TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
SECTION A General Information
VICE PRESIDENTS
Marie Storr
TRUSTEES: Ex-Officio members of the District Executive Committee Chairman Treasurer Secretary District Commissioners District Explorer Scout Commissioner & District Scout Network Leader
Michael Wild Alan Pratt Chris Carver Tim Haskins Paul Jennings Pamela Newman
TRUSTEES: elected at the Annual General Meeting District Executive Committee District Executive Committee District Executive Committee District Executive Committee District Executive Committee District Executive Committee
Peter Bennett Catherine Britton Christine Paterson Matthew Phillips Angela Pickard Tom Pickard
TRUSTEES: nominated by the District Commissioner District Executive Committee District Executive Committee District Executive Committee District Executive Committee District Executive Committee
Marilyn Jennings Naomi McMorn Tina Reed Richard Robinson Colin Smith
TRUSTEES: co-opted Appointments Sub-committee SASU Manager SASU Manager
Dominic Dobson Jeremy Ince James Adams
BANKERS
Unity Trust Bank plc, 9 Brindley Place, Birmingham, West Midlands, B1 2HB
CUSTODIAN TRUSTEES
Scout Association Trust Corporation, Gilwell Park, Bury Road, Chingford, London, E4 7QW
DISTRICT REGISTRATION NUMBER WITH THE SCOUT ASSOCIATION: 16623
CHARITY REGISTRATION NUMBER: 524827
CONTACT NAME AND ADDRESS
Mr. Chris Carver, 17 Courthouse Street, Otley, West Yorkshire, LS21 3AN
SECTION B
Wharfedale District Scout Council Trustees Annual Report for the year ended 31 March 2022
Wharfedale District Scout Council is constituted under the Policy, Organisation and Rules of the Scout Association.
Wharfedale District Scout Council is a registered charity established, and with Trustees appointed, in accordance with these Rules.
Wharfedale District Scout Council continued throughout the year to provide leadership, advice and support for the ten Scout Groups in its District and in the local communities within its boundary.
The Trustees have paid due regard to the guidance issued by the Charity Commission regarding public benefit in deciding what activities to undertake. The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship and community development headings.
Wharfedale District Scout Council manages and administers Curly Hill Campsite and Centre and also Reva Water Activity Centre for the benefit of members and the community.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The affairs are managed by the District Executive Committee (the trustees) through a number of sub - committees. A member of the Executive Committee should serve on each sub - committee. The committees support the District Commissioner and Assistant District Commissioners who have responsibility for certain areas of the District activity.
The sub - committees are
Appointments Advisory Sub-committee Curly Hill Activity Centre and Campsite Sub-committee Reva Water Activity Centre Sub-committee District Explorer Scouts Sub-committee Projects Sub-committee District Awards Sub-committee Scout Active Support Unit committee
REVIEW OF THE YEAR
A full review of the year is published as a separate booklet.
GOVERNANCE COSTS
The management costs of the charity are considered minimal and are not reported separately since the assessment of the costs would be arbitrary.
RESERVES
Reserves are being held to ensure that the level of activity can be maintained for at least one year, without income through a policy to hold between 75% and 100% of one year's gross expenditure.
FUTURE OPERATION OF THE CHARITY
The trustees are of the opinion that the funds are sufficient to continue activities through the ensuing year.
RISK MANAGEMENT
The District Executive Committee and the District Team operate within the safety regulations of the Scout Association. The risks to the operation and management of the district have been assessed and kept under review and plans are in place to mitigate or eliminate the effect of potential risks.
STATEMENT OF DISCLOSURE TO ACCOUNTS EXAMINER
Each of the trustees has confirmed that there is no information of which they are aware which is relevant to the examination of the accounts, but of which the examiner is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the examiner is aware of such information.
Mike Wild - Chairman Wharfedale District Scout Council
Wh•rfed•l• Distrlrt SerArt Cowidl Account Summ• forthg Ye4r En 3151 Marth 2022 Totsl Reipts & Acrrued Income Totsi Paymtnts and dwr8es 2546 182.15)1 87,587 165.3931 Net Suvpluslorth• ywr Surplus brought fcThard a194 57,254 Surplus t•rri•d lOnrd Notesto •tcounts: Profit on badge sales lint Curly Hlll and Reval 11.0871 Surplus on Curty Hlll tsrnp stte In year 14,938 IDefldtllSurplus On Reva Sailln8 Centre sn Year prtrdÈpreaation d)arye 14,828 Boat DeprÈ£iation Charge in year agaln5t Reva 8oat Reser¥È 2.653 .953 The above account and *co by the Trustees on _ 2 panying statement of assets and liabille$ were approved 2022 and stgned on tIr behalf ty: Mike Wild Chaim7an Alan Pratt Treasurer Year End 2021-22 V2 3018122
Income foi year eT¥jIr 31st Marth 2022 2021 Memb•rshlp substt1pt1o Subscriptions from 8roups Membership Fees Reva 29. 35,143 2CK) 35.343 Bank Interest Donatlons and Grnnts Donations- Reva Donations Other Donations- Curfy Hlll Inot inc Arnortised Grants) 10.667 21,151 12.T14 23A41 24.320 45.4n Curly Hill IrKome Curfy Hill 8ad8e Soles Reva Tuck Shop Reva Bad8e Sale5 Net income from ents Sailing Fees and course 17.028 403 310 238 403 Other Incom• Badge Sales Activities of S¢out Acknve Support Unit Sundry Reva Income Sundry Project account 1#cne Sundry Cerstral Accot3nt Income 145 4.020 350 6,301 6.301 Total Incorne f¢x year 81546 87.587 Year End 2021-22 V2 3018n2
ftur• ahd for Ywr•ndln 2021 4,391 3,216 1,612 3,933 Insurance Repairs. Renewals and Matntenanc Project spending Deprectatitsn OTF Toilet Block Curly Hill badge purthases, net of stock mcNement 8,270 1.024 1,024 9,785 Rev• S8lHn C•ntre InsunCe Rent and Utilities Equipment expendtture & Repair Repair5 to Ground and Buildings Course Expenses TraiNinB Sundry Tuck Shop Purthases Depreaation on LattdrcNer DSscovery Depreaation on boats and Eqpertt 4,151 1.734 5,258 1.797 1.350 2,950 74 1.567 234 1,788 2.653 15.n6 1,430 250 8.953 2L777 n$ and GFnts Donations towards Jarnboree Events 2.250 2.250 Other Ex 5¢out Active Supwrt Scout Active Suprort Equip Repair Badse Purthases AGM 42 1.470 iio 1.183 2,108 175 License Fee5 and JsJJma15 Trèinin8 Ned(ers, other Sundry expenses Malor Projects Badge Stock Write off Sub5CTiPtions payable to C¢)unty 1.135 312 5.624 825 29A 4L786 32.270 33.759 Int•r85t Pa abl• Totsl Ex Itur• & cha for 81150 65,393 Year End 2021-22 V2 3018122
stst•ment of Assets & Uablill•$ 4t 3tst Marth 2022 2021 FIX A55etS Land and Buildif Boats and EqulpmÉtr)t L?ndrover- Rev8 Power Boat 316,813 11.814 2,599 7,541 338,767 320.715 16,295 750 337,760 Current Assets Monetsry Ass•ts Bank Accounts Bank Deposlt Account Prepaid Expense Attsunt 78534 64,443 89.718 64,738 56 154.512 14I9n Sundry Debtors & AcLTued Income Badge5 Stock 1.699 825 2.524 Uabllltrtsdue w7thin a year Net Group Subscriptigns in odvarKe Deferred Incorne Sundry Creditors I34.4) 14.52n 129,4801 14,5271 I,841] 147J481 138.92 Totsl Curr•ntA&%ets 104.050 109,188 abllltles du* mar•than B y Deferred Income Isw) 157,169) 3,175 389,779 Boat & 8uildiT Reserve SurplL Total reserve Reserve5 Brought Forward at 1st Apnl 255.740 134,039 389.779 surplu(0eflCrtI in Year 12.653) 3,(119 396 ReseNe5 carried forward at 31st Malth 253.087 137,088 390.175 Year End 2021-22 V2 3018122
Aetountlng Pdkles & Not•sto th• Ateounts l. Aceoun¥n¥ Polkl8s Intom• Income represents the rnonies from the octryibes for the Scout Council adjusted for the year to whsch It relate5. Incorne r£ceiTrMI In a(knrKefor 51Jbxrlptions Fs tsrtied forward and ch?rges in the year to whi¢h it relate Flxed Ass•ts Land and Building5 are incled atthe insUran¥alUatJ. fvldftional ¥Illrg ¢>sts 1Crred to éxtend the bullding facilitye5 are capltalised_ Boats and Equipment are initially retorded atcost The Landrover and POT boat Is irKluded at c¢)st. OeprclatioTh Depreaation Is ¢alculated so as towrite off the LX15t of a55ets theii e5tiTnatuJ [eful eeonomsc lrfe as foll¢)ws.' Land and &iiId¢rS Additional Building Costs Boats and EqPment Landrover 5% 5trai8ht line IO% straight line 25%strai8ht line Donations recetved towards the tractor and toats a being a[rtISed in line wlth the depreaation peiiod of the asset. and netted off the depreoation tharge within the Statement of Expenditure and Charges. Donati¢Jns re1ved towards the cost of bulldlnB additional facilities at the Cufty Plill stte are amortised in Ilne wlth the depretiation tharge within theststement of Eyendvre and Charges. Sundry creditors. both due within one yedT and morÈ that oneyeai. intlude an amount ol donations received yet to be cfedlted to the In¢cfft)e and EXpendite Acmunt Stock The Counol dedded to no longer stotk b3dges artdthus the brK)k value ofthe 5toL was wrttten off durtng the year. 2. Donations Recdved Donations/Grants were reIVed in the yearfrom Central fjovernmentvl• LcKal Countils dueto the COVID pandernlL These amountsj to £12774 for Curly Hill £IC667 for Reva. 3. Reserves The Counol dead that curTer¢tcash reser¥es were mTxh higher than the wlicy of retai¥¥1 one years expenditu (Arounf £50,(XK>l thus the Councl deaded to undtertake projetts in line with the or8anisation5 charits14e ot¥'ectves thus prolect5 serving the long term objectives have been started sh as rJEW aTchery ran8e5. Year End 2021-22 V2 3018122
Inde ndent Examinerfs R rt to the trustees of thewharfedale Distrirt Scout Countll. Report on the accounts of the District for the year ended 31 March 2022 which are detailed in the Trustees Annual Report. This report is made solely to the trustees in accordance with the Chartties Act 2011. My work has been undertaken so that I might State to the Chari5 trustees those matters l am required to state to them in an Independent Examinerfs Report and for no other purpose. To the fullest extent permitted by law. I do not aCpt or assume responsibility to anyone otherthan the charFVs trustees for my examination work. Respettlve Responslbli itles of Trustees and Examlner The D15tricYs trustees are responSie forthe preparation of the accounts. They ¢onsiderthat an audit is not required for this year underthe Charites Act 2011 and that an independent examination 15 needed. It is my responsibilityto". Examine the accounts under section 145 of the 2011 Act-, To follow the procedures laid down in the General Directions glven by the Charity Commissioners (under Section 14515) (b) of the 2011 Ac¢" and To state whether particular mattefs have come to my attention. Basis of Independent Examinerfs Report My examination was carried out in accordance with the General Direction5 given b y the Chartty Commissioners. An examination indudes a review of the accounting records kept by the District and a comparison of the accounts presented with those records. It also indudes Consideration of any unusual items or disclosures in the accounts. and seeking explanations from you as trustees Conrning any 5LEch matters. The procedures undertaken do not provide all the evideno that would be required in an audit, and consequently no opinion is given as to whetherthe accounts present a knje and fair virf and the rert IS limited to those matters set out in the sLitement below. Independent Examinerfs Ststement In connection with my examination. no matter has come to my attention- l. Which gives me reasonable cause to believe that in any material respeLt the requiremer To keep accounting records in accordance with Sertion 130 of the 2011 Act- and To prepare accounts whith accord wth the accounting records and comply with the accounting requirements ofthe 2011 ALt have not been met,. or 2. To which, in my opinion. attentoon should be draTbvn in orderto en31 a proper undet*anding of the accounts to be reached. Name.......... Anthony Bradbury FCCA Qualification= Certified Accountant Addre$5 Messrs Hollings Crowe Storr LLP. 14 Beech Hill. Otley, West Yorkshire, LS213AX Date-..?.i . 11..12022 Year End 2021-22 v2 3019122
charity number 524827
WHARFEDALE DISTRICT SCOUT COUNCIL
District Commissioners – Tim Haskins and Paul Jennings Chair - Mike Wild
Secretary - Chris Carver . . . secretary@wharfedalescouts.org.uk
ANNUAL REPORT 2021/2022
INTRODUCTION
I believe it’s important that Scouts is a great place to volunteer because fundamentally this will encourage new people to join, and for those already involved in Wharfedale Scouts it makes volunteering a whole load more worthwhile. In this year’s annual report you will see a rundown of all the great things we’ve done this last year to make Scouting fun for young people, and also where the ‘young at heart’ have provided leadership, advice and support for the 10 Scout Groups in the District.
Financial control
One of the key areas of governance for us as trustees is building and managing the budget. Financially, sufficient reserves need to be held to ensure that the level of activity can be maintained for at least one year. We have a policy to hold between 75% and 100% of one year's gross expenditure.
Last year there was some prudent budgeting in face of some exceptional circumstances, but there was also an intent to reduce the level of reserves that we have. In the event -
- Curly Hill camping fees were £5k higher than budget Benefits from Covid grants £7k higher than budget Sailing at Reva brought in an extra £2k
At the same time projects have been delayed, so there hasn’t been as a high an outlay as planned which means expenditure was £20k less than budget. So rather than use reserves to run at a net deficit we actually made a small positive contribution. The surplus carried forward now stands at 2.7 times our annual income. That is a strong position to be in but is also a challenge to the trustees to determine the most beneficial way of using these funds to benefit scouting in Wharfedale.
Summary of Group activities
This annual report includes updates from the activity centres where bookings are taken for both Curley Hill & Reva which is a clear demonstration that Wharfedale scouts are benefiting from the facilities we offer. Furthermore, the District Commissioners provide insights on the work underway across the district to further improve scouting activities
Thank you
Ensuring the group is well lead, and activities are well managed is critical to success. I’d therefore like to pay thanks to several people who have made a difference to scouting in Wharfedale this year:
Alan Pratt for his many years support on the Exec in multiple roles.
Cath Britton who has also held a number of roles and has invested a huge amount of time and effort to keep Reva going for the last 10-15 years.
Tom & Angela Pickard have stepped back from their Executive roles but are both still involved in Lionhearts and have delivered an extraordinary length of service to Scouting.
Iain Paterson, who has been Leader of the Bridge Church Scouts for forty years and has nurtured the skills and enthusiasms of generations of Otley’s youngsters. He was made an Otley Honorary Citizen last year.
Let me thank all those who have made Wharfdale Scouts a great place to volunteer and let’s make sure we do all we can keep that spirit going.
Since Colin and I took on the role of ADC we have started to run District events again. We had the quiz in February which was won by 1[st] BR Findlay. In March we held the swimming gala at Craven Swimming pool and the winning team was Ilkley Christchurch.
St. George’s Day was a little different to usual, but the weather was on our side and an enjoyable afternoon organised by Menston Group.
Once again, John Sharpe organised the 5-a-side football tournament which was won by 1[st] BR Chubb.
Our next event is the Sports Day on Saturday 1[st] July in Addingham. In September we have the activity evening at Curly Hill, and we finish the year with our cooking competition in November.
All the Packs are back up and running again and most have either been on camp or have a camp booked for the summer.
We are hoping to start visiting the Groups in the District and look forward to meeting up with all the leaders, old and new.
Maz Jennings Joint ADC Cubs
Explorer Scouting in the District has increased since September and is slowly returning to more “normal” conditions. There are only 3 Units running at the moment and we need more volunteers to come forward and be leaders! Otley particularly needs adults to run what could be a thriving unit.
Please contact me if you wish to know more about the very rewarding hobby of becoming a leader or a helper in a unit [desc@wharfedalescouts.org.uk].
Covid-19 still caused us all problems with people isolating and then in the winter Omicron took over and many of us went back to meeting outside or on Zoom.
The units in Burley, Addingham and Ilkley are all doing well. Burley and Ilkley have been busy lately running Duke of Edinburgh evenings and expeditions and Addingham have run a good program too. All have taken part in cooking, wide games and hikes amongst many other things.
I look forward to the next twelve months with hope that we can get back to our regular scouting activities and meeting nights.
Of course all Explorer Scout activities could not take place without the hardworking, dedicated leaders which we have here in Wharfedale. My thanks go to all of them for all the work they do and the enthusiasm they show week in week out.
Pam Newman DESC
Network have not met this year due to Covid-19 but hopefully we can restart the Unit in the Autumn now regulations allow.
Pam Newman Wharfedale Network Commissioner
CURLY HILL CAMP SITE & CENTRE
Following a challenging year in 2020/21 the Camp Site and Centre was able to gradually reopen, and we were pleased to welcome back visitors!
Majority of bookings during the year were for day or evening use of the facilities including our old friends from LS29 who have been using the Centre on a regular basis for music making workshops for children with additional needs.
More recently both the Centre and the Campsite have reopened for overnight stays. It is fantastic to see the new toilet block and washing up area being used at long last. Lots of positive comments and fantastic feedback from our visitors.
Our ‘Wednesday Team’ of regular volunteers have continued to keep busy during the pandemic, working in accordance with guidelines to ensure that the Centre and the Grounds were in great shape for our returning guests. Improvements during the past 12months include new curtains, new bedcovers as well as repainting much of the woodwork and internal areas.
We recently planted a new celebration tree to commemorate the 70th anniversary of the reign of Queen Elizabeth II, 1952 - 2022. The tree is a weeping cherry with arching branches which in spring should be wreathed in deep pink double flowers.
I am delighted to report that we have a new booking secretary, Sarah Betts, who has been doing a great job dealing with a high volume of new enquiries and we now have lots of bookings for 2022. Many thanks to Mike Roberts who recently retired as our booking secretary after many years’ efficient service.
Many thanks to our team of hardworking volunteer wardens that host our many visitors.
Plans for 2022 include a new lounge and sitting area so that group leaders will have somewhere to relax once the young people have gone to sleep.
Jeremy Ince Chair Curly Hill Sub Committee.
NIGHTS AWAY
Peter Bennett, the District Nights Away Advisor, reports the figures from the forms he received in 2021.
| GROUP | BEAVERS | CUBS | SCOUTS | EXPLORERS | LEADERS | NIGHTS AWAY |
|---|---|---|---|---|---|---|
| Wharfedale Explorers | 13 | 6 | 29 | |||
| Addingham | 32 | 9 | 102 | |||
| Ilkley Christchurch | 20 | 35 | 11 | 132 | ||
| 1stBen Rhydding | 1 | 77 | 51 | 11 | 38 | 584 |
| 3rdBen Rhydding | 10 | 13 | 4 | 54 | |
|---|---|---|---|---|---|
| Burley | 8 | 3 | 4 | 15 | |
| Menston | 42 | 30 | 17 | 89 | |
| 2ndOtley | 96 | 45 | 5 | 32 | 287 |
| Otley Bridge | 25 | 8 | 62 | ||
| Otley Methodists | |||||
| Otley Parish | 14 | 2 | 3 | 19 |
Peter reports that last year was a bit hard with Covid, etc. Perhaps do more this year.
As a last minute addition to this year’s Annual Report, the figures for 2022 (up until 18 June) are:
| GROUP | BEAVERS | CUBS | SCOUTS | EXPLORERS | LEADERS | NIGHTS AWAY |
|---|---|---|---|---|---|---|
| Wharfedale Explorers | 2 | 97 | 7 | 522 | ||
| Addingham | 40 | 11 | 9 | 400 | ||
| Ilkley Christchurch | 27 | 6 | 58 | |||
| 1stBen Rhydding | 98 | 15 | 2 | 28 | 451 | |
| 3rdBen Rhydding | ||||||
| Burley | 32 | 18 | 20 | 7 | 149 | |
| Menston | 25 | 4 | 29 | |||
| 2ndOtley | 42 | 21 | 4 | 12 | 150 | |
| Otley Bridge | 21 | 6 | 10 | 150 | ||
| Otley Methodists | 13 | 4 | 34 | |||
| Otley Parish | 12 | 4 | 16 |
As can be seen, with less than half the year gone, the figures generally have improved and I’m sure the end of year figures will see the numbers much higher than they were in 2021.
PR, COMMUNICATIONS, COMMUNITY AND AWARDS BOARD REPORT
Our role is to support Groups with PR, Communications, Fundraising, Community Links and Awards support.
We continue to post as required on Facebook relevant news from County and locally and ‘what we do in Scouting.’ This sits better within the role of the Youth Commissioner hopefully in time. We assist with printed media when requested, takings pictures and producing articles for local papers and social media community sites promoting Scouting and helping recruit Leaders. The guidelines for press media encourage photos of Scouts having fun which is received much more positively by the general public than adults in uniforms! Photos of leaders getting recognition are still important, and we act as press officers for the District. Guidelines for Press Media can be found at https://scoutsbrand.org.uk/
We hope to work on improving the District website and key diary dates plus communications. The District Secretary has improved communication e mails and produced a list and directory.
We help and advise on capital fundraising strategies, sponsorship plus business/community links to help develop Groups’ headquarters and projects. We also signpost Groups throughout the District to organisations who can help, acting as the District Fundraising Consultant.
We have held an Awards Workshop to try and improve the Awards process and explain rules/requirements/key dates and especially training requirements. We have worked with Mark Stageman, the new Local Training Manager to encourage new and existing Training Advisers to support Leaders better. Mark is also the County Awards board Chair.
We have a long list of possible candidates now for Awards after consultations with DC, GSLs, SASU Managers and Explorer Commissioner but some GSLs discussions/lists are outstanding. All are encouraged to recommend adults and Scouts for awards but we are new to this process so it will take some time . . . please be patient. We are grateful to Mark Stageman for all his assistance.
David Shaw MBE - Joint Awards Chair, District Press officer/Fundraising Consultant and Communications team.