## Trustees' Annual Report
## For the period
|From (start date)|**0**|**1**|**0**|**4**|**2**|**0**|**0**|**0**|**0**|**3**|**1**|**0**|**3**|**2**|**1**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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|**Section A**|||**Reference and administration**|||||||**details**||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||5||||||
||||1st WetherbyScout Group|||||||||||||
|||||||||||||||||
|||||||||||||||||
||||5
2
4
8
2
6|||||||||||||
||||1|0|0|1|1|6|8|5||||||
|||||||||||||||||
||||Barleyfields Road|||||||||||||
||||Wetherby|||||||||||||
|||||||||||||||||
||||Postcode||||||L|S|2|2|6|P|N|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||Denise Hall|Treasurer||
||Andrea Bowen||10/09/2021-31/03/2021|
||David Salomon||10/09/2021-31/03/2021|
||Martin Adwick|||
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|||||
|||||
|||||
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|||||
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (3rd December 2018)
**Structure, governance and management**
## **Section B**
Description of the charity’s trusts
|(e.g. trust deed, constitution)
Type of governing document
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted|The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.|
|---|---|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
|**Section B**|**Structure, governance and management (continued)**|
|---|---|
||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as a whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
**Risk and Internal Control**
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.|
3 LT700001 (3rd December 2018)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
4 LT700001 (3rd December 2018)
## **Section D Achievements and performance**
Summary of the main achievements of the charity during the year
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £10000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by Local
Council Covid Grants.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group should
hold a sum equivalent to 3 months running costs, circa
£1000.|
|||
|||
Further financial review details (optional information)
You **may choose** to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);
5 LT700001 (3rd December 2018)
• how expenditure has supported the key The Group Executive regularly monitors the levels of bank objectives of the charity; balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
- investment policy and objectives;
## **Investment Policy**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Section F**
## **Other Optional Information**
Plans for future periods (details of any significant activities planned to achieve them)
## **Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Denise Hall|Denise Hall|Denise Hall|Denise Hall|Denise Hall|Denise Hall||
|---|---|---|---|---|---|---|---|
|||||||||
||Denise Hall|||||||
|||||||||
||Treasurer|||||||
||1
4
1
1
2
1|||||||
||1|4|1|1|2|1||
6 LT700001 (3rd December 2018)
## **1st Wetherby Scout Group**
## **Receipts and Payments Account for the year ended 31st March 2021**
|**Receipts**
Subscriptions
Fundraising Activities
Gift Aid
Pack Activities
Donations
Neckers/Handbooks/Badges
Camps/Outings
Bank Interest
Cap. Fee and Course Rebates
Marquee Hire
From Reserves
Other
Permitted use of Scout Hut
Grants
Transfers between Accounts
Total
**Payments**
Capitation Fees
Fundraising Expenses
Rent, Rates and Water
Gas/Electric
Insurance
Donations
Equipment and Capital Expenditure
Training and Course Expenses
Badges & Uniform
Repairs and Maintenance
Postage, Stationery, T'phone, Copying
Pack Activities and Materials
Camps/Outings
AGM
Sundries
OSM
Bank Charges
Cleaning
Subscription/Camp Refunds
Sponsorship
Transfers to Sections
Transfers to Reserves
Total
Net Receipts (Payments) for the Year|**2020**
£7,022.60
£280.65
£0.00
£0.00
£45.00
£0.00
£2,023.50
£6.01
£0.00
£0.00
£0.00
£58.75
£385.00
£0.00
£400.00
£10,221.51
£2,822.00
£87.17
£741.30
£726.86
£1,096.13
£0.00
£384.14
£0.00
£812.49
£903.00
£48.67
£308.77
£2,244.35
£206.93
£100.00
£133.35
£80.00
£312.00
£30.00
£0.00
£400.00
£0.00
£11,437.16
-£1,215.65|**2021**
£0.00
£0.00
£1,291.64
£0.00
£0.00
£0.00
£0.00
£52.26
£0.00
£0.00
£0.00
£388.19
£724.00
£19,431.00
£8,000.00|**2021**|
|---|---|---|---|
|||£29,887.09||
|||£3,101.00
£8.67
£325.77
£348.41
£1,123.78
£0.00
£0.00
£0.00
£99.00
£1,418.56
£0.00
£555.45
£0.00
£0.00
£0.00
£205.13
£0.00
£48.00
£288.00
£0.00
£0.00
£8,000.00||
|||£15,521.77||
|||£14,365.32||
|Opening Cash & Bank Balances
Add net receipts/deduct net payments for the year
Cash & Bank Balances at 31st March 2021|£7,164.57
-£1,215.65
£5,948.92|£5,948.92
£14,365.32|
|---|---|---|
|||£20,314.24|
## _**Independent Examiner’s Report to the Trustees of 1[st] Wetherby Scout Group**_
I report on the accounts of the Trust for the year ended 31 March 2018, which are set out on page 2.
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed.
It is my responsibility to:
examine the accounts (under section 43(3)(a) of the 1993 Act); to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 43(7)(b) of the 1993 Act); and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Name: David Gooch
Relevant professional qualification or body: ACMA
Address: Gillbeck Associates Ltd, Flockton House, Audby Lane, Wetherby, LS22 7FD
Date: 21/06/2021