Commercial in confidence
## **SPEN VALLEY DISTRICT SCOUTS**
## **ANNUAL REPORT AND FINANCIAL STATEMENTS**
**For the year ended 31 March 2022**
**Charity Number: 524812**
**Spen Valley District Scouts**
**1**
## **CONTENTS**
- **1 Trustees Report**
- **2 Annual Accounts**
**Spen Valley District Scouts**
**2**
## **1 TRUSTEES REPORT**
The Trustees of the Spen Valley District Scouts (“the District”) present their annual report and financial statements for the year ended 31 March 2022.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The District is managed by the District Executive Committee, the members of which are the Charity Trustees of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of the Chair, Treasurer and Secretary together with the District Commissioner.
The principal office holders are:
- District Commissioner: David Sowden
- Chair: David Kelly
- Treasurer: Richard Terry
- Secretary: Sarah Sowden
The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of District property;
- The raising of funds and the administration of District finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required; and
- Appointing District Administrators and Advisors other than those who are elected.
The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them.
**Spen Valley District Scouts**
**3**
The District is totally reliant upon volunteers to run and administer the activities of the District and the trustees wish to express their thanks and gratitude to all volunteers and supporters who have assisted in ensuring the efficient running of the District during the past twelve months.
## **OBJECTIVES AND ACTIVITIES**
## **THE PURPOSE OF SCOUTING**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **THE VALUES OF SCOUTING**
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
## **THE SCOUT METHOD**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **PUBLIC BENEFIT STATEMENT**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **RESERVES POLICY**
The District policy on reserves is to hold sufficient reserves to enable it to improve the development of scouting and the facilities within the District and broaden the range of scouting activities available within Spen Valley _._
2 ANNUAL ACCOUNTS
**5**
## **Spen Valley District Scout Council**
## **Report & Accounts for the year ended 31st March 2022**
## **TRUSTEES & MEMBERS**
## **Ex-Officio Members**
Chairman Secretary Treasurer District Commissioner Deputy District Commissioner District Network Commissioner District Explorer Scout Commissioner
## **Name**
David Kelly Sarah Sowden Richard Terry David Sowden Mike Terry Vacant Vacant
## **Nominated Members**
Committee Member Committee Member Committee Member Committee Member Committee Membe
## **Name**
Mike Terry David Hirst Chris Rhodes Beth Midgley Tony Banister
## **Elected Members**
Committee Member Committee Member Committee Member Committee Member Committee Member Committee Member
## **Name**
Gemma Shearer Josh Newlands Graham Lewis Neil Smith Michael Holroyd Ann Wood
## **BANKERS:**
Virgin Money, 12 Bradford Road, Cleckheaton, BD19 3RJ Scout Association Special Deposit
Group Registration Number with the Scout Association: 16621
Charity Registration Number: 524812
Contact Name & Address: c/o David Sowden 31 West End Drive Cleckheaton BD19 6JD
**6**
## **Spen Valley District Scout Council**
## **Receipts and Payments Account Summary For the year ended 31st March 2022**
|**For the year ended 31st March 2022**||
|---|---|
|Total Receipts for the year
Total Payments for the year
**Net Receipts (Payments) for the year**
Cash, Bank and similar funds b/f
Cash, Bank and similar funds c/f
**Change in Cash, Bank and similar funds**
The above account and accompanying statement of assets and
liabilities were approved by the Trustees|**31.3.2022**
**31.3.2021**
**£**
**£**
125,872.40
10,598.74
(59,386.89)
(27,156.15)|
||66,485.51
(16,557.41)
66,736.89
83,294.30|
||133,222.40
66,736.89|
||**66,485.51**
**(16,557.41)**|
|||
On 26 May 2022
And signed on their behalf by
David Sowden - District Commissioner
**7**
## **Spen Valley District Scout Council Receipts for the year ended 31st March 2022**
|**MEMBERSHIP SUBSCRIPTIONS**
Less Paid
**INVESTMENT INCOME RECEIVED**
Scout Association Interest - District
**DONATIONS / GRANTS / TRAINING**
Donations
Grant Income
Gift aid
**ACTIVITIES**
Grass sledging
Cub Section
FHTC - Fees
Explorers
Scout & Guide Band
Outdoor Activities
Jamboree Receipts
Field Day Receipts
Camping Fees & Levy, Holmes Cabin etc
Outdoor Activity Training Courses (RENSRA)
Donations for the nightline
Easy fund raising
**OTHER INCOME**
Income from the shop
General
Development
**SUNDRY RECEIPTS**
Badges
**TOTAL RECEIPTS FOR THE YEAR**|**31.3.2022**
**31.3.2021**
**£**
**£**
39,250.00
3,605.00
-
(15,000.00)|
|---|---|
||**39,250.00**
**(11,395.00)**|
||-
-|
||**-**
**-**|
||16,181.45
-
28,928.86
19,731.00
-
574.35|
||**45,110.31**
**20,305.35**|
||705.00
-
-
-
7,510.00
320.00
1,921.28
-
392.00
13.00
9,560.00
-
4,073.00
-
-
-
10,811.00
1,144.00
400.00
-
905.00
-
-
15.09|
||**36,277.28**
**1,492.09**|
||2,059.81
196.30
710.00
-
2,340.00
-|
||**5,109.81**
**196.30**|
||125.00
-|
||**125,872.40**
**10,598.74**|
**8**
## **Spen Valley District Scout Council Payments for the year ended 31st March 2022**
|**PREMISES**
Insurance
General Maintenance & Refurbishment (FHTC)
FHTC Rates, Heat, Light, Maintenance etc
Entrance / Centre Development
**DONATIONS / GRANTS / TRAINING**
Royal British Legion
Gift aid (explorers 2018-2020)
Training
**ACTIVITIES**
Cub Section
Explorers
Grass Sledges
Outdoor Activities
Scout & Guide Band
Jamboree
**OTHER EXPENSES**
Trustee Expenses
General Expenses - District
FHTC - General Expenses
Shop purchases and donations made from shop profits
Scout Active Support (General)
**SUNDRY PAYMENTS**
Warden's Honorarium
**TOTAL PAYMENTS FOR THE YEAR**|**31.3.2022**
**31.3.2021**
**£**
**£**
3,589.56
3,765.30
1,318.17
840.00
9,901.12
9,526.29
26,368.88
8,519.85|
|---|---|
||**41,177.73**
**22,651.44**|
||-
30.00
-
541.43
30.00
-|
||**30.00**
**571.43**|
||272.81
-
2,836.03
43.00
1,582.98
-
1,401.77
-
531.40
141.93
2,250.00
200.00|
||**8,874.99**
**384.93**|
||-
68.82
3,459.40
1,082.57
2,164.89
1,213.72
4,052.69
449.94
-
66.30|
||**9,676.98**
**2,881.35**|
||-
667.00|
||**-**
**667.00**|
|||
||**59,759.70**
**27,156.15**|
**9**
|**Spen Valley District Scout Council**
**Statement of Assets & Liabilities**
**at 31st March 2022**
**MONETARY ASSETS**
Bank Current Account
**Note 1**
Scout Association Short Term Investment
Bank Current Account - Shop
Bank Current Account - Cub Section
Bank Current Account - Explorer Scout Section
Bank Accounts - Scout & Guide Band
Bank Current Account - Fan Wood Activity Centre
Cash in hand - Shop
Cash in Hand - Cubs
Cash in hand - Explorers
Cash in Hand - Scout & Guide Band
Cash in Hand - FWAC
PayPal account
**Total Monetary Assets**
**Note 2**
**NON-MONETARY ASSETS**
Stock at Shop (Fan Wood)
Stock of Badges / Neckers / Progress Books
Scouting Equipment
Uniforms & Instruments
**LIABILITIES – membership due to County**
**TOTAL ASSETS LESS LIABILITIES**
**Note 2**|**31.3.2022**
**31.3.2021**
**£**
**£**
115,509.76
50,544.67
1,006.00
1,006.00
4,938.57
7,547.77
-
259.50
1,579.25
1,853.22
1,565.54
1,704.94
7,897.32
3,561.39
253.40
504.03
-
13.31
97.76
(471.46)
0.50
0.50
-
211.53
1.49
1.49|
|---|---|
||**132,849.59**
**66,736.89**|
||2,720.00
5,143.10
675.00
675.00
11,000.00
11,000.00
20,000.00
20,000.00|
||**34,395.00**
**36,818.00**|
|||
||**(16,600.00)**
**-**|
|||
||**150,644.59**
**105,093.16**|
**10**
## **Spen Valley District Scout Council Statement of Assets & Liabilities at 31st March 2022**
|**at 31st March 2022**
**Note 1 - Includes items as follows:**
Jamboree Fund
Development Fund
District Funds
District Grants
12SV HQ & Close
District Beavers
District Cubs
Network
Leader Training Fund
Recruitment Fund
District Camp
New Entrance & Leaders Room
**Note 2**
Replacement for Night Line
Shop
Re-start post Covid 19/Big Camp|**31.3.2022**
**31.3.2021**
**£**
**£**
4,158.57
2,335.57
2,980.59
30,552.89
25,454.52
(4,252.78)
725.00
725.00
-
7,152.33
52.95
52.95
611.57
611.57
120.20
120.20
5,122.42
5,152.42
2,000.00
2,000.00
1,560.52
1,094.52
65,951.47
-
905.00
-
866.95
-
5,000.00
5,000.00
**115,509.76**
**50,544.67**|
|---|---|
## **Note 2**
The monetary assets as at 31 March 2022, as set out above, include a sum of approximately £70,000 which has been committed to the development of the Frank Harris Training Centre and other works at the Fan Woods Campsite and will be paid out in the first 3 months of the 2022 / 2023 financial period.
**11**
## **Independent Examiner's Report to the Trustees of the Spen Valley District Scout Council**
I report on the accounts for the year ended 31 March 2022, which are set out on pages 5 to 10.
## **Respective responsibilities of trustees and examiner**
The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act),
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the requirements of the 2011 Act, have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding
of the accounts to be reached.
Name: David Alan Taylor Qualification: Association of Accounting Technicians Address: 3 Craven Close Gomersal Cleckheaton, BD19 4QZ
Signed:
Date: 26 May 2022
Commercial in confidènce