2023-03-31-accounts - Rotherham District Scouts

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Rotherham District Annual General Meeting

2022 - 2023

Meeting to be held on Wednesday, 6[th] December 2023 at 19:00 Thurcroft HQ - Sandy Ln, Thurcroft, Rotherham S66 9LN

Date authored	Thursday, 7thDecember 2023	Thursday, 7thDecember 2023
Authored by	Ash Cox (District Secretary) -ash.cox@rotherhamscouts.org
Version	V2
Change history	V1 7/12/23	• Inital version
	V2 16/12/23	• Corrected Sue Toalster’s role to Squirrel Leader in the atendees secton • Updated Item 8 regarding County paying levy to TSA HQ on tme • Updated Item 12 confrming that Debbie Day retains District Trustee status(ex-ofcio)

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Agenda

Welcome
Reflection and thoughts for those gone home
Apologies for absence
Approve the minutes of the 2022 Annual General Meeting
Chairperson’s report
District Lead Volunteer (DC) report
Trustee Annual report
Treasurer report
Accounts for year ending 31[st] March 2023
Confirming the constitution
Appointment of District Officers
11.1. District Chairperson (nominated by DC)
11.2. District Secretary
11.3. District Treasurer
Appointment of District Trustees
12.1. Election of Elected Members 12.2. Vote on District Lead Volunteers (DC) Nominations
Elect members of the District Trustees to represent the District on the County Scout Council
Appointment of the District Independent Examiner
Confirm the date for the next AGM
Presentation from Rotherham Explorers
Presentation from Network
Thurcroft
Close meeting

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Attendees

A total of 36 members attended the Annual General Meeting.

Name	Role	Group (A-Z)
Richard Wade	County Chair	South Yorkshire County
Neil Leatherland	Group Scout Leader / Service Active Support Unit	1st Sheffield (Children's Hospital) / Rotherham District
Lisa Langton	Group Scout Leader	5th Rotherham (Maltby)
Matt Brelsford	Section Leader - Scouts / District Chair	5th Rotherham (Maltby) / Rotherham District
Sue Toalster	Section Leader - Squirrels	5th Rotherham (Maltby)
Sean Toalster	Section Leader - Beavers	5th Rotherham (Maltby)
Ash Cox	Assistant Section Leader - Scouts/District Secretary	5th Rotherham (Maltby) / Rotherham District
Sarah Cox	Assistant Section Leader - Cubs /District TL for Development	5th Rotherham (Maltby) / Rotherham District
Emma Sanderson	Assistant Section Leader - Squirrels	5th Rotherham (Maltby)
Paul Harvey	Group Scout Leader	9th Rotherham (Rawmarsh)
John Marshall	Deputy Group Scout Leader	9th Rotherham (Rawmarsh)
Terry Mason	Assistant Section Leader (Cubs)	9th Rotherham (Rawmarsh)
Sally Harrison	Group Scout Leader	12th Rotherham (Swallownest)
Jason Harrison	Section Leader - Scouts	12th Rotherham (Swallownest)
Rachel Foster	Section Leader - Beavers	12th Rotherham (Swallownest)
Pam Massingham	Group Scout Leader	14th Rotherham (Bramley)
Dan Fall	Section Leader - Scouts	14th Rotherham (Bramley)

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Name	Role	Group (A-Z) continued…
Chanel Davies	Section Leader - Cubs	14th Rotherham (Bramley)
Valerie Dyson	Section Leader - Beavers	14th Rotherham (Bramley)
Abbie Massingham	Assistant Section Leader - Beavers	14th Rotherham (Bramley)
Rachael Ridsdale	Group Scout Leader	30th Rotherham (Herringthorpe)
Hannah Jackson	Section Leader - Beavers	30th Rotherham (Herringthorpe)
Alexander Young	Group Scout Leader	46th Rotherham (Brecks)
Jenny Munday	Deputy Group Scout Leader	46th Rotherham (Brecks)
Rachel Fox	District Commissioner	Rotherham District
Debbie Day	District Explorer Scout and Scout Network Commissioner	Rotherham District
Barry Dale	Service Active Support Unit	Rotherham District
David Boot	District Treasurer / Assistant Section Leader - Explorer Scouts	Rotherham District / Rotherham Explorers (Maelstrom)
David Humphries	Section Leader - Explorer Scouts	Rotherham Explorers (Mistral)
Jordan Cardow	District Section Leader - Explorer Scouts	Rotherham Explorers (Mistral)
Adam Brown	Assistant Section Leader - Explorer Scouts	Rotherham Explorers (Mistral)
Jack Belcher	Assistant Section Leader - Explorer Scouts	Rotherham Explorers (Mistral)
Cameron Bruce	Assistant Section Leader - Explorer Scouts / Scout Network member	Rotherham Explorers / Rotherham Network
Alistair Cox	Explorer / Young Leader	Rotherham Explorers (Mistral)
Aimée Kemp	Scout Network member	Rotherham Network
Jenny Fennell	Scout Network member	Rotherham Network

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 1: Welcome

The meeting opened at 19:03 by Rachel Fox, who thanked members attending from:

South Yorkshire County - Richard Wade (County Chair)
5[th] Rotherham (Maltby)
9[th] Rotherham (Rawmarsh)
12[th] Rotherham (Swallownest)
14[th] Rotherham (Bramley)
30[th] Rotherham (Herringthorpe)
46[th] Rotherham (Brecks)
Rotherham Explorers
Rotherham Network

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 2: Reflection and thoughts to those gone home

Matt Brelsford read a quote from Robert Baden Powell.

Be Prepared... the meaning of the motto is that a scout must prepare himself by previous thinking out and practicing how to act on any accident or emergency so that he is never taken by surprise.

My belief is that we were put into this world of wonders and beauty with a special ability to appreciate them, in some cases to have the fun of taking a hand in developing them, and also in being able to help other people instead of overreaching them and, through it all, to enjoy life - that is, to be happy.

Happiness doesn't come from being rich, nor merely from being successful in your career, nor by self-indulgence.

Try and leave this world a little better than you found it, and when your turn comes to die, you can die happy in feeling that at any rate, you have not wasted your time but have done your best.

Robert Baden Powell

All members stood in memorial for those called to a higher service.

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 3: Apologies for absence

Apologies were received from the following members:

Neil McKay (South Yorkshire County Commissioner)
Richard Hinchliffe (Rotherham District Chairperson)
Billie Clark (10[th] Rotherham)
Andrew Dudley (24[th] Rotherham)

Item 4: Approve the minutes of the 2022 Annual General Meeting

Proposer : Lisa Langton
Seconder : Sue Toalster
Vote : Minutes unanimously approved by show of hands

Additional:

Barry Dale stated that had not personally received the AGM paperwork and preferred to use traditional means of communication – e.g., postal address / telephone call.
Ash Cox stated they would pick up with Barry after the AGM to ensure future communications are delivered by the preferred channel.
Sally Harrison stated there were challenges in receiving the communication, as it had landed in her junk folder.
Ash Cox advised that the Rotherham District would be reviewing how we contact members soon and would pick up with Sally separately.

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 5: Chairperson report

Rachel Fox read Richard Hinchliffe’s report on his behalf since he was unable to attend.

It’s been another great year for Rotherham. Having stepped into the role of Chair I have been amazed at the support of our volunteers to ensure that safe and fun Scouting is delivered to as many young people as possible.

This is my final year as a member of Rotherham Scouts. When I joined the District, we were mid pandemic, disjointed in our communications, with a deficit budget to manage. Due to the hard work between all of us, we now move closer to a balanced budget while working hard to keep the levy down. We’ve seen scouting grow and grow each year as more young people see the benefits of your hard work and amazing efforts.

I will miss the district but as we move to the new transformation roles and I leave you with the new trustee board, you are in good hands.

Thanks

Richard Hinchliffe

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 6: District Lead Volunteer (DC) Report

Rachel Fox read her report.

Thank you for another great year in Rotherham Scouting. A clear highlight for me is the continued growth of the Squirrels section, a special mention is due to all the Squirrels volunteers as they have hit the ground running in providing really great scouting for our youngest and newest section as well as supporting each other in the process. This growth is due to continue into 2024 as we look forward to opening 2 more new Squirrels sections.

As a District we can start getting excited for the District Camp next year, and I hope that this can be the first step in working together to increase connection and skill sharing between groups.

I am working closely with the District Events Lead to continue putting on District-wide events going forward, in order to make this an achievable goal we will need Events Team Volunteers! If you would like to volunteer to assist with our Events Team, please let me know. This can be either as a permanent member of the team or as a ‘pool’ volunteer where you can pick which events you would like to help on as and when – if you would like to be a team member or a ‘pool’ volunteer, please do get in touch with myself or Jordan Mangnall.

This year has brought significant change in our organization, particularly with new role titles and structures. We are in a good position to adopt this change and I thank you all for getting on-board and asking all the right questions in the process. The new online system is imminent and there are currently a range of guide videos on how to navigate the same if you want to get ahead of the game. There will also be additional training provided for those who would like extra support.

Thank you again to all of you for giving up your free time to provide skills for life for the young people in Rotherham, you are all appreciated greatly and I wish you all a successful 2024 both in and out of Scouting.

Rachel Fox

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Item 7: Trustee Annual Report

Rachel Fox checked that all attending members had visibility of the annual report – all confirmed they had, and asked if there were any questions. None were raised.

Item 8: Treasurer Report

See appendix for the report.
Neil Leatherland asked whether the 50p refund to groups who pay the annual subscriptions on time should be reviewed.
Matt Brelsford agreed and stated that the Trustees would investigate further.
David Boot added that the 50p was added by the Rotherham District as we are reliant on the South Yorkshire County paying its levy to The Scout Association’s Headquarters on time.
- Richard Wade stated that the County always pay early, so as long we paid by the due date, we would get this back.

Item 9: Accounts for year ending 31st March 2023

Proposer : Lisa Langton
Seconder : Sean Toalster
Vote : Accounts unanimously approved by show of hands

Item 10: Confirming the Constitution

This item was added following the previous AGM where Jackie Whitham has given her approval subject to the quorum being confirmed.

Rachel Fox advised that we were largely following the current Scouts Association Policy, Organisation, and Rules (POR)

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Neil Leatherland suggested adding an attendance requirement (e.g., minimum attendance 50% at Trustee meetings, or dismissed) to ensure that the Trustee can function properly.
Matthew Brelsford agreed with Neil, and confirmed that the Trustees would review this, especially since the POR will be updated shortly and Trustees will be elected for three years, rather than a single year currently.

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Item 11: Appointment of District Officers

Rachel Fox asked Matt Brelsford to take the role of District Chair
No other nominations were received for the role of District Secretary or District Treasurer, and as such:
Matt Brelsford asked Ash Cox to take the role of District Secretary
Matt Brelsford asked David Boot to continue the role of District Treasurer

Item 12: Appointment of District Trustees

Matt Brelsford announced the following members had been nominated to fulfil the role of Distrist Trustees:
Lisa Langton
Alexandar Young
David Humpries
Aimée Kemp
Kieran Reeves
Matt Brelsford enquired whether there was anyone else that was interesting in being part of the District Trustee team.
Nobody came forward.
Matt Brelsford asked Rachel Fox whether she had any nominations, of which she had not.
Debbie Day retains District Trustee status since she is the District Explorer Scout / Network Commissioner (ex-officio)

Item 13: Elect members of the District Trustees to represent the District on the County Scout Council

Rachel Fox invited Matt Brelsford and Ash Cox to represent the District on the County Scout Council.
Both accepted Rachel’s invitation.

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Item 14: Appointment of the County Independent Examiner

The current independent examiner is Adam Claydon of Claydon Accountancy Limited.

The Trustees would like to review the current examiner.
David Boot stated that it took three months to get the accounts reviewed and signed.

It was suggested that Voluntary Action Rotherham (VAR) would be a suitable alternative.

Proposer : Neil Leatherland
Seconder : Matt Brelsford
Vote : VAR unanimously approved by show of hands

Item 15: Confirm the date of the next Annual General Meeting

Matt Brelsford confirmed that the date of the next AGM will be Friday, 19[th] July 2024
Matt also stated that there would be a separate award ceremony for Adult Volunteers going forward at the AGM, and that they would no longer part of the Chief Scout Award ceremony for young people.

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Item 16: Presentation from Rotherham Explorers

Alistair Cox from Rotherham Explorers (Mistral) provided a presentation about his trip to the 25[th] World Scout Jamboree to South Korea.

See the appendix for the presentation slides.

Item 17: Presentation from Rotherham Network

Aimée Kemp and Cameron Bruce provided a presentation about their involvement in King Charles Coronation earlier this year.

See the appendix for the presentation slides.

Item 18: Thurcroft

Matt Brelsford updated the members of the AGM on the situation with 2[nd] Thurcroft Scouts, the renovation of Thurcroft Scouts, and intended plans.

See the appendix for the presentation slides.

Item 19: Close meeting

The meeting closed at 20:00.

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Appendix

Artefacts specific to the annual general meeting can be found in the following pages.

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Scouts Rotherham District Trustee Annual Report Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Trustees Annual Report


For the period from	0	1	0	4	2	2	to	3	1	0	3	2	3

Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details	Secton A:Reference and administraton details
Charity name	Rotherham District Scouts
Other names known by	Rotherham Scout Council
Registered charity number	5	2	4	7	7	7
Scout registered number	1	0	0	0	1	8	2	3
Charity’s principal address	Rotherham District Scouts Broxholme Grove Road Rotherham S60 2ER

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Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity	Names of the charity trustees who manage the charity

No	Name of Trustee	Ofce held (if any)	Dates acted (if not full term)
1	Richard Hinchlife	District Chairperson
2	David Boot	District Treasurer
3	Lisa Millward	District Secretary	Resigned 16thMarch 2023
4	Rachel Fox	District Commissioner
5	Debbie Day	District Explorer Scout Commissioner (ex-ofcio)
6	Kieran Reevs	Elected Trustee
7	Mat Brelsford	Nominated Trustee
8	Billie Clark	Co-opted member
9	Ash Cox	Co-opted member

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Name and addresses of advisors	Name and addresses of advisors

Type of advisor	Name	Address
Financial Auditor	Adam Claydon	Claydon Accountancy Limited 40-42 Shefeld Road Hoyland Barnsley South Yorkshire S74 0DQ htps://www.accountants4you.co.uk/ 01226 901 010

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Broxholme, Grove Road Rotherham, S60 2ER

Section B: Structure, governance, and management

Description of the charity’s trusts

Secton B:Structure, governance, and management	Secton B:Structure, governance, and management
Descripton of the charity’s trusts
Type of governing document	The Rotherham District’s governing documents are those of the Scout Associaton. They consist of a Royal Charter, which in turn give authority to the byelaws of the Associaton, and the Polity, Organisaton,and Rules of the Scout Associaton.
How the charity is consttuted	The Rotherham District is a Trust, established under its rules which are common to all Scouts.
Trustee selecton methods	The Trustees are appointed in accordance with the Policy, Organisaton, and Rules of The Scout Associaton.
Additonal governance issues	The Rotherham District is managed by the district trustees, the members of which are all volunteers who act collectvely as Charity Trustees of the Scout District, an educatonal charity. The Trustees exist to support the Rotherham District Commissioner in meetng the responsibilites of that appointment. As such, they are responsible for complying with legislaton applicable to charites. This includes: • Registraton • Keeping proper accounts • Making returns to the Charity Commission as appropriate They also ensure compliance with the Policy, Organisaton and Rules of the Scout Associaton The Trustees consist of three independent representatves who are the Chairperson, Treasurer, and Secretary, together with the members elected, nominated, and co-opted at the Annual General Meetng of the District Scout Trustees / Council. They meet typically meet every second month (commencing February), and all members must complete theTrustee Introducton e-learning within the frst fve months of joining the commitee. Collectvely, they operate in the best interests of the Rotherham District and its members to provide for:

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•	The provision and maintenance of Rotherham District
	property and equipment.
•	The raising of funds together with the management and
	administraton of District fnance.
•	The insurance of persons, property, and equipment.
•	Promote and support the development of Scoutng within
	the district.
•	Manage and implement the various policies of the Scout
	Associaton.
•	Provide sufcient resources for Scoutng to operate. This
	includes, but is not limited to:
	`o` Supportng the recruitment of leaders and other
	adult support.
	`o` Appoint and manage the operaton of any sub-
	commitees that may be required, including the
	appointment of the chairperson to lead such sub-
	commitees.
	`o` The appointment of District Administrator, Advisors,
	other than those who are elected.
	`o` To open, close, or amalgamate Groups, Sectons,
	and Units within the Rotherham District as
	necessary, and supervise in their administraton,
	partcularly in relaton to fnance, and the
	trusteeship of property.
•	The District Trustees also:
	`o` Approve the annual report and annual accounts
	afer their examinaton by an appropriate auditor,
	examiner, or scrutneer as appropriate.
	`o` Present the annual report, together with the annual
	accounts to their District Scout Council at the
	Annual General Meetng; fles a copy with the
	County Scout Trustees and submits them to the
	Charity Commission.
	`o` Maintains confdentality regarding appropriate
	Trustee business.
Risks	and Internal Control

The Rotherham District Trustees has identified the major risks to which they believe the Rotherham District is exposed, these have been reviewed and systems have been established to mitigate against them.

The main areas of concern which have been identified are:

Rotherham Scouts

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Broxholme, Grove Road Rotherham, S60 2ER

Damage to buildings, property, and equipment that are the responsibility of the Rotherham District. The district would request the use of buildings, property, and equipment from neighbouring organisations, such as the church, community centre, and other Scout groups or the Scout County. The Rotherham District has sufficient buildings and contents insurance in place to mitigate against permanent loss.
• Injury to leaders, helpers, Supporters, and members. The Rotherham District through their membership fees contributes to the Scout Association’s National Accident Insurance Policy. Risk assessments are undertaken before all activities.
• Reduced income: The Rotherham District is primarily reliant upon income from subscriptions and fundraising. The Rotherham District holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees could raise the value of membership fee to increase the income to the Rotherham District on an ongoing basis, either temporarily, or permanently, if required.
• The Rotherham District is totally reliant upon volunteers to run and administer their activities. If there was a reduction in the number of leaders to an unacceptable level, in a particular section, or unit, then there would have to be a contraction, consolidation, or closure of a section or unit. In the worst-case scenario, complete closure of the section or unit.
• The Rotherham District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments, and comprehensive insurance policies to ensure that insurable risks are covered.

Rotherham Scouts

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Broxholme, Grove Road Rotherham, S60 2ER

Section C: Objectives and activities

Secton C:Objectves and actvites	Secton C:Objectves and actvites	Secton C:Objectves and actvites
Summary of the objects of the charity set out in its governing document		The Purpose of Scoutng Scoutng exists to actvely engage and support young people in their personal development, empowering them to make a positve contributon to society. The Values of Scoutng As Scouts we are guided by these values: Integrity We act with integrity; we are honest, trustworthy and loyal. Respect We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief We explore our faiths, beliefs, and at udes. Co-operaton We make a positve diference; we co-operate with others and make friends. The Scout Method Scoutng takes place when young people, in partnership with adults, work together based on the values of Scoutng and: • enjoy what they are doing and have fun. • take part in actvites indoors and outdoors. • learn by doing. • share in spiritual refecton. • take responsibility and make choices. • undertake new and challenging actvites. • make and live by their Promise.
Summary of the main actvites in relaton to these objects		The Rotherham District has contnued to provide support for scoutng for all members during the reportng period. This support has been primarily to support adults who provide Group actvites for members aged 4 - 14 years. Actvites for members aged 14 - 18 years have been delivered through the Explorer Scoutprogramme

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which is a District run provision. The district has also celebrated the achievement of its youth and adult members through the progressive awards programme and recognition of outstanding service respectively.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements where relevant about:

Policy on grant making.
Contribution made by volunteers.
Policy on investments.

The Rotherham District meets the Charity Commission’s public Public benefit statement benefit criteria under both the advancement of education, and the advancement of citizenship, or community development headings.

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Section D: Achievements and performance

Secton D:Achievements and performance	Secton D:Achievements and performance
Summary of the main achievements of the charity during the year	Thank you for another great year in Rotherham Scoutng. A clear highlight for me is the contnued growth of the Squirrels secton, a special menton is due to all the Squirrels volunteers as they have hit the ground running in providing really great scoutng for our youngest and newest secton as well as supportng each other in the process. This growth is due to contnue into 2024 as we look forward to opening 2 more new Squirrels sectons. As a District we can start getng excited for the District Camp next year, and I hope that this can be the frst step in working together to increase connecton and skill sharing between groups. I am working closely with the District Events Lead to contnue putng on District-wide events going forward, in order to make this an achievable goal we will need Events Team Volunteers! If you would like to volunteer to assist with our Events Team, please let me know. This can be either as a permanent member of the team or as a ‘pool’ volunteer where you can pick which events you would like to help on as and when – if you would like to be a team member or a ‘pool’ volunteer, please do get in touch with myself or Jordan Mangnall. This year has brought signifcant change in our organizaton, partcularly with new role ttles and structures. We are in a good positon to adopt this change and I thank you all for getng on- board and asking all the right questons in the process. The new online system is imminent and there are currently a range of guide videos on how to navigate the same if you want to get ahead of the game. There will also be additonal training provided for those who would like extra support. Thank you again to all of you for giving up your free tme to provide skills for life for the young people in Rotherham, you are all appreciated greatly and I wish you all a successful 2024 both in and out of Scoutng.

Secton D:Achievements and performance

Summary of the main
achievements of the
charity during the year

Thank you for another great year in Rotherham Scoutng. A clear
highlight for me is the contnued growth of the Squirrels secton, a
special menton is due to all the Squirrels volunteers as they have hit
the ground running in providing really great scoutng for our
youngest and newest secton as well as supportng each other in the
process. This growth is due to contnue into 2024 as we look forward
to opening 2 more new Squirrels sectons.
As a District we can start getng excited for the District Camp next
year, and I hope that this can be the frst step in working together to
increase connecton and skill sharing between groups.
I am working closely with the District Events Lead to contnue
putng on District-wide events going forward, in order to make this
an achievable goal we will need Events Team Volunteers! If you
would like to volunteer to assist with our Events Team, please let me
know. This can be either as a permanent member of the team or as
a ‘pool’ volunteer where you can pick which events you would like
to help on as and when – if you would like to be a team member or
a ‘pool’ volunteer, please do get in touch with myself or Jordan
Mangnall.
This year has brought signifcant change in our organizaton,
partcularly with new role ttles and structures. We are in a good
positon to adopt this change and I thank you all for getng on-
board and asking all the right questons in the process. The new
online system is imminent and there are currently a range of guide
videos on how to navigate the same if you want to get ahead of the
game. There will also be additonal training provided for those who
would like extra support.
Thank you again to all of you for giving up your free tme to provide
skills for life for the young people in Rotherham, you are all
appreciated greatly and I wish you all a successful 2024 both in and
out of Scoutng.

Rotherham Scouts

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Broxholme, Grove Road Rotherham, S60 2ER

Section E: Financial review

Secton E:Financial review	Secton E:Financial review
Brief statement of the charity’s policy on reserves	Reserves Policy The Rotherham District’s policy on reserves is to hold sufcient resources to contnue the charitable actvites of the Rotherham District should income and fundraising fall short. The Rotherham District holds reservice to contnue to operate for approximatelytwelve months.
Quantfy and explain any designatons
Details of any funds materially in defcit (circumstances plus steps to eliminate)	Not applicable
Further fnancial review details Optonal informaton
Youmay choose to include additonal informaton, where relevant, about: • The charity’s principal sources of funds (including any fundraising). • How expenditure has supported the key objectves of the charity. • Investment policy and objectves.	Investment Policy The Rotherham District income and Expenditure is modest and consequently does not have sufcient funds to invest in longer-term investments such as stocks and shares. The Rotherham District has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks, building societes, or the Scout Associaton’s Short Term Investment Service. The Rotherham District Executve regularly monitors the levels of bank balances, and the interest rates received, to ensure the Rotherham District obtains maximum value and income from its bankingarrangements.

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Section F: Other optional information Plans – details of any None significant activities

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Section G: Declaration

The Trustees declare that they have approved the Trustees’ report above.

Signed on behalf of the charity’s trustees.

Signature(s)
Full name(s)	Richard Hinchlife			David Boot
Positon e.g., Chair, Secretary	Rotherham District Chairperson			Rotherham District Treasurer
Date	0	6	1	2	2	3

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Treasurer Report

David Boot

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District – Consolidated Accounts

The consolidated accounts are a summary of the 4 individual elements of the District as follows:-

District Accounts.
District Explorer Accounts.
District Network Accounts.
District Active Support Unit. (SASU)

Please be aware that you cannot simply take everything line by line from the individual sections, as they are sub sections of the district.

An example being the Explorer section, an element of the membership fees received are paid to the district. These need to be removed to prevent double counting of income.

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District Accounts

Income

Membership fees were received from all groups and units by the due date.
No Bank interest has been received in the current year.
Interest from the Short-Term Investment was added to the balance held by the Scout Association.
Broxholme Car Park income is based on a charge of £25 per month, with only 5 spaces being occupied during the year. This reduced to 4 from April 23
The funds held on behalf of 8[th] Rotherham was returned to their executive committee in September 22.
Following the formal closure of 38[th] Rotherham (South Anston) the district now holds £8018. This should be ring fenced for 5 year to enable a group to be reformed in that area if membership requires it.

Expenditure

A number of events took place during the year, these being St Georges Day Parade in Rotherham costing £60, We attended Rotherham Show to promote the district and its groups with merchandising and banners costing £235, the banners can be re-used for future events, we also held 2 Chief Scouts Award presentation evenings in Gulliver’s Kingdom costing £865. A Christmas social event was also organised costing £27, sadly, this was poorly attended. Other events were offered but with no take up the were cancelled.

Property Costs

Broxholme is still owned by the district.
The costs incurred for Dinnington are currently being met from the funds received upon transfer to the district.

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

3 1

Explorer Accounts

The explorer section comprises of 6 units (5 active and 1 Dormant), together with a combined activities Section.

Units continue to organise their own events with all costs being met from membership subscriptions.

Cross unit events are being run under the activities umbrella and these are self-funding with all costs being covered by the event fee.

Network Accounts

The Network have also been able to run a camp this year.

SASU Accounts

The Active support unit closed its bank account in March 22 and now funds its activities on an eventby-event basis. This will be the last set of Accounts produced.

D. Boot FMAAT

Rotherham District Treasurer

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

3 2

Rotherham District Consolidated Accounts

David Boot

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

3 3

Scouts Rotherham District Rotherham District Consolidated Accounts FOR THE YEAR ENDED 31st March 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District luth Sth*43inib))olthe Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

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Rotherham District Consolidated Accounts

David Boot

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

4 0

Scouts Rotherham District Rotherham District ACCOUNTS FOR THE YEAR ENDED 31st March 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

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Rotherham District Explorers Scouts Accounts

David Boot

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

4 6

Scouts Rotherham District Rotherham District Explorer Scouts ACCOUNTS FOR THE YEAR ENDED 31st March 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District RQTMERklAM D15TRIiI EXIiOAER SLQUIS TN* biJ¥Msm 4J fJ¥irys Aty Im Seekn 43 (Tl IbllL¢ 1993 14 • llr QM•¥AT Z5/./ Pw. Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District ROThEIUIAM OISTRKT EXPLORER scoiirs ReCp1S ènd Piymffi15 Arcount J1AT Ilth X2J 1022 l. ¥LIII 51( 4J50. 3$ rij ao Gft Ictso C4rnp ouo jiu 14D 14iè Jo 2 19041 oo lJ2CJ 3é43 Jt aLI i5#SI Dul[ 5.1 £4 4Y6 U,Qofft & ¢D ?s L¥y• 4uDlnfAI IIIUI 77 F¥j Fla T0 JF& Jjb L. 875 U901 27.111 22,7114fy 13.91¥SY UL, .111 J*¢. Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

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Scouts Rotherham District ROTHERHAM DISTRICT SCOUT COUNCIL Dimria Explorer Scouts 1£cnts lor th• Erthg 31•L M¥¢h 203 Rv¢•ip¢ & PymEnts Gtsn low Fwu8 za i$79 1# Z6U> 41 899 03 1184 15 JTI 62 408 39 11.J9 82 d•ts¥ttL¥'I 28 ij 4MJS rywrAYT 124 91 DifjlrKt AÉU¥il 178"r481 .'# 4C .'%? 0$ 804.ys 19629 14 9012.05 l Th i-. Nwf3flCÈ PIE¥Thuirrs Iia¥e itrn ul Pl5 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Rotherham District Network Scouts Accounts

David Boot

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

5 3

Scouts Rotherham District Rotherham District Network Scouts ACCOUNTS FOR THE YEAR ENDED 31 st March 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

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Rotherham District Active Support Unit Accounts

David Boot

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

5 9

Scouts Rotherham District Rotherham District Active Support Unit ACCOUNTS FOR THE YEAR ENDED 31 st March 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District ROIMERW 018TRiCT SIJU 5 74 LYLt7 ,/,1, Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District ROThESIHAld OISTRICT SASU R•¢+1p P4ym•ms A¢¢oum J YJIJ lJXYd Tuts To L¢SS Pd LI Ek•qtrur. 940 0.00 00 ¥£•J IJ oj ouo 01 owi UL JJ ?oo Q.DO ODO br1 A6fj Ar£ OOD 90 ooj llDO Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District ROTMERHAII DISTRICT SA5U ft•thptJ and Pay1 AtEount r I 2 2[Qll21 Fkn5VJ5 Vojth Aoull TJliilly £4wwYl I ?C4J tsUL iJOtsI l JJB¢qe5 ILilt4 Ilrnvel Fir JDJ oo JLO F¢, Jllu v.00 Totsiorm• Asbv. I'vtstriwi PutailJ•l¥ 45.0 4565 Fnl UL, yo Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District ROThERH&¥ 01SIRICT SASU ot A•••l8 •nd LiobllllTrH at lh• ETh1 ulth• Y 1 >)23 2roi Tu Fund5 Fur Ah Fundb 1379 &MhJin9 SoJy JI 5hM 000 oao 31 4SdS Tow CW Fth1 au ooo Quokott Inwtstsiis QDO ouo Qth¢r SIOK F_Jll+l 79 000 L(W Idowil Dtsthct Gor•J Tum bi¥rt•i P4y4 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Presentation from Rotherham Explorers

Alistair Cox

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

6 5

Scouts Rotherham District A JOUENEY OF A LIFETIME M tl* Worl&kn J A GLOBAL ADVENTURE The World Scout Jamboree 2023 was a unique adventure, bringing Scouts worldwide foi a celebration of friendship and exploration. The event's theme fc(used on unity and discovery, making it a special gathering where borders faded away Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District THE START OF MY JOURNEY I was very excited as I prepared to embark on this global adventure, eagerly anlicipating the unique experiences that awaited. Together with fellow Scouts, we prepared by having multiple training (amps, creating a strong sense of community and shared purpose before setting off. MAKING MY WAY TO SOUTH KOREA The Journey there was very exciting, and was my firsl ever flighl The total flight time was19 hours Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District SIGHTSEHNG SEOUL THE JAMBOREE ITSELF The Jamboree wa5 a great chance to meet other culluies. Trading was a hu9e partl Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District THE CAMPSITE On the campsite there were huge bugs and ticks, which meant we (ouldn't walk through tall grass The tents were upwards of 45 degre In the mornings THE CLOSING CEREMONY Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District MY FAVORITE PARTS. Seeing all the landmarks of Seoul Meeting people from all different (ultures Having freedom for three weeks with Friends THANtYou Thank you to all the volunteers in the Rotherham District and South Yorkshire Country for making it happen. Thank you to all the staff at the Jamboree to make sure It worked, even Ihough it was ended early. Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District THANKYOU FOR LISTENING ANY QUESTIONS? I1• IL'II Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Presentation from Rotherham Network

Aimée Kemp and Cameron Bruce

Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

7 2

Scouts Rotherham District The Coronation of King Charles and Queen milla What we were actually doing? ebot ber thi Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Thursday 4th May 2023 Whats I got up to? This day was not a very long day as this was the day we arrived, this was also the day in which I met the group of people I would be working with for the rest of the weekend Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Friday 5th May 2023 Whats I got up to? So this day is when we went through training in order to know what lo do in any situabon thal might arise. Also due to us being 50 close lo the media. we also went through media training as there wa5 certain things we were not allowed lo say. This was also the day we did team build which was definitely an interesting situation (lets just say me trying lo climb a big wooden ladder could have only ended in one way). Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Saturday 6th May 2023 Where were we? Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Thls was 18ken al 3".508m Aimee's time table Wastak h)MQn I w ac¢nD Thii k¥WP grwul I i¥a6 wth 1[#* Posts and positions Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Westminster Abbey On9 of the places I was PQSt8d wa5 at the (Ioofs ol Weslminstw Abbey. First wsl I had Help people to their seats Last post before the Abbey Thss was the wsl wlh the most poIiGe ar medl811 was on fvl Area only lor gu8sts and authoiised personnel Could 5e8 the parade from thls place 1•8tmlnster Abt.. Ians Yard Jewel Tower The College Garden Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Victoria Tower Gardens One of thg p18Cgs I was posled was al v1th8 Tower Gardens This was our base Thts W8s were seoJrily was here we watched the main coronatson Was nol allow any conlact with the outside worfd after this a Was made Into an '8irFvt 88curfty" .0 G.ii[l{ Lambeth Bridge I Centre One of the places I wa5 Pt>sted was 41 the doors of Wostminster Abbgy. BU0n Memoriol , Founiain L•mbelh' I,Hou•o L8SI POSI I had Help guesis to gel lo Iheir transport The rain 51arted pouring A k)1 ol proleslers arrived Had conversab.on ¥thth 80 many speci81 guests This w8s very ojd G•rd•n M rfvbc• (MIS) Internalion431 Mar .Organizi 114 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Who did I meet? Sunday 7th May 2023 Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Home Day This was the day thal we went home although it was so sad to leave everyone I have never enjoyed myself so much l am so happy with the experiences that I got to have and l arn so glad I made so many friends. Aimee's experience I feel so honoured to have been able to take part in this memorable day, not only was it such an amazing day but the people that I have met along the way have impacted my lile in such a positive way. From this l am now in conlact wilh scouts from 811 over the wodd including Canada, Australia and ect... This has also allowed me lo meet people from all over our own counlry including people I have now mel after the coronation on multiple different evenls and l arn plannlng to see them again within the next year. From being part of this I have leamt so many new things and il has shown me even if you don't see them there's 80 much that goes on in order to make something like this happen so although I was only 114001 know I have made my mark even if not everyone will see it, Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Cam's eventful time at the coronation So my time in London was similar to Aimee'5 apart from the big day as I wasn't taking part in stewarding however I got to enjoy the day in St James Park watching the coronation. To see the coronatson in person was a privilege that I wouldn't have received if not for being a part of our Scouts Association. For the rest of the weekend though I was having fun with members of my team and occasionally seeing Aimee here and there. Meeting different explorers from around the UK and abroad making new friends and enjoying my time wtlh like minded people. Thank you for listening '¥1 • Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Thurcroft Matt Brelsford Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Scouts Thurcroft •The former GSL needed io move away to be (k)ser to hef lami •The Seader5 and group execkrtwe function were s0 IDnger able to continue •lts mernters were distritrJted acrD5sother yP$ the Roiherham Distrid We want to say a huyt thank you t everyone that supKx)rted 2,,. Rotherha over Ihe yeats. we wtsh you wem as vou embath M ywr next adventure. Scouts Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER

Scouts Rotherham District Sep1 Oct 2023 .41 Scouts November 2023 J•r Scouts Rotherham Scouts Broxholme, Grove Road Rotherham, S60 2ER