.25 - - 1,680.25 1,693.94
Transport - Fuel 1,619.38 - - 1,619.38 959.43
Transport - Repairs 1,042.46 - - 1,042.46 2,263.59
Printing and photocopying 150.64 - - 150.64 143.49
Contribution to camp costs 720.00 - - 720.00 -
Badges 2,032.13 - - 2,032.13 2,417.35
Uniforms 1,136.19 - - 1,136.19 (666.51)
AGM and trustee expenses 42.00 - - 42.00 218.88
Go Card, OSM & other costs 1,678.16 2.61 - 1,680.77 1,242.34
Miscellaneous 33.12 - - 33.12 27.00
Other costs detail 3 - - - - -
Sub total 37,666.40 2.61 - 37,669.01 33,380.36
Fundraising expenses
Contribution to camp costs - This 12,918.29 - - 12,918.29 5,311.98
Year
Contribution to camp costs - 660.00 - - 660.00 1,900.00
Future Year
Group Socials 40.00 - - 40.00 73.10
Other fundraising costs - - - - -
Sub total 13,618.29 - - 13,618.29 7,285.08
Total Gross Expenditure 51,284.69 2.61 - 51,287.30 40,665.44
Asset and investment
-
purchases, etc. - - - -
Total payments 51,284.69 2.61 - 51,287.30 40,665.44
Net of receipts/(payments) (4,435.08) 1,092.39 - (3,342.69) 4,600.58
Transfers between funds - - - - -
Cash funds last year end 37,092.58 - - 37,092.58 32,492.00
Cash funds this year end 32,657.50 1,092.39 - 33,749.89 37,092.58
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## **2nd Acomb (St Stephen's) Scout Group (Charity no. 524830) Receipts and Payments Account**
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Receipts and Payments Account
For the year 1st April 2022 To 31st March 2023
from
Statement of assets and liabilities at the end of the year
31st March
31st March 2023
2022
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 6,594.55 1,092.39 - 7,686.94 7,483.34
Bank deposit account 29,011.07 - - 29,011.07 33,010.91
Advances (3,357.00) - - (3,357.00) (3,809.00)
The Scout Association Short
408.88 - - 408.88 407.33
Term Investment Service
Cash/Floats - - - - -
Total cash funds 32,657.50 1,092.39 - 33,749.89 37,092.58
(agree balances with receipts and payments a/c) ok ok ok ok ok
Other monetary assets
Tax claim - - - - -
Debts due from the District - - - - -
Insurance claim - - - - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
charity's own use
Badge stock - - - - -
Land and buildings 459,000.00 - - 459,000.00 459,000.00
Motor vehicles & Trailers 3,300.00 - - 3,300.00 3,800.00
Scouting equipment, furniture etc 7,600.00 - - 7,600.00 9,600.00
Trophies 100.00 - - 100.00 100.00
Sub total 470,000.00 - - 470,000.00 472,500.00
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not
invoiced - - - - -
Subscriptions not yet paid - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 502,657.50 1,092.39 - 503,749.89 509,592.58
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**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 29th June 2023 and signed on their behalf by**
Signature Name Robert Dickenson Chairman
## **INDEPENDENT EXAMINER'S REPORT**
## **TO THE TRUSTEE BOARD OF**
## **2ND ACOMB (ST. STEPHEN'S) SCOUT GROUP**
I report on the Accounts of the Group for the year ended 31st March 2023.
## **Respective responsibilities of Trustees and Examiner**
The Group's Trustee Board is responsible for the preparation of the Accounts and consider that an audit is not required for this year under Section 144 (2) of the Charities Act 2011 (the Act) and that an independent examination is required.
It is my responsibility to:
1) Examine the Accounts under Section 145 of the 2011 Act;
2) To follow the procedures laid down in the General Directions given by the Charities Commission under Section 145(5)(b) of the 2011 Act;
3) To state whether particular matters have come to my attention.
## **Basis of Independent Examiner's report**
My examination was carried out in accordance with the General Directions by the Charity Commission. An examination includes a review of accounting records kept by the Group and a comparison of the Accounts with those records. It also includes consideration of any unusual items or disclosures in the Financial Statements, and seeking explanations from you as Trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the Accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **Independent Examiner's statement**
In connection with my examination, no matter has come to my attention.
1) which gives me reasonable cause to believe that in any material respect the requirements.
a) to keep accounting records in accordance with Section 130 of the 2011 Act; and b) to prepare Financial Statements which accord with the accounting records; and
c) to comply with the accounting requirements of the 2011 Act.
have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the Financial Statements to be reached.
Signed Name; Mr R Turpin Qualification: ATT Qualified and CIMA Student Address: 18 Balmoral Terrace York YO231HS Date: 29/01/2024
5.678 14
40.766 01