Charity registration number: 524795
The Guide Association —Sheffield County (Also known as Girlguiding Sheffield)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
For the year ended 31 December 2021
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The Guide Association —Sheffield County
Contents
| Page | |
|---|---|
| Administrative information | 1 |
| Trustees' annual report | 2 - 4 |
| Independent Examiner's report | 5 |
| Receipts and payments account | 6 |
| Statement of assets and liabilities | 7 |
| Notes to the accounts | 8 –9 |
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The Guide Association – Sheffield County
Administrative information For the year ended 31 December 2021
Other names the charity is known by:
Girlguiding Sheffield
Trustees during the year were: Name Position Information to note Wendy Howard County Commissioner Jemma Taylor Division Commissioner /Assistant County Commissioner Norah Brown Division Commissioner Sheila Mappin Division Commissioner Kerri Hickman Division Commissioner Role Ended during this period Nicol Bradshaw Division Commissioner Gillian Andrews Division Commissioner Jane Robinson Division Commissioner Other positions Jo Taylor Secretary Jane Caroll President Principal Address: Guide House 41Townhead Street Sheffield S1 2EB
Charity number : 524795
Independent Examiner
Sally Penistone
4 Cassini Drive Stannington Sheffield S6 6GG
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The Guide Association —Sheffield County Trustees' annual report For the year ended 31 December 2021
The trustees submit their annual report and the financial statements for the year ended 31 December 2021.
Structure, governance and management
The charity is operated under the rules of its constitution, last revised on 11 November 2009 and approved by North East England Guide Association.
The Guide Association Trust Corporation holds the title to property held.
Overall management of the charity is the responsibility of the Executive Committee.
Day to day activity is carried out by volunteers and paid staff.
Charitable Aims and objectives
In line with all guiding organisations, The Guide Association - Sheffield County is known by the operating name Girlguiding Sheffield. Its objectives are to develop, promote and advance Guiding in Sheffield in line with the Guide Association's aim and statement of purpose.
The aim of guiding is to help girls and young women develop emotionally, mentally, physically, and spiritually so that they can make a positive contribution to their community and the wider world.
Girlguiding UK enables girls and young women to develop their potential and to make a difference to the world. The trustees, mindful of their responsibility to ensure that all activities undertaken by the charity are for public benefit declare that, in discharging this responsibility, they have paid due regard to the guidance issued by the Charity Commission on public benefit.
Activities and achievements
The principal activities of the charity include but are not limited to:
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holding regular meetings for Rainbows, Brownies, Guides and Senior Section members.
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organising activity days and training events for girls and leaders; and
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organising indoor and outdoor residential events both within the UK and abroad.
After a period of uncertainty due to the global pandemic, Girlguiding Sheffield spent the first part of this year in a hybrid state – a mixture of digital/online meetings with a slow return to face to face meetings. Residential events remained restricted.
The latter half of the year saw a return to face to face meetings and a period during which we have watched closely how the organisation stabilised after such uncertainty. During this period we have continued to restrict our financial commitments where possible and we have financially supported unit guiding by restricting costs of annual subscriptions (payable in Feb 2022) despite the negative financial impact on County finances.
In addition we have continued to support our members by:
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Regular Executive Committee (Trustees and County positions) meetings – in line with our constitution
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Division and District meetings have been held
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Monthly drop in sessions have been maintained to allow volunteers to access information and advice, express their views and be heard
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support adult volunteers to reach minimum compliance requirements with regards to A Safe Space training and First Response
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Introduced a new President’s Award and continued the good progress in maintaining Long Service awards, recognising the commitment of our volunteers
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Future Plans
We will continue to support our Adult volunteers, and enable them to present our young members with excellent opportunities. We expect during the coming year to see a return to regular meetings and residential events and will explore the opportunity of creating County events to bring our adults and young people together.
We will celebrate the achievements of our volunteers and direct our young members to reach their full potential.
As the organisation settles and returns to ‘normal’ we will consider our development plans to grow the organisation – in terms of numbers of young members and adult volunteers, and in profile amidst our communities and civic surroundings.
We will continue to look for opportunities to support members through grant applications and external funding options.
Efforts will be made to review our structure to ensure it is fit for purpose; that we have personnel in roles which are appropriate and which will support our organisation to grow and continue to be relevant to young people and society.
Reserves Policy
Girlguiding Sheffield retains general funds and investments. These are held for a combination of capital growth to fund future expenditure and revenue projects, as well as for income generation to fund day to day running costs. The income generated from investments assists in ensuring that Guiding is available to all by allowing the subscriptions rate to remain as low as possible and to enable hardship grants to be given in special cases.
Cash assets held as at 31st December 2021 were £106,394. The target for cash assets is £100,000. This target was set prior to 2019 and may be reconsidered in the future. Charity Commission guidance on the retention of reserves to cover operating costs will be followed in any future considerations. The Trustees have seen a gradually reduced reserves fund in line with the requirement previously identified. It is expected that, due to the decision not to charge an annual subscriptions levy, this target will be reached early in the next accounting period.
The trustees are asked to declare their approval of the trustee’s report at the 55[th] AGM.
Signed on behalf of the trustees by:
County Commissioner
Assistant County Commissioner
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Independent Examiner’s Report on the accounts to the trustees of The Guide Association – Sheffield County
I report to the trustees on my examination of the accounts of The Guide Association – Sheffield County (“The Charity”) for the year ended 31 December 2021.
Responsibilities and basis of report
As the trustees of the Charity, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“The Act”).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
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Account records were not kept in accordance with section 130 of the Act or
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The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Sally Penistone
11[th] January 2023
4 Cassini Drive Stannington Sheffield S6 6GG
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The Guide Association - Sheffield County
Receipts & payments account
For the year ended 31 December 2021
| Notes Receipts Donations and legacies 2 Census / Subscriptions Events OAC rent Badges Training Investment Income Other Income Total receipts Payments County Costs Census / Subscriptions Events International travel Badges County Equipment (including website) County Expenses Training External organisations/donations Donation to OAC 5 Help Out Fund Committee expenses Administrative and office costs Wages, NI & Pension Office equipment Office maintenance Rates Utilities and telephone Insurance Professional fees (including payroll costs) Bank charges Independent examination fee 3 Other expenditure Total Payments Net receipts/(payments) Cash funds at the start of the year Cash funds at end of the year |
Notes Receipts Donations and legacies 2 Census / Subscriptions Events OAC rent Badges Training Investment Income Other Income Total receipts Payments County Costs Census / Subscriptions Events International travel Badges County Equipment (including website) County Expenses Training External organisations/donations Donation to OAC 5 Help Out Fund Committee expenses Administrative and office costs Wages, NI & Pension Office equipment Office maintenance Rates Utilities and telephone Insurance Professional fees (including payroll costs) Bank charges Independent examination fee 3 Other expenditure Total Payments Net receipts/(payments) Cash funds at the start of the year Cash funds at end of the year |
Unrestricted Funds £ 500 9,229 1,394 15,000 1,606 0 203 24 27,956 721 2,191 0 4,314 809 589 253 15,000 675 8,881 849 897 3,059 1,045 811 452 98 198 - 40,842 (12,885) 118.279 106,394 |
Restricted Funds £ 1,000 - - - - - - - 1,000 - - - - - - - - - - - - - - - - - - - - 1,000 - - |
Total 2021 £ 1500 9,229 1,394 15,000 1606 0 203 24 28,956 721 2,191 0 4,314 809 589 253 15,000 675 8,881 849 897 3,059 1,045 811 452 98 198 - 40,842 (11,885) 118,279 106,394 |
Unrestricted Funds £ 208 11,326 - 15,000 1,187 - 993 - 28,713 833 - (1,176) 3,210 691 1,908 201 30,000 50 8,112 589 984 2,330 1,291 779 107 128 - - 50,037 (21,325) 139,604 118,279 |
Restricted Funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total 2020 £ 208 11,326 - 15,000 1,187 - 993 - |
|
|---|---|---|---|---|---|---|---|---|
| 5 3 |
28,713 | |||||||
| 833 - (1,176) 3,210 691 1,908 201 30,000 50 8,112 589 984 2,330 1,291 779 107 128 - - |
||||||||
| 50,037 | ||||||||
| (21,325) 139,604 |
||||||||
| 118,279 |
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The Guide Association -Sheffield County Statement of assets and liabilities As at 31 December 2021
| he Guide Association -Sheffield County tatement of assets and liabilities s at 31 December 2021 |
||||
|---|---|---|---|---|
| Note Cash assets Balances at bank CAF Cash Account CAF Gold Account Saffron Building Society Shawbrook CAF 12-month deposit Cash on Hand Investment assets Investments at current value Assets retained for the Charity's own use Property at cost 4 Standards Current assets Events in the following year - payments made Badge income during the year - debtors Liabilities Events in the following year - fees received Donation to OAC during the year not yet paid Independent examination fee Payment in lieu of annual leave for 2020 |
£ | 2021 £ 2,139 12,001 42,231 50,000 23 |
2020 26,028 - 42,231 50,000 20 |
|
| 106,394 3,883 279,121 2,500 281,621 - 659 659 - - 99 - |
118,279 | |||
| - | 3,959 279,121 2,500 281,621 |
3,959 |
||
- 105 105 1,176 - 198 858 |
||||
| 99 | 2,232 |
Approved by the trustees on 7[th] August 2022
Signed on behalf of the trustees by:
Name: Wendy Howard Name: Jemma Taylor
Position: County Commissioner Position: Division Commissioner
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The Guide Association - Sheffield County Notes to the financial statements For the year ended 31 December 2021
1 Receipts & payments account
Receipts and payments accounts are statements that summarise the movement of cash into and out of the charity during the financial year. In this context "cash" includes cash equivalents, for example, bank accounts where cash can be readily withdrawn to pay for debts as they become due.
2 Grants and Donations
| Donations Received (DLA Piper - International Women’s Day) Arnold Clark Donation (Help Out Fund) Donations re the Late Mary Raw Other Donations Total receipts |
Unrestricted Funds £ 408 - 42 50 500 |
Restricted Funds £ - 1,000 - - 1,000 |
Total 2021 £ 408 1,000 42 50 1500 |
Total 2020 £ 208 - - - |
||
|---|---|---|---|---|---|---|
| 208 |
3 Independent examination fee
| Independent examination fee (due but not paid in the year) |
2021 £ 99 |
2020 £ 99 |
|---|---|---|
4 Property at Cost
| Property at Cost | ||||
|---|---|---|---|---|
| Outdoor Activity Centre (OAC Grounds) Guide House, Townhead Street (see below) |
2021 £ 4,121 275,000 279,121 |
2020 £ 4,121 275,000 |
||
| 279,121 |
Guide House, Townhead Street - costs of refurbishment and office equipment are not included in this figure.
5 Trustee expenses and related party transactions
No Trustees received remuneration or benefits during the year.
Trustee expenses were paid in respect of administrative expenses during the year. These relate to a Zoom subscription to carry out County meetings online, and Postage.
No voting members, the Secretary or Chair of Finance received any remuneration for their position on the committee during the year.
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The Guide Association - Sheffield County
Notes to the financial statements For the year ended 31 December 2021
The spouse of a trustee, Jemma Taylor, is an employee of the charity. He was paid £8,881 in salary during the year. The trustee takes no part in any decisions relating to remuneration or performance monitoring.
Wendy Howard, County Commissioner is a trustee of the organisation and a trustee of OAC Buildings (Company No: 02583525, Registered Charity: 1010074), and OAC Grounds (Company No: 02583527, Registered Charity: 1010073).
Any conflicts of interest are documented in appropriate meeting minutes.
All financial transactions between OAC Buildings and Girlguiding Sheffield, and OAC Grounds and Girlguiding Sheffield are verified by a minimum of a quorum of trustees.
| OAC Buildings Events costs paid OAC Grounds Rent receivable Donations paid: (Donations of £15,000 for 2019 and £15,000 for 2020 were both paid in 2020) Donations paid (2021) |
2021 £ - 15,000 15,000 15,000 |
2020 £ - 15,000 |
|---|---|---|
30,000 |
||
| 30,000 |
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